12-31058-PWS dated 2 Jul 2012.pdf

PR FD2060-12-31058

PERFORMANCE-BASED WORK STATEMENT

Services Supporting USAF Ejection Seats

2 Jul 2012

1.0 DESCRIPTION OF SERVICES. This Performance-based Work Statement (PWS) identifies contractor services necessary to support the Advanced Concept Ejection Seat (ACES) II as defined by MIL-DTL-9479E w/Amendment 1 for this Custodian for Design (CFD) sustainment program. More specifically, this PWS requires the contractor to:

a. recommend design changes/modifications to the ACES II as parts continue to become obsolete or exhausted from Government stock;

b. maintain/update the ACES II Technical Data Packages (TDPs), and deliver them to the

Government for immediate and unrestricted use;

c. provide support and recommendations in the event of ACES II mishap incidents;

d. provide technical support and review concerning the ACES II and other USAF ejection seats, as necessary [for example, data intended for immediate dissemination such as Time Compliance Technical Orders (TCTOs), etc.]

e. develop standard repair procedures (addressing/including corrosion) to be accomplished by Unitited States Air Force (USAF) field maintainers; and,

f. update ACES II finite element analysis (FEA) and sled test analysis data, with damage tolerance information relevant to various performance and functional extremes/situations.

2.0 SERVICES SUMMARY (SS). See Table I for the services summary.

TABLE I. Services Summary; Performance Objectives and Thresholds.

Performance Objective

PWS paragraph Performance Threshold

Submit items listed in PWS on time, within the period of performance, and complete.

PWS sections 4.4 – 4.8

No more than two rejections by the Government per Contractor submission of engineering data. No more than two late submissions of engineering data per contractual year.

Rejected data shall be corrected and resubmitted within 15 calendar days of Government disapproval.

The Government will reject the submitted data if a single technical flaw or two or more minor flaws are found

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Performance Objective

PWS paragraph Performance Threshold within the submitted documents.

A technical flaw is defined as data and format not in accordance with the provided CDRLs, or does not provide all technical content in accordance with this

PWS.

A minor flaw is defined as typographical errors.

3.0 GOVERNMENT FURNISHED PROPERTY/EQUIPMENT (GFP/E) AND

SERVICES. GFP/E is not authorized for this effort.

4.0 GENERAL INFORMATION.

4.1 Program management.

4.1.1 Program Manager. The contractor shall identify to the Government and maintain a single point of contact (Program Manager) for all matters under this contract. The contractor shall also ensure that all program management personnel assigned to the program shall be available, as required, to meet program objectives. The contractor shall prepare a monthly contractor’s progress, status and management report. This report shall identify the status of all portions of the contract and shall be identified in the contractor's milestone chart. The program report shall include all events such as progress, reviews, audits, tests, identification, and delivery of the contract line items. [A001; DI-MGMT-80227; Contractor's Progress, Status and Management Report]

4.1.2 Plant access. The contractor shall arrange for full access to applicable contractor facilities and offices by Government representatives conducting any business, making observations, or performing inspections required by public law or by this contract.

4.2 Program reviews.

4.2.1 Monthly status report. The contractor shall submit a monthly status report that shall cover the engineering and technical solutions to the data and sustainment problems as well as a projection of planned work for the remaining effort. Reports shall document tasks, issues, actions, deliverables, and expenditure status. Problem areas shall be identified with proposed solutions and anticipated outcomes. [A002; DI-MGMT-80368, Status Report]

4.3 Technical documentation assessment. The contractor shall perform an engineering study that catalogs and assesses the completeness of the Government’s technical documentation for the ACES II. The contractor shall provide an ACES II TDP list showing the hierarchy of all drawings using Microsoft Excel (2003 or 2007) format. This TDP list shall illustrate which

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drawings require updating, and provide the various seat configurations with explanations as to their differences. If drawings are missing or illegible there shall be a place holder provided in logical drawing hierarchy. [A003; DI-MISC-80508B; Technical Report/Study Services]

