Zayer_-_PWS.docx

Performance-Based Work Statement (PWS)

ZAYER SPINDLE HEAD REPAIR

U.S AIR FORCE

309th Maintenance Wing Maintenance Support Group (MXSG) Hill AFB, Utah

5/8/2018

ZAYER SPINDLE HEAD REPAIR

i

TABLE OF CONTENTS

DESCRIPTION OF SERVICES

This performance work statement (PWS) identifies requirements for the 309 CMXG and 309 MXSG at Hill Air Force Base (HAFB) to provide a service contract to evaluate a Zayer mill machine model number: KPCU 4000-AP for any potential issues and to diagnose, repair, and calibrate accordingly. The service contract is also to evaluate, diagnose, repair, refurbish, align, and calibrate four (4) spindle heads to original equipment manufacturer (OEM) specifications. Spindle heads include: twist, 0 degree, 45 degree, and 90 degree heads. The contractor shall provide all services, labor, material, parts, equipment, tools, software, documentation, travel, and resources necessary to bring the Zayer mill machine to full functionality and spindle heads to a refurbished state. The contractor shall inspect and evaluate all parts and components for serviceability prior to any repair being accomplished. The contractor shall be onsite within 14 days after contract award.

BASIC SERVICES

The contractor shall evaluate the Zayer model: KPCU 4000-AP, serial number: 64554 and four (4) spindle heads for performance and repair components not meeting OEM specifications in accordance with (IAW) PWS section 1. The contractor shall repair and refurbish all four (4) spindle heads to OEM specifications. After repair and refurbishment the contractor shall install spindle heads on the KPCU 4000-AP, align and calibrate to OEM specifications. The contractor shall perform operating interfaces to include logic and interlocks necessary to control all functions of equipment and prevent future failures associated with spindle heads. The contractor shall ensure that all replacement parts are OEM certified parts or OEM approved to meet OEM specifications.

EVALUATION

The contractor shall be onsite within 14 days after contract award to evaluate the KPCU 4000-AP and spindle heads to determine operability and functionality in comparison to OEM specifications. The contractor shall provide a Contractor’s Progress, Status, and Management Report with the above information to the 309th MXSG Supervisor identifying fault/failure and root cause, and recommended solution prior to any repair and refurbishment being performed. The contractor shall provide the Contractor’s Progress, Status, and Management Report to the Process Engineer (PE) within ten (10) calendar days after completion of the evaluation. (CDRL A001)

REPAIR AND REFURBISHMENT

The contractor shall repair and refurbish the Zayer Milling Machine and spindle heads to full functionality IAW OEM specifications.

After the Zayer machine is fully functional and the repair and refurbishment of the spindle heads has occurred at HAFB, the contractor shall install and calibrate the spindle heads on the KPCU 4000-AP. In order for the services to be considered acceptable, the PE will verify a successful test of the KPCU 4000-AP IAW paragraph 2.3 of this PWS.

In the event that the spindle heads cannot be repaired and refurbished at HAFB, the contractor shall ship parts and spindle heads to and from the contractor’s facility for repair and refurbishment via Transportation CLIN with approval from Contracting Officer (CO) in coordination with the Contracting Officer’s Representative (COR) prior to shipping. The contractor shall correct the identified deficiencies in conformance with PWS section 2.2.1.1 prior to shipping back the spindle heads to HAFB. In order for the services to be considered acceptable, the PE will verify a successful test of the KPCU 4000-AP IAW paragraph 2.3.

FUNCTIONAL TEST

The contractor shall run a cycle of at least five (5) hours for each spindle head as well as successfully complete production of four (4) Government assets on the KPCU 4000-AP with a Government operator. The PE will verify functions and support systems are functional prior to acceptance of work. If any part requires rework the contractor shall be responsible to correct identified deficiencies at no additional cost to the Government.

WARRANTY

Standard commercial warranty applies.

