Protective_Clothing_Final.pdf

PERFORMANCE-BASED

WORK STATEMENT

(PWS)

FOR

PERSONAL PROTECTIVE CLOTHING

INDEFINITE DELIVERY/INDEFINITE QUANTITY

HILL AIR FORCE BASE (AFB), UT

OGDEN AIR LOGISTICS COMPLEX (OO-ALC)

15 Jan 2015

TABLE OF CONTENTS

SECTION 1 – SCOPE

SECTION 2 – DESCRIPTION OF SERVICES

SECTION 3 – SERVICES SUMMARY

SECTION 4 – REPORTING

SECTION 5 – ANNUAL MANPOWER REPORT………………………………………………………..9

SECTION 6 – QUALITY SYSTEM PLAN

SECTION 7 – MISHAP/INCIDENT REPORT

SECTION 8 – GENERAL INFORMATION

SECTION 9 – COMMUNICATIONS SECURITY

SECTION 10 – CONTRACTOR EMPLOYEES

SECTION 11– HOURS OF OPERATION……………………………………………………………….12

SECTION 12– ENVIRONMENTAL CONTROLS………………………………………………………12

SECTION 13– SAFETY REQUIREMENTS……………………………………………………………..13

SECTION 14– INSTALLATION SAFETY/HEALTH STANDARDS………………………………….15

SECTION 15– PUBLICATIONS…………………………………………………………………………15

SECTION 16– TRANSITION…………………………………………………………………………….15

SECTION 17– RAMP-UP………………………………………………………………………………..15

SECTION 18– PHASE OUT……………………………………………………………………………..16

APPENDICES

APPENDIX A – ACRONYMS AND ABBREVIATIONS

APPENDIX B – CONTRACT DATA REQUIREMENTS LIST WORKLOAD HISTORICAL

APPENDIX C – SAFETY REQUIREMENTS……………………………………………………

APPENDIX D – CLEAN ROOM CLOTHING DESCRIPTIONS…………………………………..33

APPENDIX E – CONTRACT DATA REQUIREMENTS LIST(S)……...………………………….34

APPENDIX F – DROP STATIONS HISTORICAL…...…………………………………………….35

APPENDIX G – CONTRACTOR PRICE LIST……...…………………………………………...….37

1. Scope

1.1. The purpose of this contract is to provide compliant protective clothing services to OO-

ALC. Services include leasing, pickup/delivery, cleaning, repairing, replacement, and tracking of contractor owned protective clothing. The Government may increase the different types of Personal Protective Clothing (PPC) by ten (10) types at the Basic contract level during the life of the contract.

1.2. The contractor shall provide all personnel, equipment, material, supervision, facilities, transportation, and other items and services necessary to provide and maintain PPC. The contractor shall provide and maintain contractor owned PPC in accordance with (IAW) PPC types in Appendix (Appx) B, to designated drop stations in a clean and serviceable condition.

2. Description of Services

2.1. Leasing. PPC provided by the contractor shall meet the specifications listed in Appx B and meet or exceed current industry standards. All PPC including components and end items provided by the contractor shall be in compliance with the Berry Amendment (USC, Title 10, and Section 2533a). The contractor shall provide industry standard color for provided PPC (i.e., navy blue, tan, grey, white, or dark green); if a specific color is required, it will be identified at the task order level (TO). The contractor shall provide and maintain contractor owned types of PPC listed in Appx B for both the basic contract and new task orders. The contractor shall coordinate with the assigned Contracting Officer Representative (COR) for initial drop station deliveries for both follow-on and new TO. (See Appx F)

2.1.1. The Government will provide PPC sizes to the contractor at time of award of the TO. The contractor shall deliver PPC IAW Appx B. If the contractor is unable to obtain PPC IAW Appx B the contractor must notify Contracting Officer (CO) and/or COR and provide an estimated date of delivery based on delivery date of clothing supplier, the contractor shall provide proof of order when requesting additional time to complete. (CDRL A001) (Appx E)

2.1.2. Follow-on Task Orders. The contractor shall validate the updated follow-on TO requirement by identified drop stations from the previous TO, to include quantities of PPC by size and type. The updated requirements shall be implemented on day one of the follow-on TO period of performance (POP). The contractor shall contact the COR for initial drop station delivery within one (1) business day of POP start.

2.1.3. New Task Orders. The contractor shall provide the required inventory of all PPC listed at the TO level no later than negotiated days at the TO not to exceed 60 calendar days after contract award. The contractor shall validate the TO requirement by identified drop stations to include quantities of PPC by size and type. The contractor shall provide and coordinate the delivery schedule to/with the COR, for identified stations, no later than five (5) calendar days prior to first delivery for each new TO.

