Section_L.pdf

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

A. INTRODUCTION:

1. Section L provides guidance for preparing proposals and specific instructions on the required format and content. To assure timely and equitable proposal evaluation, offerors shall propose in accordance with this section and all solicitation requirements (i.e. provisions, clauses, appendices, attachments, forms, etc.). Non-conformance with the instructions provided in this section or the requirements and statements of the solicitation may result in an unfavorable evaluation or proposal disqualification (i.e. the offeror was non-responsive to the solicitation requirements).

2. The government representative identified below shall be the sole point of contact for this acquisition. All questions, comments, and/or concerns shall be directed to this person.

Sibel Wright

6050 Gum Lane, Bldg 1215

Hill AFB, UT 84056

Sibel.wright@us.af.mil

Phone: 801-586-9133

3. If an offeror believes that the solicitation contains errors, omissions, or is otherwise unsound

(i.e. the offeror is unable to agree to the proposed delivery schedule), the offeror shall immediately notify the aforementioned government representative in writing with supporting rationale. Upon consideration the government may continue, amend, or cancel the solicitation.

4. The government reserves the right to award this effort based on initial proposals, as received, without discussions IAW FAR 52.215-1. Communications conducted to resolve minor or clerical errors will not constitute discussions. The contracting officer reserves the right to award a contract without the opportunity for proposal revision.

5. The government shall award the requirement(s) represented in this solicitation to one awardee.

B. PROPOSAL FORMAT:

1. Offerors may submit a hardcopy proposal or a digital proposal.

a. Hardcopy proposals shall be submitted via courier to the aforementioned government representative. Only submit the requested volumes (see paragraph B.3.). The volumes of a hardcopy proposal shall be presented in a single three-ring binder. Volumes shall be separated by tabbed page dividers. Documents within volumes shall be separated by tabbed page dividers. Offerors that choose to submit hardcopy proposals shall submit (1 copy). Unrequested documents will be removed/deleted from the proposal prior to evaluation.

mailto:Sibel.wright@us.af.mil

b. Digital proposals shall be submitted via email to the aforementioned government representative. Only submit the requested volumes (see paragraph B.3.). Attachments shall be named and organized by volume/document as if it were a hardcopy proposal.

Example:

- Volume_I_Price_Spreadsheet.pdf

- Volume_IV_Standard_Form_1447.pdf

Unrequested documents will be removed/deleted from the proposal prior to evaluation.

2. Offerors shall adhere to proposal volume or document page limitations. Proposal volume or document pages beyond established page limitations will be removed/deleted from the proposal prior to evaluation. A page is defined as a side of a sheet of paper or digital page displaying text or graphics. Page size shall be 8.5” x 11”. The text size shall be no less than

11 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or presentation software. Use no less than 1” margin on the top and bottom and a ¾” margin on the sides. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and not desired.

3. Proposals shall consist of the following REQUIRED volume(s) and document(s):

a. VOLUME I: PRICE

Page Limit: 1 page

1. PRICE SPREADSHEET

A. All offerors shall prepare a spreadsheet similar to the example portrayed below

(all example quantities and prices are arbitrary). Offerors shall propose a unit price and extended price (i.e. Amount) for each CLIN with an established quantity that requests pricing. A “No Charge” or $0.00 unit price is not acceptable.

Offerors shall sum the extended prices and provide the government with a Total

Price.

PURCHASE (FFP)

Example:

CLIN TITLE QTY UNIT PRICE EXTENDED

PRICE

0001 NSN: 4567-01-456-4567 2 $500.00 $1,000.00

0002 Spare P/N: 45 2 $1,000.00 $2,000.00

TOTAL PRICE: $3,000.00

b. VOLUME II: TECHNICAL

1. APPROVED SOURCE CERTIFICATION

Page Limit: None

A. Competition to fulfill the requirements represented in this solicitation is restricted to technically pre-qualified, “Approved Sources” offerors.

Attachment APPROVED_SOURCES.pdf identifies those offerors that are currently considered technically pre-qualified, “approved source” offerors.

B. Only offerors that are identified on the APPROVED_SOURCES.pdf attachment that have maintained the technical ability to perform the requirement(s) identified in this solicitation since receiving “approved source” status for said requirement(s) shall complete and submit the certification on the APPROVED_SOURCES.pdf attachment.

C. Offerors not identified on the APROVED_SOURCES.pdf attachment are encouraged to contact the aforementioned government representative to obtain technical pre-qualification information. Offerors that do not become a technically pre-qualified, “Approved Source” offeror before the RFP closing date will not be considered for this award.

c. VOLUME III: PAST PERFORMANCE

Please omit VOLUME III: PAST PERFORMANCE. The contractor shall not submit past performance data. The government will assemble sufficient past performance data from DCMA offices, CPARS, PPIRS, or other government data bases; and/or other sources. The government shall not be limited in its search of past performance data.

d. VOLUME IV: DOCUMENTATION

1. STANDARD FORM 1447

(Volume_IV_Standard_Form_1447.pdf)

A. Offerors shall complete blocks 11, 13, 15, 21, 22, and 27 of the front page.

B. Offerors shall propose a unit price and extended price (i.e. Amount) for each CLIN with an established quantity that requests pricing. A “No

Charge” or $0.00 unit price is not acceptable.

Example B:

C. Offerors shall propose a delivery for each CLIN that requests asset delivery. If the offeror does not enter a proposed delivery it is assumed that the offeror agrees to the required delivery. A proposed delivery beyond the established required delivery may result in a non-responsive proposal. Early delivery is acceptable unless specifically prohibited.

Example C:

D. When a CLIN requires ‘Origin’ Inspection and Acceptance the offeror shall identify its asset inspection location (address and CAGE code) in

Section E of the solicitation document.

NOTE: When packaging will occur at a different location the offeror shall identify its packaging inspection location (address and CAGE code) in addition to the asset inspection location.

Example D:

E. When a CLIN requires ‘FOB ‘Origin’ the offeror shall identify its ‘FOB

Address’ in Section F of the solicitation. The ‘FOB Address’ is the final ship from location NOT the final ship to location.

Example E:

F. Offerors are expected to review ALL sections of the solicitation and complete representations as required.

Example F:

2. EXCEPTIONS OR INCLUSIONS

(Volume_IV_Exceptions_Or_Inclusions.pdf)

Page Limit: 2

Only offerors requesting exceptions or inclusions are required to submit an

EXCEPTIONS OR INCLUSIONS document. Offerors must clearly identify any exception or inclusion to the solicitation and substantiate the exception or inclusion with supporting rationale (i.e. the offeror is unable to agree to the proposed delivery schedule). The government is not obligated to accept exceptions or inclusions. Failure to meet all solicitation requirements may result in an unfavorable evaluation or proposal disqualification (i.e. the offeror was non-responsive to the solicitation requirements).