19-00013PWS.docx
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- UDTU Upgrade RDTU Repair Federal contract opportunity
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PWS for the Redesigned Data Transfer Unit (RDTU)
DEPARTMENT OF THE AIR FORCE
Ogden Air Logistics Center (OO-ALC) AFMC Hill AFB, UT 84056-5609
PERFORMANCE WORK STATEMENT (PWS)
FOR THE
REDESIGNED DATA TRANSFER UNIT (RDTU)
RDTU
P/N: B001012-10 (CAGE 79986)
NSN: 7025-01-619-5776FJ
A-10
UDTU
P/N: 35Y1000000 (CAGE 86360)
NSN: 7025-01-406-5838FJ
Dated: 24 January 2019
Table of Contents
| 1. | SCOPE OF SERVICE……………………………………………………………………5 |
| 1.1 | WORK COMPLIANCE..............................................................................................................5 |
| 1.2 | SPECIAL TESTING AND FUNCTION………………………………………………………5 |
| 1.3 | SUBCOMPONENTS……………………………………………………………………………5 |
| 1.4 | SERVIABILITY………………………………………………………………………………...5 |
| 1.5 | REWORK TESTING…………………………………………………………………………...5 |
| 1.6 | MODIFICATION AND RELIABILITY………………………………………………………5 |
| 1.7 | PARTS CANNABALIZATION………………………………………………………………..5 |
| 1.8 | NON-MISSION ESSENTIAL SERVICE……………………………………………………..5 |
| 2 | DEFINITIONS AND ACRONYMS……………………………………………………..6 |
| 3. | DESCRIPTION OF SERVICE…………………………………………………………..7 |
| 3.1. | Mission Capability (MICAPs)…………………………………………………………………7 |
| 3.2. | Inspection………………………………………………………………………………………..7 |
| 3.3. | Corrosion Control and Treatment…………………………………………………………….7 |
| 3.4. | Environmental Stress Screening (ESS) Test…………………………………………………..7 |
| 3.5. | Acceptance Test (AT)…………………………………………………………………………...8 |
| 3.6. | Teardown and Evaluation……………………………………………………………………....8 |
| 3.7. | Repairs…………………………………………………………………………………………...8 |
| 3.8. | Update……………………………………………………………………………………………8 |
| 3.9. | Final Acceptance Test…………………………………………………………………………...8 |
| 3.10. | Shipping……………………………………………………………………………………….8 |
| 3.11. | Warranty of Work....................................................................................................................8 |
| 3.12. | Condemnation and Disposition………………………………………………………………8 |
| 3.13. | Product Quality Discrepancy Report (PQDR)……………………………………………...8 |
| 4. | Government Furnished Property (GFP), Government Furnished Material (GFM), Government Furnished Equipment (GFE………9 |
| 4.1. | Joint Inspection………………………………………………………………………………….9 |
| 4.2. | Contractor shall notify the CO…………………………………………………………………9 |
| 4.3. | When the Government owned asset……………………………………………………………9 |
| 4.4. | GFP………………………………………………………………………………………………9 |
| 4.5. | GFE………………………………………………………………………………………………9 |
| 5. | SECURITY AND FOREIGN DISCLOSURE……………………………9 |
| 5.1. | DD Form 254…………………………………………………………………………………….9 |
| 5.2. | Destructive Notice……………………………………………………………………………….9 |
| 5.3. | Per export control limitations…………………………………………………………………..9 |
6. COUNTERFEIT ELECTRONIC PART DETECTION AND AVOIDANCE………….9
| 6.1. | Applicability……………………………………………………………………………………10 |
| 6.2. | Definitions………………………………………………………………………………………10 |
| 6.3. | Parts Availability and Use of Parts Brokers………………………………………………....10 |
| 6.4. | Procurement Policies…………………………………………………………………………..10 |
| 6.5. | Risk Assessment………………………………………………………………………………..10 |
| 6.6. | Detection and Avoidance Responsibilities…………………………………………………....10 |
| 6.7. | Testing and Verification……………………………………………………………………….10 |
| 6.8. | Configuration Identification and Traceability……………………………………………….11 |
| 6.9. | Counterfeit Notification and Reporting……………………………………………………....11 |
6.10.Counterfeit Prevention Training……………………………………………………………...11
7. Item Unique Identification (IUID) MARKING (IAW AFMCI 20-105 PARAGRAPH 3.12)
8. Diminishing Manufacturing Sources and Material………………………………12
9. Contract Data Requirements List. (CDRL)………………………………………………12
| 9.1. | Commercial Asset Visibility Air Force (CAV AF) Reporting……………………………....12 |
| 9.2. | Maintenance Data Collection Reporting……………………………………………………..12 |
| 9.3. | Status Report………………………………………………………………………………….12 |
