PWS.pdf

FD2060-17-93501 PWS Revision 0 DISTRIBUTION STATEMENT D: Distribution authorized to the Department of Defense and U.S. DoD contractors only. Other requests shall be referred to AFLCMC/WLNC.

PERFORMANCE-BASED WORK STATEMENT (PWS)

ESTABLISHMENT OF DEPOT REPAIR/OVERHAUL CAPABILITY FOR THE

R391 PROPELLER

PURCHASE REQUEST NUMBER: FD2060-17-93501

February 27, 2017

Prepared By:

C-130 Hercules Division

235 Byron Street Suite 19A

Robins AFB, GA 31098-1670

1.0 DESCRIPTION OF SERVICES

1.1 Objectives: Through a Public-Private Partnership (PPP) with the United States Air Force, Warner Robins Air Logistics Complex (WR-ALC), the Contractor shall establish R391 Propeller organic depot repair/overhaul capability by acquiring those items/capabilities identified in the “Depot Partnering Propeller Repair Assessment Report” (DPPRAR), October 14, 2014, pursuant to contract FA8504-13-M-0003. The Contractor shall also establish organic depot repair/overhaul capability for the Line Replaceable Unit (LRU) and Shop Replaceable Unit (SRU) components (referred to as control units) recommended in the DPPRAR. The Contractor shall manage activation of the entire repair/overhaul process. This effort will utilize U.S.

Government (USG) and Contractor personnel, performing the work on USG-owned equipment, and in a USG-owned facility. The USAF will establish a period of performance (PoP) of 36 months for establishing depot repair capability plus 24 months to ensure services critical to transitioning and sustaining repairs at WR-ALC continue uninterrupted. GE Dowty shall work to minimize any potential impacts to existing Long Term Sustainment (LTS) contract requirements.

1.2 Benefit to the United States Air Force (USAF): This acquisition will benefit the USAF by establishing an organic repair/overhaul facility for the C-130J R391 Propeller within the 402 CMXG at the WR-ALC and will ensure the Government maintains core repair capability and has a ready supply of propellers for the global war-fighting mission.

1.3 Background: The C-130J aircraft, originally developed as a commercial venture by Lockheed Martin Aeronautics (LMA) utilizes GE Dowty’s commercial R391 Propeller as part of its propulsion system. The R391 Propeller is currently maintained by GE Dowty in support of the USAF at an operational USAF base or GE Dowty’s facility in Sterling, VA. The proposed PPP with GE Dowty would support the C-130 Hercules Division in executing a high quality, cost effective, and timely organic repairs of the R391 Propeller.

As stated in the DPPRAR, paragraph 1.1, under the previous Performance-Based Logistics (PBL) contract (FA8504-07-D-0001), GE Dowty performed 100% of all scheduled maintenance and approximately 88% of all unscheduled maintenance for R391 Propellers and blades. The USAF flight line mechanics completed the remaining 12% of the unscheduled propeller repairs.

In addition, GE Dowty completes 100% of all maintenance on the associated propeller control units, e.g. pitch control unit, overspeed governor, auxiliary pumps, etc. The DPPRAR further states that approximately 35% of propeller maintenance, scheduled and unscheduled, is completed at the GE Dowty facility in Sterling, VA.

GE Dowty was engaged under Depot Activation Phase I contract FA8504-13-M-0003 to assess the proposed establishment of an organic R391 depot propeller repair facility through a PPP at the WR-ALC and delivered the DPPRAR to the USAF in October 2014. The DPPRAR provides a detailed gap analysis of necessary plans, alternative facility plans and layouts, test equipment and tool lists, depot initial provisioning spares, consumable parts and materials, chemicals and hazardous materials, repair and overhaul tasks and processes, USAF and GE Dowty personnel requirements, and training requirements necessary to establish depot repair and overhaul capability for the R391 Propeller and its LRUs/SRUs at WR-ALC.

Within the PPP, GE Dowty, as the Product Support Integrator (PSI) for R391 components, parts, support equipment and test equipment, recommends creating a long-term business arrangement that integrates GE Dowty and USG personnel to provide exceptional repair capability for R391 Propellers. GE Dowty will oversee the depot activation efforts which will utilize USG and Contractor personnel in USG owned facilities, and performing the work on USG owned equipment, thereby establishing a key core repair capability for the USG. GE Dowty estimates 32-34 months to establish repair/overhaul capability.

Execution of PSI responsibilities will be assessed based on the PSI’s ability to effectively establish the repair/overhaul capabilities as described in the contract and then seamlessly transition propellers and control units to WR-ALC for repair.

2.0 SERVICES SUMMARY

Depot Activation activities will be measured as follows:

Performance Objective

PWS

Para

Performance Threshold Method of Surveillance

Submit Contract Data Requirements List

(CDRL)/DD

Form 1423 items on time and complete*

4.2.1 4.2.2

GE Dowty shall submit no reports later than 5 working days after required submission, no more than 1 rewrite per quarter, and all corrections must be accomplished within 10 working days.

