Performance_Work_Statement_13-01090_3_May_2013.pdf

FD2060-13-01090 PWS

PERFORMANCE-BASED WORK STATEMENT (PWS)

Purchase Request: FD2060-13-01090

Date: 3 May 13

1.0 DESCRIPTION OF SERVICES. The Air Force has a requirement for depot-level overhaul coverage for C-5 Fire Suppression System components that are coded sole source repair to Parker Hannifin Corporation. The list of items to be included on the contract are listed below in Appendix C of this PWS. The depot-level overhaul to be performed requires the contractor to complete teardown, evaluation, repair, testing, procurement of components, packaging, handling, storage, transportation, as well as data collection while maintaining a prompt delivery schedule. These services provide assets to reduce current backorders and meet quarterly demand rates that will support Air Force sorties and aircraft Programmed Depot Maintenance (PDM). The contractor shall maintain overhaul quality and track and resolve Product Quality Deficiency Report (PQDRs).

2.0 SERVICES SUMMARY (SS).

Performance Objectives PWS Reference Performance Threshold

Track and resolve Product Quality Deficiency Report (PQDR)s.

4.3 No more than one (1) Product Quality Deficiency Report (PQDR) per item on contract per contract year.

Maintain prompt delivery schedule. 4.5

Parts shall be delivered on-time 90% of the time in accordance with contract schedule to be negotiated prior to contract award. The remaining 10% can be no more than seven calendar days later.

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, MATERIAL, and

SERVICES (GFP/GFE/GFM/GFS).

3.1 GFM/GFE is not authorized. The Contractor shall furnish all material, parts, labor, tools, equipment, and facilities necessary for the overhaul of the end items.

3.2 REPORTING LOSS OF GOVERNMENT PROPERTY

a. Definitions. As used in this clause— “Government property” is defined in the clause at FAR 52.245-1(a), Government Property. “Loss of Government property” means unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to—

(1) Items that cannot be found after a reasonable search;

(2) Theft;

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

“Unit acquisition cost” means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied, generally acceptable accounting principles.

b. Reporting loss of Government property.

(1) The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application for reporting loss of Government property. Reporting value shall be at unit acquisition cost. The eTools “LTDD of Government Property” toolset can be accessed from the DCMA home page External Web Access Management application at http://www.dcma.mil/aboutetools.cfm.

(2) Unless otherwise provided for in this contract, the requirements of paragraph (b)(1) of this clause do not apply to normal and reasonable inventory adjustments, i.e., losses of low-risk consumable material such as common hardware, as agreed to by the Contractor and the Government Property Administrator. Such losses are typically a product of normal process variation. The Contractor shall ensure that its property management system provides adequate management control measures, e.g., statistical process controls, as a means of managing such variation.

(3) The Contractor shall report losses of Government property outside normal process variation, e.g., losses due to Theft; Inadequate storage;

Lack of physical security; or “Acts of God.”

(4) This reporting requirement does not change any liability provisions or other reporting requirements that may exist under this contract.

3.3 COMMERICAL ASSET VISIBILITY AF (CAVAF): The contractor shall report using the Commercial Asset Visibility (CAVAF). (CDRL A001, Data Item Description, DI-MGMT-81634B). The contractor shall provide data related to the tasks and efforts conducted for each repairable unit. If CAVAF training is required, send an email to:

406scms.cav.af.ar@robins.af.mil. The contractor shall conduct production reporting on a daily or as transactions occur basis. The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have an Identity Certificate only; an encryption certificate is not required. (Reference AFMCI 21-149, para 3.14)

4.0 GENERAL INFORMATION.

4.1 Overhaul. The contractor shall provide all plant facilities, labor and equipment, materials, resources, and services necessary to perform successful overhaul, calibration, and functional test required to restore the C-5 items listed in Appendix C of this document to a serviceable condition. The two substitute items will be upgraded during overhaul and output as the master NSN.

http://www.dcma.mil/aboutetools.cfm mailto:406scms.cav.af.ar@robins.af.mil

Successful overhaul of the components will be in accordance with procedures outlined in the appropriate Technical Order (T.O.) listed in paragraph 5.0, Appendix A. For instances where there is no Government T.O.s or the T.O. is outdated per contractor’s specifications, contractor’s data will be used. Contractor will notify the PMS of changes/updates where there is discrepancy between the T.O. documents.

