19-00007_PWS.pdf

FD20201900007

7 June 2019

DEPARTMENT OF THE AIR FORCE

OGDEN AIR LOGISTICS CENTER (AFMC)

HILL AFB, UTAH 84056-5609

Purchase Request No. FD20201900007

PERFORMANCED BASED WORK SPECIFICATION

For The

Digital Video Audio Data Recorder (DVADR) &

Removable Mass Memory Device (RMMD)

WORK TYPE: REPAIR

EQUIPMENT TYPE: A-10C

416th Supply Chain Management Squadron

TABLE OF CONTENTS

1.0 DESCRIPTION OF SERVICES

1.1 SCOPE

1.2 TERMS EXPLAINED

2.0 SERVICES AND DESCRIPTION SUMMARY

2.1 PERFORMANCE OBJECTIVES

3.0 GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES

3.2 SPECIAL TOOLS AND SUPPORT EQUIPMENT (ST/SE)

4.0 GENERAL INFORMATION

4.1 GENERAL WORK REQUIREMENTS

4.1.1 TECHNICAL DATA

4.1.2 SECURITY

4.1.3 SAFETY AND HEALTH

4.1.4 QUALITY CONTROL

4.1.5 ACCESSORY AND COMPONENT REUSE, REPAIR AND REPLACEMENT

4.1.6 ELECTROSTATIC DISCHARGE (ESD) PROTECTION

4.1.7 PRODUCTION SURGE PLAN / CAPABILITIES ANALYSIS PLAN (CAP)

4.1.8 MISSION ESSENTIAL REPAIR (DOES NOT APPLY)

4.2 RECEIPT OF EQUIPMENT AT FACILITY

4.2.1 HANDLING

4.2.2 INVENTORY INSPECTION

4.2.3 PRESERVATION

4.2.4 STORAGE AND REPAIR PARTS

4.3 SPECIFIC WORK REQUIREMENTS

4.3.1 DEPOT-LEVEL MAINTENANCE CONCEPT

4.3.2 UPDATE COMPONENTS

4.3.3 CONFIGURATION MANAGEMENT FOR THE DVADR AND RMMD

4.3.4 REPAIR AND CONDEMNATION

4.3.5 GOVERNMENT ACCEPTANCE INSPECTIONS

4.4 DELIVERABLE DATA REQUIREMENTS

4.4.1 COMMERCIAL ASSET VISIBILITY AIR FORCE (CAV AF) REPORTING

4.4.2 CONTRACT DEPOT MAINTENANCE (CDM) PRODUCTION REPORT

4.4.3 GOVERNMENT PROPERTY INVENTORY REPORT

4.4.4 MAINTENANCE DATA COLLECTION RECORD (MDCR)

4.4.5 COUNTERFEIT PREVENTION PLAN

4.4.6 ITEM UNIQUE IDENTIFICATION (IUID) MARKING ACTIVITY, VALIDATION AND

VERIFICATION REPORT

4.4.7 PERFORMANCE AND COST REPORT

6.0 TECHNICAL ORDERS AND OTHER DIRECTIVES

6.1 APPLICABLE GOVERNMENT DOCUMENTS

6.2 APPLICABLE NON-GOVERNMENT PUBLICATIONS

1.0 DESCRIPTION OF SERVICES

1.1 SCOPE:

This Performance Work Statement (PWS) defines the Contractor activities necessary to support the A-10C aircraft. Primary work areas include: Depot-Level Maintenance, Update/Modify Line Replacement Units (LRU), Stock Spare Parts, and Maintain adequate records on the Digital Video Audio Data Recorder (DVADR) and Removable Mass Memory

Device (RMMD) system components. The contractor shall also provide over all Configuration

Management and Control of DVADR and RMMD assets under the contractor's Repair

Program. In accordance with the acquisition reform policies of the Air Force and DOD, the

PWS guidance herein is general in nature. The guidance objective is to encourage development and incorporation of the most efficient and effective, best value way of doing business within a government and industry partnership.

1.1.2 This effort is for: REPAIR of the A10C, this repair consists of major overhaul including complete or substantial tear-down into component parts. This tear-down includes reworking or replacing most parts in the Line Replaceable Unit (LRU) assemblies. Reusable disassembled item components shall be used as replacement components for restoring functionality of other items. These reusable components are not required to maintain the end-item identification. The LRU item parts shall be reassembled so as to furnish a totally rebuilt item. The repair processes used by the Contractor shall bring service life back to the reconditioned items. The LRU(s) will be restored to a serviceable condition in a facility owned and/or operated by the Contractor.