2.1.4. The contractor shall provide the specified compliant/serviceable quantities and sizes of each PPC, IAW Sizing Chart (See TABLE 1), identified at the TO level.

The contractor shall not increase/decrease quantities without a contract modification signed by the CO.

TABLE 1 (Government Standard Sizes)

Size Inseam Tolerances Chest Tolerances X Small 27-28” 29-33” Small 29-30” 34-37” Medium 32-34” 38-41” Large 36-38” 42-45” X Large 40-42” 46-49” XX Large 44” 50-53” 3X Large 46” 54-57” 4X Large 48” 58-61” 5X Large 50” 62-65”

2.1.5. The Government may require changes in size requirements during the TO POP.

Changes to size requirements will be provided to the contractor by the CO or COR, through a letter or email, and must be delivered IAW Appx B. If the contractor is unable to obtain PPC IAW Appx B, the contractor must notify CO and COR by mail or email and provide an estimated date of delivery based on delivery date of clothing supplier. The contractor shall provide proof of order when requesting additional time to complete. (CDRL A001) (Appx E)

2.1.6. Government workload has the potential to transfer from one area to another on Hill AFB requiring the move of a drop station during the TO POP. The Government will provide seven (7) business days lead time for the removal and set up of adjusted drop stations. Historical drop stations are provided in Appx F.

(CDRL A003) (Appx E)

2.2. Pick-up and Delivery. The contractor shall be responsible for the pickup of soiled PPC and delivery of clean PPC IAW schedule on a weekly basis. The contractor shall not pick-up/deliver PPC to any drop stations between 1100 and 1200. All PPC shall be picked up each week and returned the following week IAW the schedule. In case of extreme events (vehicle accidents, weather, natural disaster, etc.), the contractor shall notify the COR prior to delivery schedule and provide estimated new delivery timeline.

In the event that any discrepancies in the quantity/type/size of PPC arise, the contractor shall correct and deliver any inaccuracy no later than (NLT) the next business day and provide a corrected verification sheet to the Government Representative (GR) and the COR. The contractor shall provide a garment verification sheet (GVS)/invoice for all deliveries. All GVS/invoicing sheets shall be signed by appropriate GR. (CDRL A002) (Appx E)

2.2.1. In the event a holiday falls on the established pick-up/delivery day, the contractor shall perform service the business day prior to or the next business day. The amended schedule shall be coordinated through the COR seven (7) business days prior to the holiday. (CDRL A003) (Appx E)

2.2.2. The contractor shall pick up soiled PPC from government provided bins IAW the weekly delivery schedule. The contractor shall provide any required bags to contain PPC either individually or bundled. The Government will provide environmental surveys for each area for potential hazardous contaminants for informational purposes.

2.2.2.1. The contractor shall provide water soluble bags for each PPC item with hazardous contaminants. The contractor shall not pick up any water soluble bags unless they are clearly marked with size, quantity, and PPC type by Government personnel. The contractor shall notify the COR the same business day if PPC is not picked up at a drop station.

2.2.2.2. The contractor shall provide mesh bags or some type of containment bag for the laundering of contaminated underclothing. Underclothing shall be marked with contractor proposed identification and be returned in same bag.

(See para 2.6.2.)

2.3. Cleaning. Cleaning of PPC shall be accomplished IAW applicable Commercial Industry

Standards.

2.3.1. Each processed PPC item shall be entirely clean, dry and free of lint. Minor discoloration of PPC as a result of fading and staining is acceptable. PPC shall be free of odor with no trace/residue of foreign materials or washing supplies in the fabric. The contractor shall ensure all PPC retains original shape, fit, and cleanliness to meet or exceed current industry standards IAW 29 CFR 1910.

2.3.2. Clean Room. Clean room PPC shall be laundered, sanitized and packaged individually, with label showing, grouped and bagged by drop station prior to delivery to ensure contents do not become contaminated. (See Appx D)

2.3.2.1. Clean room PPC shall meet Air Force standard TO 00-25-203 sec. VIII, paragraph 8-2. The Government reserves the right to sample and test any batch to confirm that PPC meet AF standards. When GR performs batch testing and articles are identified as contaminated, the entire batch may be rejected for re-cleaning at no additional expense to the Government.

2.3.2.2. Clean room PPC shall be packaged individually with a label. Labels shall be a minimum of 1” H X 3” L, with a minimum of 8 pitch, Times New Roman font (or similar), written in English, and attached to garment in such a manner to remain with the PPC for the serviceable life of the PPC.

2.4. Repair/Replacement of PPC. The contractor shall identify an industry standard (with supported rationale) service life expectancy for each article of PPC IAW Appx B. New PPC added during the POP, to Appx B, shall be provided ten (10) days after contract modification. The contractor shall repair or replace damaged PPC.

