Attchs_FA8517-14-R-00590.pdf

File number: FD2060-13-00590

PERFORMANCE-BASED WORK STATEMENT (PWS)

COMPONENT REPAIR OF

B-1B IATE / EASTE

PURCHASE REQUEST: FD2060-13-00590

(See reference Purchase Request: FD2060-14-00378)

DATE: 06 May 2014

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their Contractors (Administrative or Operational Use; 01-12-04). Other requests for this document shall be referred to WR-ALC/410 SCMS/GUEA, Robins AFB GA 31098

PWS FD2060-13-00590

CONTENTS

SECTION TITLE

1.0 DESCRIPTION OF SERVICES

2.0 SERVICES SUMMARY

3.0 GOVERNMENT FURNISHED PROPERTY & SERVICES

4.0 GENERAL INFORMATION

4.2 QUALITY

4.3 RECEIPT OF EQUIPMENT AT FACILITY

4.4 SECURITY REQUIREMENTS

4.5 SAFETY REQUIREMENTS

4.6 PACKAGING

4.9 ITEM UNIQUE IDENTIFICATION REQUIREMENTS

4.10 DATA

5.0 APPENDICES:

Reference Documents

List of Applicable Part Numbers and NSNs

1.0 DESCRIPTION OF SERVICES

This PWS establishes the minimum depot level repair requirements of B-1B Automatic Test Equipment (ATE) Components, National Stock Numbers as seen in the Appendix “B” of this document. The contractor shall provide quality repair to ensure a serviceable “A” condition item that efficiently serves its intended purpose, by the required disassembly, test, bench check, inspection and repair. The contractor shall meet Turnaround Time for delivery of routine repaired items, process SURGE, Priority “A” requisitions, and MICAPs per PWS instructions along with tracking and reduce frequency of Product Quality deficiency Reports (PQDR). This contract will increase operational test capability of the Intermediate Automatic Test Equipment (IATE) and Enhanced Automated Special Test Equipment (EASTE) which will reduce backorders of B-1 avionics and defensive systems Line Replaceable Units (LRUs) and Shop Replaceable Units (SRUs). The increased availability of mission essential LRU’s and SRU’s will improve the B-1 fleet’s ability to protect or defend themselves from enemy detection or attack. The Contractor shall repair submitted hardware, utilizing repair components that are equal to, or superior to, Original Equipment Manufacturer (OEM) components, which meet applicable drawings, handbooks, manuals, and/or specification established by OEM and which will perform in next higher assemblies.

2.0 SERVICE SUMMARY (SS)

Performance Objectives PWS Reference

Performance Threshold

Provide Quality repair service. 4.2.1 No more than 5% per NSN of repaired assets will have validated Product Quality Deficiency Reports (PQDRs) within a single contract year with a goal of zero PQDRs.

Provide prompt delivery of all requirements.

4.1.4 100% of MICAP and SURGE requirements met in accordance with contract agreement. Routine deliveries shall meet the contract agreed times with no more than two late assets per quarter and with late delivery not to exceed two working days.

Provide timely and accurate reporting in CAVAF.

3.2.1 & 3.2.2

All CAVAF transactions shall be accomplished daily or as transactions occur basis. The following metrics will be monitored:

- GFM In- Transit

- Repairable GFM Accountability

- Assets Not on Contract

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 The Government will not provide any property or services in support of this effort. The contractor shall furnish all material, support equipment, tools, test equipment, and services.

3.2 COMMERICAL ASSET VISIBILITY AF (CAVAF):

3.2.1 The contractor shall report using the Commercial Asset Visibility (CAVAF). (CDRL A001, Data Item Description, DI-MGMT-81634B). The contractor shall provide data related to the tasks and efforts conducted for each repairable unit. If CAVAF training is required, send an email to: 406scms.cav.af.ar@robins.af.mil. The contractor shall conduct production reporting on a daily or as transactions occur basis. The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have a "medium assurance certificate." Each contractor employee accessing CAVAF will need an External Certificate Authority (ECA) Medium Token Assurance (Federal Information Processing Standards (FIPS) 140 Level 2.

Registration Authority): A "Medium Token Assurance" certificate is a hardware based certificate, and is stored on a FIPS 140-2 Level 2 or higher cryptographic device (either a Smart Card or a USB device). This is a portable certificate and can be used on any computer where the utilities drivers have been installed. A Medium Token Assurance certificate is a higher assurance level certificate than a software based certificate. Identity proofing must be done in-person, but can be performed by an ECA Registration Authority, Trusted Agent, Notary, or Authorized DoD Employee (outside the United States).

3.2.2 Reports generated from the Commercial Asset Visibility Air Force (CAVAF) data system will be reviewed by HQ AFMC and 638 Supply Chain Management Group. Noncompliance of CAVAF reporting will be addressed and documented at Program Management Reviews (PMRs) or at separate meeting(s) as designed by the Government Program Manager. The contractor shall enter the receipt of all government property upon arrival within one day of receipt.