| 9.4. | Government Property Inventory Report………………………………………………........13 |
| 9.5. | Contract Depot Maintenance (CDM) Production Report…………………………………..13 |
| 9.6. | Item Unique Identification (IUID) Marking and Verification Report…………………….13 |
| 9.7. | Counterfeit Protection Plan (CPP)…………………………………………………………...13 |
9.8. Capabilities Analysis Plan (CAP)…………………………………………………………… 13
9.9. First Article Test Report………………………………………………………………………..13
9.10. Status of Government Furnished Equipment (GFE) Report……………………………….13
| 10. | SERVICE SUMMARY………………………………………………………….14 |
| 11. | TECHNICAL ORDERS AND OTHER DIRECTIVES………………………14 |
1. SCOPE OF SERVICE. This performance work statement (PWS) establishes the minimum work requirements for essential repair to restore the A10 recoverable end-items to a serviceble condition, but not like new cosmetically. This effort is for repair of the RDTU and to bring the UDTU to the latest serviceable configuration. This repair consists of major overhaul including complete or substantial tear-down into component parts. This tear-down includes reworking or replacing most parts in the SRU assemblies. Reusable disassembled item components shall be used as replacement components for restoring functionality of other items. These reusable components are not required to maintain the end- item identification. The SRU item parts shall be reassembled so as to furnish a totally rebuilt item. The repair processes used by the contractor shall bring service life back to the reconditioned items. The SRU(s) will be restored to a serviceable condition in a facility owned and/or operated by the Contractor.
1.1 WORK COMPLIANCE. All work performed by the contractor shall comply with the instructions and technical data requirements contained in this specification. Additional work discovered after award of contract that is not covered by the contract will be negotiated and approved by the CO through the ACO prior to work being started.
1.2 SPECIAL TESTING AND FUNCTION. The contractor shall not design, develop or manufacture tooling or test equipment of a specialized nature as a requirement under this work specification without the express direction of the CO through the ACO. The functional capabilities for which the end-item was designed shall not be changed, modified, or altered unless such changes are directed by this work specification and authorized by the government engineering authority.
1.3 SUBCOMPONENTS. The contractor will be allowed to move components among reparable end items to expedite remanufacture, versus maintaining serial number integrity.
1.4 SERVICEABILITY. The contractor will return the recoverable item to the original specifications of the item. The contractor shall perform an acceptance test and checkout of each completed end-item to assure serviceability prior to presentation to the government.
1.5 REWORK TESTING. If an item is returned for rework, as a result of a Product Quality Discrepancy Report (PQDR), more than 1 time in any 12 month period, then a limited Environmental Stress Screening (ESS) will be required before returning the item in serviceable condition. The contractor will coordinate actions with the government engineering authority should this occur. Any tests excluded as part of this effort will have prior written approval from the engineering authority through the appropriate government contracting official.
1.6 MODIFICATION AND RELIABILITY. The contractor shall expend no effort under this PWS for additional engineering design or development of the items or components; however, suggested reliability or maintainability improvements are welcomed at no additional cost to the government.
1.7 PARTS CANNABALIZATION. The contractor will be allowed to retain condemned units for cannibalization of spare parts upon approval of the OO-ALC Equipment Manager. Upon completion of the contract, IAW existing disposal code assigned to the item, the contractor shall dispose of parts retained for cannibalization.
