Performance_Work_Statement.pdf

31 Oct 2018 PWS 6110-01-481-1994 1/7

DEPARTMENT OF THE AIR FORCE

OGDEN AIR LOGISTICS CENTER, HILL AFB, UTAH 84056-5820

PERFORMANCE WORK SPECIFICATION (PWS)

PR NO: FD2020-19-00069 DATE: 31 October 2018

1.0 SCOPE OF WORK: For the end item, the contractor shall furnish all facilities, parts, materials, equipment and services, required to inspect and, if necessary, restore to serviceable condition.

Services to be performed will not be essential in a crisis situation. Work consists of one of two efforts: Test, teardown, and evaluation (TT&E) only or TT&E and repair.

1.1 TEST, TEARDOWN, AND EVALUATION: (FFP) The contractor shall perform visual, mechanical and electrical testing of the end item, reusable or replacement component parts, and materials according to the schedule in the contract to determine the condition of the end item.

Upon completion of this task, all of the components of the end item requiring repair or replacement will be identified by part number, NSN (if applicable), nomenclature, and location in the assembly. This information will be reported in writing to the Procurement Contracting Officer (PCO)/ Defense Contract Management Agency (DCMA) Administrative Contracting Officer (ACO) and, if necessary, a category of repair will be negotiated. The price of repair for the end item will be Not to Exceed (NTE) based on this negotiated repair level. If no further repair is required, the asset must be returned in serviceable like new condition.

1.2 REPAIR: (NTE) The contractor shall perform the repair or replacement of all failed parts and components. Each end item must be cleaned, configured, refinished, and tested to meet the original specifications of the end item. The end item shall be returned in serviceable condition, so that it will meet the specifications required for a new unit.

Below listed item(s) will be shipped to contractor to repair:

Item Description NSN Part Number

Distribution Box Assembly 6110-01-481-1994 A26367-000

This PWS establishes the minimum work requirements to return the end item(s) to a serviceable condition that meets the specifications required for a new unit.

ESD: YES

2.0 REF. DOCUMENTS: N/A

3.0 SERVICE DELIVERY SUMMARY (SDS): DCMA/ACO Quality Assurance Representative

(QAR) is ultimately responsible for inspecting and accepting the reparable assets In Accordance With (IAW) Federal Acquisition Regulation (FAR) Inspection Clause 52.246-4 & 52.245-1

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Performance Objective PWS Para Performance Threshold Surveillance Return the assets to a serviceable condition.

4.1 Successful completion of

repair on all items not determined to be beyond economical repair.

DCMA QAR/DCMA ACO

Delivery of repaired asset made IAW contract delivery schedule.

7.5 No more than one item

delivered after the schedule date.

DCMA QAR/ACO/PCO

Asset determined to be Beyond Economical Repair

(BER)

6.0 No contested BERs allowed. DCMA QAR/DCMA

ACO/PCO/ 415 SCMS

Cognizant Integrated Product Team (IPT)

Quality Deficiency Report

(QDR)

4.5 No contested QDRs

allowed.

DCMA QAR/DCMA

ACO/PCO/ 415 SCMS

Cognizant IPT

Reporting in Commercial Asset Visibility Air Force

(CAVAF)

DD250/Material/Inspection Reporting and Receiving reports.

5.5, 10.1 Condition Code changes Must be noted no later than 7 days after change has taken place. 100% (or as detailed in) DCMA risk Management Plan Accuracy rate for material handling and reporting in DD250 or CAVAF. 100% of the overhauled assets require workmanship inspections through the maintenance process as required in DD250 or CAVAF.

PCO/CAV AF POC

Item failures and component consumption data shall be documented and reported

10.2

Reporting shall take place according to contract schedule

415 SCMS Cognizant IPT

Acceptance Test Plan

(ATP)

4.1 100% assets must meet form-fit-function-interface.

FAR Inspection clause 52.246-4

415 SCMS Cognizant IPT

Warranty 4.5, 7.6 Item functions properly within warranty period.