4.3.1 Engineering data. The contractor shall provide (to the Government) and maintain a TDP that accurately depicts the ACES II. The TDP shall provide the information necessary to enable Government procurement or production of an interchangeable item that duplicates the functional, physical and performance characteristics of the original product, without additional design engineering effort or recourse to the original design activity. Product data shall reflect the approved, tested, and fielded configuration of the ACES II. All engineering data created as a result of this contract shall be considered a part of the TDP. This data includes, but is not limited to AutoCAD data, IGES or equivalent files, and Portable Document Format (PDF) files. [A004;

DI-SESS-81000C/T; Product Drawings/Models and Associated Lists]

4.3.2 Engineering Data Updates and Revisions. The contractor shall update and maintain engineering data for the ACES II (designed, developed, modified, and produced) by this contract for the life of this contract and shall incorporate all changes in accordance with the following:

a. All engineering changes shall be incorporated into the applicable engineering data within

90 calendar days after engineering release/USAF concurrence or at intervals of five changes, whichever occurs first, except a change involving safety, which shall be incorporated immediately.

b. All engineering changes shall be incorporated into the applicable engineering data prior to delivery of data for review and final media.

4.3.2.1 Engineering changes. The contractor shall not change, alter, or modify any ACES II components and shall not require any components that differ in form, fit, function, or material from the original or current configurations without the approval of Warner Robins-Air Logistics Center (WR-ALC)/GRVED through an EO. [A005; DI-CMAN-80400; Engineering Change Proposal]

4.3.2.1.1 Notice of Revision. The contractor shall submit a Notice of Revision (NOR) with each Engineering Order (EO) for Government approval and coordination prior to altering, revising, or otherwise changing any feature of the items involved within the scope of this contract. [A006;

DI-CMAN-80642C; Notice of Revision]

4.4 FEA report. The contractor shall verify, using a non-linear FEA program, the structural integrity of the ACES II ejection seat. The report shall demonstarate that the seat structure elements and integrated assembly of these elements are capable of withstanding critical flight design loads after 30 plus years of aircraft flight use, and shall provide a recommended service life limit. The critical design loads are the loads imposed by the rocket catapult and the droge chute (at 30 degree yaw) at max seat/occupant load and ejection speed. [A007; DI-GDRQ- 81256B; Mathematical Model Finite Element Analysis Structural Report]

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4.5 Damage tolerance and repair report. The contractor shall generate an ACES II damage tolerance and repair report that shall be delivered to the Government. This report shall involve the instruction of standard repair procedures for the types and locations of damage encountered on the ACES II while in use. This report shall account for the maximum allowable damage limits in regards to material deformation, surface scratches, cracking, gouges, missing material, holes, material deformation for all major structual member (including the main back braces).

Von Mises stress plots as well as displacement and strain values shall be presented for each structural component analyized/detailed within the report. These requiremetns shall be accomplished using a non-linear FEA program; this program shall be identified to the Government and included within the report. All assumptions, materials selected, analysis/verification techniques [for example, element type(s), mesh types, size(s) and plots, loads, boundary conditions, and real world results/data, etc] shall be presented and identified within the report for each item analyzed. Emprical or hand calculated shall be presented to verify computer models. [A008; DI-MISC-81487; Damage Tolerance Analysis Report]

4.6 Load and Stress Analysis. The contractor shall provide empirical data and calculations to verify damage tolerance and FEA reports. [A009; DI-GDRQ-80198A; Internal Loads and Static Strength Analysis Report]

4.7 Corrosion evaluation, repair and prevention. A report that covers evaluation and repair, if applicable/practical, of corroded structures within the ACES II is required. In particular, the report shall address recent corrosion found within the area of CAGE 88277 print D11457 as well as corrosion found near any related associated/mating structure(s) and substructure(s). Future preventative maintenance procedures for active/existing ACES II equipment shall be provided, including the area detailed by print D11457; all procedures shall be capable of being accomplished by Air Force field level maintainers. [A010; DI-MFFP-81403; Corrosion Prevention and Control Plan]

