PWS_Final_2015_02_12_(2).pdf

PERFORMANCE-BASED WORK STATEMENT (PWS)

DEPOT-LEVEL REPAIR

ALQ-155 Pump and Motor Assembly

Air Force Sustainment Center (AFSC)

Robins AFB (RAFB) GA

Purchase Request Number: FD2060-14-01208

Date: 12 February 2015

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government Agencies and their contractors (Critical Technical) (01 MAY 97). Other requests for this document shall be referred to AFSC/PZABB-R, Robins AFB, GA 31098-5365. Questions concerning technical content should be directed to 408 SCMS/GULB.

WARNING - This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec. 2751 et seq.) or the Export Administration Act 1979, as amended (Title 50, U.S.C., App. 2401 et seq.). Violators of these export laws are subject to severe criminal penalties.

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Performance Work Statement (PWS) ALQ-155 Pump and Motor Assembly Repair

FD2060-14-00055

Date: 12 Feb 15

1.0. DESCRIPTION OF SERVICES.

1.1 Objective: This Performance-Based Work Statement establishes the procedures that will be utilized to have ALQ-155 Pump and Motor Assembly, National Stock Number (NSN) 4320- 01-103-3087EW, part number 020-000513, repaired and returned to the Air Force to pass repair article testing. The contractor shall maintain the defined workflow of accurate repair on the ALQ-155 Pump and Motor Assembly while meeting the repair Turn Around Times (TAT) of routine, SURGE, and MICAP requirements, maintaining quality control and configuration control along with providing prompt and accurate transaction reporting in CAV AF. This document defines the necessary repair and testing to ensure that each end item is in serviceable condition prior to return to government supply and that the end item efficiently serves its intended purpose. The primary objective of this effort is the repair of critical assets that will maintain the war readiness of the ALQ-155 weapon system.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by providing repair services for the ALQ-155 pump and motor assembly in support of the B- 52H fleet and mission.

2.0. SERVICES SUMMARY (SS). Table 1 shows the services summary.

Performance Objective

PWS

Reference

Performance Threshold

Maintain the defined workflow of ALQ- 155 Pump and Motor Assembly

4.2.1.2 Pass the approved Acceptance Test Procedures (ATPs)

and Qualification Test Procedures (QTPs) for repair article testing. Any item that fails final Acceptance Test Procedures (ATP) must be repaired and pass final ATP within 14 calendar days of the turn-around time (TAT).

Only one late/rework allowed per quarter.

Pass repair article testing

4.2.3.1 Quality of repair articles would include no more than two retests.

Provide timely and accurate reporting in

CAVAF.

4.3.1.1 & 4.3.1.2

All CAVAF transactions shall be accomplished daily or as transactions occur basis. The following metrics will be monitored:

- GFM In- Transit

- Repairable GFM Accountability

- Assets Not on Contract

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Table 1: Services Summary

3.0. GOVERNMENT PROPERTY. Government property (including material, equipment, information, etc.) is not authorized IAW this PWS. The contractor shall furnish all material and parts necessary for the performance of these services.

4.0. GENERAL INFORMATION.

4.1. PLACE OF PERFORMANCE: The place of performance for this contract will be exclusively not on a U.S. Government installation.

4.2. TECHNICAL REQUIREMENTS: The period of performance for the contract will be 12 months.

4.2.1 Repair

4.2.1.1 The contractor shall return the end item to a serviceable, but not like new, condition.

The extent of work required to assure a serviceable end item shall efficiently serve its intended purpose shall be determined by visual inspection, electrical testing and disassembly as necessary. Material or parts used for replacement shall be equal to or exceed the quality of the original material or parts. The material or parts used shall be entirely suitable for repair of the NSN 4320-01-103-3087EW. Parts which bear a national stock number designation may be replaced by a similar part, provided the alternate part is designated as an acceptable replacement by a federal catalog and approved by 408 SCMS/GUEA Engineering or AFLCMC/WNYEBA ALQ-155 System Engineering.

