Purchase_Specification.pdf

PURCHASE SPECIFICATION (PS)

FOR

Automated Servo Test Stands

309 COMMODITIES MAINTENANCE SQUADRON ENGINEERING

(309 CMXG/ENH)

4/27/2015

Table of Contents

1. DESCRIPTION OF SERVICES / SCOPE

1.1. BASIC DESIGN REQUIREMENTS

2. TECHNICAL DATA DELIVERABLES

2.1. CALIBRATION

2.2. TECHNICAL MANUALS

2.3. SOFTWARE

2.4. ACCEPTANCE TEST PROCEDURES AND VERIFICATION

3. PERFORMANCE

4. GENERAL INFORMATION

APPENDIX A

1. DESCRIPTION OF SERVICES / SCOPE

This Purchase Specification (PS) is for the acquisition, shipping (FOB Destination), delivery, and acceptanceof four (4) Avtron H334B Hydraulic System Components Test Stands (NSN 4920-01-602- 6327), hereafter referenced as Automated Servo Test Stands (ASTS), to Hill AFB, UT.

1.1. BASIC DESIGN REQUIREMENTS

1.1.1. The Automated Servo Test Stands (ASTS) delivered shall have the operational software

Computer Program Identification Number (CPIN) 85TAVUST/H334SELFTESTT001-00A installed on them to enable the operation, self testing, and calibration of the equipment.

1.1.2. The Automated Servo Test Stands (ASTS) shall be capable of running the Servo UUT CPINs listed in Table 1 when installed on the Automated Servo Test Stands (ASTS)’ computer.

Table 1 CPINed UUTs Part Number Existing CPIN T.O.

206330 81U-F4/AVUST/206330-U001-00A 9H8-14-253-3

2225648 81U-K135/SERVO/22253648-U001-

00A,00D 9H8-30-197-3

22253990 81U-F4/AVUST/22253990-U001-00A 9H8-30-127-3

2195A 81U-F4/AVUST/2195A-U001-00A 8D1-8-205-3/4

30-190 81U-F4/AVUST/30190-U001-00A 5A44-3-3

78107-04 81U-F15/AVUST/7810704-U001-00A 9H23-4-3

975115-3 81U-F15/SERVO/975115/3-U001-00A 9H2-5-266-3

975116-1, 22253260 81U-F15/SERVO/915116/1-U001-00A 9H2-5-260-3

2. TECHNICAL DATA DELIVERABLES

2.1. CALIBRATION

2.1.1. Calibration procedure 33K6-4-3692-1 will be used to calibrate the Automated Servo Test Stands

(ASTS).

2.2. TECHNICAL MANUALS

Existing Technical Order 33A2-2-56-1 will be used as the operations and maintenance technical manuals for the Automated Servo Test Stands (ASTS).

2.3. SOFTWARE

The software identified in sections 1.1.1 and 1.1.2 of this PS shall be installed in the delivered Automated Servo Test Stands (ASTS).

2.4. ACCEPTANCE TEST PROCEDURES AND VERIFICATION

2.4.1. The government will install CPINs used on the government owned H334 and H334B test stands and conduct verification testing comparing data from the existing test stands to that of the new test stands.

2.4.2. The contractor is not required to witness Government testing.

2.4.3. The contractor shall support any standard warranties provided with Automated Servo Test Stands

(ASTS).

3. PERFORMANCE

3.1. The Initial Stage/Kick-Off meeting shall incorporate an Engineering Data Guidance Conference to provide clarification to the contractor on all PS requirements, applicable Data Item Descriptions, and government standards. The initial stage meeting shall provide a thorough overview of all delivery requirements and schedules.

3.2. Delivery and Verification shall occur at Hill AFB and includes the following:

3.2.1. The contractor shall ship and off-load the Automated Servo Test Stands (ASTS) on the North Dock of Building 503 at Hill AFB, Utah.

3.2.1.1. The project manager and contract administrator shall be furnished an estimated delivery date for the Automated Servo Test Stands (ASTS) at least 30 days prior to actual delivery.

3.2.1.2. The contractor shall instruct the carrier that the Automated Servo Test Stands (ASTS) shall be off-loaded only under the supervision of a representative of the government.

3.2.1.3. The Automated Servo Test Stands (ASTS) shall remain the property of the contractor until all of the contractual obligations are accepted by the government.

3.2.1.4. All costs associated with the manufacture, shipping and unloading of the Automated Servo Test Stands (ASTS) for final acceptance at Hill AFB shall be the responsibility of the contractor.

3.2.1.5. The Automated Servo Test Stands (ASTS) are successfully calibrated by government representatives per calibration procedure 33K6-4-3692-1.

3.2.1.6. Delivery vehicle shall enter the base from the “Roy Gate”, east of exit 338 on I-15. Call Greg Liles at 801-586-5940, or Landon Hall at 801-777-0685 to get directions for delivery.

4. GENERAL INFORMATION

4.1. TRAINING

No training is required.

4.2. PARTS AND SUPPORT WARRANTY

The contractor shall provide a standard one year on site warranty on all parts, labor, and services for the stand. Warranty is to begin when contract administrator acknowledges the contractor has met all contractual obligations of delivery of the test stands.

4.3. SECURITY REQUIREMENTS

The contractor’s employees shall coordinate with government engineer to arrange admittance onto the Base and an escort behind the flight line.