1.8 NON-MISSION ESSENTIAL SERVICE. This effort is considered a Non-Mission Essential Service. According to Department of Defense Instruction (DoDI) 1100.22 it is determined that the Contractor will not be required to provide services during crisis unless otherwise directed by an authorized government representative. The contractor will contact the Contracting Officer (CO) for instructions concerning services if a crisis situation occurs.
2 DEFINITIONS AND ACRONYMS.
| ACRONYM OR PHRASE |
| DEFINITION |
| ACO |
| The Administrative Contracting Officer. |
| AT |
| Acceptance Test: The functional and operational tests performed on the end- item to ensure that all performance standards are satisfactorily met to restore the end-item to a serviceable condition. |
| AFTO |
| Air Force Technical Order. |
| BER |
| Beyond Economical Repair |
| CALIBRATION |
| A comparison between two instruments, one of which is a standard of higher accuracy, to detect and correlate or adjust any variation in the accuracy of the instrument or equipment item being compared or tested. |
| CAV AF |
| Commercial Asset Visibility Air Force. This is the end item production reporting system for contractor repairs and GFM transactions. |
| CCA |
| Circuit Card Assembly |
| CDRL |
| Contract Data Requirements List |
| CND |
| Can Not Duplicate |
| CO |
| Contracting Officer |
| CONDEMN |
| A normally repaired item which, due to the extent of required work process, has been deemed uneconomical to make serviceable. |
| COMPONENT |
| A normally repaired item which, due to the extent of required work process, has been deemed uneconomical to make serviceable. |
| DD FORM 1348-1A |
| Department of Defense (DoD) form required to be created and attached on all government property being shipped from the contractor’s facility IAW DLM 4000.25-1 (ref most current amendment or replacement). |
| DIAGNOSE |
| To ascertain what is causing the end-item to be unserviceable |
| DISASSEMBLE |
| To remove the components that make up the end-item in accordance with disassembly instructions IAW OEM technical data. |
| DoD |
| Department of Defense |
| DMS |
| Diminishing Manufacturing Source |
| DMSMS |
| Diminishing Manufacturing Source and Material Shortage |
| DRILS |
| Defense Repair Information Logistics System |
| END ITEM |
| The item furnished to the contractor for maintenance |
| ESS |
| Environmental Stress Screening |
| ESSENTIAL REPAIR |
| The minimal parts, labor, and processes required restoring an item to a serviceable condition. |
| GFE |
| Government Furnished Equipment |
| GFP |
| Government Furnished Property: F-16 C/D Antenna |
| GFM |
| Government Furnished Material |
| IAW |
| In Accordance With |
| INSPECTION |
| A thorough examination of an item to determine its identity and condition. |
| ITEM |
| The part of assembly furnished to the contractor for maintenance |
| IUID |
| Item Unique Identification – The program was an initiative incorporated by the Government to improve the tracking of assets during transit, operation, storage, and repair. This program was implemented to provide an easier means for the contractor and DoD to track unique assets through electronically scanning the asset tag which identifies the item. |
| MICAP |
| Mission Capability |
| MOD |
| Modification A change in the physical or functional characteristics of a system, equipment or end-item that affects form, fit, or function. |
| N/A |
| Not Applicable |
| NSN |
| National Stock Number |
| OEM |
| Original Equipment Manufacturer- L3 RANTRON |
| PCO |
| Procurement Contracting Officer |
| PQDR |
| Product Quality Discrepancy Report |
| PMS |
| Production Management Specialist: That individual who develops and prepares the Contract Maintenance Purchase Request (PR) package, and is the program manager for the duration of the contract. PMS, as used in this document, refers to the production manager, office, and phone indicated on the title page of the Appendix A. |
| QAR |
| Quality Assurance Representative |
| QDR |
| Quality Deficiency Report |
| RECOVERABLE |
| An unserviceable item that can have maintenance performed to restore it to a serviceable condition. |
| RTOK |
| Retest Okay |
| SERVICEABLE |
| Capable of meeting the requirements and performing the function for which it was designed or modified and meets all test requirements established by this work specification and the technical data cited in the PWS. |
| SOW |
| Statement of Work |
| SRU |
| Shop Replaceable Unit |
| Capabilities Analysis Plan (CAP) |
| Contractor shall provide a plan to accelerate the rate of delivery called for under this contract, at a price or cost established by negotiation. Option will be permitted for the increase of supplies or services called for under the clause to be expressed as a specific number. |
| UPDATE |
| To bring an end-item up to the latest acceptable government approved configuration without changing its original form, fit or functional capability. |
| USAF |
| United States Air Force |
3. DESCRIPTION OF SERVICE. The contractor shall inspect, test, repair, update, reassemble, calibrate, and retest GFP IAW contractor’s technical data specifications to bring the asset to serviceable condition.