Accountability of all government items at the contractor's facility shall be visible for tracking in CAVAF. Reporting shall ensure accountability for Government Furnished Material (GFM), In- Transit, repairable GFM, and assets that are not on Contract. Collected metrics will used to document performance. The Contractor shall notify the Government of any personnel changes impacting supplier reporting performance. Any delayed entries shall not exceed three calendar days and no more than one late entry per Performance Assessment Report (PAR) will be acceptable. The contractor shall report using the Commercial Asset Visibility (CAVAF), (CDRL A001, Data Item Description, DI-MGMT-81634B). If CAVAF training is required, send an email to: 406scms.cav.af.ar@robins.af.mil. The contractor shall conduct production reporting on a daily or as transactions occur basis. The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have an Identity Certificate only; an encryption certificate is not required.

3.3 Request for technical orders will be coordinated through 410 SCMS/GULA. All technical orders shall remain the property of the government. All technical orders shall be destroyed unless PCO requests the return to the government after the contracting period.

4.0 GENERAL INFORMATION

4.1. Work Requirements

The information contained in this section is not intended to be all inclusive or to detract from procedures outlined in the specifications, technical orders, and other directives listed in Appendix “A” of this work statement, except where specifically noted herein.

4.1.1 Workmanship shall be in accordance with T.O. 00-25-234, General Shop Practice requirements for repair, MIL-PRF-23377J(2), Primer Coating Epoxy, High Solids and MIL- PRF-19500N, General Specification for Semi Conductor Devices.

4.1.2 Contractor furnished material or parts used for replacement shall equal or exceed those specified by the Original Equipment Manufacturer (OEM). The material or parts shall be entirely suitable for restoration of the reparable item for its intended purposes, and shall be completely interchangeable without alteration of either the parts or the end item. If there is a need to use parts other than the OEM specified parts or the latest government furnished baseline, the standard parts approval procedures through the Defense Electronic Supply Center (DESC) or the Defense Industrial Supply Center (DISC) shall be followed. If a part is disapproved by DESC or DISC, the Procuring Contracting Officer (PCO) has approval authority with engineering concurrence.

4.1.3 Original design of the reparable item and parts thereof, or the design functional capabilities of the item, shall not be changed, modified or altered unless such changes are documented, reported and approved by the Government. The contractor will certify that these items are tested and inspected to the Original Equipment Manufacturer (OEM) or equivalent commercial standards. The contractor shall ensure that repaired items are serviceable 100% of the time upon installation in the test station.

4.1.4 Production: The Contractor shall complete production and ship serviceable asset NLT 45 business days for routine assets, 15 calendar days for MICAPS, and 15 calendar days for SURGE requirements with no more than two late per quarter, with late delivery being only two working days. The Contractor shall forward any production problems (including delays in delivery) through the Administrative Contracting Officer (ACO) and the AFSC/PZAAC PCO, to the Production Management Specialist, Seller, (PMS), 410 SCMS/GULA.

4.1.5 PERFORMANCE OF SERVICE DURING CRISIS: The Functional

Commander/Director has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.237-7023, Continuation of Essential Contractor Services and AFI 10-403, Deployment Planning and Execution, paragraph 1.9.1.33.

4.1.6 INSPECTION OF SERVICES CLAUSE: The Government reserves the right to invoke the provisions under FAR 52.246-4, Inspection of Service-Fixed Price, for any service that the Government determines to be unacceptable.

4.1.7 GREEN PROCUREMENT PROGRAM (GPP): GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. GPP requirements apply to all acquisitions using U.S. Government appropriated funds, including services and new requirements.

The Agency Affirmative Procurement Program applies and requires that the products purchased which are included in the Comprehensive Procurement Guidelines (CPG) contain recovered materials, unless the item cannot be acquired: (a) competitively within a reasonable timeframe;

(b) meet appropriate performance standards, or (c) at a reasonable price. The prime contractor shall be responsible for ensuring that all subcontractors comply with this requirement.

4.2 Quality:

4.2.1 The repaired items shall maintain a rate of no more than 5% per NSN of repaired assets will have a validated PQDR per contract year, with a goal of zero. Contractor’s Quality Program shall be established. The contractor shall report Product Quality Deficiency Report (PQDR) investigation findings in accordance with (DI-ALSS-81534, CDRL A002), Teardown Deficiency Reports.

4.2.2 When requested, the Contractor shall assist the Contract Administration Office in evaluating product quality deficiency reports and exhibits for defects reported on items repaired under this contract to determine the root cause for deficiencies IAW T.O. 00-35D-54-WA-1, USAF Material Deficiency Reporting and Investigation System. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies in workmanship shall be an integral part of the Contractor’s Quality Program at no additional cost to the government. The Contractor shall establish and maintain a program, approved by the Government Representative.

4.2.3 Government Industry Exchange Program (GIDEP) Alert/Safe-Alert Report: The Contractor shall be required to submit all appropriate data requirements to GIDEP as it is generated in accordance with the contract data requirements list (CDRL) of this contract. Part, component, material, equipment, or manufacturing process deficiencies (actual or potential) shall be reported to GIDEP. The contractor shall maintain a record of the status and disposition of all Alert/Safe Alert reports (DIQCIC-80125B, CDRL A003).