USG will conduct 100% inspection with monthly documentation, which will roll into the Contracting Officer’s Representative’s (COR’s) Performance Assessment Report (PAR).

USG will notify GE Dowty within 30 calendar days of discovery of deficient data. GE Dowty shall resubmit Corrective Action Report (CAR) to the USG with no additional cost/fee.

Depot Repair Capability

4.2.5 4.2.6 4.10

GE Dowty shall have no more than 1 late milestone event per month. GE Dowty shall ensure the establishment of Depot Repair/Overhaul Capability for each applicable LRU IAW the agreed to IMS. Capability establishment will coincide with successful completion of the First Article Repair (FAR). All

USG monitoring of IMS and participation in program events.

capability milestone events must be completed Not Later Than (NLT) five (5) working days after scheduled completion date.

First Article Repair

(FAR)

4.10.1.1 Completion and successful

certification of the FAR is a milestone depot activation event signifying readiness to begin depot propeller repair and overhaul operations under the GE Dowty and USG PPP.

USG monitoring of IMS and participation in program events.

Follow On Support 4.10.1.3 Based on Program Manager (PM) and Procuring Contracting Officer (PCO) evaluation of circumstances, with a goal of 65% of propeller overhauls/repairs being sent to WR-ALC NLT one year after FAR to ensure services critical to transitioning and sustaining repairs at WR-ALC continue uninterrupted. GE Dowty shall work to minimize any potential impacts to existing Long Term Sustainment (LTS) contract requirements.

USG will compare ALC inductions to contractor inductions.

Compliance with Safety and Health Plan

5.5.1 5.5.4

The Contractor will comply 100 percent of the time.

USG monitoring.

Conduct acceptable Contractor Safety and Health Plan

5.5.4 Zero Class A, B, C, and D

mishaps is the Safety and Health Plan goal.

COR review of surveillance folder and Safety Office case file review quarterly. USG will conduct safety inspections on an as-needed basis.

Mishap Notification and Reporting

5.5.3 Mishap notifications will be in

accordance with requirements stated in the Safety and Health Plan.

COR records review of mishap reports quarterly.

USG will monitor reporting actions after an incident and on an as needed basis. COR will do a PAR as required.

Establish and maintain Contractor Manpower Reporting

5.8 - 5.8.3

Within 30 calendar days of contract/order award, the Contractor shall establish a record for the contract/order in eCMRA including Order Data, Contact Data and Location Data and submit the annual report no later than October 31 of the following fiscal year.

USG monitoring of IMS and participation in program events.

* Per DoD policy, every attempt shall be made to provide “paperless” electronic/digital deliveries.

3.0 GOVERNMENT PROPERTY AND SERVICES

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in their possession in accordance with the Federal Acquisition Regulation (FAR) and applicable supplements including, but not limited to, FAR Part 45, Government Property; FAR 52.245-1, Government Property; and Defense Federal Acquisition Regulation Supplement (DFARS) Part 245, Government Property. The FAR and applicable supplements can be accessed at the following site: http://farsite.hill.af.mil.

3.2 Government Furnished Property, Equipment, Material, and Services (GFP/ GFE/ GFM/ GFS): The 402 CMXG will provide Contractor personnel with general office support for one person: Desk, telephone (with local dial access) and a LAN port with internet access for the purpose of maintaining program and engineering continuity during the period of performance for the propeller depot assessment at no cost. Specific internet access and any requirements for access to USG networks will be defined and documented to enable necessary coordination and resolution actions by appropriate USG organizations and activities. The Contractor shall provide any computer hardware required to perform this function and shall notify the 402 CMXG in writing at least 30 days in advance of the actual need date, if any additional Government Furnished Property (GFP) is required to accomplish the depot activation process. All GFP will remain property of the 402 CMXG if the partnership is dissolved. A Contractor assessment of the requirements to activate the R391 Propeller depot repair/overhaul capability was provided in the Phase I gap analysis, outlining required equipment and services including computer support to activate the depot repair capability. (CDRL A001, DI-MGMT-80269/T, Status of Government Furnished Equipment (GFE) Report)

3.3 Loss of Government Property

3.3.1 Definition of Loss of Government Property: In accordance with DFARS 252.245-7002, Reporting Loss of Government Property, “loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, theft, loss due to lack of security, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.3.2 Reporting Loss of Government Property: The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application to report loss of Government property at the site below. The reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract/order.

http://www.dcma.mil/aboutetools.cfm

3.4 Return of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government upon completion of the contract/order. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government upon completion of the contract/order. All Department of Defense (DD) Form 1423, Contract Data Requirements List (CDRL) deliverables become the property of the Government upon receipt.