ENG/ES/PM/DCMA

Preservation of markings/ Item Unique Item Identifier (IUID) marking

8.5 All parts to be marked with

IUID label per drawing.

IUID information for all parts uploaded to IUID database. DCMA has IUID inspection responsibility.

DCMA QAR

Counterfeit Prevention Plan

10.3 Report submitted per C001 PCO/ACO

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4.0 WORK PERFORMANCE REQUIREMENTS:

4.1 TECHNICAL OR PERFORMANCE REQUIREMENTS: Unit will meet all performance requirements of a new item. All repaired/retrofitted items will be configured and perform IAW the latest requirements of the Specification Control Drawing and Acceptance Test Plan (ATP) listed in Para. 2.0. The Acceptance Test Plan is an OEM created document which does not need prior approval by the government. When repairs are performed by a repair contractor who is not the OEM, they must demonstrate they have access to and will follow the ATP as specified in Para. 2.0.

4.2 OBSOLETE COMPONENTS will be identified to the ACO/PCO after completion of repair.

4.3 FOREIGN DISCLOSURE RESTRICTIONS: This item contains critical technology and is export controlled. Distribution authorized to DoD and U.S. DoD Contractors only (Critical Technology).

4.4 TEST REQUIREMENTS: The Contractor shall perform an acceptance test and checkout of each completed end-item to assure serviceability and full functionality prior to presentation to the Government. This testing will be performed IAW existing approved test plan or IAW developed test plans approved by the Government.

4.5 QUALITY DEFICIENCY REPORTING: Any asset that fails to function within Government- Contractor mutually agreed warranty period after date of repair, and the Government suspects failure is due to quality of workmanship, level of overhaul, or quality of replacement parts used by the contracted repair source, the asset shall be returned to the repair source for correction.

This repair shall be accomplished at no additional cost to the government if deemed by 415 SCMS to be the fault of the contractor and will be delivered back to the government under the terms of the original contract. The contractor may dispute Air Force determination of responsibility through the ACO to the PCO with DCMA providing evidence that the failure was not the fault of the contractor. This measure will be accomplished by customer reported deficiencies in the form of product quality deficiency or material deficiency reports according to T.O. 00-35D-54 titled USAF Deficiency Reporting Investigation and Resolution.

5.0 PACKAGING, HANDLING, SECURITY AND TRANSPORTATION:

5.1 RECEIVING INSPECTION: Contractor shall notify the ACO/PCO along with the Quality Assurance Representative (QAR) of all damages and shortages, or discrepancies (i.e. items not packaged in accordance with applicable Special Packaging Instructions (SPI)) discovered upon receipt of any item(s). All issues must be reported back to the originating organization for disposition. If items are damaged in transit or assets are found to be misidentified during the inspection process, the ACO/PCO will request disposition instruction from the 415 SCMS. The 415 SCMS will verify if additional assets are available to resubmit to the contractor. If no assets are available, ACO/PCO will address the required changes. The ACO or QAR shall initiate a Supply Discrepancy Report (SDR). Access to WebSDR can be found at https://www.daas.dla.mil/sar/warning.asp.

5.2 SECURITY REQUIREMENTS: N/A

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5.3 REUSABLE CONTAINERS: Contractor shall handle and store reusable containers and materials used for packing and packaging in a manner, which shall assure that they are retained in a serviceable condition for reuse. If the contractor questions the serviceability/condition of the reusable containers, notify the ACO for repair/replacement instructions.

5.4 HANDLING: All items shall be handled and packaged in accordance with applicable Special

Packaging Instructions (SPI).

5.4.1 Care shall be exercised to prevent damage to Government Furnished Property/Equipment while in the contractor’s possession.

5.4.2 All Government Furnished Property shall be stored in a secure area to provide protection against damage, pilferage, or loss. Storage areas shall provide protection against all adverse environmental conditions.

5.5 SHIPPING DOCUMENT REQUIREMENT: A DD Form 1348 shall be prepared and attached to any item or items that have been repaired and are ready to be shipped without exception.