3.1. Mission Capability (MICAPs). MICAPs will be identified to the contractor and work priorities will be set by direction of the Government Material Manager (MM), Production Management Specialist (PMS) or Logistics Management Specialist (LMS) to ensure “repair to demand” versus “batch repairing”. To meet this, the contractor will be allowed to move components among reparable end items to expedite repairs. However, this practice shall be limited as to not produce BER assets as a direct result.
3.2. Inspection. An inspection for proper identity, completeness, and obvious damage shall be performed on each item upon its receipt at the contractor’s facility. Any deficiencies found as a result of the inspection shall be brought to the attention of the Production Manager. The contractor shall accomplish a complete inspection of each GFP, GFE, and GFM for the following: Loose, missing or damaged materials and attaching hardware as well as on the structural parts for dents, punctures, bent pins, cracked, wrinkled or misalign conditions that may cause chafing. Also identify assets received in the incorrect shipping container or SPI to the DCMA Rep.
3.3. Corrosion Control and Treatment. Accomplish corrosion control and treatment as required, using methods and materials IAW T.O. 1-1-689, MIL-STD-1250 and MIL-HDBK-1568.
3.4. Environmental Stress Screening (ESS) Test. The contractor shall conduct an ESS test when the same serial number returns to repair less than 12 months from previous repair date IAW MIL-HDBK-263B and MIL-HDBK-344A. If this is within the contractor’s warranty this will be at no cost to the Government.
3.5. Long Lead Items – Manufacture of Circuit Card Assemblies (CCAs). Contractor will manufacture or purchase the Processor and Interface Circuit Card Assemblies (CCAs) NSN 5998-01-620-0281FJ, Part Number B001016-10 and the Power Supply Circuit Card Assemblies (CCAs) NSN 5998-01-620-0596FJ, Part Number B001021-10.
3.6. First Article Test. Both Processor and Power Supply CCAs will be installed on a serviceable RDTU. F/A Test will be performed on a LITE System Tester at the contractor’s facility. DCMA and 416 SCMS Engineering will be present for the test. The Government reserves the right to waive first article if the manufacturer has provided these circuit cards to the Air Force within the last three years.
3.7. Beyond Economical Repair. If the GFP fails AT, the contractor shall conduct teardown and evaluation. When GFP is determined to meet BER criteria, the contractor shall request disposition from 416 SCMS. GFP determined to meet BER criteria may be replaced with another like GFP asset depending on stock or the delivery order requirement may be de-obligated as determined by 416 SCMS. NOTE: The CO is the only authorized Government agent to negotiate the cost and terms of the repairs.
3.8. Upgrades. On the Upgraded Data Unit (UDTU) NSN 7025-01-406-5838FJ both legacy CCAs will be removed and the new manufactured Processor and Power Supply CCAs will be installed. Once the unit passes AT, it will be re-identified as a Re-Engineered Data Transfer Unit (RDTU) NSN 7025-01-619-5776FJ.
3.9. Repairs. Only RDTUs NSN 7025-01-619-5776FJ will be repaired. Major overhaul including complete or substantial tear-down into component parts. This tear-down includes reworking or replacing most parts in the SRU assemblies. Reusable disassembled item components shall be used as replacement components for restoring functionality of other items. The SRU item parts shall be reassembled so as to furnish a totally rebuilt item. The repair processes used by the contractor shall bring service life back to the reconditioned items. The SRU(s) will be restored to a serviceable condition in a facility owned and/or operated by the Contractor.