3.5 Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

4.0 TECHNICAL REQUIREMENTS

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will extend from the date of contract award through a period of 36 months.

4.1.2 Place of Performance: These services shall be performed at the Warner Robins Air Logistics Complex, Robins AFB, Georgia.

4.2 Contract Data Requirements List (CDRL) Deliverables: This contract includes eleven

(11) CDRL deliverables shown at APPENDIX D – CDRLS, with the appropriate Data Item Description (DID) for each deliverable and the paragraph references where each deliverable is stated.

4.2.1 CDRL Deliverable Errors: The Contractor shall deliver all data/reports associated with all CDRLs on-time as stated in each CDRL. There shall be no more than one (1) total rejection of deliverables per year. The Government will reject a deliverable if one (1) or more technical errors or three (3) or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is defined as a typographical or grammatical error. The rejected deliverable shall be corrected and resubmitted within 10 business days of notification of Government rejection in accordance with the associated DD Form 1423 instructions/requirements.

4.2.2 CDRL Deliverable Timeliness: The Contractor shall deliver all CDRLs with no more than one (1) late submission of deliverables per quarter and no later than five (5) working days after required submission. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date.

The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.2.3 Conference Agendas: GE Dowty shall provide conference agendas in accordance with the requirements of the CDRL prior to each scheduled meeting supporting Phase II activity.

(CDRL A006, DID DI-ADMN-81249B/T,Conference Agenda)

4.2.4 Conference Minutes: GE Dowty shall provide conference minutes in accordance with the requirements of the CDRL following each scheduled meeting supporting Phase II activity.

(CDRL A007, DI-ADMN-81250B/T, Conference Minutes)

4.2.5 Monthly Status Reports (MSR): GE Dowty shall provide MSRs in accordance with the requirements of the CDRL supporting Phase II activity. (CDRL B001, DI-MGMT-80368A/T, Monthly Status Report)

4.2.6 Integrated Master Schedule (IMS): GE Dowty shall provide an IMS in accordance with the requirements of the CDRL supporting Phase II activity. (CDRL B002, DI-MISC-81183A/T, Integrated Master Schedule)

4.3 Item Unique Identification (IUID)

4.3.1 In accordance with DFARS 252-211.7003(a), Item Identification and Valuation / Definitions, “ ‘DoD unique item identification’ means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items.” Unique item identification is required for all items that meet the criteria established by DFARS 211.274-2, Policy for unique item identification.

4. 3.2 The Contractor shall mark items in accordance with DFARS 211.274-2, DFARS 252- 211.7003, and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property.

4. 3.3 In accordance with the Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government user will add item(s) to the Department of Defense (DoD) IUID Registry. The Government user or Contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record(s) in the DoD IUID Registry.

4.4 Packaging

4.4.1 The Contractor shall package and mark end items and components in accordance with the contract (basic or order, as applicable) Air Force Materiel Command (AFMC) Form 158, Packaging Requirements; MIL-STD-129P, Department of Defense Standard Practice / Military Marking for Shipment and Storage; MIL-STD-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property; and MIL-STD-2073-1D, Standard Practice for Military Packaging. The Contractor shall ensure that classified material is packaged, marked and shipped in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM). The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

4.4.2 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to static discharge damage in accordance with MIL-STD-1686C, Military Standard: Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

4.4.3 In accordance with MIL-STD-2073-1D, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.5 Counterfeit Electronics Parts: The Contractor shall establish policy and procedures to mitigate the risk of counterfeit electronics parts being installed in end items or otherwise entering the USAF/DoD inventory in accordance with Aerospace Standard (AS)5553A, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition.

4.6 Government-Industry Data Exchange Program (GIDEP)

4.6.1 The Contractor shall participate in GIDEP in accordance with Air Force Joint Instruction (AFJI) 63-108, Government-Industry Data Exchange Program (GIDEP), and GIDEP Operations Manual S0300-BT-PRO-010, Government-Industry Data Exchange Program. The Contractor shall submit all applicable data to GIDEP, as it is generated, in accordance with the CDRLs.

4.6.2 The Contractor shall review each Alert/Safe-Alert report received from GIDEP to determine if the item or process for which the Alert/Safe Alert report is issued is applicable to the contract/order and take appropriate action. Upon the determination that an Alert/Safe-Alert report is applicable, the Contractor shall inform the impacted organizations and subcontractors in accordance with the CDRLs. The Contractor shall maintain a record of the status and disposition of all Alert/Safe-Alert reports in accordance with the CDRLs.

(CDRL A002, DI-QCIC-80125B, Alert/Safe Alert; CDRL A003, DI-QCIC-80126B, Response to an Alert/Safe Alert)

4.7 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production using CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. If CAV-AF training is required, Contractor personnel may send an email to: 406scms.cav.af.ar@us.af.mil.