4.2.4 Government Industry Exchange Program (GIDEP) Alert/Safe-Alert Response: The contractor shall screen each Alert or Safe Alert received from GIDEP to determine if the device or process for which the Alert is issued, is used in the manufacture of the unit and take appropriate action. Upon determination that an Alert/Safe Alert has implications to the units being repaired, a response shall be submitted informing the specified organizations in accordance with CDRL. Subcontractors to the prime shall be notified of reports associated with the device, components or processes supplied by the subcontractor to the prime (DI-QCIC-80126B, CDRL A004).

4.2.5 Scientific and Technical Reports: The contractor shall submit a report to the ACO and designated B-1B ATS Team Members when an item is found to be non-procurable or when a deviation from the current configuration is required. The report shall include basic information, but not limited to, the following: National Stock Number, OEM/Commercial Part Number, Item, Name, Item Description, and a detailed explanation of the proposed change, (DI-MISC-

80711A/T, CDRL A005).

4.2.6 Contractor shall ensure early Contractor identification and reporting of Government repairable items which are misidentified, misdirected, or missing recoverable modules/subassemblies.

4.2.7 Inspection of Services: The Federal Acquisition Regulation (FAR) FAR 52.246-4, Inspection of Services-Fixed Price, gives the Government the right to inspect Contractor Performance.

4.3 RECEIPT OF EQUIPMENT AT FACILITY.

4.3.1 Original design of asset or the design functional capabilities of the various component parts shall not be changed, modified or altered unless such changes are authorized in writing by the assigned engineer at the 410 SCMS/GUEA and through the Procuring Contracting Officer

(PCO).

4.3.2 Inventory: Contractor is authorized to conduct a Pre-Induction Inspection to identify estimated repair time and anticipated materials required for repair. During the Pre-Induction Inspection, the contractor should perform a visual inspection of each item as soon as possible after receipt to ensure proper identification, completeness and to identify missing components and subassemblies. Contractor shall maintain inspection records documenting the condition of the item as received, including identification of missing components and subassemblies.

Contractor is authorized to induct items for repair on other than a first-in, first-out basis.

4.3.3 The contractor shall adjust priorities of repair items upon request by the Government to meet the latest needs or requirements identified at that time.

4.4.0 SECURITY REQUIREMENTS (UNCLASSIFIED)

4.4.1 General: Actual knowledge of, generation, or production of classified information is not required for performance of the contract. Cleared personnel are required to perform this service because security measures which are in force do not preclude access to classified information.

4.4.2 Operations Security (OPSEC): Contractor personnel shall participate in the OPSEC program locally administered by the Air Force activity.

4.4.3 Employee Clearances: Contractor employees that need access to Government owned Automated Information Systems (AIS) will require the minimum of a Favorable National Agency Check (NAC). Submit a Standard Form 85P, Questionnaire for Public Trust Positions, (fingerprint cards if available) to the 410 SCMS Security Office for processing.

4.4.4 Security Incidents and Violations: The contractor shall immediately notify the 410 SCMS Security Office of any actual security violation, security incident, or of any indication of a potential unauthorized disclosure or compromise of classified or sensitive but unclassified information.

4.4.5 Security Education: All full time contractor employees occupying physical space on Robins Air Force Base shall comply with the 410 SCMS Security Education and Awareness program. The program consists of the following components: initial training, annual refresher training, and periodic tailored training.

4.4.6 Communications Security (COMSEC): The contractor shall use only secure communications methods and equipment to transmit or otherwise transfer classified and sensitive unclassified information or data. All such transmissions shall be in accordance with the appropriate Government security regulations. COMSEC equipment and materials shall be safeguarded, controlled, maintained, and operated under the provisions of DOD 5220.22-M.

4.5 SAFETY REQUIREMENTS:

4.5.1 Contractor Compliance. The contractor shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) DODD 4715.1E and these requirements shall be incorporated into the contractor’s safety and health program. The Air Force participates in the OSHA Voluntary Protection Program (VPP). The contractor shall be familiar with VPP tenets. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

4.5.2 Mishap Notification: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Air Force personnel and to cooperate IAW AFI 91-204 (Safety Investigations and Reports) in any Air Force safety investigation. The contractor shall notify (via telephone) the cognizant contracting officer, the contracting officer’s representative, and/or the cognizant program manager within four (4) hours of all mishaps or incidents to DoD property entrusted by this contract operation. The Government person notified by the contractor will in-turn notify the Safety office. Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post (Note: the Robins AFB Command Post Phone Number is (478) 327- 2612, and they can connect with any DoD Command Post worldwide). If requested by the cognizant contracting officer, the contracting officer’s representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

4.5.3 Mishap Investigation. If requested by the Government Procuring Contracting Officer (PCO) or Administrative Contracting Officer (ACO), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenances and training records until released by the investigating safety office. If the government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the government personnel until the investigation is completed.

4.5.4. Contractor Safety & Health Plan and Program: While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health.

The contractor shall notify the Contracting Officer (CO), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract.