3.10. Update. The contractor shall update the GFP as outlined in technical orders and other directives listed in Section 11. This shall be accomplished concurrently with the maintenance required by this work specification and shall be to the latest approved and supportable configuration however, functional capabilities for which the item was designed shall not be changed.
3.11. Final Acceptance Test. The contractor shall perform a final acceptance test and checkout to ensure the repaired GFP is serviceable prior to returning it to the Government. Test and checkout shall be accomplished IAW the specifications in Section 11 and the contractor’s technical data. Upon satisfactory completion of final acceptance test the contractor shall cover and seal all port, vents, and electrical connections/plugs with suitable caps to prevent entry of foreign matter or damage during handling and shipment IAW NAS 847.
3.12. Shipping. Reusable shipping containers, packaging, and crating material in which the asset is received shall be handled with care. Reusable containers shall be stored for reuse, and configuration of the containers shall not be altered. All assets will always be returned or shipped utilizing a DD 1348-1A unless otherwise directed by the Government. DD 1348-1A is the authorized shipping document, not a DD250, so that the item can be properly identified.
3.13. Warranty of Work. The contractor shall warranty their work IAW industry standards. The contractor shall provide the terms of their warranty in their bid or proposal prior to contract award. Any rework that is done under warranty shall be at no addition cost to the Government.
3.14. Condemnation and Disposition. Authorization shall be obtained from the CO. The contractor shall e-mail the Equipment Specialist and Production Manager initially for the authorization request. If the Production Manager approves the request the Production Manager will contact the CO for authorization. The contractor will be allowed to retain condemned units for cannibalization of spare parts.
3.15. Product Quality Discrepancy Report (PQDR). If a GFP is received from the contractor and at any time during the warranty period the asset becomes unserviceable the Government will initiate a PQDR and return the asset back to the contractor. The contractor shall repair the GFP to serviceable condition at no additional cost to the Government. In addition, if an asset is returned for rework as a result of a PQDR more than 1 time in any 12 month period then the contractor shall also conduct an ESS at no additional to the Government before returning the GFP to serviceable condition. The contractor shall coordinate actions with the CO and Production Manager. Any tests that will be excluded as part of this effort will have prior written approval from the Production Manager.
4. Government Furnished Property (GFP), Government Furnished Material (GFM), Government Furnished Equipment (GFE).
4.1. Joint Inspection There shall be a joint inspection between the Government and Contractor of Government Furnished Property, equipment, and/or materials within 30 calendar days after contract award and within 30 calendar days before the contract ending date. The contractor shall sign the Government’s joint inspection sheet to show acceptance of assets received.
4.2. Contractor shall notify the CO of damage to the asset(s), within one (1) workday of any damage when the dollar value exceeds $50,000.00 and within two (2) workdays for any damage less than $50,000.00 during the execution of the contract.
4.3. When the Government owned asset is in the possession of the contractor, the asset shall be accounted for, tracked and stored in a secure area where they are protected, and handled in such a manner so as to prevent against all damages, weather, and foreign matter. Further, the contractor shall secure the asset to prevent any damages, pilferages, or loss while in the contractor’s possession IAW DoD 5200.1-R.
4.4. GFP. GFP is the A-10 UDTU/MDTC/RDTU:
MDTC
(2 each)
UDTU
(2 each)
RDTU
(1 each)
PN: 3961000001-12
NSN: 7045-01-406-3579WF
PN: 35Y1000000 (Upgraded)
NSN: 7025-01-406-5838FJ
PN: B001012-10 (Repaired)
NSN: 7025-01-619-5776FJ
4.5. GFE. GFE is applicable to this PWS.
LITE Tester (2 each)
PN: B001036
Cage: 79986
5. SECURITY AND FOREIGN DISCLOSURE.
5.1. DD Form 254, DoD Contract Security Classification Specification, is NOT required for the UDTU/RDTU.
5.2. Destructive Notice. For classified documents, do NOT apply to the UDTU/RDTU.
5.3. Per export control limitations, Foreign Disclosure Restrictions IAW AFMCI 21-149, and 20-102 Do Apply
6. COUNTERFEIT ELECTRONIC PART DETECTION AND AVOIDANCE. Contractors and subcontractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. The contractor’s policies and procedures shall be IAW AS5553 standard and DFARs clause 252.246-7008, Source of Electronic Parts. At a minimum, the CPP shall address:
6.1. Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.