4.1.1 Inspection and Induction. Upon receipt, the contractor shall perform a visual inspection of each Line Replacement Unit (LRU) to ensure proper identification, completeness and to identify missing components and subassemblies. Contractor shall report any items which are misidentified, misdirected or have Air Force recoverable modules/subassemblies missing to the PCO through the ACO for disposition instructions within 10 days of receipt. The contractor shall maintain inspection records documenting the condition of the item as received, including identification of missing components and subassemblies. The contractor is authorized to conduct a more thorough pre-induction inspection to identify estimated repair time and anticipated materials required for repair. The contractor is also authorized to induct items for repair on other than a first-in, first-out basis.

4.1.2 Condemnations. When the total repair costs for a unit exceed 75% of the Standard List Price, that unit should be recommended for condemnation as Beyond Economical Repair (BER). After coordination by DCMA Quality Assurance Representative (QAR) the contractor will forward requests for approval to condemn units they consider to BER to the PCO for government disposition. Supporting documentation/rationale should be included to expedite processing of the requests and disposition by the government. The contractor shall not condemn or scrap any asset without government authorization.

4.1.3 Replacement assets. The Government is authorized to replace a condemned end item with a replacement reparable end item of the same stock number at no additional cost.

4.2 Item Unique Identification (IUID) Requirements: The IUID Program requires each qualifying Air Force (AF) asset to be uniquely identified with a permanent marking that can sustain its information throughout the life of the asset. The program addresses two categories of assets—those already in the AF inventory and those currently under contract but not currently in the AF inventory. For assets under contract, IUID requirements are specified in Defense Federal Acquisition Regulation Supplement (DFARS) 252-211.7003, Item Identification and Valuation and Department of Defense (DoD) 4100.39-M, Federal Logistics Information System (FLIS). All assets subject to marking must be recorded in the DoD IUID Registry.

4.2.1 IUID Marking Plan. The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130, DoD Standard Practice Identification Marking of US Military Property. The plan must be approved by the C5 system engineer prior to implementation. (CDRL A002, Item Unique Identification (IUID) Marking Plan, DI-MGMT-81803)

4.2.2 IUID Marking Activity and Verification Report. The contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality. (CDRL A003, Unique Identification (IUID) Marking Activity and Verification Report, DI-MGMT-81804)

4.3 Quality Assurance. The Defense Contract Management Agency’s (DCMA) Quality Assurance Representative (QAR) will perform on-site inspections of the contractor’s production and quality control programs to monitor performance and ensure satisfactory services are received. Quality compliance will be monitored using the deficiency reporting systems defined in T.O. 00-35D-54, USAF Deficiency Reporting, Investigation and Resolution. The contractor shall be responsible for initially validating customer complaints. However, the Deficiency Reporting Information System (DRIS) Air Force Action Point shall make final determination of the validity of customer complaint(s) in cases of disagreement. Air Force acceptance of the repaired item will be made at the contractor’s facility and will be documented via Wide Area Work Flow (WAWF), Material Inspection and Receiving Report. No more than one (1) Product Quality Deficiency Report (PQDR) per item on contract per contract year shall be allowed.

4.4 Packaging. (MIL-STD-2073-1d, 10 May 02, Standard Practice for Military Packaging and MIL-STD-129P (4), 19 Sep 07, Military Marking for Shipment and Storage). When shipping containers are received that meet the requirements of the AFMC Form 158, Packaging Requirements, and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored and protected for reuse. Unserviceable containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158, Packaging Requirements.

4.5 Delivery / Fast Transportation. The contractor shall use fast transportation to ship all serviceable end items. AFMCI 21-113, Contract Maintenance Program for Depot Maintenance Activity Group (DMAG), defines Fast Transportation as “the means accomplishing the shipment planning process in the least amount of time and then using express transportation to deliver the shipment to the customer. In addition to fast transportation, transit visibility is required throughout the process. The customer should be able to track a requisition until it reaches the final destination." Delayed deliveries negatively impact aircraft availability and the C-5 day- to- day mission readiness posture.