While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the Contracting Officer (CO), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated CO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

4.6 Packaging: (MIL-STD-2073-1d, 10 May 02, Standard Practice for Military Packaging and MIL-STD-129P (4), 19 Sep 07, Military Marking for Shipment and Storage). When shipping containers are received that meet the requirements of the AFMC Form 158, Packaging Requirements, and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored and protected for reuse. Unserviceable containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158, Packaging Requirements.

4.7 Equipment Conformance: The equipment shall conform to the basic maintenance instructions manual and other applicable technical orders and directives listed in Appendix “A” of this work statement.

4.8 The contractor shall be required to repair all end items unless written direction is provided by the ACO. Requests for condemnation shall be submitted in writing through the ACO NLT two working days after item is deemed not repairable. Condemnation will be considered for items exceeding 75% of the latest acquisition cost or damaged physically beyond repair, e.g. crushed, burned; if the government does not wish to retain the asset for future consideration.

4.8.1 Condemnation shall not be requested due to unavailability of replacement parts. The procuring agency retains the right to request enlarged color photographs of any end item for which condemnation is requested. These photographs shall clearly portray the extent of damage to the end item and the effects of overheating and burning. One photograph shall be of the entire end item showing the end item’s part number and serial number. The results of any electrical testing performed on the end item shall also be submitted for review. The contractor may be required to submit the end item to the Government technical representative for evaluation and confirmation.

4.8.2 The government is authorized to replace condemned items with replacement reparable items of the same national stock number at no additional cost as long as the replacement item can be inducted by the contractor within the same year of the initial contractual requirement.

4.8.3 The contractor is authorized reclamation from condemned units.

4.8.4 Disposition shall be in accordance with Defense Demilitarization Manual, DOD 4160.21- M-1. Items that possess silver, gold, platinum, palladium, rhodium, iridium, osmium and ruthenium, scrap bearing such metals, and condemned end items containing recoverable quantities thereof shall be reported to the Defense Reutilization and Marketing Service, DRMS- SM, Federal Center, 74 N. Washington, Battle Creek, MI 49017-3084, for disposition instructions unless other specific instructions are furnished by the ACO.

4.8.5 Accessory and Component Reuse, Repair and Replacement: Items received which are misidentified, misdirected or have Air Force recoverable subassemblies missing shall be reported through the ACO for disposition instructions.

4.8.6 Cannibalization and Rob Backs: When authorized by the ACO (and without creating condemnable items), the contractor shall cannibalize or rob back from reparable line replaceable units (LRUs) and shop replaceable units (SRUs) as necessary to accomplish timely repair of SURGE, Priority A requisition, and MICAP requirements. The contractor shall order the needed parts the same day rob back occurs and replace all components upon their availability to enhance timely repair of other reparable assets.

4.9 ITEM UNIQUE IDENTIFICATION (IUID) REQUIREMENTS:

4.9.1 The IUID Program requires each qualifying AF asset to be uniquely identified with a permanent marking that can sustain its information throughout the life of the asset. The program addresses two categories of assets—those already in the AF inventory and those currently under contract but not currently in the AF inventory.

For assets under contract, IUID requirements are specified in DFARs 252-211.7003 and DODD 4100.39-M, Federal Logistics Information System. All assets subject to marking must be recorded in the DoD IUID Registry.

4.9.2 IUID MARKING PLAN: The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130, DoD Standard Practice Identification Marking of US Military Property. The plan must be approved by (insert who in the government is going to do the approval) prior to implementation. (DI-MGMT-81803, CDRL A006)

4.9.3 IUID MARKING ACTIVITY AND VERIFICATION REPORT: The contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality. (DI-

MGMT-81804A, CDRL A007)

4.10 PROCEDURE FOR INVOICING/PAYMENT/ACCEPTANCE: The multi-functional team (MFT) can request that data items be attached to acceptance forms through Wide Area Work Flow (WAWF) or submitted to government personnel as spelled out in the data Contract Data Requirements List (CDRL). To allow for payment of separately priced data items, the MFT must use WAWF for acceptance. Data CDRL will determine submittal requirements; however, both separately priced and non-separately priced items must be accepted in WAWF in order for the line item to be closed out in the contract. Information regarding Wide Area Work Flow-

Receipt and Acceptance is available on the Internet at https://wawf.ef.mil. The DD form 250 will be submitted using the Wide Area Work Flow (WAWF) process, Inspection and acceptance will be at the source and DCMA will sign the DD form 250 For repair and the (COR or PMS) will sign for the data. Data Items shall also be submitted in WAWF

4.11 Contractor Manpower Reporting Requirements: Per reference SAF/AQ Memo, 13 Nov 12), “The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USAF via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil (select Dept of the Air Force option if you you’re working an AF requirement). Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.”

4.11.1. Counterfeit Electronics Parts: The Contractor shall establish policy and procedures to mitigate the risk of counterfeit electronics parts being installed in end items or otherwise entering the USAF/DoD inventory in accordance with Aerospace Standard (AS)5553A, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition.