4.2.1.2 The contractor shall repair items to consistently meet monthly demand rate and/or exceed delivery schedule to decrease backorders. All items shall pass the approved Acceptance Test Procedures (ATPs) and Qualification Test Procedures (QTPs) for repair article testing. Any item that fails final Acceptance Test Procedures (ATP) must be repaired and pass final ATP within 14 calendar days of the turn-around time (TAT). Only one late/rework allowed per quarter. All SURGE and MICAP requirements shall be filled within seven calendar days after contractor is notified and After Receipt of Order (ARO) or After Receipt of Asset (ARA) whichever is latest. Notify Production Manager Specialist for items that cannot be repaired within seven calendar days. SURGE or MICAP requirements greater than one each will be allowed five additional calendar days to complete for each quantity above one. Only one late shipment is allowed per year. The contractor shall provide a response when information and status are needed; regular flow of information between contractor and government. Turnaround times include timely repair of end items that are available to meet or exceed delivery schedules set forth in the contract. Timely responses from the contractor are expected when information and status are needed.

4.2.1.3 Exchange of parts between assemblies and/or subassemblies is authorized with the agreement that the same number of assets be returned serviceable, unless the asset(s) is deemed “not repairable or condemned. Exchange of parts shall not be a reason for condemnation.

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4.2.2 Definitions

4.2.2.1 End Item: For the purpose of this PWS, end items are the articles of equipment listed as Line Items of this contract.

4.2.2.2 Serviceable: An item capable of meeting the requirements and performing the function for which it is designed and meeting all test requirements established by the PWS.

4.2.2.3 Fast Transportation: End items shall be shipped per the fastest traceable means available to destinations specified by the government.

4.2.2.5 Repair Articles: shall consist of two reparable units that were repaired in accordance with the approved Acceptance Test Plan and Qualification Plan. These units shall be tested in accordance with the approved plans and testing will be witnessed by the Government.

Once the units pass testing, the contractor will be approved as a repair source.

4.2.3 Quality

4.2.3.1 Quality of repairs would include no more than one Product Quality Deficiency Report (PQDR) per year deemed to be the fault of the contractor following the PQDR investigation.

4.2.3.2 As a minimum, the contractor’s quality system shall be established and maintained in accordance with Quality System Model for Quality Assurance in Design, Development, Production, Installation, and Servicing. This system shall be developed and available for cognizant Government Quality Assurance Representative (QAR) review prior to beginning production.

4.2.4 Configuration Control: The contractor shall not incorporate any engineering changes to the end item that will affect form, fit, or function of the end item prior to obtaining approval from 408 SCMS/GUEA Engineering or AFLCMC/WNYEBA ALQ-155 System Engineering through the Procuring Contracting Officer (PCO). Any changes made without written approval from WRALC shall require removal at contractor’s expense.

4.2.5 Condemnation

4.2.5.1 The contractor shall be required to repair all items unless written direction is provided by the Administrative Contracting Officer (ACO) which excludes a particular item from these requirements. Request for condemnation shall only be submitted to the ACO for approval/disapproval if the unit falls into one of the criteria specified below:

4.2.5.2 Physical damage destroys 75% of the physical and electrical integrity of the unit (i.e. crushed).

4.2.5.3 Overheating and subsequent destruction of 80% of the internal electrical components and electrical connections.

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4.2.5.4 Damage due to fire, explosion, flood, aircraft crash or enemy combat action.

4.2.5.5 Items condemned under the provisions of this contract shall be replaced by reparable assets provided by the Government from within existing inventory. Items condemned under provisions of this contract will be replaced by the government with replacement assets for repair at no additional cost to the government.

4.2.5.6 All items condemned that contain precious metals, silver, gold, platinum, rhodium, iridium, osmium, and ruthenium, scrap bearing such metals, and items containing recoverable quantities thereof shall be reported to the Defense Reutilization and Marketing Service, DRMS-SM, Federal Center, 74 N. Washington, Battle Creek, MI. 49017-3084 for disposition instructions.

4.2.5.7 Condemned items shall be disposed of after consulting and receiving instructions from the Multi-Function Team.

4.2.5.8 Exchange of parts between assemblies and/or subassemblies is authorized with the agreement that the same number of assets be returned serviceable, unless the asset(s) is deemed “not repairable or condemned. Exchange of parts shall not be a reason for condemnation.

4.2.6 Production Problems: Should the contractor encounter any problems that will impact performance under the contract, the contractor shall promptly report them to the PCO and/or ACO and/or PMS Seller.