This Performance Work Statement (PWS) defines the Contractor activities necessary to support the aircraft. Primary work areas include: Depot-Level Maintenance, Update/Modify

LRU, Stock Spare Parts, and Maintain adequate Records on the DVADR and RMMD system components. The Contractor shall also provide over all Configuration Management and

Control of DVADR and RMMD assets under the contractor's Repair Program. In accordance with the acquisition reform policies of the Air Force and DOD, the PWS guidance herein is general in nature. The guidance objective is to encourage development and incorporation of the most efficient and effective, best value way of doing business within a government and industry partnership.

1.1.3 All work performed by the Contractor shall comply with the instructions and technical data requirements contained in the awarded contract. Additional work discovered after award of contract that is not covered by the contract will be negotiated and approved by the Contracting Officer (CO) through the Administrative Contracting Officer

(ACO) prior to work being started.

1.1.4 The Contractor shall not design, develop or manufacture tooling or test equipment of a specialized nature as a requirement under this work statement without the express direction of the CO through the ACO.

1.1.5 The functional capabilities for which the end-item was designed shall not be changed, modified, or altered unless such changes are directed by this work statement and authorized by the cognizant engineer.

1.1.6 The Contractor will be allowed to move components among reparable end-items to expedite repair versus maintaining serial number integrity.

1.1.7 The Contractor will return the recoverable item to the original specifications of the item. The Contractor shall perform an acceptance test and checkout of each completed end-item to assure serviceability prior to presentation to the Government. If an item is returned for rework, as a result of a Product Quality Discrepancy Report (PQDR), more than 1 time in any

12 month period, then a limited Environmental Stress Screening (ESS) will be required before returning the item in serviceable condition. The Contractor will coordinate actions with the

Government engineering authority should this occur. Any tests that will be excluded as part of this effort will have prior written approval from the engineering authority through the appropriate Government Contracting Official.

1.1.8 Mission Impaired Capability Awaiting Parts (MICAPs) will be identified to the

Contractor and work priorities will be set by direction of the Material Manager (MM), Production Management Specialist (PMS) or Logistics Management Specialist (LMS) to ensure “repair to demand” versus “batch repairing”.

1.1.9 The Contractor shall expend no effort under this PWS for additional engineering design or development of the items or components; however, suggested reliability or maintainability improvements are welcomed.

1.1.10 The Contractor will be allowed to retain condemned units for cannibalization of spare parts upon approval of the Equipment Specialist. Upon completion of the contract, per existing disposal code assigned to the item, the Contractor shall dispose of parts retained for cannibalization.

1.1.10.1 Items shall have correlated inputs into CAV for correct D035 supply adjustments to

NSN inventory.

1.1.11 This effort is considered a Non-Mission Essential Service. According to

Department of Defense Instruction (DoDI) 1100.22, it is determined that the Contractor will not be required to provide services during crisis unless otherwise directed by an authorized

Government representative. The Contractor will contact the Contracting (CO) Officer for instructions concerning services if a crisis situation occurs.

1.2 TERMS EXPLAINED

1.2.1 “Acceptance Test”: The functional and operational tests performed on the end-item to ensure that all performance standards are satisfactorily met to restore the end-item to a serviceable condition. The Acceptance Test shall conform to the requirements for acceptance testing as stated in the applicable drawings listed in Section IV. Authorization to use contractor

Acceptance Test Procedure(s) (ATP) shall be obtained through the ACO/CO from the PMS.

1.2.2 “ACO”: The Administrative Contracting Officer.

1.2.3 “Calibration”: A comparison between two instruments, one of which is a standard of higher accuracy, to detect and correlate or adjust any variation in the accuracy of the instrument or equipment item being compared or tested. Calibration shall be accomplished using government approved contractor technical data.

1.2.4 “CAV AF”: Commercial Asset Visibility Air Force. This is the end item production reporting system for contractor repairs and Government Furnished Property (GFP) transactions.

1.2.5 “AFTO”: Air Force Technical Order.

1.2.6 “BER”: Beyond Economical Repair

1.2.7 “CO”: The Contracting Officer.

1.2.8 “Diagnose”: To ascertain what is causing the end-item to be unserviceable.

1.2.9 “Disassemble”: To remove the components that make up the end-item in accordance with disassembly instructions in the technical data specified in Section IV and government approved contractor technical data.