One hundred percent adherence to delivery schedules is imperative. Parts shall be delivered on-time 90% of the time in accordance with contract schedule to be negotiated prior to contract award. The remaining 10% can be no more than seven calendar days later.

4.6 Disposition. For instances of asset discrepancy identification, condemnation, or repair completion and final inspection, the contractor shall contact the PCO to obtain disposition instruction for the related misidentified, condemned, or serviceable condition asset.

4.7 Performance of Service During Crisis. The Functional Commander/ Functional Director (FC/FD) has determined, by placing in writing, their decision that this requirement is not Mission Essential (M-E) in accordance with DoDI 1100.22, Policy and Procedures for Determining Workforce Mix and DFARS 237.76, Continuation of Essential Contractor Services.

4.8 Inspection of Service: The Inspection of Services Clause from FAR 52.246-4, Inspection of Services - Fixed Price, gives the right to inspect contractor performance.

4.9 Green Procurement Program (GPP). GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. GPP requirements apply to all acquisitions using U. S. Government appropriated funds, including services and new requirements. FAR 23.404(b), Agency Affirmative Procurement Program, applies and states the GPP requires 100% of EPA designated product purchases that are included in the Comprehensive Procurement Guidelines (CPG) list that contains recovered materials, unless the item cannot be acquired: (a) competitively within a reasonable timeframe; (b) meet appropriate performance standards, or (c) at a reasonable price. The prime contractor shall be responsible for ensuring that all subcontractors comply with this requirement.

4.10 Security Requirements (UNCLASSIFIED).

4.10.1 General. Actual knowledge of, generation, or production of classified information is not required for performance of the contract. Cleared personnel are required to perform this service because security measures which are in force do not preclude access to classified information.

4.10. 2 Operations Security (OPSEC). Contractor personnel will participate in the OPSEC program locally administered by the Air Force (AF) activity.

4.10.3 Employee Clearances. Contractor employees that need access to Government owned Automated Information Systems (AIS) will require the minimum of a Favorable National Agency Check (NAC). Submit a Standard Form 85P, Questionnaire for Public Trust Positions, (fingerprint cards if available) to the 638 SCMG Security Office for processing.

4.10.4 Security Incidents and Violations. The contractor shall immediately notify the 638 SCMG Security Office of any actual security violation, security incident, or of any indication of a potential unauthorized disclosure or compromise of classified or sensitive but unclassified information.

4.10.5 Security Education. All full time contractor employees occupying physical space on Robins Air Force Base will comply with the 638 SCMG Security Education and Awareness program. The program consists of the following components: initial training, annual refresher training, and periodic tailored training.

4.11 Safety Requirements: The contractor shall comply 100 percent of the time.

4.11.1 Contractor Compliance. Contractors shall comply with Occupational Safety and Health Act (OSHA) Public Law 91-596, OSHA Standard 29 CFR 1910, and OSHA Standard 29 CFR 1925 for the protection of their employees. To ensure the protection of Air Force personnel, assets and interests, the contractor shall be solely responsible for compliance with all federal, state and local laws, codes, ordinances, regulations, the Occupational, Safety and Health Act (Public Law 91-596) and the resulting OSHA Standards 29 CFR 1910 and OSHA Standards 29 CFR 1925, all Air Force Occupational Safety and Health (AFOSH) Standards, and any applicable local guidance. The contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP.

Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

4.11.2 Mishap Notification: No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. The contractor shall telephonically notify the Safety office within four (4) hours of all mishaps or incidents to DoD property entrusted by this contract operation. No more than one instance of late mishap notification per calendar year is acceptable. Follow all other reporting requirements as identified on the CDRL A004, Accident/Incident Report (Mishap Notification & Reporting), DI-SAFT-81563.

4.11.3 Mishap Investigation. If requested by the Government PCO or Administrative Contracting Officer (ACO), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenances and training records until released by the investigating safety office. If the government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the government personnel until the investigation is completed.

4.12 Contractor Manpower Reporting Requirements: Per reference SAF/AQ Memo, 13 Nov 12, “The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USAF via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil (select Dept. of the Air Force option if you you’re working an AF requirement). Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year.