4.2.7 Workflow

4.2.7.1 Receiving

4.2.7.1.1 End items inducted for repair shall be handled in accordance with industry best accepted practices for receiving Government Equipment.

4.2.7.1.2 The end items shall be handled and stored in such a manner as to prevent damage and theft. The contractor shall secure and process end items returned for repair in accordance with the contract security requirements.

4.2.7.1.3 When shipping containers are received that meet the requirements of the AFMC Form 158 (Packaging Requirements) and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored, and protected for reuse. Unserviceable containers shall be disposed of and replaced with new containers that meet the requirements.

4.2.7.1.4 Any misdirected or misidentified shipments shall be reported for disposition in accordance with the contractor’s Government Property Management Procedure.

4.11.2 Workmanship

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4.2.7.1.5 Repairs shall be made at the contractor’s facility and as a minimum shall be accomplished in accordance with the contractor’s Quality System Model and applicable engineering drawings, processes and procedures listed herein.

4.2.7.1.6 During inspection and for functional test, the presence of corrosion on components or unit chassis shall constitute reason for a more thorough disassembly and inspection.

Should corrosion be found on a component, disassembly shall be made only to the extent necessary to remove corrosion or replace parts. Corrosion removal and treatment of affected areas shall be accomplished using approved methods and materials in accordance with best industry practice.

4.2.7.1.7 After repair is completed, the contractor shall inspect item to be sure that all tools/foreign objects have been removed and that there are no loose parts.

4.2.7.1.8 Repaired end item shall be labeled in accordance with the applicable contractor drawing. All repaired end items shall be refinished only to the extent necessary to assure adequate protection of all surfaces. End items should not be refinished to a like new condition merely for appearance. Repaired end items shall be subjected to and acceptance shall be in accordance with WR/ALC approved ATP listed herein. Approved ATP shall not be revised without AFLCMC/WNYEBA Engineering approvals.

4.2.7.1.9 All repaired end items shall be final inspected by the contractor’s Quality Assurance Department, or designee, and submitted to the Government QAR for CQA and Acceptance at Origin on a Material Inspection and Receiving Report (WAWF).

4.2.7.1.10 Upon completion of all inspections, all ports, vents, and openings shall be covered with plugs, caps, or sealed in plastic bags to prevent entry of foreign matter or contamination into the end item.

4.3. OTHER REQUIREMENTS:

4.3.1 COMMERICAL ASSET VISIBILITY AF (CAVAF):

4.3.1.1 The contractor shall report using the Commercial Asset Visibility (CAVAF).

(CDRL A001, Data Item Description, DI-MGMT-81634B). The contractor shall provide data related to the tasks and efforts conducted for each repairable unit. If CAVAF training is required, send an email to: 406scms.cav.af.ar@robins.af.mil. The contractor shall conduct production reporting on a daily or as transactions occur basis. The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have a "medium assurance certificate." Each contractor employee accessing CAVAF will need an External Certificate Authority (ECA) Medium Token Assurance (Federal Information Processing Standards (FIPS) 140 Level 2. Registration Authority): A "Medium Token Assurance" certificate is a hardware based certificate, and is stored on a FIPS 140-2 Level 2 or higher cryptographic device (either a Smart Card or a USB device). This is a portable certificate and can be used on any computer where the utilities drivers have been installed.

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A Medium Token Assurance certificate is a higher assurance level certificate than a software based certificate. Identity proofing must be done in-person, but can be performed by an ECA Registration Authority, Trusted Agent, Notary, or Authorized DoD Employee (outside the United States).

4.3.1.2 Reports generated from the Commercial Asset Visibility Air Force (CAVAF) data system will be reviewed by HQ AFMC and 638 Supply Chain Management Group.

Noncompliance of CAVAF reporting will be addressed and documented at Program Management Reviews (PMRs) or at separate meeting(s) as designed by the Government Program Manager. The contractor shall enter the receipt of all government property upon arrival within one day of receipt. Accountability of all government items at the contractor's facility shall be visible for tracking in CAVAF. Reporting shall ensure accountability for Government Furnished Material (GFM), In-Transit, repairable GFM, and assets that are not on Contract. Collected metrics will used to document performance. The Contractor shall notify the Government of any personnel changes impacting supplier reporting performance.