1.2.10 “End-Item”: The item furnished to the contractor for maintenance.

1.2.11 “Essential Repair”: The minimal parts, labor, and processes required for restoring an item to a serviceable condition.

1.2.12 “Government Approved Contractor Technical Data”: Contractor technical data that has been used in the manufacture/production for initial procurement of government end-items or any subsequent update/modification and can be used for the repair of such items.

1.2.13 “IAW”: In Accordance With.

1.2.14 “Inspection”: A thorough examination of an item to determine its identity and condition.

1.2.15 “IUID”: Item Unique Identification. The Item Unique Identification program was an initiative incorporated by the Government to improve the tracking of assets during transit, operation, storage, and repair. This program was implemented to provide an easier means for the Contractor and Department of Defense (DoD) to track unique assets through electronically scanning the asset tag which identifies the item.

1.2.16 “Repair”: Restoration to serviceable condition thru correction of a specific failure or unserviceable condition. Repairs would consist of tasks such as the following: Repair of printed circuit board by component replacements or by reworking faulty solder connections;

reloading corrupted or erased software; replacement of missing or damaged hardware.

1.2.17 “Modification (MOD)”: A change in the physical or functional characteristics of a system, equipment or end-item that affects form, fit, or function.

1.2.18 “PCO”: Procurement Contracting Officer

1.2.19 “Production Management Specialist (PMS)”: That individual who develops and prepares the Contract Maintenance Purchase Request (PR) package, and is the program manager for the duration of the contract. PMS, as used in this document, refers to the production manager, office, and phone indicated on the title page of the Appendix A.

1.2.20 “QDR”: Quality Deficiency Report

1.2.21 “QAR”: Quality Assurance Representative.

1.2.22 “Reassemble”: To reinstall all the serviceable components that makes up an end-item in accordance with the assembly instructions.

1.2.23 “Repairable”: An unserviceable item that can have maintenance performed to restore it to a serviceable condition.

1.2.24 “Reparable”: An unserviceable recoverable end-item that may or may not be repairable and refers more to its logistics status.

1.2.25 “Serviceable”: Capable of meeting the requirements and performing the function for which designed or modified and meets all test requirements established by this work specification and the technical data cited in Section IV.

1.2.26 “Tear Down and Evaluation”: Simple repairs and reassembly, Acceptance Test

Procedure, No. 93-10, and source inspection and military packaging.

1.2.27 “Technical Data”: All government and contractor drawings, specifications, standards, Technical Orders (T.O.s), technical manuals, and all other technical publications necessary to restore an item to a serviceable condition.

1.2.28 “Update”: To bring an end-item up to the latest acceptable government approved configuration without changing its original form, fit or functional capability.

2.0 SERVICES AND DESCRIPTION SUMMARY

2.1 PERFORMANCE OBJECTIVES

The contractor shall be responsible for the accomplishment of all tasks and material necessary for the repair of the A-10C DVADR and RMMD in accordance with the

PWS. The contractor shall comply with the delivery performance requirements and other obligations as identified in this contract.

The following provides a summary of the principle responsibilities and duties of the

Parties:

2.1.1 The responsible Government Program Office will:

a) Provide funded contract/delivery orders for repair of assets

b) Ship assets from the Item Managers Account to the Contractor's facility.

c) Expeditiously communicate field requisitions and shipping instructions to the contractor.

2.1.2 The Contractor will:

a) Provide all support and management effort as required.

b) Meet the performance requirements in accordance with the Performance Work

Statement (PWS) and the contract.

c) Perform depot level repair in accordance with sections I, IV and Attachment One of the PWS.

d) Provide all data reports IAW CDRLs and Specific Work Requirements section IV

e) Maintain Quality Control on all aspects of repair.

f) Return serviceable assets in the time set forth in this contract IAW section IV.

g) The Contractor will notify the Government if there is a storage capacity issue.

Service

Delivery

Summary

(SDS)

Para. Performance Objectives

Performance

Work

Statement

(PWS) Para.

Performance

Threshold

2.1.2.c

Provide the government with serviceable assets within 45 days (ARO)

4.1 95% On Time Delivery

2.1.2. e Quality Deficiency

Reports (QDR) 4.1.3

No more than two

QDRs per quarter due to workmanship

2.1.2.f

Negotiated Turn Around

Time TAT within 45 days

ARO funded order or repairable asset whichever is later

4.1.8

Negotiated TAT shall be adhered to 100% of the time.