4.8 ACES II mishap support. The contractor shall be available to the Government within 24 clock hours following any USAF-related ACES II mishap. The contractor shall provide a report that indicates the root cause(s), any abnormalities, any rationale, and related historical and relevant data. Further, the contractor shall provide recommendations to the Government to prevent or reduce the potential of future similar incidents (for example, equipment analysis, engineering investigations and reviews, and so forth). [A011; DI-MISC-80508B; Technical Report/Study Services]

4.9 Exchange of information and resources. This project is unclassified and the Government may place the final technical data and reports in the public domain. However, the contractor shall not release any information pertaining to this project nor present interim results to any parties outside WR-ALC/GRVED without first obtaining permission from the Contracting Officer's Technical Representative (COTR) through the Procuring Contracting Officer (PCO).

No data developed in part or in whole by resources obtained from this project shall be used on any other contract or task without obtaining written permission from WR-ALC/GRVED through the PCO. Upon termination or completion, all materials, reports, and products developed as a result of this effort shall be transferred to the Government. The Government shall retain all intellectual property rights to the developments.

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4.10 Performance of Service During Crisis. The FC/FD has determined, by placing in writing their decision, that this requirement is Mission Essential (M-E) in accordance with DoDI 1100.22.

Mission Essential Functions: The Government has identified all of the Contractor service performed under the contract as essential contractor services in support of mission essential functions.

The contractor shall provide a written plan for continuing the performance of essential contractor services identified in the paragraph above.

(1) The contractor shall identify in the plan the provisions made for the acquisition of essential personnel and resources, if necessary, for continuity of operations for up to 30 days or until normal operations can be resumed.

(2) The plan must, at a minimum, address:

a. Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves;

b. The time lapse associated with the initiation of acquisition of essentials personnel and resources and their actual availability on site;

c. The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home;

d. Any established alert and notification procedures for mobilizing identified “essential contractor service” personnel; and

e. The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

The contractor shall maintain and update its plan as necessary and adhere to its requirements throughout the contract term. The contractor shall not materially alter the plan without the Contracting Officer’s consent.

As directed by the Contracting Officer, the contractor shall participate in training events, exercises, and drills associated with Government efforts to test the effectiveness of continuity of operations procedures and practices.

In the event the contractor anticipates not being able to perform any of the essential contractor services identified herein during a crisis situation, the contractor shall notify the Contracting Officer or other designated representative as expeditiously as possible and use its best efforts to cooperation with the Government in the Government’s efforts to maintain the continuity of operations.

The Government reserves the right in such crisis situations to use Federal employees of other agencies or contract support from other contractors or to enter into new contracts for essential contractor services.

The contractor shall segregate and separately identify all costs incurred in continuing performance of essential services in a crisis situation. The contractor shall notify the Contracting

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Officer of an increase or decrease in costs within ninety days after continued performance has been directed by the Contracting Officer, or within any additional period that the Contracting Officer approves in writing, but not later than the date of final payment under the contract.

The contractor shall include the substance of mission essential information in subcontracts for the essential services.

4.11 Inspection of Services. In accordance with Federal Acquisition Regulation (FAR) 52.246- 5, Inspection of Services – Cost-Reimburstment, the Contractor shall maintain a quality inspection process acceptable to the Government. In accordance with FAR 52.2465, Inspection of Services – Cost-Reimburstment, the Government reserves the right to inspect Contractor performance.

4.12 Environmental Management System (EMS)

4.12.1 Executive Order (E.O.) 13423, Strengthening Federal Environmental, Energy, and Transportation Management, and E.O. 13514, Federal Leadership in Environment, Energy, and Economic Performance, establish the requirements for an EMS and obligate federal agencies to implement sustainable practices.

4.12.2 In accordance with the Secretary of the Air Force (SAF) Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 11 Dec 06, and the Air Force Materiel Command/Vice Commander (AFMC/CV) Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 1 Aug 07, Contractor personnel who perform work on any USAF installation shall comply with the EMS requirements established by the installation.