Any delayed entries shall not exceed three calendar days and no more than one late entry per Performance Assessment Report (PAR) will be acceptable.

4.3.2 Data Items

4.3.2.1 The contractor shall use AFTO 349 (Maintenance Data Collection Record) or contractor format equivalent to report contract repair IAW CDRL A002, DI-MISC 81371/T, Data Item Description Maintenance Data Collection Record.

4.3.2.2 Parts Approval Request, DD Form 2052: Nonstandard parts, as defined by non Mil Standard or noncommercial equivalent that are used in this repair must be approved by AFLCMC/WNYEBA via submittal of DI-MISC-80071E, CDRL A003, Parts Approval Request.

4.3.2.3 The Qualification Test Procedure (QTP) and Qualification Test Report shall be approved by AFLCMC/WNYEBA ALQ-155 System Engineering prior to the performance of qualification testing on the repair article units (CDRL A004, DI-NDTI-80566A, and Qualification Test Procedure).

4.3.2.4 The contractor shall develop an Acceptance Test Plan (ATP). The ATP shall identify the step-by-step testing operations to be performed on the repaired end items undergoing acceptance testing for the repair articles. It shall identify the items to be tested, the test equipment and support required, and the pass/fail criteria against which the test results will be measured. (CDRL A005, DI-NDTI-80603A, Acceptance Test Procedure)The contractor shall be required to demonstrate that all test stations/work stations and supporting test equipment listed in the ATP are complete and operational, along with supporting documentation verifying that all required calibrations have been performed for repair article testing.

4.3.2.5 A Test Report shall be generated and submitted upon completion of repair article testing. The report shall contain the results of the qualification testing and all of the acceptance testing performed. (CDRL A006, DI-NDTI-80809B, Qualification/Acceptance

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Test Report) The contractor shall submit repaired items for qualification testing to WR-ALC for destination acceptance testing of the repair articles. These items must be accepted at WR-ALC prior to any further deliveries on the contract.

4.3.3. PERFORMANCE OF SERVICE DURING CRISIS: The Functional

Commander/Director has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.237-7023, Continuation of Essential Contractor Services and AFI 10-403, Deployment Planning and Execution, paragraph 1.9.1.33.

4.3.4. INSPECTION OF SERVICES CLAUSE: The Federal Acquisition Regulation (FAR) 52.246-4, Inspection of Services Fixed Price, gives the Government the right to inspect Contractor Performance.

4.3.5. GOVERNMENT SECURITY REQUIREMENTS:

4.3.5.1. Actual knowledge and/or generation of classified and/or controlled unclassified information are not expected to be necessary for performance of the contract/order. No contractor personnel are required to have any type of clearance in order to perform this contract. Contractor personnel are required to comply with Government security requirements to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified and/or controlled unclassified information. If a change in the security classification of the contract/order from an unclassified to a classified status becomes necessary after contract/order award, the Contractor shall make a reasonable effort to continue performance of work under the contract/order in compliance with the change in security classification in accordance with Security Requirements.

4.3.5.2. Government Security Regulations: The Contractor shall ensure personnel, information, system, property, facility, and international security requirements are met. The Contractor shall comply with Government Security regulations including, DoD 5200.2-R, Personnel Security Program; DoDD 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual;

and AFI 31-101, Integrated Defense.

4.3.5.3. Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E, DoD Manual 5205.02-M, and other applicable Government security regulations including procedures to protect classified and/or controlled unclassified information, Government projects and/or programs.

4.3.5.5. Security Clearance: Contractor clearances are not required under this contract.

Contractor personnel shall not be authorized access to classified information and/or

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materials or be permitted to work on classified information, materials, projects and/or programs without a proper security clearance and a need-to-know.

4.3.5.6. Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of classified and/or controlled unclassified information.

4.3.5.7. Security of Contractor Systems(s): The Contractor shall ensure the security of automated information systems at the Contractor’s facility to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified and/or controlled unclassified information.

4.3.6. CONTRACTOR MANPOWER REPORTING REQUIREMENTS:

4.3.6.1 In accordance with the Secretary of the Air Force for Acquisition (SAF/AQ) Memorandum, Implementation of FY11 NDAA [National Defense Authorization Act] Section 8108 [of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Act, 2011], Contractor Inventory, dated Nov 13 2012, the Contractor shall provide an annual count of Contractor personnel performing work if the DoD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is equal to or greater than the Simplified Acquisition Threshold (SAT) [currently $150,000.00].