6.2. Definitions. The Contractor shall utilize definitions per AS 5553 to ensure consistency. Any contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)
6.3. Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)
6.4. Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)
6.5. Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP, which shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)
6.6. Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)
6.7. Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)
6.8. Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government. (Ref. AS5553, paragraph 4.1.6, appendix F)
6.9. Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)
6.10. Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.
7. Item Unique Identification (IUID) MARKING (IAW: MIL-STD-130N, Engineering Order# 12C2289-H and 12C2290-H)
7.1. IUID markings are required for all end-items and subcomponents to the end-item per the Government’s Engineer Order# 12C2289-H and 12C2290-H, CAGE 79986 if no IUID is present or change is required due to label damage or data change the Contractor shall replace them.
7.2. Each completed end-item will be permanently and legibly marked with the contractor’s facility identification. This identification will display the name of the contractor facility, date of maintenance and contract number. This identification can be by decalcomania, rubber stamp, or stencil. When using rubber stamp or stencil, use permanent, waterproof ink or paint of contrasting color; also, end-item identification plates shall reflect the latest configuration/update, i.e., National Stock Number, Part Number as applicable.
7.3. IUID markings currently in place on items undergoing repair shall be protected from damage or removal during repair. Ensure 2-D matrix IUID markings are readable per TO 00-25-260. Should IUID marking be rendered unreadable during repair, the contractor shall replace them IAW Engineering Change Order.
7.4. IUID markings which will be potentially destroyed during repair due to technical direction (i.e. paint removal, sand blasting, etc.) shall be recorded prior to maintenance action and replaced with the same UII as part of the repair action.
7.5. The contractor shall submit the required and applicable data for legacy items to the DoD IUID Registry per the data submission procedures at http://www.acq.osd.mil/dpap/pdi/uid/data_submission_information.html.
8. Diminishing Manufacturing Sources and Material. The contractor will be responsible to resolve any parts non-availability and/or obsolescence problems. Such solutions might include a life time spares buy-out, qualification of a suitable alternate part etc. As a minimum, such notification shall be provided in writing to the PCO (Parts Non-availability and/or Obsolescence Report). The contractor can contact the Government Equipment Specialist or the Government Engineer for research assistance to resolve any obsolescence problems.
9. Contract Data Requirements List. (CDRL) Reporting and data requirements shall be provided IAW the DD Form 1423-1, CDRL.
9.1. Commercial Asset Visibility Air Force (CAV AF) Reporting: The contractor shall report End Item transactional data through electronic submission in CAV AF using the CAV AF web site or CICA XML IAW CDRL A001. This information will be accessed by the program PMS and 416 SCMS/GUMBC personnel in order to ascertain production status. Transactions and data will be submitted by contractor daily IAW CAV AF Contractor User Guide, Version 9.0.4 or higher. The Contractor shall obtain a valid DoD PKI certificate to log into CAV AF. Each user shall have an Identity Certificate only; an encryption certificate is not required. Reporting must be accomplished for each Contractor facility/location AND subcontractor locations if applicable. (CDRL A001)
a. Commercial Asset Visibility Air Force (CAV AF): The purpose of CAV AF is to maintain asset visibility and accountability throughout the repair process, update asset condition and balance to USAF supply systems, reports financial and inventory imbalances, and feeds production and unit repair costs to the maintenance and budgeting systems.
b. DD Form 1348-1A (or most current version) Requirement: The contractor will use DD Form 1348-1A Single Line Item Release/Receipt Document. It will be initiated and printed in CAV AF. If CAV AF is down, then a manual DD 1348-1A may be utilized, updating CAV one business day. It is imperative that the contractor, in completing the DD Form1348-1A, perpetuate some information from the incoming shipping document DD Form 1348-1A for each item received and for all outgoing shipments. Additionally, the contractor shall annotate the DD Form 1348-1A to include the contract number. This is IAW DLM 4000.25-1, directives listed in Section 11 and as directed by the Government.