4.11.2. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.11.3. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the CMRA link at http://www.ecmra.mil (select Dept of the Air Force option if you you’re working an AF requirement).

5.0 APPENDICES:

5.1 Appendix A - Reference Documents

Name of Publication

Sections that Apply

Date of Publication and Changes

Title of Publication

00-25-234 Entire 1 Aug 88, Change 37, 18 July 08

General Shop Practice Requirements for the Repair, Maintenance & Testing of Electronic Equipment

MIL-PRF-

23377J(2)

Entire 10 Apr 07 Primer Coating Epoxy, High Solids

MIL-PRF-

19500N

Entire 30 Nov 05 General Specification for Semi Conductor Devices

MIL-STD-2073-

1D

Entire 10 May 02 DoD Standard Practice for Military Packaging

MIL-STD-

130N(1) With Change 1

Entire 16 Nov 12 Identification Marking of U.S.

Military Property

00-35D-54-WA-1 Entire 1 May 07 USAF Deficiency Reporting, Investigation, and Resolution

MIL-STD-129P

With Change 4

Entire 19 Sept 07 Military Marking for Shipment and Storage

DFARS 252.211–

Entire Jun 2011 Item Identification and Valuation

DFARS 252.237-

Entire Oct 2010 Continuation of Essential Contractor Services

AFI 10-403 1.9.1.33 20 Sep 12 Deployment Planning and Execution

FAR 23.404 Para graph “b”

1 Oct 10 Agency Affirmative Procurement Program

OSHA Public Law 91-596

Entire 1 Jan 04 Occupational Safety and Health Act (OSHA) of

Occupational Safety And Health Standards

Part 1910 1 Jan 04 Occupational Safety and Health Act (OSHA) of

Safety and Health Regulations for Service Contracts

Part 1925 30 Dec 71 Occupational Safety and Health Act (OSHA) of

DoD 4100.39-M Entire October 2010 Federal Logistics Information System

5.2. Appendix B -List Of Applicable Part Numbers And NSNs

FAR 52.245-1 Entire Aug 2010 Government Property

T.O. 00-35D-54

Entire 1 May 07 USAF Deficiency Reporting, Investigation, and Resolution

DOD 5220.22-M

Entire 28 Feb 06 National Industrial Security Program Operating Manual (NISPOM).

FAR 52.246-4 Entire Aug 1996 Inspection of Services-Fixed Price

DOD 4160.21-M-1

Entire 1 Oct 91, Change 1, 14

Feb 95 Defense Demilitarization Manual

NSN P/N CAGE Code NOUN 4920012153685KV 3202323-001 12436 Power Supply 4920012153686KV 3202299-001 12436 Power Supply 4920012186082KV 3200205-003 12436 Monitor, Phase 4920012698824KV LC-1052 64537 Leveler, Limiter 5996013787636KV 8010H03R000-E-J-P-R 1L7Y9 Amplifier 5996013788028KV 8010H02R000-OPT-E-J-P-R-S 1L7Y9 Amplifier 5996013801390KV 8010H01R000-OPT-E-J-P-R-S 1L7Y9 Amplifier 5996013801424KV 8020H04R000-E-J-P-R 1L7Y9 Amplifier 5996013838418KV LAB4-1020-10/7477 34874 Amplifier 5998012153721KV 12203-60004 28480 Circuit Card Ass’y 5998012276736KV 03561-66560 1LQK8 Circuit Card Ass’y 5998012720128KV 08340-60215 1LQK8 Circuit Card Ass’y 5998012725998KV 434902-1 00752 Circuit Card Ass’y 5998012725999KV 453184-1 00752 Circuit Card Ass’y 5998012726001KV 434958-1 00752 Circuit Card Ass’y 5998012726005KV 453117-1 00752 Circuit Card Ass’y 5998012730895KV 452884-1 00752 Circuit Card Ass’y 5998012934351KV 445605-2 00752 Circuit Card Ass’y 5998013065596KV 1100-00-3076 23338 Circuit Card Ass 6110012220470KV D2817-A631 53279 Regulator, Voltage 6110012220471KV D2817-A606 53279 Regulator, Voltage 6110012220472KV D2817-A601 53279 Regulator, Voltage 6110012220473KV D2817-A626 53279 Regulator, Voltage 6110012355345KV D2817-A607 60877 Regulator, Voltage 6110012488708KV 2113245-623 12436 Regulator, Voltage 6110012919907KV 1571-9103A 13850 Controller, Motor 6110013854365KV 5AAX-2.1K-8-A 58287 Power Conditioner 6130012094040KV D2817-A608 53279 Power Supply 6130012144430KV 3202224-002 12436 Power Supply 6130012144431KV 3202222-002 12436 Power Supply 6130012144432KV 3202223-002 12436 Power Supply 6130012144433KV 3202325-001 12436 Power Supply 6130012149931KV 3202225-002 12436 Power Supply 6130012152774KV 3202220-004 12436 Power Supply 6130012221907KV D2817-A503 53279 Power Supply 6130012221908KV D2817-A504 60877 Power Supply 6130012241007KV 848TCM-3205-D 16067 Control, Power Supply 6130012241022KV 351TC-3202 16067 Power Supply 6130012248911KV D2817-A502 53279 Power Supply 6130012314678KV D2817-A605 53279 Power Supply