Under no circumstances shall a DD Form 250 or DD Form 1149 ever be sent with a shipment and/or used as a shipping document. If CAV AF is used by the contractor for repair data reporting, the DD Form 1348 generated as a part of the shipping transaction shall be printed and used. NOTE: The DD Form 1348 must be printed when prompted in CAV AF. The DD Form 1348 cannot be printed after that point. If CAV AF reporting is not fully completed or used by the contractor for any reason, a manual DD Form 1348 shall be prepared and shall be annotated with the following statement: “Contract Repair; Receiving activities process as D6M receipt, __ Condition Stock.” (Enter appropriate condition code). When a manual DD Form 1348 is used, a copy must be sent to the Procuring Contracting Officer (PCO) with a statement indicating that the DD Form 1348 is to be sent to the CAV AF POC for the contract.

Commercial Asset Visibility Air Force (CAVAF) production/repair data reporting shall be required during the repair process for the asset or assets covered in this PWS and is incorporated as a part of this PWS. Any contractor reviewing this PWS is highly advised to read both the CAVAF Contract Data Requirements List (CDRL) and the CAVAF Statement of Work (SoW) attached with the solicitation for this PWS to gain insight and knowledge of the CAVAF reporting process, understand what is required to fulfill the CAVAF reporting requirement, and know why reporting through the CAVAF system is so critical and vital to the Air Force and its’ worldwide operations. The Air Force requires Contract Depot Repair (CDR) contractors to have the ability to report in CAVAF at contract award or within 30 calendar days after contract award, and to commit the necessary resources needed to complete all of the required the CAVAF production/repair data reporting on time.

6.0 CONDEMNATION: It shall be considered uneconomical to accomplish repair on an end item when the total cost for parts, material, and labor exceeds 75 percent of the stock list price of a new item. Parts obsolescence may also be a condition for BER. Authorization to accomplish repair, condemnation, or disposition shall be obtained through the ACO/PCO from the 415 SCMS for end items determined to be uneconomical to return to a serviceable condition. If BER is approved the contract delivery schedule will be adjusted accordingly to relieve contractor delivery schedule on item.

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7.0 GENERAL:

7.1 RELIABILITY AND MAINTAINABILITY (R&M): Additional R&M is not required;

however, existing R&M performance shall not be degraded during this work effort.

7.2 ENVIRONMENTAL IMPACT (EI) REQUIREMENTS: N/A.

7.3 ROUTINE, MISSION IMPAIRED CAPABILITY AWAITING PARTS (MICAP), SURGE,

and ESSENTIAL DoD CONTRACTOR SERVICES: The Contractor shall be responsible for returning serviceable assets in the time set forth in this contract. In the event that the Government requires an asset for coverage of a MICAP requirement, the Contractor agrees to enter into negotiations with the Government to expedite delivery of the needed asset(s).

7.4 ELECTROSTATIC DISCHARGE CONTROL: The contractor shall implement or maintain an Electrostatic Discharge (ESD) control program in accordance with MIL-STD-1686, paragraphs 5.1, 5.4, 5.5, 5.6, 5.7, 5.8.2, 5.10, 5.11, 5.12, and 5.13 and with T.O. 00-25-234, Section VII for all electronics ESD sensitive end items/components.

7.5 DISPOSITION: Repaired parts shall be shipped to the destination specified in the contract.

Disposition of any misidentified items shall be as stated in paragraph 5.1. Delivery shall be according to the delivery schedule in the contract. Early and partial shipments are acceptable.

7.6 WARRANTY: 12 Months From Delivery

7.7 TRIAGE CONCEPT IS AUTHORIZED: Cross utilization of components are authorized following coordination with DCMA COR.

7.8 SAFETY AND HEALTH: While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the Contracting Officer (CO), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated CO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

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8.0 SPECIFIC WORK REQUIREMENTS:

8.1 DISASSEMBLY: The Contractor shall disassemble each item only to the extent necessary to accomplish inspection, testing, fault isolation, and maintenance.