Contractors may direct questions to the CMRA help desk.”

4.12.1 *Reporting Period: Contractors are required to input data by 31 October of each year. However, due to the delayed implementation, input of FY12 data is required by 31 Mar 13.

4.12.2 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.12.3 User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the CMRA link at http://www.ecmra.mil (select Dept.

of the Air Force option if you you’re working an AF requirement).

4.13 Procedure For Invoicing/Payment/Acceptance: The Contractor shall submit payment requests using Wide Area Work Flow-Receipt and Acceptance (WAWF-RA).

Data Items shall also be submitted in WAWF. Information regarding WAWF-RA is available on the Internet at https://wawf.ef.mil.

5.0 APPENDICES:

Appendix A - Technical Manuals

Technical Order

Sections That Apply

Date of Publicatio n and Changes

Title of Publication

13F6-21-3 Entire 16 Aug 10 Overhaul & Repair Instructions with Illustrated Parts Breakdown (OI w/IPB) Liquid Nitrogen Dewar Container Assembly

13F9-5-3 Entire 28 Sep 10 (OI w/IPB) Nitrogen Fire Suppression Main Display & Control Panel

13F5-16-1 Entire 19 Mar 10 Operation, Service, & Repair Instructions with Illustrated Parts Breakdown Liquid Level Sensor Signal Conditioner

T.O. 00-35D-54 Entire 1 May 07

USAF Deficiency Reporting, Investigation, and Resolution https://wawf.ef.mil/

Appendix B - Non-Technical References

Name of Publication Sections that Apply

Date of Publication Title of Publication

MIL-STD-129P

With Change 4 Entire 19 Sep 07 Military Marking for Shipment and Storage

MIL-STD-130 Entire 17 Dec 07 DoD Standard Practice Identification Marking of US Military Property

DFARS 252.211–7003 Entire Jun 2011 Item Identification and Valuation

MIL-STD-2073-1d Entire 10 May 02 Standard Practice for Military Packaging

DFARS 237.76 Entire 24 Nov 10 Continuation of Essential Contractor Service

DoDI 1100.22 Entire 12 Apr 10 Policy and Procedures for Determining Workforce Mix.

FAR 23.404 Para. “b” 1 Oct 10 Agency Affirmative Procurement Program OSHA Public Law 91-596 Entire 1 Jan 04

Occupational Safety and Health Act (OSHA) of 1970

Occupational Safety And Health Standards Part 1910 1 Jan 04

Occupational Safety and Health Act (OSHA) of 1970

Safety and Health Regulations for Service Contracts

Part 1925 30 Dec 71 Occupational Safety and Health Act (OSHA) of 1970

DoD 4100.39-M Entire

May 2010 and Chg Ltr Oct 2010

Federal Logistics Information System

FAR 52.246-4 Entire Aug 1996 Inspection of Services-Fixed Price

FAR 52.245-1 Entire Aug 2012 Government Property

AFMCI 21-113

Section 5 04 Mar 09

Fast Transportation

AFMCI 21-149 Para 3.14 04 Mar 2009 Contract Depot Maintenance (CDM) Program SAF/AQ Memo, 13 Nov 12 Entire 13 Nov 12 Contractor Inventory Requirements https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5337/2012-11-13_saf-aq-memo.pdf https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5337/2012-11-13_saf-aq-memo.pdf

Appendix C: National Stock Number (NSN) List

NSN Noun Part Number Technical Manual(s)

1680004257542 Liquid Nitrogen Dewar Container Assembly 7720007-102 13F6-21-3

1680010704375 Nitrogen Fire Suppression Main Display & Control Panel 7720304-102 13F9-5-3

4820013181730 Left Hand Dewar Relief Valve 7720030-105 N/A

4820012203546 Left Hand Dewar Relief Valve (sub to 4820013181730) 7720030-103 N/A

4820013183568 Right Hand Dewar Relief Valve 7720030-106 N/A

4820012199654 Right Hand Dewar Relief Valve (sub to 4820013183568) 7720030-104 N/A

6340005107900 Liquid Level Sensor Signal Conditioner 7720009-103 13F5-16-1