6130012314679KV D2817-A603 53279 Power Supply 6130012316388KV D2817-A613 53279 Power Supply 6130012581134KV 3200380-006 12436 Power Supply 6130012670652KV 1751TC-3204B 13067 Converter, Frequency 6130012873210KV 3202372-001 12436 Power Supply 6130012873211KV 3202373-001 12436 Power Supply 6130012930246KV 3202236-007 12436 Power Supply 6130012940999KV 3202236-008 12436 Power Supply 6130012977673KV 3202221-002 12436 Power Supply 6130013005491KV D2817-A604 53279 Power Supply 6130013034286KV 3202229-001 12436 Power Supply 6130013034287KV 3202266-001 12436 Power Supply 6130013034288KV 3202230-001 12436 Power Supply 6130013138135KV 3202261-011 12436 Power Supply 6130015240073KV 80000162-001 1V9V4 Power Supply 6625012153765KV 2120960-301 12436 Signal Generator 6625013842687KV 83732A-100-1CP-1E1 1LQK8 Signal Generator 6625013843344KV 5372A-060-913 1LQK8 Analyzer, Spectrum 6625014159577KV 54502A-090-908 1LQK8 Oscilloscope 6625015315048KV G864145 9U317 Signal Generator 6625015845846KV MG3692IATE 1CPM8 Signal Generator 6625016060968KV DSO7054B 3ECH8 Oscilloscope 6695012827057KV GS-1200B 23673 Photometric Module

CAVAF CFM SOW v13 October 24th, 2013

CAV AF CFM

STATEMENT OF WORK

The purpose of this statement of work (SOW) is to provide Contract Depot Maintenance (CDM) guidance for contractor technical responsibilities and reporting requirements of the Commercial Asset Visibility Air Force (CAV AF) system. CAV AF shall be the primary system of record for providing daily status of all Government owned assets located at contractors facilities. Reporting within CAV AF shall not be limited to end items subject to repair but are to include assets stored as an inventory control point (ICP). Equipment identified as Government Furnished Equipment (GFE) may be reported within CAV AF. Enhancements to the CAV AF system will be identified on the CAV AF home web page. Contractors are responsible for ensuring current User Guides are utilized by their respective facility.

CAV AF FORMAL TRAINING AND EDUCATION BRIEFING:

1. Formal CAV AF educational briefing will be provided on all awarded contracts by the contracting ALC CAV AF System Administrator (SA). Any follow up training will be the responsibility of the contractor to contact CAV AF SA for additional training. For assistance, guidance or questions to specific contractual reporting requirements may be addressed to CAV AF contract monitor (CM). For ALC CAV AF (SA and/or CM) points of contact may be found in attachment 1 below.

2. All repair contractors shall be presented the CAV AF Requirements Lifecycle Education Briefing within the initial 3 months of contract award, but no less than once during repair contract duration. A meeting shall be facilitated in which a government repair requirements representative or other designee shall provide said briefing to the supply repair contractor.

3. Proof of presentation materials provided to contract repair supplier must be documented in every instance. Examples of documentation include but are not limited to meeting minutes, checklist, etc. Documented information from briefing shall consist of; date/time, location, contract number, briefer’s name and supplier names. Documentation must be included in CPAR if briefing has been provided as an aid to annotate if contractors are being briefed and the impact it’s having on reporting in CAV AF. The CAV AF Requirements Lifecycle Education Briefing shall be given to the contract repair supplier in the following instances on new contracts:

a. Pre-Solicitation conferences as applicable.

b. Pre- and Post-Award contract meetings as applicable.

c. If none of the above has occurred, brief must be given within first 3 months of new contract award.

NOTE: During Program Management Review(s) (PMR) or separate meeting(s) issues addressing supplier CAV AF reporting performance shall be discussed. This is to rectify inadequate and contractual noncompliance of CAV AF reporting as follows but not limited to;

untimely reporting, consistent 1 day repair-turn-around-time (RTAT) reporting, failure to report “all” assets in CAV AF or personnel changes impacting supplier reporting performance.

CONTRACTOR RESPONSIBILITY:

1. Contractor reporting requirements to CAV AF shall be accomplished daily and/or within 24-hours of a supply or maintenance action occurrence IAW the applicable CAV AF CDRL, CAV AF version 8.0.1 or higher Contractor Users. Accurate and timely reporting of maintenance transactions into CAV AF is critical to the management of repair requirements and the management of world-wide asset distribution. CAV AF transmits daily to Air Force internal data systems for financial and asset tracking. Air Force Expeditionary Logistics for the 21st Century (eLog21) requires total asset visbility; therefore, inaccurate or lack of CAV AF reporting will cause significant loss to the Air Force. Contractor shall ensure asset record in CAV AF is an accurate reflection of physical asset on hand at all times.