SERVICE SUMMARY

Performance Objective

PWS Para

Performance Threshold

The contractor shall evaluate and provide a written report to the PE within ten (10) calendar days after completion of the service. (CDRL A001)

2.1

(Satisfactory) When the Contractor provides the report on-time

Grammatical errors do not count as an error. Substantive mistakes shall be corrected within two (2) business days and corrective action taken to prevent recurrence of inaccurate or late CDRLs.

The contractor shall repair and refurbish the spindle heads to full functionality IAW OEM specifications

2.2.1 (Satisfactory) When the contractor has successfully repaired and refurbished all spindle heads to OEM specifications

The contractor shall run a cycle of at least five (5) hours for each spindle head as well as successfully complete production of four (4) Government assets on the KPCU 4000-AP with a Government operator

2.3 (Satisfactory) When the contractor has successfully completed a run in cycle of at least 5 hours and witnessed by a Government operator.

*In the event that the required repair and refurbishment cannot be done locally, completion of the performance threshold will occur after return of spindle heads and the successful run as identified above in this section.

GENERAL INFORMATION

SECURITY REQUIREMENT

The 309 MXSG/MXDVAAE, Process Engineer (PE), will be responsible and ensure that the contractor is given clearance at the South Gate either by escorting the individual(s) or by phone clearance.

Contractor personnel performing work under this contract must be escorted by the PE. The Contractor shall be responsible for safeguarding and shall account for all Government property provided for Contractor use. At the close of each work period, Government facilities, property, and materials shall be secured.

SAFETY AND HEALTH STANDARDS

The contractor shall follow Appendix B and adhere to the Air Force is part of the Occupational Safety and Health Administration (OSHA).

In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. A written or email copy of the mishap/incident notification shall be sent within three (3) calendar days to the CO.

HOURS OF OPERATION

The contractor shall have access to perform services during normal working hours up to Force Protection Condition (FPCON) C. Unless otherwise scheduled with the PE, work is required to be performed in Building 240 on HAFB, UT and will be performed during normal business hours to the following times: Monday through Friday, 0700 -1700, with the exception of Federal Holidays.

Unless otherwise required by the Government, the contractor shall not have access to Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday. If the holiday falls on Saturday, it is observed on Friday.

All visits shall be scheduled by the PE, Cary Beardall (801) 777-3357. Schedules may have to be modified in case of incidents or emergencies, to include natural hazards, furloughs or similar circumstances.

TRAVEL

All travel required shall be performed IAW Federal Acquisition Regulation (FAR) 31.205-46. The Contractor is responsible for making all necessary travel arrangements for their personnel, including air travel, car rental, lodging and subsistence. Travel is restricted to round trip coach airfare tickets, economy class car rental, and per diem rates not to exceed Federal Travel Regulation (FTR) rates for the travel location.

ENVIRONMENTAL

The contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at HAFB has the potential to expose workers to hazardous materials, which may include, but are not limited to, hexavalent chrome, cadmium, beryllium, lead, etc. While the contractor will not perform duties in a marked and signed regulated area (where exposures are expected to exceed the permissible exposure limits set by OSHA, there may be contact hazards with these materials during cleanup of dust, metal shavings, etc. The contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from these hazards.

Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the CO pursuant to notice requirements and negotiate a modification to the contract.

Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302, including hazardous materials, into the environment, the contractor or its agent shall immediately call 911. If the call is made from an on base phone it will go directly to HAFB dispatch. If using a cell phone it will go off base, ask the 911 dispatcher to be transferred to HAFB. The liability for the spill or release of such substances rests solely with the contractor and its agent.

The contractor shall maintain current Material Safety Data Sheet (MSDS) documents for all chemicals used in maintaining and operating the system, and shall provide copies to upon request IAW Appendix B of this PWS.

MANPOWER REPORTING

The contractor shall report ALL Contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk.

Uses and Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link at http://www.ecmra.mil/.

QUALITY CONTROL STANDARDS

The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints.

Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer (CO). At no time will contract work or requirement be changed by anyone other than the CO.