2.4.1. “Repair tags” shall be provided, by the contractor, at each drop station to allow individual employees to communicate the need for repair. If the contractor determines damage is not due to normal wear and tear, then the contractor shall clean damaged PPC and deliver to the COR for final disposition and then annotate the verification sheet and shall follow PWS para 2.4.2.2 for replacement.

2.4.1.1. The contractor shall return the repaired items to the corresponding drop station within seven (7) calendar days of identification and pick up. The contractor shall tag repaired PPC stating repair and date.

2.4.2. The contractor shall replace PPC IAW the following guidance:

2.4.2.1. Expired service life expectancy. The contractor shall replace with new PPC.

The Government assumes no liability, and no payment will be made, for any PPC replaced after the PPC has reached its full service life.

2.4.2.2. Malicious damage. If the Government causes PPC to be unserviceable due to malicious damage or lost PPC, then the contractor shall use the following formula to calculate the replacement cost: ((A/B)xC) where A=Remaining life of the garment, B=Expected life of the garment, and C=Unit price of the garment. Contractor shall provide supporting documentation, to include COR disposition, with the invoice when billing. (CDRL A004) (Appx E)

2.4.2.2.1. Malicious damage will be determined by the COR and the contractor.

2.4.2.3. If any PPC item is damaged beyond repair, but PPC item is not determined to have been maliciously damaged by Government personnel, the contractor shall replace the PPC item at no additional cost to the Government.

2.5. Tracking and Accountability. The contractor shall implement a process for inventory control of PPC, to include:

• Accounting for PPC items in the pickup and delivery to assigned drop stations to include size, inventory control number, PPC service start date

• Delivered PPC articles are serviceable

• Meet or exceed industry standards

• Ensure that PPC article tags are stamped “Made In the USA” or similar marking the PPC is made in the USA

• All marked tags shall remain visible and legible during the life of PPC article

2.5.1. The contractor shall provide a copy of the PPC verification sheet (amount, size, color, PPC code) to the drop station GR upon pick-up and delivery. The contractor shall, in coordination with a GR, conduct a joint inventory of items being picked-up and/or delivered each week. Repaired PPC will be verified during joint weekly inventory. The PPC verification sheet will be verified/signed by a GR and the contractor at each designated drop off location. A legible copy shall remain with the GR at the drop station, and the original shall be submitted each month with the contractors invoice and a copy to the COR. If no GR is present, the contractor shall not deliver PPC and notify the COR immediately.

(CDRL A002) (Appx E)

2.6. Inventory

2.6.1. The contractor shall complete an inventory of all PPC bi-annually. The inventory shall be conducted with the COR. The contractor shall furnish a report of loss, for all PPC that were lost or maliciously damaged beyond normal wear and usage, within 15 days of completion of inventory IAW CDRL A005. The contractor shall replace and be reimbursed for missing and maliciously damaged PPC, unless the Government can demonstrate the PPC were not returned by the contractor.

The contractor shall notify the COR 45 days prior to inventory to coordinate inventory days and times. The contractor shall propose schedule by day, time and drop station and coordinate with COR for execution. (CDRL A005) (Appx E)

2.6.1.1. The contractor shall provide an accurate count of all PPC that are in contractor’s possession by email, i.e. being laundered, repaired, etc. one (1) business day prior to inventory start. The Government reserves the right to conduct inventories at the contractor’s facility of PPC in conjunction with the required inventories.

2.6.2. Undergarments. The contractor shall identify PPC articles by identification methods that will ensure that the end user receives the same articles that were turned in for laundering. The contractor shall not identify any leased PPC by name, i.e. “John”.

2.7. Program Management Reviews. Program Management Reviews (PMR) shall be held at

Government facility or via teleconference, as required. PMRs may be requested by the Government or the contractor; the requestor shall create the agenda and take minutes.

The requestor shall coordinate meetings with the other party ten (10) business days prior to the PMR. The requestor shall provide agenda and charts three (3) business days prior to the PMR. (CDRL A006) (Appx E)

3. Services Summary

Performance Objective PWS Performance Threshold All items must be compliant with Berry Amendment 2.1 100% compliance with Berry Amendment requirements.

Contractor shall coordinate with COR for initial and follow-on drop station deliveries for follow-on and new TO.

Objective: Coordination of deliveries for new TOs occurs within one business day of POP Start.

Coordination for follow-on TOs occurs 7 calendar days prior to first delivery.

2.1, 2.1.2, 2.1.3

For follow-on TOs: contractor shall contact the COR for initial drop station delivery within one (1) business day of POP start.