(CDRL A004, DI-MGMT-81634B, Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report)

4.8 Travel: Travel requests for Contractor personnel shall be submitted for approval to the PCO prior to costs being incurred and a minimum of five business days in advance of departure.

Travel by Contractor personnel shall be conducted in accordance with FAR 31.205-46, Travel Costs. Travel and per diem costs incurred in Contractor directed replacement of personnel will not be reimbursed. For the purpose of utilizing Government quarters, Contractor personnel are considered equivalent to GS-11. The PCO will authorize all travel and per diem in advance. The Contractor may include its allowable, allocable, and reasonable charges IAW Federal Acquisition Regulation Part 52.216-7, “Allowable Cost and Payment”, for burden on cost-reimbursable travel and per diem costs. Fee/Profit is not allowable on the actual cost of reimbursable travel and per diem. Travel and per diem reimbursement is applicable to both Government directed travel to Contractor facilities and Government directed Contractor travel to non-contractor facilities.

4.9 Holidays and Facility Closings: Contractor personnel shall observe the ten federal holidays and facility closings, e.g., energy down days, authorized by the Government in accordance with AFMC MP5337.1, Service Contracts - General. Contractor personnel will only be permitted access to Government facilities when Government personnel are present.

4.10 ACTIVATION STRATEGY

4. 10.1 Activation Strategy: Activation involves establishing the R391 Propeller depot capability by implementing items identified during the Depot Partnering Propeller Repair Assessment (DPPRA). For the ALC to sustain this capability and expected levels of repair, material must be provisioned, shop consumables (chemicals, grease; a.k.a. HAZMAT items) must be in the repair shop, and sustaining engineering for repairs and repair capability must be in place before the first propeller is inducted for repair. These typical sustainment tasks, as well as the necessary facility modifications, materials lay-in, tool procurement, setup and calibration, personnel training, etc., must be completed during this effort.

4.10.1.1 First Article Repair (FAR): Completion and successful certification of the FAR is a milestone depot activation event signifying readiness to begin depot propeller repair and overhaul operations under the GE Dowty and USG PPP.

4.10.1.2 Contractor Support: As a part of the planning for and the establishment of the R391 propeller depot repair and overhaul capability, the Contractor will develop plans and a strategy to accomplish a smooth and successful transition from the OEM repair to an organic depot without degradation to the end user.

4.10.1.3 Follow-On Support: Based on Program Manager (PM) and Procuring Contracting Officer (PCO) evaluation of circumstances, with a goal of 65% of propeller overhauls/repairs being sent to WR-ALC NLT one year after FAR to ensure services critical to transitioning and sustaining repairs at WR-ALC continue uninterrupted. GE Dowty shall work to minimize any potential impacts to existing Long Term Sustainment (LTS) contract requirements.

4.10.2 Organic Repair Contractor Requirements Overview: The Contractor shall plan, schedule, coordinate, and manage all tasks identified in the DPPRA required to establish R391 organic depot repair and overhaul in building 350 at Robins AFB. The Contractor shall procure all special tools (other than common tools), equipment, test equipment, initial depot provisioning spares, consumable parts and materials, chemicals and hazardous materials, specialized software, technical data, and all other required products and services.

4.10.2.1 Product Support Integration: GE Dowty, as the Product Support Integrator (PSI), shall be responsible for coordinating, planning, integrating, and executing all requirements, as identified in the DPPRA, the IMS, and this PWS.

4.10.2.2 Program Management: GE Dowty’s Integrated Project Team Program Lead/Manager (PL/M) shall lead the partnering efforts for sustaining depot repair capabilities. The PL/M shall interface with the AFLCMC/WLNC Depot Activation program managers and the 402 CMXG maintenance managers and staff, as required, to ensure successful activation.

4.10.2.3 Technical Direction: Technical direction for activation shall be provided by the GE Dowty PL/M and/or designated representative(s).

4.10.2.4 Program Coordination: GE Dowty shall be responsible for coordinating all meetings between GE Dowty, OEMs, WR-ALC, the 402 CMXG, the C-130 Hercules Division (WLN), and the C-130J Depot Activation Program Managers (WLNC).

4.10.2.5 Materiel Management: GE Dowty shall be responsible for management of the parts and materials required for depot repair/overhaul and will coordinate these requirements with the WR-ALC MAPT Chief and the C-130 Hercules Division.

4.10.2.6 Inventory Management: GE Dowty shall be responsible to ensure that repair materials are delivered to the ALC as required. GE Dowty shall be responsible to perform a physical inventory of the remaining material, including GFE at the completion of each activation. (CDRL

A001, DI-MGMT-80269/T, Status of Government Furnished Equipment (GFE) Report) (CDRL A009, DI-MGMT-80441/T, Government Property Physical Inventory Count Report)

4.10.2.7 Material Replenishment: GE Dowty shall replenish unique components consumed by the ALC during repair of components semi-annually and/or as required during the period of performance. This material will not include common shop consumables to be supplied by the Government. Upon completion of each annual physical inventory, a replenishment quantity for each of the Material Lay-In items equal to the quantity consumed for repairs shall be replenished.