2. Contractor must change the condition code of an item from Condition Code M (inducted) to Condition Code A (Complete). This condition code change will not occur prior to the DD Form 250 signature or Wide Area Workflow (WAWF) entry. Contractor must have government approval of repair action before Condition Code A status is entered into CAV AF. The “Complete Date” entered into CAV AF cannot be before the DD250 date entered in the same screen. Contractor will validate that the DD250 number and date entered into CAV AF is accurate. This requirement is applicable to Condition Code H (Condemned) only when specifically directed by the contract.

3. Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to CAV AF reporting requirements.

a. Receipt Actions: Contractor will use government issued shipment document numbers for CAV AF end item receipt transaction reporting only in the absence of missing DD Form 1348-1A or shipment document number. Contractors are not authorized to generate pseudo shipment document numbers for receipt transactions because this creates disconnects in shipment tracking within government inventory systems.

b. Shipping Actions: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items. A DD Form 1348-1A is also applicable to all Consolidated Serviceable Inventory/Consolidated Reparable Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. DD Form 250 or DD Form 1149 are not acceptable or authorized as a shipment document, and shall not accompany any material shipments on repair contracts. CAV AF provides a DD Form 1348-1A in a Portable Document Format (PDF). It is recommended the PDF be saved at the contractor’s facility prior to printing the two copies as required for shipping. DD Form 1348-1A shipping documents will be prepared for each NSN shipment from contractor’s facility, regardless of destination. The entire form, complete with bar coding, will be printed on a laser printer as specified under technical considerations. Place one copy on the outside of the shipment container and one copy inside the shipment container. For end item shipments the DD Form 1348-1A shipment document number shall be comprised as one of the following actions:

i. Back to Depot Shipments:

(1) For a “single” unit NSN shipment, the default shipment document number will be the CAV AF record control document number (RCDN) of item being shipped.

(2) For “multiple” quantity shipments, it is recommended the CAV AF RCDN of the lead item of the shipment be used as the shipment document number.

ii. Amended Shipping Instructions (ASI): Are used to divert material that is due-in from a contractor to a requisitioner. Government disposition instructions will provide a shipment document number to the contractor to be utilized for CAV AF shipment transaction reporting and the DD Form 1348-1A.

c.

i. DD Form 1348-1A shall be manually generated (printed) by contractor.

dd13481a.pdf

ii. When CAV AF is again operable, the contractor shall resume with transactional reporting actions, including completing a DD Form 1348-1A and the shipment process in CAV AF.

4. Contract/Delivery Order Closure Level Disposition Instructions – Government will provide disposition instructions to contractor. Contractor shall comply with disposition instructions within 10 days of receipted government instructions and shall have complied no later than 30 days after receipt of instructions. Contractor shall be fully responsible to ensure all corresponding CAV AF reporting actions associated with disposition instructions occur within 24 hrs of related shipment action.

5. Contractual Induction-at-Risk of end items is prohibited on all repair contracts.

6. All NSNs identified as Nuclear Weapon Related Material (NWRM) shall require contractor reporting utilizing CAV AF for production management, to track and report NWRM end items in repair to the Serial Number level. Contractors shall capture each NWRM assets Serial Number when reparable is received. NWRM assets received shall be receipted in CAV AF, with Serial

Number identification within 24-hours for asset visibility and serial number tracking.

Contractors shall follow all NWRM management requirements outlined in AFI 20-110, NWRM Management, to include, but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on positive inventory control (PIC) and records management by the contractor and government to assure compliance. The successful application of these procedures requires the full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all NWRM assets.

CAV AF CONTRACTOR TRANSACTION REPORTING REQUIREMENTS:

1. “Not-on-Contract” receipt transactions shall be utilized for assets which are not repair end items. Not-on-contract assets are associated to a contractor facility DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-contract shall be used for the following reporting actions:

a. Discrepancy Items – Are identified as misrouted, shipments, misidentified shipments or damaged end items. Contractor will address discrepancy issues weekly to acquire resolution to discrepancy within 30-days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10-days and complete all associated reporting actions within same period. Contractor reporting actions shall be resolved using reversals of individual record document control numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

b. Inventory Control Point Items – are identified as assets stored at contractor facility and are not repair end items or discrepancies items. Movement of assets from “Not-on- Contract” category shall be resolved using reversals of individual record document control numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of

RCDN.

NOTE: Contractor is responsible for all “Not-on-Contract” assets ensuring physical asset balances are reflected and CAV AF reporting actions occur within 24 hr of supply action.

NOTE: Not-on-Contract receipt actions will not be utilized for quality deficiency report (QDR) items

2. Following contract production completion, contractor will complete 100% inspection. Any assets remaining at the facility within 30-days must be noted in a request for disposition instructions by the government. If none is provided, assets are to be returned to the depot and reported within CAV AF, shipping to the following addresses according to each national stock number (NSN) inventory management location by source of supply (SOS) code:

a. FHZ – Tinker AFB, the ship for disposition address to SW3211:

TYPE/CODE: A SW3211

DEF DISTRIBUTION DEPOT OF OKLAHOMA

CEN REC 3301 F AVE

BLDG 506, DR 22

TINKER AFB, OK, 73145-8000

b. FGZ – Ogden AFB, the ship for disposition address to XXXXXX:

c. FLZ – Robins AFB, the ship for disposition address to XXXXXX:

SUBCONTRACTOR REPORTING REQUIREMENTS:

Utilizing subcontractors in the repair of government assets in partnership by the awarded prime contractor shall conform to all applicable reporting requirements contained within this contract.