For New TOs: contractor shall provide and coordinate the delivery schedule to/with the COR, for identified stations, no later than five (5) calendar days prior to first delivery for each new TO.

100% compliance for coordination of all delivery drop stations upon initial contract award and follow-on TOs.

Contractor shall provide the required inventory of PPC items listed at the TO level no later than negotiated days at the TO not to exceed 60 calendar days after contract award

2.1.3

95% of items procured no later than (NLT) 60 days after contract award

Contractor shall provide compliant/serviceable quantities, types, and sizes of all PPC IAW TO verification sheet/invoice and Table 1 Sizing Chart.

2.1.4, 2.2, Table 1

97% accurate delivery across all inspected drop stations monthly. Inaccuracies shall be corrected and delivered NLT the next business day along with a corrected verification sheet to the GR and COR

Contractor shall not pick-up any water soluble bags unless clearly marked with applicable info by Government personnel

2.2.2.1

Contractor shall notify the COR the same business day if PPC is not picked up at a drop station.

Cleaning of PPC items shall have a seven calendar day turnaround time

2.4.1.1, 2.5.1

97% accurate delivery across per all inspected drop station weekly, per TO

Contractor shall provide repair tags at each drop station, repair tagged items, and verify any/all repairs with Government personnel during joint weekly inventory

2.4.1, 2.4.1.1, 2.5.1

Contractor shall return repaired items to the corresponding drop station within seven (7) calendar days of identification and pick up. 100% compliance on providing repair tags, repairs, and coordinated weekly inventories.

Submit Contract Data Requirements List (CDRL) as required in the basic contract

Appx E

Performance is acceptable when CDRLs have no more than one error per quarter for all CDRL submissions and no more than one CDRL per quarter is submitted after the identified due date. Substantive mistakes shall be corrected within two business days and corrective action taken to prevent recurrence of inaccurate/late CDRLs

4. Reporting/Contract Deliverables.

4.1. The contractor shall submit deliverables IAW the applicable CDRL. The Government will have the right to reject or require correction of any deficiencies found in deliverables. In the event of rejection of any deliverable, the contractor will be notified in writing by the Government. Any changes/corrections shall be submitted IAW instructions in applicable CDRL.

4.2. The contractor shall submit a schedule to the CO and COR, that includes a schedule for pickup and delivery times for corresponding buildings. The schedule shall be provided at

TO award and must be incorporated into the contractors proposed schedule for each designated drop station listed in TO. The schedule shall be coordinated through the COR seven (7) business days after the start of the TO and any changes after the coordinated schedule shall be updated a minimum of five (5) business days prior to the change.

(CDRL A003) (Appx E)

4.3. The contractor shall provide monthly reports, by drop stations, that will identify how many articles of PPC are at each drop station, the number of times each article of PPC has been laundered and remaining life cycle status for each article of PPC. (CDRL A007) (Appx E). The COR will review the monthly reports to ensure that any PPC items have not exceeded the life cycle of the item.

4.4. Contractor prepared agenda for PMR. (CDRL A006) (Appx E)

4.5. Contractor provided minutes after PMR. (CDRL A008) (Appx E)

5. Annual Manpower Report

5.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for leasing and cleaning of PPC via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

5.2. Reporting Period: Contractors are required to input data for the labor executed during the PoP for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be recorded anytime during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk.

5.3. Uses and Safeguarding Information: Information from the secure web site is considered proprietary in nature when the contract number and contractor identity are associated with direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

5.4. Website User Manuals: Data for Air Force service requirements must be input at the Air

Force CMRA link. However, user manuals for Government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

5.4.1. The Unit Identification Code (UIC) will be provided at the TO Level.

6. Quality System Plan (QSP). This plan shall be provided as part of the proposal and shall be evaluated at the basic contract level. The plan shall be updated, provided, and evaluated as required. The contractor shall make appropriate corrections and modifications to the plan and obtain acceptance of the plan by the CO. (CDRL A009) (Appx E) http://www.ecmra.mil/ http://www.ecmra.mil/

6.1. The contractor shall establish and provide a complete contractor’s QSP to ensure the requirements of this contract are provided as specified. The contractor shall ensure quality service is maintained throughout the life of the contract.

6.1.1. The QSP shall reflect the contractor’s overall approach, internal management controls, processes, and procedures for reporting to the Government on identified aspects of quality issues, IAW (CDRL A009) (Appx E). The plan shall identify the means by which the contractor will ensure quality effectiveness and demonstrate comprehensive management and review of data. The plan shall describe what is measured, how often it is tracked and provided, who reviews and assures that appropriate action is initiated when trends are unfavorable, who the Government will contact for contractor quality issues, what method and process is used to track and resolve issues, where reports are sent and maintained, and how often quality issues are reviewed and reported. The plan shall identify how the contractor identifies and resolves deficiencies, identifies potential improvements, and maintains and makes available to the Government, the documentation reflecting quality control inspections and any corrective actions taken. The contractor shall provide copies of all discrepancies to the Government PM and the

COR.