GE Dowty shall be responsible for material replenishment to replace only those items consumed during repair and will not be responsible for replacing items lost while in the possession of the Government after receipt of delivery.

4.10.2.8 Repair Data: The Contractor shall make available to the 402 CMXG depot repair facility such commercial repair procedures/data for which the Contractor has data rights to facilitate long term repair sustainment. Repair instructions/data shall be updated and validated/verified as required. Data shall include maintenance manuals, illustrated parts breakdowns, service bulletins, handling procedures, and any current data used to maintain the repaired part in the proper configuration. This repair data will remain the intellectual property of the Contractor and subject to restrictions against distribution to third-parties. (CDRL: A005, COTS Manuals and Associated Supplemental Data, DI-TMSS-80527C/T)

4.10.2.9 Technical Publications: The Contractor shall notify the USAF of any changes required to the Commercial Maintenance Manuals via Contractor Furnished Aeronautical Equipment Notice (CFAEN) or a Service Bulletin (SB). The actual production of any manual changes recommended by the CFAENs would be subject to a separate contract action, as required.

(CDRL: A005, COTS Manuals and Associated Supplemental Data, DI-TMSS-80527C/T)

4.10.2.10 Facility Development: A bay within Building 350, WR-ALC, Robins AFB, has been selected as the location for the organic depot R391 Propeller repair/overhaul shop. The Contractor shall coordinate and develop facility plans and modifications for the selected location of the organic depot R391 Propeller repair facility (See Appendix E: Facility).

4.10.2.11 Support Equipment (SE): The Contractor shall procure, subject to approval of the DMAWG Chair, all additional support equipment not already possessed by the Government to include test equipment, software, and other ancillary equipment currently required for long term sustainment. This shall include manuals for equipment preventive maintenance, repair, and calibration. WR-ALC will be responsible for ensuring Precision Measurement Equipment Laboratory (PMEL) maintains calibration of SE as required. GE Dowty will coordinate calibration procedures for any new equipment with AFMETCAL to get approval. The Contractor shall identify O-Level SE requirement changes that result from propulsion system configuration changes (Service Bulletins (SB)) to the Government in accordance with best commercial practices. The Contractor shall make every effort to avoid SE proliferation.

4.10.2.12 Material Repair: GE Dowty shall coordinate the return (delivery) of LRU assets for repair and/or verification as serviceable as required and contracted for on the C-130J LTS contract under Repair of Reparables (RoR). This will include, when necessary, OEM repair of material when repair by the ALC is not practical or is beyond ALC capabilities.

4.10.2.13 Tools and Special Tools: The Contractor shall procure, subject to approval of the DMAWG Chair, all special tools not already possessed by the Government to include fixtures, jigs, etc. required for long term sustainment.

4.10.2.14 Training: The Contractor shall coordinate with the 402 CMXG to specify training and qualification requirements of the Government work force responsible for long-term sustainment. Training will include technician training and certification requirements. The Contractor shall provide the applicable training to satisfy all certification requirements.

4.10.2.15 Bill of Material (BOM) for Repairs: The Contractor shall provide the necessary BOM indicating the lowest level of indentured parts necessary for long term sustainment to include consumables such as HAZMAT items. Contractor shall retain ownership and management responsibility for the content of the BOM.

4.10.2.16 Proprietary Data Issues: The Contractor shall manage the process by which non-disclosure agreements, limited use of proprietary data, and intellectual property are shared for the purpose of depot repair.

5.0 GENERAL INFORMATION

5.1 Continuation of Mission-Essential Services During a Crisis

5.1.1 Definition of Mission-Essential Services: In accordance with DFARS 252.237- 7023(a)(1), Continuation of Essential Contractor Services, “‘Essential contractor service’ means a service provided by a firm or individual under contract to DoD to support mission-essential functions, such as support of vital systems, … associated support activities, … and similar services provided to foreign military sales customers under the Security Assistance Program.

Services are essential if the effectiveness of defense systems or operations has the potential to be seriously impaired by the interruption of these services, as determined by the appropriate functional commander or civilian equivalent.”

5.1.2 Designation of Services as Mission-Essential: In accordance with DFARS 237.7602(a), The Continuation of Essential Contractor Services / Policy, DFARS 252.237-7023(a)(2), and Air Force Instruction (AFI) 10-403, Deployment Planning and Execution, paragraph 1.9.1.33.2, the Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 General Security Requirements: Actual knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) are not expected to be necessary for performance of the contract/order. Contractor personnel are required to comply with security requirements to preclude potential security incidents or violations. If a change in the security classification of the contract/order becomes necessary after contract/order award, the Contractor shall make a reasonable effort to continue performance of tasks under the contract/order in compliance with the change in security classification in accordance with FAR 52.204-2, Security Requirements.