8.2 CLEANING: The end item shall be cleaned thoroughly prior to and after disassembly and maintain cleanliness during this maintenance effort. IAW MIL-HDBK-454 and T.O. 1-1-1.

8.3 CORROSION CONTROL AND TREATMENT: Accomplish corrosion control and treatment as required, using methods and materials IAW MIL-STD-1568, section 4 and T.O. 1-1-2 as applicable, and specification drawings.

8.4 MAINTENANCE: The contractor shall perform the required maintenance, inspection, reassembly of the reworked end item and components and calibration, if applicable, IAW T.O. 00-25-234.

8.4.1 The contractor shall perform an acceptance test and checkout of each completed end item to assure serviceability prior to presentation to the government.

8.4.2 Upon satisfactory completion of final test, the contractor shall cover and seal all ports, vents and electrical connection/plugs with suitable caps to prevent entry of foreign matter or damage during handling and shipment. Cap or seal all open flexible or rigid lines, hoses, and fittings at all times when not in use.

8.5 MARKING:

8.5.1 Preservation of Markings: The Contractor shall ensure nameplates and product markings are correct and accurate upon repair completion. The Contractor shall replace damaged markings, identification, and decals IAW drawings or equivalent best commercial practice. The assemblies, subassemblies, and parts that constitute this repair shall be marked for identification in accordance with existing style and format.

8.5.2 If not already marked, Item Unique Item Identifier (IUID) marking shall be accomplished according to MIL-STD-130 and MIL-STD-129 latest versions and per DFARS Clause 252.211.7003. All marking shall be placed in accordance with the technical data for the part.

8.5.2.1 Specification requirements for IUID marking will be contained in the applicable Air Force/OEM Technical Order, Specific Work Requirements appendix, approved engineering drawing, or a Government provided Engineering order as applicable. The government will provide IUID marking specifications.

8.5.2.2 In the event the government cannot provide or it is not feasible for the contractor to provide IUID marking specifications a determination and

31 Oct 2018 PWS 6110-01-481-1994 7/7 findings will be accomplished IAW DFARS 211.274-2 Policy for unique item identification.

8.5.2.3 IUID markings currently in place on items undergoing repair shall be protected from damage or removal during repair. Ensure 2-D matrix IUID markings are readable per TO 00-25-260. Should IUID marking be rendered unreadable during repair, the contractor shall notify the PCO/ACO for determination.

8.5.2.4 Prior to government acceptance, the contractor shall submit the required and applicable contingent data to the IUID Registry per the data submission procedures at http://www.acq.osd.mil/dpap/pdi/uid/data_submission_information.html.

DCMA has IUID inspection responsibility.

8.5.2.5 Enter logistical data into database

8.6 REFINISHING: Refinish only to the extent necessary to assure adequate protection of all surfaces IAW Technical Data.

9.0 DISCREPANCIES: In case of conflict between this document and any referenced document, contact ACO & PCO for resolution of discrepancy.

10.0 DATA:

10.1 CAV AF: Contractor shall provide the status of maintenance production, asset management, and condemnations IAW Contract Data Requirements List (CDRL) Exhibit A001 CAV AF (DI-MGMT-81634) and all requirements of this PWS.

Contractor shall be ready to report in CAVAF before receipt of assets. Contractor shall complete on time all required CAVAF production/repair data reporting as required in paragraph 5.5 of this PWS.

10.2 REPAIRED ITEM INSPECTION REPORT: All item failures and component consumption data shall be documented and reported to OO-ALC 415 SCMS IAW with the Repairable Item Inspection Report, CDRL B001 (DI-ILSS-80386).

10.3 COUNTERFEIT PREVENTION PLAN: The contractor shall provide a Counterfeit Prevention Plan (CPP) per CDRL C001 (DI-MISC-81832), including items from section 4 of SAE AS5553.

PREPARED BY: Tony Lewis 448 SCMW/415 SCMS – Mini-MUTES Engineer