4.3.6.2 In accordance with the Office of the Secretary of Defense (OSD) Memorandum, Enterprise-wide Contractor Manpower Reporting Application, dated Nov 28 2012, the Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract at the Enterprise-wide Contract Manpower Reporting Application (eCMRA) site below. Reporting shall be conducted for each fiscal year (FY), which extends October 1 through September 30. While inputs may be made any time during the FY, all data shall be reported no later than October 31 of the following FY. The Contractor may direct questions to the help desk at the eCMRA site below.

http://www.ecmra.mil

4.3.7. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.3.7.1. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for U.S. Government personnel and contractors are available at the CMRA link at http://www.ecmra.mil (select Dept of the Air Force option if you you’re working an AF requirement).

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http://www.ecmra.mil/ http://www.ecmra.mil/

4.3.8. PROCEDURE FOR INVOICING/PAYMENT/ACCEPTANCE: The multi-functional team (MFT) can request that data items be attached to acceptance forms through Wide Area Work Flow (WAWF) or submitted to Government personnel as spelled out in the data Contract Data Requirements List (CDRL). To allow for payment of separately priced data items, the MFT must use WAWF for acceptance. Data CDRL will determine submittal requirements; however, both separately priced and non-separately priced items must be accepted in WAWF in order for the line item to be closed out in the contract.

Information regarding Wide Area Work Flow-Receipt and Acceptance is available on the Internet at https://wawf.eb.mil.

4.3.9. ENVIRONMENTAL REQUIREMENTS: The contractor shall comply with all applicable Federal and local regulations concerning environmental compliance. Ensure all products produced or generated under contract shall meet all stated performance objectives and shall not violate in any manner the Environmental Requirements of any applicable local, state, or federal entity including the Department of Defense (DoD).

4.3.10. GREEN PROCUREMENT PROGRAM (GPP): GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. GPP requirements apply to all acquisitions using U.S. Government appropriated funds, including services and new requirements. The Agency Affirmative Procurement Program applies and requires that the products purchased which are included in the Comprehensive Procurement Guidelines (CPG) contain recovered materials, unless the item cannot be acquired: (a) competitively within a reasonable timeframe; (b) meet appropriate performance standards, or (c) at a reasonable price. The prime contractor shall be responsible for ensuring that all subcontractors comply with this requirement.

4.3.11. PACKAGING AND HANDLING: Equipment shall be handled and stored in such a manner as to prevent damage and theft. (MIL-STD-2073-1d, 10 May 02, Standard Practice for Military Packaging and MIL-STD-129P (4), 19 Sep 07, Military Marking for Shipment and Storage). When shipping containers are received that meet the requirements of the AFMC Form 158, Packaging Requirements, and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored and protected for reuse. Unserviceable containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158, Packaging Requirements. Items received which are misidentified, misdirected, or have AF recoverable modules/subassemblies missing shall be reported to the PCO for disposition instructions.

4.3.12. ITEM UNIQUE IDENTIFICATION (IUID) REQUIREMENTS: The IUID Program requires each qualifying Air Force (AF) asset to be uniquely identified with a permanent marking that can sustain its information throughout the life of the asset. The program addresses two categories of assets—those already in the AF inventory and those currently under contract but not currently in the AF inventory. For assets under contract, IUID requirements are specified in Defense Federal Acquisition Regulation Supplement (DFARS) 252.211-7003, Item Identification and Valuation and Department of Defense (DoD) 4100.39-M, Federal Logistics Information System (FLIS). All assets subject to marking must be recorded in the DoD IUID Registry.

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https://wawf.eb.mil/

4.3.12.1 IUID MARKING PLAN. The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130N, DoD Standard Practice Identification Marking of US Military Property. The plan must be approved by the Government Engineering organization, prior to implementation. (CDRL A008, DI-MGMT- 81803)

4.3.12.2 IUID MARKING ACTIVITY AND VERIFICATION REPORT. The

contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality. (CDRL A009, DI-MGMT-81804)

4.4 Safety and Health

4.4.1 While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. In accordance with AFI 91-204, Safety Investigations and Reports, paragraph 2.4.6.1.1, the Contractor shall report mishaps involving damage or injury to USAF. The Contractor shall notify the Government Representative (GR), within eight hours of any damage to Government property where the dollar value exceeds $500,000.00 and within two business days, for any damage to Government property less than $500,000.00 during the execution of the contract.