7. Mishap/Incident Report. The contractor shall advise the Government area supervisor of conditions/deficiencies and annotate in a Mishap/Incident Report. The contractor shall create an Incident/Mishap report in the event that any of the following occur while on the Government installation: (CDRL A010) (Appx E)

7.1 A condition or material fault that is a hazard to personnel, equipment and missions.

7.2 When a prescribed installation or maintenance action cannot be accomplished.

7.3 When operational characteristics or durability cannot be obtained because of faulty design or materials.

7.4 When a contract employee causes damage to equipment.

7.5 When a contract employee is involved in an accident or injury.

8. General Information

8.1 Security Requirements. Compliance with all security and force protection requirements is mandatory and enforced at each installation.

8.2 Comply with local unit in and out processing procedures for all contractor personnel to ensure proper security related briefing and debriefs are accomplished.

8.3 Contractor Identification Badges.

8.3.1 Badge/Unescorted Entry Authorization, IAW Hill AFB Instruction 36-812. The contractor’s security manager shall complete an “Unescorted Entry Authorization Certificate” (AF Form 2586) for each employee requiring entry into controlled areas. The request shall be submitted to Security Forces (site location Visitor Center). The AF Form 2586 shall be returned to the Government security manager for accountability.

8.3.2 As required, the contractor employee shall also obtain a Building ID and access card from the appropriate Building Security Manager.

8.3.3 When the PoP has ended or the task is considered complete, the contractor shall have five (5) working days to return all access cards and base identification badges.

8.3.4 During performance of the contract and at the completion or termination of the contract, the contractor shall be responsible for prompt return of credentials to the appropriate security manager for any employee who no longer requires access to the work site, and for obtaining required identification of newly assigned personnel. Lost badges shall be reported to the contractor’s assigned Facility Security Officer (FSO) within one working day of loss.

8.3.5 Should a security violation occur, the contractor shall: immediately report to the site location Group Security Manager all available facts related to each instance;

take such precautions as the Security Manager may reasonably require for security purposes; take reasonable and prudent action to establish control of the scene, prevent further violation, and to preserve evidence until released by proper authority; and cooperate fully and assist Government personnel as the Government conducts an investigation of the violation. Participation shall last until the investigation is completed.

9. Communications Security

9.1 All communications with Department of Defense (DoD) organizations are subject to

Communications Security (COMSEC) review.

9.2 The DoD authorizes the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

9.3 The Government advises the contractor that at any time they place a call to, or receive a call from, a DoD organization, they are subject to COMSEC procedures.

9.4 The Contractor assumes the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

10. Contractor Employees

10.1 The contractor shall not assign to the contract or TO performance any person including any employee of the U.S. Government if employing that person would create a conflict of interest under any law, regulation or policy of the United States Government.

Additionally, the contractor shall not assign to the contract or TO performance, any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7-R and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands, as applicable, including but not limited to Air Force Materiel Command.

10.2 All Contractor Management Staff or contractor personnel shall be clearly identified as such at ALL times. Contractor identification shall include conversations, mail, email, teleconferences, video teleconferences, faxes, and/or other electronic communication whether with Government personnel, other contractor personnel, or with the public when supporting this contract where their status as contractor employees might not otherwise be apparent or where they might be mistaken for civil service employees. Air Force issued identification badges and any contractor badges shall be worn at or above the waistline during the individual’s duty hours when not in a production or designated Foreign Object Damage (FOD) hazard area.

11. Hours of Operation

11.1 Normal hours of operation: The contractor shall deliver PPC as required Monday through Friday between the hours of 0600 and 1630. The contractor shall not deliver PPC to any drop stations between 1100 and 1200 (unless otherwise specified by CO or COR). Schedule adjustments will be approved by the GR. Shifts are susceptible to change during TO PoP due to Government worksite availability, i.e., Government furloughs. The contractor is responsible for communicating required work hours and ensuring their employees are at their designated drop stations ready for pickup and delivery.

11.2 Unless otherwise required by the Government, the contractor shall not have access to Government facilities to work on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If the federal holiday falls on Sunday, it is observed on Monday. If the holiday falls on Saturday, it is observed on Friday. There may also be up to four Wingman Days per year awarded to Government civilian employees, as well as possible weather related days and Government directed holidays. On these days, the contractor shall not generally be required to work and the Government shall not be billed for work not performed.