3.0 GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES:

Government-Furnished Equipment (GFE): An all-inclusive term to define all types of equipment defined in FAR, Part 45. It includes facilities, plant equipment, agency peculiar property, special tooling, and special test equipment. For the purpose of annually reporting dollar values on Department of Defense (DOD) property in the custody of Contractors (DD Form 1662, DOD Property in the Custody of Contractors), items must be categorized according to the specific FAR property definitions. GFE, if authorized on this contract, will be stated and identified in an attachment to this appendix or as another uniquely identified section as part of this contract. The

Contractor will comply with the GFE related clauses in the basic contract

Government-Furnished Material (GFM): Government property supplied to the

Contractor, for incorporation into an end item to be delivered under the contract or which may be consumed in the performance of the contract. It includes, but is not limited to, raw and processed material, parts, components, and assemblies.

Authorization for all property acquired under this contract effort such as End Of Life

(EOL) type buy, minimum order quantity or any quantities acquired in excess shall be obtained through the ACO/PCO from the program manager. Any GFM acquired under this contract is subject to inventory reporting. GFM is also referred to as materials and direct materials under the terms of the contract (FAR 45.301).

3. 1 GOVERNMENT FURNISHED PROPERTY (GFP):

3.1.1 GFM WILL NOT be provided. Contractor shall furnish all facilities, material, support equipment, tools, test equipment and services unless specified elsewhere in this herein or specified in a task order.

3.1.2 GFP to be repaired:

Noun NSN P/N Digital Video Audio Data Recorder (DVADR) 5836-01-526-2746FJ VS1500

Removable Mass Memory Device (RMMD) 5836-01-615-0941FJ SC1563-128

3.2 SPECIAL TOOLS, SPECIAL TEST EQUIPMENT and SUPPORT

EQUIPMENT (ST/STE/SE) as GFE:

ST/STE/SE necessary to accomplish maintenance and ensure serviceability of the end-item(s) will be identified in the appropriate technical data in Section V. The contractor will furnish ST/SE. If substitute ST/SE are proposed for use in this effort, authorization must be obtained through the PCO/CO from the LMS.

3.2.1 ST/SE will be provided as listed below:

Model Serial# Description U/C QTY

Dell E5500 GFKGXG1 Laptop PC $1,200.00 1

VS1500 548 Digital Video Audio Data Recorder (DVADR) $23,876.35 1

The contractor shall meet all security storage and reporting requirements. All reports and requirements will be directed, and returned to:

Defense Security Service (IOFSA)

2300 Lake Park Drive, Suite 240

Smyrna, GA 90080-7606

4.0 GENERAL INFORMATION

4.1 GENERAL WORK REQUIREMENT

The Contractor shall be responsible for the accomplishment of all tasks and material necessary for the repair of the A-10C DVADR and RMMD in accordance with this PWS. The Contractor shall comply with the delivery performance requirements and other obligations as identified in this contract.

4.1.1 Technical Data: The removal, disassembly, inspection, essential repair, mod/update, test, assembly, and reinstallation of component part and equipment will conform to the instructions in this work specification and all applicable technical data/directives listed in

Section V.

4.1.2 Security: DD form 254 is required.

4.1.2.1 Foreign Disclosure: Per export control limitations, Foreign Disclosure Restrictions

IAW AFMCI 21-113, 21-149 and 23-102 does not apply.

4.1.3 Safety and Health: While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The Contractor shall notify the Contracting Officer (CO), within eight (8) hours of any damage to Government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to Government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated CO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the procuring safety office.

4.1.4 Quality Control: The contractor shall develop, implement and maintain a quality assurance program for all materials, supplies, and services at contractor, subcontractor, vendor and operational sites. Quality shall be ensured throughout the program in all areas of fabrication, assembly, inspection testing, shipping and on-site installation. No more than two

QDRs per quarter credited to workmanship.

4.1.5 Accessory and Component Reuse, Maintenance and Replacement: Maintenance and replacement of accessory and component parts will be IAW general work requirements listed in Section IV of this work specification, and the appropriate government-approved contractor technical data.

4.1.6 Electrostatic Discharge (ESD) Protection: The purpose of an ESD program is to establish the requirements necessary to minimize the effects of ESD on parts, assemblies, and equipment. An effective ESD program will increase reliability and decrease maintenance actions and lifetime cost. Contractors shall establish, implement, and document an ESD program.