4.4.2 Mishap notifications shall contain, at a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, time and exact location of accident/incident

c. Brief narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

4.4.3 If requested by the designated GR, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

4.5 Counterfeit Prevention Plan (CPP) - Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD.

The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. (CDRL A010, DI-MISC-81832, Conterfeit Prevention Plan)

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4.5.1. At a minimum, the CPP shall address:

4.5.2. Applicability - The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.5.3. Definitions - The Contractor shall utilize definitions per AS 5553 to ensure consistency.

Any contractor-derived definitions must be included in an appropriate CPP appendix or annex.

(Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

4.5.4. Parts Availability and Use of Parts Brokers - The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

4.5.5. Procurement Policies - The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.5.6. Risk Assessment - The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.5.7. Detection and Avoidance Responsibilities - The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such

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requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

45.8. Testing and Verification - The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

4.5.9. Configuration Identification and Traceability - The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts, unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government.

(Ref. AS5553, paragraph 4.1.6, appendix F)

4.5.10. Counterfeit Notification and Reporting - The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

4.5.11. Counterfeit Prevention Training - The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said

FD2060-14-01208 PWS 13

training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

5.0. APPENDICES.

Appendix A, References.

Publication Number Publication Title Publication Date

Specific Paragraph Reference

AFI 10-403 Deployment Planning and Execution 20 Sep 12 1.9.1.33

DFARS 252.237-

Continuation of Essential Contractor Services and Oct 2010 Entire

SAF/AQ Memo 11 Jun 13 and SAF/AQ Memo, 13 Nov 12

Implementation of FY11 NDAA 8108, Contractor Inventory

11 Jun 13 and 13 Nov 12 Entire

MIL-STD-130N

DoD Standard Practice Identification Marking of US Military Property

17 Dec 07 Entire

DFARS 252.211–7003 Item Identification and Valuation Jun 2011 Entire

MIL-STD-2073-1d Standard Practice for Military Packaging 10 May 02 Entire

MIL-STD-129P With Change 4

Military Marking for Shipment and Storage Sep 2007 Entire

FAR 52.246-4 Inspection of Services Fixed Price June 2013 Entire

DoD 4100.39-M Federal Logistics Information System

May 2010 and Change Letter Oct

Entire

SAF/AQ Memo Contractor Inventory Requirements 13 Nov 12 Entire

AFI 31-101 Integrated Defense 2 Aug 04 Entire

IAW AFI 91-204 Safety Investigations and Reports

9 Aug 12 http://www.e-publishing.af.mil

Paragraph 2.12

Public Law 91-596 Occupational Safety and Health Act (OSHA) 1 Jan 04 Sec 5-6

DoDD 5205.02E DoD Operations Security 20 Jun 12 Entire

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual 3 Nov 08 Entire

FD2060-14-01208 PWS 14

https://www.my.af.mil/gcss-af/USAF/AFP40/d/sA4057E1F39D499180139F925AC8404A0/Files/editorial/Revised%20Implementation%20of%20FY11%20NDAA%20Section%208108%20-%20AQX.pdf?channelPageId=sA4057E1F39D499180139F925AC8404A0&programId=tA4057E1F3B4D0604013B51C0645700FA https://www.my.af.mil/gcss-af/USAF/AFP40/d/sA4057E1F39D499180139F925AC8404A0/Files/editorial/Revised%20Implementation%20of%20FY11%20NDAA%20Section%208108%20-%20AQX.pdf?channelPageId=sA4057E1F39D499180139F925AC8404A0&programId=tA4057E1F3B4D0604013B51C0645700FA https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5337/2012-11-13_saf-aq-memo.pdf https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5337/2012-11-13_saf-aq-memo.pdf http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/

Publication Number Publication Title Publication Date

Specific Paragraph Reference

DoD 5200.2-R Personnel Security Program 23 Feb 96 Entire

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4.3.2 Data Items