5.2.2 Government Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and international security requirements are met. The Contractor shall comply with Government security regulations including, but not limited to, Department of Defense (DoD) 5200.2-R, Personnel Security Program; DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM); DoD Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual; AFI 31-101, Integrated Defense; and Robins Air Force Base Integrated Defense Plan (RAFB IDP) 31-101.

5.2.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E and DoD Manual 5205.02-M to protect U.S.

Government interests. The Contractor shall ensure Contractor personnel who perform work on a Government facility comply with the OPSEC procedures of the facility.

5.2.4 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or CUI in accordance with DoD 5220.22-M. Applicable equipment shall be safeguarded, maintained and operated in accordance with DoD 5220.22-M.

5.2.5 Security Clearance: It is not expected Contractor personnel will require security clearances for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified information and/or CUI and classified items or be permitted to work on classified projects and/or programs without a valid security clearance and a need-to-know. If security clearances become necessary after contract/order award, the Contractor shall ensure applicable Contractor personnel obtain valid security clearances appropriate to the access required for proper accomplishment of contract/order requirements.

5.2.6 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of classified information and/or CUI.

5.2.7 Security of Contractor System(s): The Contractor shall ensure the security of Automated Information System(s) (AIS) at the Contractor’s facility to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified information and/or CUI.

5.2.8 Access to Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to an unclassified or classified Government AIS have the appropriate background check or security investigation conducted. The Government will provide system access subject to approval of the DD Form 2875, System Access Authorization Request (SAAR). Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

5.2.9 Access to Government Facility: The Contractor shall ensure Contractor personnel who require access to a Government facility comply with the security requirements of the facility.

5.2.10 Common Access Card (CAC): The Contractor shall ensure applicable Contractor personnel complete a DD Form 1172-2 (Application for Department of Defense Common Access Card – DEERS Enrollment) to obtain a CAC required for performance of tasks under the contract/order. The DD Form 1172-2 shall be submitted to the PCO. Upon completion of specified task(s), completion/termination of the contract/order, or transfer/termination of the Contractor personnel, the CAC shall be returned to the PCO.

5.2.11 Access to Robins Air Force Base (AFB)

5.2.11.1 Background Check: In accordance with AFI 31-113, Installation Perimeter Access Control, all non-DoD personnel requiring frequent or recurring access to Robins AFB must have a background check completed by the 78 SFS/S5P 78 SFS/S5P Visitor Control Center (VCC) or Base Defense Operations Center (BDOC) before they will be granted qualified base access.

5.2.11.2 Entry to Robins AFB: In accordance with RAFB IDP 31-101, Contractor personnel granted qualified base access may receive installation entry and circulation privileges under limited circumstances or conditions. They do not have the authority to sponsor anyone for access to Robins AFB or vouch for anyone to enter Robins AFB.

5.2.11.3 Identification of Contractor Personnel Requiring Access: In accordance with RAFB IDP 31-101, a Contractor awarded a contract/order that requires services to be performed on Robins AFB shall provide the applicable badging agent a list of all contractor/subcontractor personnel requiring access to Robins AFB, the applicable contract/order number and the period of performance. The Contractor shall also provide, if possible, the location of the work site and the days/hours during which the contractor/subcontractor personnel will require access to Robins

AFB.

5.2.11.4 Defense Biometric Identification System (DBIDS) Identification (ID) Card

5.2.11.4.1 In accordance with RAFB IDP 31-101, Contractor personnel requiring access shall complete the Robins AFB Access Affidavit to obtain a DBIDS ID card and return it to the badging agent. If Contractor personnel lose their DBIDS ID card, they shall notify the badging agent immediately.

5.2.11.4.2 In accordance with RAFB IDP 31-101, the Contractor shall notify the badging agent immediately upon Contractor personnel being transferred or terminated. The Contractor is responsible for retrieving contractor/subcontractor DBIDS ID cards (including CACs, restricted/controlled area badges, etc.) upon transfer/termination of Contractor personnel or completion/termination of the contract/order.

5.3 Environmental Management System (EMS)

5.3.1 Executive Order (E.O.) 13423, Strengthening Federal Environmental, Energy, and Transportation Management, and E.O. 13514, Federal Leadership in Environment, Energy, and Economic Performance, establish the requirement for an EMS.

5.3.2 In accordance with the Assistant Secretary of the Air Force (SAF) Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 11 Dec 06, and the Air Force Materiel Command/Vice Commander (AFMC/VC) Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 1 Aug 07, Contractor personnel who perform work on any USAF installation shall comply with the EMS requirements established by the installation.