4.1.7 Production Surge Plan / Capabilities Analysis Plan (CAP): IAW Exhibit B002 the contractor shall provide a plan to accelerate the rate of delivery called for under this contract, at a price or cost established by negotiation. Option will be permitted for the increase of supplies or services called for under the clause to be expressed as a specific number.

4.1.8 MISSION ESSENTIAL REPAIR “DOES NOT APPLY”

4.2 RECEIPT OF EQUIPMENT AT FACILITY:

4.2.1 Handling: The contractor shall exercise care to prevent damage to GFP/GFE while in their possession.

4.2.1.1 The contractor shall store all Government furnished Property in a secure area to provide protection against damage, pilferage, or loss. Storage areas shall provide protection against all adverse environmental conditions.

4.2.1.2 Reusable shipping containers, packaging, and crating material in which the

Government Furnished Property is received shall be handled with care. Reusable containers shall be stored for reuse, and configuration of the containers shall not be altered.

4.2.2 Inventory Inspection: An inspection shall be performed on the end-item unit's receipt at the contractor's facility for the following:

4.2.2.1 An inspection for proper identity, completeness, and obvious damage shall be performed on each item upon its receipt at the contractor's facility.

4.2.2.2 Any deficiencies found as a result of the above inspection shall be brought to the attention of the Quality Assurance Representative (QAR) and disposition shall be directed through the QAR/CO by the PMS.

4.2.3 Preservation: While the end-items are in the possession of the contractor, they shall be handled and stored in such a manner to preclude damage by handling, weather, or foreign matter.

4.2.4 Storage and Repair Parts: The contractor shall maintain a repair parts inventory at his facility to support the estimated throughput of the DVADRs and RMMDs in the repair cycle.

Although no periodic tracking of these parts is required, upon completion of this contract any residual serviceable parts will be identified and offered to the Government.

4.2.4.1 Within 90 days after completion of this contract, the contractor shall return any remaining assets to a Government Depot as directed by the PCO, at the expense of the

Government.

4.3 SPECIFIC WORK REQUIREMENTS:

4.3.1 Depot-Level Maintenance Concept: Although listed in separate paragraphs, it is incumbent upon the contractor and the government to assure that interrelationships and interfaces are maintained between the following PWS primary work areas: Depot-Level

Maintenance, Update/Modify LRUs, Stock Spare Parts, maintain adequate records on the system components, and Configuration Management of the DVADR and RMMD assets. The individual delivery orders of the contract will provide specific information on required support services for individual programs or tasking along with tailoring of those services. For purposes of this PWS, depot level maintenance is defined as the repair of a replacement component in exchange for a failed item being returned from A-10C operating units, to include returns from deployed operating locations worldwide. The contractor shall furnish the labor, material and equipment necessary to accomplish repair of the DVADR and RMMD assets. Delivery

Schedule: Delivery 45 Days after receipt of reparable assets or funded order whichever is later.

The repaired item will be comparable in quality to an existing good item and pass all acceptance tests.

4.3.1.1 The contractor shall ship the items, listed below, by express shipment/traceable means.

Noun NSN P/N Digital Video Audio Data Recorder (DVADR) 5836-01-526-2746FJ VS1500

Removable Mass Memory Device (RMMD) 5836-01-615-0941FJ SC1563-128

4.3.1.2 The above assets shall be shipped, to Hill AFB. Shipping Address: FB2029 DDHU

CNTRL RCVG HILL FCLTY, BLDG 849W, CML PHN 801-777-7221, 5851 F AVE, MARK

for 09 Account, HILL AFB, UT. 84056-5713. Upon shipment of assets by the contractor, if requested, the contractor shall provide a list of tracking numbers (via e-mail/FAX) to the MM or the PMS. Copies of the DD Form 250s shall be submitted to the PMS monthly. Any changes or updates to the above instructions will be submitted as needed.

4.3.1.3 The contractor shall ensure each item is properly packaged and is identified with the appropriate Condition Tag (DD Form 1574, Yellow, for "A" Condition asset or IAW MIL-

STD-130.

4.3.2 Update Components

4.3.2.1 The contractor shall replace component parts determined to be faulty, and/or replace non-available parts with substitute parts when directed to do so by the PCO. The contractor shall accomplish an acceptance test and checkout of each repaired, updated end item to assure serviceability prior to presentation to the government.