4.4. PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all government property provided for the contractor use. At the close of each work period, government facilities, property, and materials shall be secured.

4.5. HOURS OF OPERATION

The contractor shall deliver Automated Servo Test Stands (ASTS) during the following hours:

Monday through Friday, 0630-1630, with the exception of Federal Holidays.

The 503 facility is on a 5/4/9 schdule with alternate Fridays being off. If delivery is scheduled for a Friday, coordinate with a representative of the government to ensure support is available.

The contractor shall not deliver Automated Servo Test Stands (ASTS) on the following days:

New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.6. APPLICABLE SPECIFICATIONS AND STANDARDS

The Automated Servo Test Stands (ASTS) described in this request for proposal shall be designed and manufactured IAW this PS and the documents referenced herein. The latest version of each document shall be the one applicable.

TECHNICAL ORDERS: The applicable TOs for the items being tested are listed in Table 1 (The latest revision when contract is awarded shall be used). The contractor shall provide a current DD Form 2345 and must comply with AFI61-204 (NOTICE TO ACCOMPANY THE

DISSEMINATION OF EXPORT-CONTROLLED TECHNICAL DATA) and verify the DD Form 2345 through the Joint Certification Program http://www.dlis.dla.mil/JCP/.

U.S DEPARTMENT OF LABOR, OCCUPATIONAL SAFETY AND HEALTH

ADMINISTRATION (OSHA)

OSHA 1910 General Industry, OSHA Safety and Health Standards (29 CFR 1910)

SAE INTERNATIONAL

AS4059 Aerospace Fluid Power – Cleanliness

Classification for Hydraulic Fluids

NATIONAL ELECTRICAL MANUFACTURERS ASSOCIATION (NEMA)

NEMA ICS 6 Enclosures for Industrial Controls and Systems. (1993 edition)

NEMA MG 1 Motors and Generators. (1998 edition)

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA 79 Electrical Standard for Industrial Machinery. (2007 edition)

NATIONAL FLUID POWER ASSOCIATION

NFPA T2.24.1 R1 Hydraulic Fluid Power- Systems Standards for Stationary

Industrial Machinery Supplement to ISO 4413: 1998- Hydraulic Fluid Power-General Rules Relating to Systems to be Used in Conjunction with ISO 4413: 1998

NFPA T2.25.1 R1 Pneumatic Fluid Power - Systems Standard for Industrial

Machinery (NFPA/T2.25.1M-1986) First Edition (1987 edition).

LOCAL INSTRUCTIONS

Hill AFB Instruction 91-302 Control of Hazardous Energy (Lockout/Tagout)

4.7. APPENDICES

A. Acronyms & Abbreviations list B. Base Map http://www.dlis.dla.mil/JCP/

APPENDIX A

ACRONYMS AND ABBREVIATIONS

Acronym/Abbreviations Definition ACPINS Automated Computer Program Identification Numbering System AF Air Force AFI Air Force Instruction AFB Air Force Base AFMC Air Force Material Command AFMETCAL Air Force Metrology and Calibration AFTD Air Force Technical Data AFTO Air Force Technical Order ARO After Receipt of Order ATP Acceptance Test Procedure BIT Built In Testing of computer software BOM Bill of Materials CDRL Contracting Data Requirements Listing CFR Code of Federal Regulations CMRS Calibration Measurement Requirements Summary CO Contracting Officer COR Contracting Officer Representative COTS Commercial off the Shelf CPIN Computer Program Identification Number DBIDS Defense Biometric Identification System DID Data Item Description DoD Department of Defense FCA Functional Configuration Audit GFP Government Furnished Property GR Government Representative GUI Graphical User Interface HAFB Hill Air Force Base IAW In Accordance With ISO International Standard Organization NIST National Institute of Standards and Technology OEM Original Equipment Manufacturer OPSEC Operations Security OTPS Operational Test Program Set PCA Physical Configuration Audit PMEL Precision Measurement Equipment Laboratory QCP Quality Control Plan SS Service Summary SVA Servo Valve Analyzer TO Technical Order TPS Test Program Set UUT Unit Under Test

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

Servo Component Test Systems

24 March 2014

Prepared by:

Tim Helms

OO-ALC/SE

801-586-6038

Control Number: TH140701

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

The contractor will implement a safety program plan that ensures protection of Government personnel and property. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and will be used during the performance of the work described in the contract. The Safety Plan will be approved by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify OO-ALC/SE (801-777-3972) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA QAR (Quality Assurance Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations.

Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA QAR (Quality Assurance Representative), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

If the safety plan is modified, the contractor shall submit the proposed modification, in writing, to the Contract Administration Office safety representative.

The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, Air Force Occupational Safety and Health Standards (AFOSH STD), to include AFI 91-203, Air Force Consolidated Occupational Safety Instruction, AFI 91-204, Safety investigations Reports, AFPAM 91-210, Contract Safety, and the protection of their employees. Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=0

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note:

AFOSH STDs are annotated because many of the Air Force Standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence.

The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health.

The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

• Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk.

Pedestrians DO NOT have the right of way unless they are already in the crosswalk.

Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4;

DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety Program, 22 May 07; and AFI 91-207 AFMC SUP1, The US Air Force Traffic Safety Program, 1 Oct 07. Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition: AFI 13-213, Airfield Management, 29 Jan 08, Paragraphs 1.3.6 and 4.4.2.1 applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.