5.3.3 Contractor personnel shall complete EMS training prior to beginning work on any USAF installation.

The EMS training requirement may be satisfied by any of the following means:

1) If the Contractor is International Organization for Standardization (ISO) 14000 (Environmental management) certified, Contractor personnel do not have to complete EMS training; however, the Contractor must provide documentation of ISO 14000 certification to the PCO.

2) If Contractor personnel possess CACs, they may complete EMS - General Awareness Training at the Advanced Distributed Learning Service (ADLS) site below. The Contractor shall provide their certificate(s) to the PCO.

https://golearn.csd.disa.mil/kc/login/login.asp?kc_ident=kc0001

3) If Contractor personnel do not possess CACs, the Contractor may request a copy of Robins EMS Awareness Training via the Environment Management Workflow below.

The Contractor shall notify the PCO that EMS training has been completed.

78ceg.cev.FrontOfc@us.af.mil

5.3.4 The prime Contractor shall ensure subcontractors comply with the EMS requirement.

5.4 Affirmative Procurement Programs (APP)

5.4.1 Agency Affirmative Procurement Programs. In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture (USDA)-designated products included in the biobased product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or biobased content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

In accordance with FAR 23.404(a)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated biobased products. In accordance with the Robins Air Force Base, Georgia / Green Procurement Program (GPP) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

5.4.2 The prime Contractor shall ensure subcontractors comply with APP requirements.

5.5 Safety Requirements

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoDD 4715.1E, Environmental, Safety, and Occupational Health (ESOH). OSHA and ESOH requirements shall be incorporated into the Contractor’s safety program.

5.5.2 Voluntary Protection Program (VPP): The USAF is a participant in the OSHA VPP.

Contractor personnel performing work on a USAF installation shall participate in the local VPP.

Additional information regarding VPP is available at the site below.

http://www.osha.gov/dcsp/vpp/index.html

5.5.3 Mishap Notification/Investigation

5.5.3.1 In accordance with AFI 91-204, Safety Investigations and Reports, paragraph 2.4.6.1.1, the Contractor shall report mishaps involving damage or injury to USAF interests. In accordance with AFI 91-204, paragraph 1.3.1.1, damage or injury includes: damage to DoD property;

occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by USAF operations.

5.5.3.2 In accordance with AFI 91-204, paragraph 2.4.6.1.1, the Contractor shall ensure the USAF Safety Office and the applicable contract management authority are notified of mishaps.

The Contractor shall contact the MFT [Contracting Officer’s Representative (COR), if available, or another MFT member] by telephone within 4 business hours. The MFT will notify the Safety Office and the PCO.

5.5.3.3 In accordance with AFI 91-204, paragraph 2.4.6.1.2, the Contractor shall cooperate with USAF safety investigations.

5.5.4 Safety and Health Plan

5.5.4.1 The Contractor shall submit a Safety and Health Plan as directed by the PCO. The MFT will forward the plan and this PWS to the AFLCMC Safety Office. In accordance with Air Force Pamphlet (AFPAM) 91-210, Contract Safety, paragraph 6.4, the AFLCMC Safety Office will review the plan and this PWS to determine if safety requirements are correctly addressed.

The Contractor shall establish and maintain a safety program in accordance with OSHA, ESOH, the contract/order Appendix C (Industrial Safety Requirements), and the Safety and Health Plan.

(CDRL A008, DI-ENVR-81375/T, Environmental Health and Safety Plan)

5.5.4.2 If during the performance of the contract/order, revision to the Contractor’s Safety and Health Plan become necessary, the Contractor shall inform the PCO. If required by the Government, the Contractor shall submit a revised plan to the PCO. The same process of review and negotiation, if applicable, involved in the original submission will apply to any revision submitted after contract/order award. Any revision to the Safety and Health Plan must be reviewed by the Safety Office.

5.6 Inspection of Services

5.6.1 In accordance with (IAW) FAR 52.246-2, Inspection of Supplies - Fixed-Price, FAR 52.246-4, Inspection of Services - Fixed-Price, and FAR 52.246-5, Inspection of Services - Cost- Reimbursement, the Government reserves the right to inspect Contractor performance.

5.6.2 The Contractor shall maintain an inspection process acceptable to the Government. The Contractor shall maintain records of inspections which shall be made available to the Government as long as the contract requires.

5.7 Trafficking in Persons

5.7.1 The Contractor shall comply with FAR 52.222-50, Combating Trafficking in Persons.

Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons below.

http://www.state.gov/j/tip

5.7.2 IAW the Defense Contingency COR Handbook section on Combating Trafficking in Persons, the COR must inform the PCO if the Contractor fails to comply with the requirements of FAR 52.222.50. The PCO must convey the information to DoD Combat Trafficking in

Persons (CTIP) Law Enforcement and Support / Office of Under Secretary of Defense (OUSD) Personnel and Readiness (P&R) Defense Human Resources Activity (DHRA).