4.3.3 Configuration Management for the DVADR and RMMD: The Contractor shall be responsible for overall configuration management and control of DVADR and RMMD assets under the Contractor's Repair Program. This shall include timely written notification to the

Government when items are projected to go out of production, together with a recommended course of action to solve parts non-availability and/or obsolescence problems. Such solutions might include a life time spares buy-out, qualification of a suitable alternate part etc. As a minimum, such notification shall be provided in writing to the contracting officer (Parts Non-availability and/or Obsolescence Report). If there are configuration changes as a result of

DVADR and RMMD repair action, the contractor shall document such change by Engineering

Change Order (ECO).

4.3.3.1 Contractor shall not be responsible for configuration management of DVADR and

RMMD equipment not under the contractor's control.

4.3.4 CONDEMNATION: Authorization for condemnation shall be obtained in writing through the CO/ACO from the Equipment Specialist (ES). Items subjected to a catastrophic failure will not be repaired at the basic contract agreed price, but will be negotiated separately on a case by case basis. The Contractor shall not attempt to, without prior written approval from the CO/ACO, exceed 75 percent of the current stock list price

(SLP) of a new item identified by the contract by the contract line item number (CLIN). If the

Contractor estimates the total costs of repair of any end-item received will exceed the above percentage of the SLP, the Contractor shall promptly notify the resident DCMA Quality

Assurance Representative and the CO/ACO in writing and shall not perform further services on any such items accept at the direction of the CO/ACO.

4.3.4.3 When requesting an item be declared beyond economical repair (BER) or condemned, the contractor shall provide a detailed report to the government describing the following:

a) Exactly what components are bad or need replacing on the specific circuit card or other major sub-assembly that requires repairing to bring the end-item up to serviceable condition.

b) What efforts have been expended and what components have been replaced up to the point where contractor will be expending funds beyond agreed upon BER amount.

c) Any other conditions that render the end-item un-reparable with details including obsolescence issues.

4.3.5 Government Acceptance Inspection: All work will be subject to government acceptance inspection and shall conform to this PWS, the Technical Orders (T.O.s) and other applicable directives listed in Section 5.

4.4 DELIVERABLE DATA REQUIREMENTS:

4.4.1 Commercial Asset visibility air Force (CAV AF) Reporting: The contractor shall report End Item transactional data through electronic submission in CAV AF using the CAV

AF web site or CICA XML IAW CDRL A001. This information will be accessed by the program PMS and 416 SCMS/GUMAC personnel in order to ascertain production status.

Transactions and data will be submitted by contractor daily IAW CAV AF Contractor User

Guide, Version 9.0.4 or higher. The Contractor shall obtain a valid DoD PKI certificate to log into CAV AF. Each user shall have an Identity Certificate only; an encryption certificate is not required. Reporting must be accomplished for each Contractor facility/location AND subcontractor locations if applicable. (CDRL A001)

4.4.1.1 Commercial Asset Visibility Air Force (CAV AF): The purpose of CAV AF is to maintain asset visibility and accountability throughout the repair process, update asset condition and balance to USAF supply systems, reports financial and inventory imbalances, and feeds production and unit repair costs to the maintenance and budgeting systems.

4.4.1.2 DD Form 1348-1A (or most current version) Requirement: The contractor will use DD

Form 1348-1A Single Line Item Release/Receipt Document and include it with all shipments of returned items. It will be initiated and printed in CAV AF. If CAV AF is down, then a manual DD 1348-1A may be utilized, updating CAV one business day. It is imperative that the contractor, in completing the DD Form1348-1A, perpetuate some information from the incoming shipping document DD Form 1348-1A for each item received and for all outgoing shipments. Additionally, the contractor shall annotate the DD Form 1348-1A to include the contract number. This is IAW DLM 4000.25-1, directives listed in Section 11 and as directed by the Government.

4.4.2 Contract Depot Maintenance (CDM) Production Report: IAW CDRL A002, the

Contractor shall deliver a monthly status report which includes the total quantity of assets at the repair facility, monthly production of assets, and any issues or concerns. This report should be organized by contract order number, line item, NSN, part number, nomenclature, on order quantity, assets received/ in work/ shipped/ not on contract, quantity shipped to date, and any applicable notes.

4.4.3 Government Property Inventory Report: IAW CDRL A003, the Contractor will provide an Annual Government Property Physical Inventory.

4.4.3.1 The Contractor will conduct an annual 100% physical inventory over the course of a year’s time of each NSN as no to impede maintenance operations. Upon completion of all

NSNs 100% physical inventory, the Contractor shall provide the Air Force Government inventory listing of the result of all Air Force Government Furnished Property in the

Contractor’s possession.