11.3 Down Days/Weather Days: The Government will notify the contractor when official notice has been given for Energy/Weather Down days. The contractor is not expected to work on any Energy/Weather Down days.

11.4 Rescheduling: Down Days/Weather days may be rescheduled if surge/emergency operations require.

11.5 Weekends/Holidays: Not normally expected to work weekends or holidays.

12. Environmental Controls. The contractor shall be certified by the State of Utah to handle and dispose of all waste material/waste regulated under applicable Federal and State environmental laws. The contactor's operations shall comply with all applicable Federal, State, and local statutory and regulatory guidance.

12.1 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event of a guidance conflict, the contractor shall follow the most stringent requirement. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the CO pursuant to notice requirements and negotiate a modification to the contract.

12.2 The contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The OO-ALC industrial complex has the potential to expose workers to hazardous materials which may include, but is not limited to: hexavalent chrome, cadmium, beryllium, lead and others. While the contractor will not perform duties in a marked and signed regulated area [where exposures are expected to exceed the permissible exposure limits set by Occupational Safety & Health Administration (OSHA) 29 CFR 1910], there may be contact hazards with these materials during cleanup of dust, metal shavings, etc. It is the contractor’s responsibility to identify such potential hazards to their contractor employees. The contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from these hazards. The site location’s Bioenvironmental Engineering Flights have produced industrial hygiene assessments of these areas which are for information only and will be provided at the contract level.

12.3 Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the Base Fire Department, as identified in each TO.

If the incident location is Hill AFB, the contractor shall contact the Hill AFB Fire Department at 801-777-1911. The liability for the spill or release of such substances rests solely with the contractor and its agent.

12.4 Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for humidity, temperature, cleanliness, and materials handling, storage, and disposal. This may include hazardous waste/materials. The Contractor shall work with and dispose of various hazardous material (HAZMAT) IAW AFI 32-7086, Hazardous Material Management, AFI 32-7042, Waste Management, AFMC and Base Supplements, and locally developed operating instructions The

Material Safety Data Sheet (MSDS) will be maintained on file IAW OSHA 29 CFR 1910 and shall be available to employees for review of safety and health information.

The Contractor shall have a hazardous communication program developed and implemented, IAW OSHA 29 CFR 1910, to inform employees of potential hazards if and when chemicals are used, inform their employees of the labeling system, ensure their employees are trained on how to read a MSDS, that the MSDS is available for their review, safety, and health information, and to determine the proper Personal Protective Equipment (PPE) required.

13. Safety Requirements

13.1 In performing work under this contract, the contractor shall:

13.1.1 Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work. This includes the wearing of appropriate PPE. All required PPE shall be furnished by the contractor. PPE must meet or exceed standards in OSHA 29 CFR 1910, as well as AFI 91-203, Chapter 14.

13.1.2 Comply with all safety requirements including, but not limited to all those detailed in OSHA (Public Law 91-596) and OSHA 29 CFR 1910, AFIs, local Operating Instructions, and process orders, Confined Space Standards, TO’s in relationship to safety, and EPA instructions for the protection of their employees.

The contractor shall be responsible for the safety and accountability of all its employees. In the event there is conflicting guidance, the contractor shall follow the most stringent.

13.1.3 The contractor shall always provide services in a manner which prevents mishaps, and under AFI 91-203, places OSHA compliance on the contractor. Be advised that IAW AFI 91-203, paragraph 21.8, Government supervisors will contact the installation Contracting Office (or the COR) in the event contractors are not in compliance with Air Force and/or OSHA requirements.

13.1.4 Develop and provide a safety program plan and site specific checklist IAW

Appendix C. The safety program plan must be approved by the OO-ALC Safety Office (OO-ALC/SE) prior to any performance under this contract. (CDRL A011) (Appx E)

13.1.5 IAW OSHA 29 CFR 1910, the contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas, the hazards of the area, and establish ways to mitigate the risks caused by the hazards.

The industrial complex (OO-ALC) has the potential to expose workers to hazardous materials which may include, but is not limited to: hexavalent chrome, cadmium, beryllium, lead, and others. There may be contact hazards with these materials during cleanup of dust, metal shavings, and other operations.

13.1.6 Ensure proper protective measures and training is taken to protect contract employees from these hazards. The contractor shall instruct his/her employees to recognize potential hazards, and where necessary, inform them how to avoid the dangers associated with them. The site location Bioenvironmental Engineering Flight has produced industrial hygiene assessments of these areas in which the contractor may be working. These assessments will be provided for contractor information only. The contractor should be aware that there are specific requirements under OSHA 29 CFR 1910 under multi-employer work sites. IAW OSHA 29 CFR 1910, the contractor should be aware that the contractor is responsible for their own OSHA violations occurring in the performance of this contract. Any costs associated with issued citation are not an allowable cost under the PPC contract or allocable to any other Government contract and production of any documentation as may be required by OSHA. The contractor shall ensure these OSHA requirements are requirements of any subcontractors.