4.12.3 The prime Contractor shall ensure subcontractors comply with the EMS requirement.

4.13 Green procurement program (GPP). GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. GPP requirements apply to all acquisitions using appropriated funds, including services and new requirements. FAR 23.404(b), Agency Affirmative Procurement Program, applies and states the GPP requires 100% of EPA designated product purchases that are included in the Comprehensive Procurement Guidelines (CPG) list that contains recovered materials, unless the item cannot be acquired: a) competitively within a reasonable timeframe; b) meet appropriate performance standards, or c) at a reasonable price. The prime contractor is responsible for ensuring that all subcontractors comply with this requirement.

4.14 Security Requirements

4.14.1 Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with Department of Defense (DoD) 5200.2-R, Personnel Security Program, DoD 5200.22-M, National Industrial Security Program Operating Manual (NISPOM), and Air Force Instruction (AFI) 31-101, Integrated Defense.

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4.14.2 Security Clearance, if required. The Contractor shall ensure Contractor personnel have a valid security clearance appropriate to the access required for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or sensitive, but unclassified, information.

4.14.3 Access to Government System. The Government will provide Contractor personnel access to systems necessary to perform tasks under contract/order. The Contractor shall ensure Contractor personnel who require access to a Government Automated Information System (AIS) have a DoD National Agency Check Plus Written Inquiries (DNACI) conducted in accordance with DoD 5200.2-R, Personnel Security Program. The Government will provide system access subject to approval of the Department of Defense (DD) Form 2875, System Authorization Access Request (SAAR). Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account will be closed.

4.14.4 Wide Area Workflow (WAWF). In accordance with and Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos), Receipt/Acceptance documents, and DD Form 1423-1, Contract Data Requirements List (CDRL), deliverables via WAWF. Contractor personnel shall register to access Wide Area Workflow-Receipt and Acceptance (WAWF-RA) at https://wawf.eb.mil and designate an Electronic Business Point of Contact (EB POC) in the Central Contractor Registration (CCR) site at http://www.ccr.gov within ten calendar days after award of the contract/order.

4.14.5 Access to Government Facility, if required. The Contractor shall ensure Contractor personnel who require access to a Government facility comply with the security procedures of the facility. Upon completion/termination of the contract/order or transfer/termination of the Contractor personnel, the Contractor identification/access card/badge shall be returned to the PCO or as directed by WR-ALC/GRVCA.

4.14.6 Security Incident or Violation. The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

5.0 APPENDICES.

5.1 Appendix A, References

Publication Title of Publication Date of Publication Sections that Apply

MIL-DTL-9479E

w/Amendment 1

Detail Specification Seat System, Upward Ejection, 16 Nov 2007 Complete document

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Aircraft, General Specification For

AFI 10-403 Deployment Planning and Execution

13 January 2008 Paragraphs 1.6.1.25 and 1.6.1.26.

AFI 31-101 Integrated Defense 8 Oct 2009 In its entirety.

Air Force Materiel Command/Vice Commander (AFMC/CV) Policy Letter

Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations

1 Aug 07 In its entirety.

DoD 5200.2-R Personnel Security Program

1/16/87 (Change 1, 2/12/1990; Change 2, 7/14/1993;

Change 3, 2/23/1996)

In its entirety.

DoD 5200.22-M National Industrial Security Program Operating Manual

(NISPOM)

February 28, 2006 In its entirety.

Executive Order (E.O.) 13423

Strengthening Federal Environmental, Energy, and Transportation Management

January 24, 2007 In its entirety.

E.O. 13514 Federal Leadership in Environment, Energy, and Economic Performance

5 October 2009 In its entirety.

Secretary of the Air Force (SAF) Policy Letter

Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations

11 Dec 06 In its entirety.

Under Secretary of Defense Memorandum

Establishment of the DoD Green Procurement Program

August 27, 2004 In its entirety.