FOREIGN OBJECT DAMAGE (FOD) AND TOOL CONTROL

The contractor shall follow the applicable guidance in chapters/paragraphs/ sections of AFI 21-102, AFMC Supplement to 21-102, AFSCMAN 21-102, Chapter 10, OO-ALC supplements to the AFI 21-102 concerning base tool (chapter 10), and FOD control policies (chapter 14, and sub paragraphs designated as 41), daily. Cloth rags are considered tools and will follow the same regulations and procedures as tools.

If tools, and/or equipment are lost, the contractor will report the loss to the PE/ COR no later than two (2) hours after discovery. If tools are lost or not accounted for, then the contractor shall implement the lost tool procedures of AFMC supplement to AFSCMAN 21-102, Chapter 10, section B.

Contractors performing functions in industrial areas on the center shall have a method for controlling and accounting for all tools used. All contractors working on the center shall inventory their tools at the beginning and end of each shift and at the end of each task to check for any lost or missing tools.

The contractor shall follow control/restrictions of cell phones and personal electronic devices within designated high potential FOD areas (reference chapter 1 sub paragraph 35, Communication) of AFI 21-102 and HQ AFMC, HAFB, and OO-ALC supplements.

APPENDIX A – ACRONYMS AND ABBREVIATIONS

Acronym/Abbreviations Definition

APPENDIX B – SAFETY

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

ZAYER SPINDLE REPAIR

28 Feb 18

OO-ALC/SE

Control Number: TH180208

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

The contractor will implement a safety program plan that ensures protection of Government personnel and property. As part of the Contractor Safety and Health Program, the contractor shall assign in their plan, by name and phone number, a person who will be the primary point of contact for safety and health issues for the on-site operation. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and will be used during the performance of the work described in the contract. The Safety Plan will be accepted by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. For operations outside of Hill AFB contractor shall comply with local military installation mishap reporting procedures as well as those listed below.

1.1 The contractor shall notify OO-ALC/SE (801-586-6038) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA COR (Contracting Officer's Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations. Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA COR, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

Contractor personnel must receive Explosive Safety Awareness Training if their duties require entry into the Explosive Clear Zone. This training will be provided by the OO-ALC Safety Office. Contact Eric Covington at 586-0168.

A Risk Assessment will be required prior to any work being accomplished, if munitions will remain in the facility.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

· Demonstrate a management commitment to employee safety and health

· Identify applicable rules and regulations

· Identify the roles and responsibilities of Management, Supervisors, Employees and Safety Coordinator

· Identify work to be performed and location of expected operations

· Provide a description of safety program, safety monitoring responsibilities, organizational structure, and contact information for on-site personnel

· Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures

· Identify employee safety and health training requirements and the documentation process

· Include emergency response plans and procedures that relate to protection of government personnel and property

· Include hazard reporting procedures and identify individual(s) responsible for the correcting identified hazards

· Identify procedures for accident reporting and investigation

· Identify the process for tracking controlled hazards in contractors work area

The contractor shall ensure that each element identified below is adequately addressed in detail in the safety and health plan:

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4; DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety Program, 22 May 07; and AFI 91-207 AFMC SUP1, The US Air Force Traffic Safety Program, 1 Oct 07. Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition: AFI 13-213, Airfield Management, applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.

The authorized Government Representative (OO-ALC Safety Office) shall accept/reject the contractor’s procedures within the Health and Safety Plan as meeting the intent of the below referenced standards, with the exception of Mishap Notification / Reporting Procedures, which are outlined in Section I, paragraph B of this Appendix B.

Element/Requirement Referenced Benchmark

Mishap Notification/Reporting Appendix B, Section I

Facility Fire Protection NFPA 13, 70, & 72

NFPA 409/410

AFI 91-203 para., 6.2.9 through 6.2.15, and para., 22.5

Handling, Storage and use of Flammable/ NFPA 30, 33

Storage and Materials Handling DoDI 4140.62 image1.jpeg