4.4.4 Maintenance Data Collection Record (MDCR): IAW CDRL A004, serial number tracking by the contractor Is REQUIRED for all received assets. The contractor shall document all maintenance actions involving maintenance with the disassembly, cleaning, inspection, maintenance and replacement of repaired end-items. The contractor shall load Maintenance

Data to the Defense Repair Information Logistics System DRILS.

4.4.5 COUNTERFEIT PREVENTION PLAN: IAW Exhibit B001 the contractor shall adhere to counterfeit mitigation program Specific guidance for Counterfeit Mitigation Plan is as follows:

4.4.5.1. Counterfeit Prevention Plan (CPP). Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with the above CDRL and accomplished for all specified contract items. This CDRL is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by this CDRL also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace

Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply.

4.4.5.2. At a minimum, the CPP shall address:

4.4.5.2.1. Applicability. The contractor shall identify all business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.4.5.2.2. Definitions. The contractor shall utilize definitions per AS5553 to ensure consistency. Any contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

4.4.5.2.3. Parts Availability and Use of Parts Brokers. The contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts brokers when available from

Original Manufacturers (OMs) or their Authorized Distributors (ADs). In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OMs or their ADs, procurement from brokers may be authorized as defined by the contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

4.4.5.2.4. Procurement Policies. The contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of counterfeit materials and parts. The contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendices B, C, and D)

4.4.5.2.4.1. Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the government, the contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendices B, C, and D)

4.4.5.2.5. Detection and Avoidance Responsibilities. The contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal

Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled

“Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

4.4.5.2.6. Testing and Verification. The contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of certificates of compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

4.4.5.2.7. Configuration Identification and Traceability. The contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The contractor shall report to the government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the contractors’ control. The contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD; b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property; and c) the contractor has provide timely notification to the government. (Ref. AS5553, paragraph 4.1.6, appendix F)

4.4.5.2.8. Counterfeit Notification and Reporting. The contractor shall report in writing to the procuring activity within 30 days of determining any end-item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The procuring contracting officer

(PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program

(DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

4.4.5.2.9. Counterfeit Prevention Training. The contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The contractor shall determine the appropriate training required.

Training may be developed in-house or may be other industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

4.4.6 Item Unique Identification (IUID) Marking Activity, Validation and Verification

Report: IAW CDRL A006, the contractor shall provide a report detailing all IUID marking activity. The IUID marking activity reports will provided as requested by DCMA and/or provided via an electronic copy through Wide Area Workflow (WAWF).

4.4.7 Performance and Cost Report: IAW CDRL A007, the Contractor will report ALL

Contractor labor hours (including Sub-Contractor labor hours) required for performance of services provided under this contract for the repair of all items previously listed via a secure data collection site. The Contractor is required to completely fill in all required data fields at

[http://www.ecmra.mil]. User manuals are available at the Contractor Manpower Reporting

Application (CMRA) link.

The contractor shall, IAW the noted CDRL Exhibits, prepare and submit the following maintenance record, forms or reports in support of this work effort.

5.0 SERVICE SUMMARY

Performance Objective

Performance

Threshold

PWS

Para.

Method of

Surveillance Frequency

The contractor shall report End Item transactional data through electronic submission in CAV AF A001. 100% 4.4.1

Government

Inspection All GFP

The contractor shall report monthly CDM

Production Report by contract delivery order on all applicable categories, totals and on-hand balances IAW A002 100% 4.4.2

Government

Inspection Monthly

The contractor shall provide an Annual

Government Property Inventory Report

IAW CDRL A003 100% 4.4.3

Government

Inspection Annually

The contractor shall document all maintenance actions in DRILS IAW

CDRL A004 100% 4.4.4

Government

Inspection All GFP

The contractor shall adhere to a counterfeit mitigation program. The contractor shall submit the Counterfeit

Protection Plan to the government IAW

CDRL A005 100% 4.4.5

Government

Inspection All GFP

The IUID marking activity reports will provided as requested by DCMA and/or provided via an electronic copy through

Wide Area Workflow (WAWF). IAW

CDRL A006 100% 4.4.6

Government

Inspection As required

The contractor will provide ALL contractor (including Sub-Contractor) labor hours required for performance of services provided. IAW CDRL A007 100% 4.4.7

Government

Inspection Annually

6.0 TECHNICAL ORDERS AND OTHER DIRECTIVES

The Contractor shall maintain all T.O.s applicable to this work requirement in a current status