5.8 Contract Manpower Reporting

5.8.1 IAW the Contractor Manpower Reporting / Contractor Quick Reference Guide, the Contractor shall establish a record for the contract/order in the Enterprise-wide Contractor Manpower Reporting Application (eCMRA) no later than 30 calendar days after contract/order award. In accordance with the Contractor Manpower Reporting / Contractor User Guide, the Contractor shall enter Order Data, Contact Data and Location Data.

5.8.2 IAW the Secretary of the Air Force for Acquisition (SAF/AQ) Memorandum, Implementation of FY11 National Defense Authorization Act (NDAA) Section 8108 of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Act, 2011, Contractor Inventory, dated Nov 13 2012, the Contractor shall provide an annual count of Contractor/subcontractor personnel performing work if the DoD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is equal to or greater than the Simplified Acquisition Threshold (SAT).

5.8.3 IAW the Office of the Secretary of Defense (OSD) Memorandum, Enterprise-wide Contractor Manpower Reporting Application, dated Nov 28, 2012, the Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract at the eCMRA site below. Reporting shall be conducted for each fiscal year, which extends October 1 through September 30. While inputs may be made any time during the fiscal year, all data shall be reported no later than October 31 of the following fiscal year. The Contractor may direct questions to the help desk at the eCMRA site.

http://www.ecmra.mil

5.9 Invoicing/Payment and Receipt/Acceptance

5.9.1 The Contractor shall submit/process payment requests and receipt/acceptance documents via Wide Area WorkFlow e-Business Suite / Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) in accordance with all applicable clauses located in the basic contract.

Additional information regarding WAWF is available at the site below.

https://wawf.eb.mil

5.9.2 CDRL deliverables may be submitted using WAWF or be submitted directly to the applicable MFT member in accordance with the CDRL. The CDRL will determine submittal requirements; however, separately priced data must be accepted in Wide-area Workflow (WAWF) in order for the Contractor to receive payment, and both separately priced and non-separately priced data must be accepted in WAWF in order for the contract line item to be closed out.

5.9.3 Services will be accepted by the COR.

6.0 APPENDICES

Appendix A: References

Appendix B: Acronyms

Appendix C: Industrial Safety Requirements

Appendix D: CDRLs

Appendix E: Facility

APPENDIX A - REFERENCES

Publication Title of Publication

Date of Publication Section(s) that Apply

AFI 10-403 Deployment Planning and Execution

20 September 2012 Change 1 – 29 April 2013 http://www.e-publishing.af.mil/

Paragraph 1.9.1.33

AFI 91-204 Safety Investigations and Reports

12 February 2014

Paragraphs 1.3.1.1, 2.4.6.1.1- 2.4.6.1.2

AFMC/CV Policy Letter

Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations

1 Aug 07

Entire

AFMCI 21-113

(use for FAST repair effort)

Fast Transportation

4 Mar 09 Section 5

AFPAM 91-210 Contract Safety 14 February 1994 certified current 6 January 2012

Pages 7-9

Assistant Secretary of the Air Force Policy Letter

Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations

11 Dec 06 Entire

None Defense Contingency COR Handbook

Version 2 September 2012 http://www.acq.osd.mil/dpap/ccap/c c/corhb/Files/DCCOR_Handbook_2 012.pdf

Section on Combating Trafficking in Persons in Chapter 8, Monitoring the Contractor

DFARS 237.76 Continuation of Essential Contractor Services

24 Nov 10 Entire

DFARS 252.211–

Item Identification and Valuation

Jun 2011 Entire

DLAR 4155.24

(for Product Quality Deficiency Report (PQDRs

Product Quality Deficiency Report Program

20 Jul 93 Entire

DoD 4100.39-M Federal Logistics Information System

May 2010 and Change Letter Oct 10

DoD 5200.2-R Personnel Security Program

1/1/87 Change 1 - 2/12/1990 Change 2 - 7/14/1993 Change 3 - 2/23/1996 http://www.dtic.mil/whs/directives/c orres/pub1.html

DoDD 4715.1E Environmental, Safety, and Occupational Health

(ESOH)

March 19, 2005

DoDD 5205.02E DoD Operations Security (OPSEC) Program

June 20, 2012

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual

November 3, 2008

DoDI 1100.22 Policy and Procedures for Determining Workforce Mix.

12 Apr 10 Entire

E.O. 13423 Strengthening Federal Environmental, Energy, and Transportation Management

January 24, 2007 http://www.gpo.gov/fdsys/pkg/FR- 2007-01-26/pdf/07-374.pdf

E.O. 13514 Federal Leadership in Environment, Energy and Economic Performance

5 October 2009 http://www.whitehouse.gov/assets/d ocuments/2009fedleader_eo_rel.pdf

FAR and supplements

Federal Acquisition Regulation http://farsite.hill.af.mil

Sections applicable to contract and

PWS

FAR 23.404

Ag…