9.2. Removed
9.3. Status Report: The contractor shall deliver monthly status reports IAW CDRL C001 which includes the total quantity of assets at the repair facility, monthly production of assets, and any issues or concerns. This report should be organized by contract order number, line item. NSN, part number, nomenclature, on order quantity, assets received/in-work/shipped/not on contract, quantity shipped to date, and any applicable notes. The Processor and Interface Circuit Card Assemblies (NSN 5998-01-620-0281) and Power Supply Circuit Card Assemblies (NSN 5998-01-620-0593) will be reported in the monthly status report. The contractor shall report the monthly production, monthly installs as well as a running total of the number of CCAs produced.
9.4. Government Property Inventory Report: The contractor shall provide an Annual Government Property Inventory Report IAW CDRL D001. The contractor shall conduct an annual 100% physical inventory over the course of a year’s time of each NIIN as not to impede maintenance operations. Upon completion of all NIIN’s 100% physically inventory, the contractor shall provide the AF government inventory listing of the result of all AF Government Furnished Property (GFP) in the contractor’s possession, by contract, and by National Stock Number (NSN). The contractor shall submit a Table for each designated repair facility/DoDAAC location for which the contractor has received inventory during the reporting period, including subcontractor facilities if applicable. The report should include all AF Government Furnished Property in possession of the Contractor.
9.5. Contract Depot Maintenance (CDM) Production Report: The contractor shall report monthly by contract delivery order on all applicable categories, totals and on-hand balances, providing all listed DID requirements for each repair location, including subcontractor facilities, if applicable, for the contracts maintenance occurrence actions during the reporting period IAW CDRL E001.
9.6. Item Unique Identification (IUID) Marking and Verification Report: The contractor shall provide a report detailing all IUID marking. The IUID marking activity reports will provided as requested by DCMA. IAW CDRL F001. Specific guidance for Item Unique Identification is detailed in section 7.
9.7. Counterfeit Protection Plan (CPP). The contractor shall adhere to a counterfeit mitigation program. The contractor shall submit the Counterfeit Protection Plan to the government IAW CDRL G001. Specific guidance for Counterfeit Mitigation Plan is detailed in section 6.
9.8. Production Surge Plan / Capabilities Analysis Plan (CAP): Contractor shall provide a plan to accelerate the rate of delivery called for under this contract, at a price or cost established by negotiation. Option will be permitted for the increase of supplies or services called for under the clause to be expressed as a specific number. IAW CDRL H001
9.9. First Article Test Report: Both Processor and Power Supply CCAs will be installed on a serviceable RDTU. F/A Test will be performed on a LITE System Tester at the contractor’s facility. DCMA and 416 SCMS Engineering will be present for the test. Contractor will provide the government with a detailed report of results and findings from F/A Test. IAW CDRL J001
9.10. Status of Government Furnished Equipment (GFE) Report: Contractor shall provide a Government Furnished Equipment Report upon receipt of the 2 LITE System Testers called out in section 4.6 of PWS. This report will specify the overall condition of each tester upon delivery from the government. Contractor shall notify the government anytime a tester becomes inoperable and will work with 416 SCMS Engineering to keep testers in serviceable condition. Contractor shall provide a final Government Furnished Equipment Report prior to the 2 LITE System Testers being shipped back to the government detailing the condition of each tester. IAW CDRL K001