14. INSTALLATION-SPECIFIC SAFETY AND HEALTH STANDARDS

14.1 The Air Force has adopted the OSHA Voluntary Protection Program (VPP).

Consequently, VPP impacts all “applicable contractors” operating on Air Force Installations. It is the contractor’s responsibility to ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. Contractors (to include applicable subcontractors), whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, must follow the safety and health rules of the installation or VPP site. Detailed information on VPP is available on the OSHA website (http://www.osha.gov/dcsp/vpp/index.html). Contractors, whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, must follow the safety and health rules of the installation or VPP site.

14.2 VPP requirements apply to contractors who work more than 1,000 hours per quarter.

The contractor shall flow down these requirements to all subcontractors who qualify as applicable contractors under this contract.

14.3 Total Case Incident Rate /Days Away, Restricted or Transferred (TCIR/DART)

Reporting. Contractors are required to provide from their OSHA 300 information in the TCIR/DART report by 15 January of each year to the CO/COR for submission as part of the installation’s annual OSHA VPP self-evaluation report. (CDRL A012) (Appx E)

15. PUBLICATIONS. Compliance with all publications, regulations and operating instructions provided by the Government or referenced in this PWS and subsequent TOs is required.

16. TRANSITION

16.1 Transition Plan – The contractor shall have up to 60 days from date of contract award to ensure an orderly transition from the incumbent(s) or stand up manning for new workload without impact on Government operations. This transition shall be http://www.osha.gov/dcsp/vpp/index.html accomplished IAW the Transition Plan, which is incorporated into the contract. (CDRL A013) (Appx E)

16.2 The incoming contractor is responsible for all efforts and material related to transition.

Prior to cutover date, the incoming contractor shall make all necessary efforts to provide a seamless transition to the user. The Transition Plan shall address how the contractor shall accomplish Ramp-up and Phase out. The contractor shall ensure all employees possess required training, qualifications, proficiency, security clearances, and satisfy all other access requirements prior to commencing PoP.

17. Ramp-up Phase – At a minimum, the following tasks shall be accomplished within the initial ramp-up phase of the program:

17.1 Upon contract award the contractor shall implement their Transition Plan. Transition from each incumbent shall be completed no later than 30 days following contract award.

The Contractor shall ensure all employees possess required training, qualifications, proficiency, security clearances, and satisfy all other access requirements.

18. Phase Out

18.1 The incumbent contractor shall provide familiarization to the gaining organization if there is a change in contractor, or if the operation reverts to the Government. During the phase-out familiarization period, the incumbent shall be fully responsible for continuation of their current TO.

18.2 The Government reserves the right to conduct site visits in all contractor-operated facilities in conjunction with the solicitation of offers for the follow-on contract.

18.3 In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor.

18.3.1 With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

18.4 The incumbent contractor shall provide a written transition plan to the CO, COR, and workload gaining organization upon award to gaining organization.

(CDRL A013) (Appx E)

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

ACO Administrative Contracting Officer

AF Air Force

AFB Air Force Base

AFI Air Force Instruction

AFMC Air Force Material Command

AMXG Aircraft Maintenance Group

APPX Appendix

CDRL Contract Data Requirements List

CFR Code of Federal Regulations

CMRA Contractor Manpower Resporting Application

CMXG Commodities Maintenance Group

CO Contracting Officer

COR Contracting Officer Representative

COMSEC Communications Security

DART Days Away, Restricted or Transferred

DoD Department of Defense

EMXG Electronics Maintenance Group

EPA Environmental Protection Agency

FAR Federal Acquisition Regulation

FOD Foregin Object Damage

FSO Facility Security Officer

FY Fiscal Year

GR Government Representative

GVS Government Verification Sheet

HAZMAT Hazardous Material

IAW In Accordance With

ISO International Standards Organization

MMXG Missile Maintenance Group

MSDS Material Safety Data Sheet

NLT No Later Than

NTE Not to Exceed

OO-ALC Ogden Air Logistics Complex

OPSEC Operations Security

OSHA Occupational Safety & Health Administration

PoP Period of Performance

PPC Personal Protective Clothing

PPE Personal Protective Equipment

PWS Performance Based Work Statement

OO-ALC Ogden Air Logistic Complex

QAS Quality Assurance Specialist

QAP Quality Assurance Personnel

QSP Quality System Plan

SMXG Software Maintenance Group

TCIR Total Case Incident Rate

TO Task Order

TO Technical Order

USAF United States Air Force

USC United States Code

VPP Voluntary Protection Program (OSHA)

WAWF Wide Area Work Flow

APPENDIX B

PPC Historical

The historicals provided below are based on a five year period of time. There are several new items of PPC and historical information is not available.