IAW T.O. 00-5-1, distribution IAW T.O. 00-5-2. The Contractor shall comply with the latest dated T.O.s and other directives used or issued during the time the work is being accomplished and perform a timely review of all updated T.O.s and other directive changes applicable to the work requirement. The review will consider the impact on work requirements, costs, and schedules with backup data for those changes. Increases or decreases in work, which impact the maintenance facility or the Government, will be sent through the ACO to the CO for negotiation and approval, prior to beginning work. No technical related issue in this document shall be construed as taking precedence over LM Aero’s Critical Item Development

Specification and/or manufacturer drawings, and their accompanying documents and specifications for these items.

6.1 APPLICABLE GOVERNMENT DOCUMENTS:

ECP Engineering Change Proposal (Latest Firmware Update)

T.O. 00-5-1 AF Technical Order System

T.O. 00-5-3 Methods and Procedures AF Technical Order Life Cycle

Management

T.O. 00-25-234 General Shop Practices Required for the Repair, Maintenance, and Test of Electronic Equipment

T.O. 1-1-689-3 Cleaning and Corrosion Control Volume III Avionics and Electronics

T.O. 33B-1-1 Non-Destructive Inspection Methods, Basic Theory

T.O. 00-20-2 Maintenance Data Documentation

AFMCI 21-149 Contract Depot Maintenance (CDM) Program

DoDI 4140.1 Supply Chain Material Management Policy (Replacing DoD Directive

4140.1 Dec 2011)

DoDI 4140.67 DoD Counterfeit Prevention Policy (Apr 26 2013)

DoDM 4160.28 Volume 1. Defense Demilitarization: Program Administration

(Incorporated and cancelled DoD 4160.21-M-1 June 2011)

DoD 4100.39 Federal Logistics Information System (FLIS Manual) Procedures

DLM 4000.25.1 Military Standard Requisitioning and Issue Procedures (MILSTRIP) replacing DoD 4000.25-1-M Jun 2012

DLM 4000.25-2 Military Standard Transaction Reporting and Accountability Procedures

(MILSTRAP) replacing DoD 4000.25-2-M Jun 2012

CAV AF Manual Commercial Asset Visibility Air Force (Version 8.01 or higher)

MIL-HDBK-344A Environmental Stress Screening (ESS) of Electronic Equipment

MIL-I-46508C MILITARY SPECIFICATION: Insulating Compound, Electrical (for coating Printed Circuit Board Assemblies)

MIL-HDBK-454B General Guidelines for Electronic Equipment

MIL-HDBK-1250A Corrosion Prevention and Deterioration Control in Electronic

Components and Assemblies

MIL-HDBK-263B MILITARY HANDBOOK: Electrostatic Discharge (ESD) Control

Handbook for Protection of Electrical and Electronic Parts, Assemblies, and Equipment (Excluding Electrically Initiated Explosive Devices)

NAS 847 Cap and Plug, Protective, Dust and Moisture Seal

MIL-STD-130N Asset Marking and Tracking Item Unique Identification (IUID)

Marking Procedures

A1.5 MILITARY STANDARDS

The following military standards are expected to be converted to performance, interface, or test method standards. When the converted standards are approved for Air

Force use, the approved versions will become the required compliance documents, MIL-STD-130N (Change 1) Identification Marking of U.S. Military Property 16 Nov 2012

The Contractor may propose standards other than those listed above in this paragraph.

However, the standards as a minimum, shall meet the requirements of the standard(s) being replaced. Any questions regarding applicable T.O. shall be addressed to the Equipment

Specialist, Mr. Lamar Thomas/416 SCMS/GUMBC/ (801) 777-3201

6.2 APPLICABLE NON-GOVERNMENT PUBLICATIONS:

Technical orders/manuals, technical directives and other applicable publications required to accomplish the work effort, but not in possession of the Contractor, shall be acquired as authorized and directed by the ACO. Commercial publications can be substituted for technical orders and military standards if the Contractor can substantiate to the engineering control authority that such publications will accomplish the same purpose.

NOTE: Primary source for military specifications and standards is:

DLA DOCUMENT SERVICES/QUICK SEARCH ASSIST

700 Robbins Ave

Bldg. 4, Sec D.

Philadelphia, PA 1911-5094

DSN: 442-6396

COMM: (215) 697-6396

WEB: http://quicksearch.dla.mil/ http://quicksearch.dla.mil/