10. SERVICE SUMMARY
| Performance Objective |
| Performance Threshold |
| Method of Surveillance |
| Frequency |
| The contractor must perform a test evaluation of items returned due to failures reported from the field units. |
| Must maintain 100% accuracy in reporting all required discrepancy report documentation. |
| Government Inspection |
| All GFP |
| The contractor must repair each item to a serviceable condition. |
| Item should not be returned for rework more than 1 time in a 12 month period. A 2nd return during a 12 month period will require ESS testing. |
| Government Inspection |
| Monthly |
| The contractor will perform Environmental Stress Screening (ESS), when applicable. |
| When ESS testing is required, the contractor must maintain a 100% accuracy rate to pass the ESS tests. |
| Government Inspection |
| As required |
11. TECHNICAL ORDERS AND OTHER DIRECTIVES
| · AFMCI 21-149 | Contract Depot Maintenance (CDM) Program | |
| · DoDI 4140.1 | Supply Chain Material Management Policy (Replacing DoD | |
| Directive 4140.1 Dec 2011) | ||
| · DoDI 4140.67 | DoD Counterfeit Prevention Policy (Apr 26 2013) | |
| · DoD 4160.28-M | Vol 1. Publication, Defense Demilitarization: Program | |
| Administration (Incorporated and cancelled DoD 4160.21-M-1 | ||
| June 2011) | ||
| · DoD 4100.39-M | Federal Logistics Information System (FLIS Manual) | |
| · DLM 4000.25.1 | Military Standard Requisitioning and Issue Procedures | |
| (MILSTRIP) replacing DoD 4000.25-1-M Jun 2012 | ||
| · DLM 4000.25-2 | Military Standard Transaction Reporting and Accountability | |
| Procedures (MILSTRAP) replacing DoD 4000.25-2-M Jun 2012 | ||
| · CAV AF Manual | Commercial Asset Visibility Air Force (Version 8.01 or higher) | |
| · MIL-HDBK-344 | Environmental Stress Screening of Electronic Equipment | |
| · MIL-I-46508 | Insulating Compound, Electrical | |
| · MIL-HDBK-454 | Requirements for Electronic Equipment | |
| · MIL-STD-130 | Identification Marking of U.S. Military Property | |
| · MIL-HDBK-1250 | Corrosion Prevention and Deterioration Control of Electronic | |
| Components and Assemblies | ||
| · MIL-HDBK-263 | Electrostatic Discharge Control Handbook for Protection of | |
| Electrical and Electronic Parts, assemblies and Equipment. | ||
| · MIL-HDBK-1568 | Materials and Processes for Corrosion Prevention and Control in | |
| Aerospace Systems | ||
| · NAS 847 | Cap and Plug, Protective, Dust and Moisture Seal | |
| · MIL-STD-1686 | Electrostatic Discharge Control Program for Protection of | |
| Electrical and Electronic Parts, Assemblies and Equipment | ||
| · MIL-STD-130 | Identification Marking of U.S. Military Property | |
| · T.O. 00-5-1 | AF Technical Order System | |
| · T.O. 00-5-2 | AF Technical Order Distribution System | |
| · T.O. 1-1-689 | Avionics Cleaning/Corrosion Manual | |
| · T.O. 1-1-691 | Aircraft Weapon System Cleaning and Corrosion Control | |
| · T.O. 33B-1-1 | Non-Destructive Inspection Methods | |
| · T.O. 00-20-2 | Maintenance Data Documentation | |
| · T.O. 00-25-260 | Asset Marking and Tracking Item Unique Identification (IUID) | |
| Marking Procedures |
11.1 Applicable Non-Government Publications.
Technical orders/manuals, technical directives and other applicable publications required to accomplish the work effort, but not in possession of the contractor, shall be acquired as authorized and directed by the CO. Commercial publications can be substituted for technical orders and military standards if the contractor can substantiate to the engineering control authority that such publications will accomplish the same purpose.
NOTE: Primary source for military specifications and standards is:
DLA DOCUMENT SERVICES/QUICK SEARCH ASSIST
700 Robbins Ave Bldg. 4, Sec D.
Philadelphia, PA 1911-5094
DSN: 442-6396
COMM: (215) 697-6396
WEB: http://quicksearch.dla.mil/
V1.0, 30 AUGUST 2017
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