Inherently, the awarded prime contractor shall bear sole responsibility for all reporting actions.

CAUTIONARY AREAS OF CONTRACTOR CAV AF REPORTING:

1. Systemic data problems created by contractor’s failure to report data accurately or in a timely manner are subject to immediate Program Management Review (PMR). Examples of documented system data problems include but are not limited to:

a. Timely reporting means compliance with 24 hour requirement for all contractor CAV AF reporting of maintenance transactions. Actual date information is required for all reporting actions. Contractor’s are not authorized to report all receipt, induction, complete and ship transactions the same day to ‘catch-up’ due to periodic reporting. This affects government inventory management systems and balances creating D035 Stock Control Supply System (SCSS) controlled exceptions (associated with same day reporting issue).

b. Contractors not using government issued DD Form 1348-1A document numbers on CAV AF contractor reporting on end item receipt transactions. This creates a data variance disconnect with government inventory D035 Stock Control System (SCS). Contractors are required to use DD Form 1348-1A document numbers for end item receipt transactions. NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS) and acquire government issued shipment document number from Inventory Management Specialist (IMS).

2. DD Form 250 number and date entered into CAV AF for Complete (Condition Code A) entries must be accurate and reflect the actual date the government approved the repair action.

This requirement is applicable to Condition Code H (Condemned) only when specifically directed by the contract.

3. RCDN information should not be duplicated or fabricated with a suffix. RCDN should be comprised of the CAV AF Contractors DoDAAC, the Julian date the RCDN was produced, and a four digit serial number. This affects government inventory management systems D035 SCSS controlled exceptions.

DISCREPANCIES INCIDENT TO SHIPMENT:

1. There are transportation and item discrepancies, each having different reporting requirements.

Detailed information for each report is in the pertinent service publications.

2. Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR link is https://www2.transactionservices.dla.mil/websdr/home.asp This system of reporting a Supply Discrepancy Report (SDR), formerly called Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-R and 4000.25-M Volume 2, which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the CAO and Quality Assurance (QA) activity for corrective action.

3. Transportation discrepancies and item transaction discrepancies shall be coordinated with the DCMA Property Administrator and ACO immediately upon discovery for corrective action in addition to AF WebSDR submittal.

4. Contract line items received with missing components (Missing On Induction, (MOI)) the contractor shall process a SDR (SF Form 364) immediately upon discovery in accordance with AFJMAN 23-215 and provide a copy of submitted MOI SDR form to the ACO within 2 days of discovery.

5. Misdirected shipments of GFP shall be immediately reported by telephone to the Property Administrator (PA) followed by written notification within three work days. The PA will issue appropriate disposition instructions for the misdirected items. Misdirected items received by the contractor which are not part of this contract will not be receipted into CAV AF.

6. Overages, shortages, and misidentified items which are part of this contract and received by the contractor shall be reported into CAV AF with the actual received quantity and with the correct NSN. An SDR shall be processed in accordance with standard procedures identified above for these overages, shortages, and misidentified items.

ATTACHMENT 1

CONTRACTOR COMMUNICATIONS NETWORK (CCN)

1. GENERAL INFORMATION:

1.1. The purpose of this attachment is to provide the specific conditions, hardware specifications, and communications interface to support contractor End Item reporting requirements and supply requisitions. Through the CCN Air Force contractors, with aircraft, engine or equipment repair contracts, have the capability to electronically process End Item transactions.

1.2. Initial CAV AF training will be provided by the contracting ALC. Any follow up training will be the responsibility of the contractor. For training and/or questions on CAV AF, please contact CAV AF System Administrators (SA) for contracts issued by respective ALC, from one of the following areas:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to:

406scms.cav.af.ar@robins.af.mil

b. Hill AFB, UT, call (801) 777-4803.

c. Tinker AFB, OK, call (405) 739-3229, a CAV AF representative will contact you for training. For assistance, guidance or questions specific to suppliers contractual data reporting requirements may be addressed to CAV AF contract monitor (CM), for Tinker AFB contracts as follows:

Contractor furnished material (CFM) contracts call; (405) 736-7171 or (405) 736-2041 Government furnished material (GFM) contracts call (405) 739-7329 or (405) 736-7362

NOTE: Contractor’s guide can be accessed via CAV AF main menu at bottom of screen.

2. WEB SITE:

2.1. CAV AF web site accessed through the internet will be used to submit all End Item transactions. Each contractor user shall be required to complete a System Authorized Access Request, DD Form 2875, prior to using CAV AF.

2.2. The Web address for Online CAV AF access is: https://www.cavaf.com/