Description Historical

Item Lab Coat

5,532 Articles Garment Code AA Type ESD Control Protection Material 99% Polyester, 1% Carbon Thread Fastener Plastic Button

Item Smock

2,964 Articles

Garment Code AB Type Wrap around with tie in back, knee length with pockets, short or long sleeves Material 65% Polyester, 35% Cotton or equal to Fastener N/A

Item Coverall

25,568 Article Garment Code AC Type General Purpose, Long Sleeves Material 100% Cotton or equal to Fastener Plastic

4,536 Articles Garment Code AD Type Acid Resistant without Pockets, Long Sleeves Material 98% Polyester, 2% Nylon or equal to Fastener Zipper and Snap Closures at Neck and Cuff

1,100 Articles

Garment Code AE Type Welding/Flame Resistant Material Cotton, minimum 8 ounces

Fastener Zipper and Velcro Fastener. Snap at neck, Hidden Inside Breast Pocket and Waist Pockets with Flaps

8,636 Articles Garment Code AF Type General Purpose with Short or Long Sleeves

Fastener Zipper Only

5,580 Articles

Garment Code AG Type Blasters Material Cotton, Minimum 10 ounces

Fastener Zipper with Velcro Closures at Neck, Chest, Sleeves, and Legs.

Item Smock

5,576 Articles Garment Code AH Type General Purpose

Fastener Snap

5,476 Articles Garment Code AJ Type Flame Resistant with Long Sleeves Material 100% Cotton minimum, 8 ounces Fastener Metal Button

Item Towel

4,128 Articles Garment Code AK Type Large Size Material Turkish Toweling or equal to

Item Socks

48 Articles Garment Code AL Type N/A Material Cotton or equal to

Item Undershorts (Men's)

48 Articles Garment Code AM Type Boxer

Item Undershirt (Men's)

No Historical Garment Code AN Type Athletic

688 Articles Garment Code AP Type Flame Retardant

Fastener Velcro Closures

1,532 Articles Garment Code AQ Type General Purpose

Fastener Velcro Closures, No Pockets

Item Apron

2,348 Articles Garment Code AR Type Split Leg

156 Articles Garment Code AS Type Fischer Material Cotton, Minimum 10 ounces

Item Shop Coat

18,136 Articles Garment Code AT Type General Purpose with Short or Long Sleeves

516 Articles Garment Code AU Type General Purpose Material 65% Polyester 35% Cotton or equal to

4,940 Articles Garment Code AV Type Acid/Caustic Resistant with Long Sleeves Material 78% Polyester, 13% Nylon

4,060 Articles

Garment Code AW Type Triple Layered, Fuel Handling, Flame and

Spark Resistant

Material Cotton, Nylon, & Chemical Treated or equal to

Fastener Hidden Snap Closure

Item Shop Towels

2,070 Articles Garment Code AX Type Size 18 in X 18 in

Item Door Mat

1 Article Garment Code AY Type Size 3' X 5' Material N/A

7 Articles Garment Code AZ Type Size 4' X 6'

2 Articles Garment Code BA Type Size 5' X 8'

Item Shop Mop

50 Articles Garment Code BB Type Washable

Item Arc Flash - Short sleeve T-shirt

No Historical Garment Code BC Type Cat. 2 Arc Flash Material 88% Cotton 12% Nylon

Item Arc Flash - Long sleeve T-shirt

No Historical Garment Code BD Type Cat. 2 Arc Flash

Item Arc Flash - Long Sleeve Button-up

No Historical Garment Code BE Type Cat. 2 Arc Flash

Fastener Melamine buttons

Item Arc Flash - Pant

No Historical Garment Code BF Type Cat. 2 Arc Flash

Fastener Melamine buttons brass zipper

Item Arc Flash - Coverall

No Historical Garment Code BG Type Cat. 2 Arc Flash

Item Lab Coat (FROCK)

5,700 Garment Code BH Type/Style C3 - (see appendix D)

Item Bunny Suit

7,500 Garment Code BJ Type C3 - (see appendix D)

Fastener

Item Hood

6,000 Garment Code BK Type C3 - Full Head Coverage (see appendix D)

7,800 Garment Code BL Type ESD -(see appendix D) Material Polyester Blend, 65% Ployester, 35% Cotton

APPENDIX C

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

PROTECTIVE AND CLEAN ROOM CLOTHING

INDEFINITE DELIVERY/INDEFINITE QUANTITY

28 Aug 2014

Prepared by:

Tim Helms

OO-ALC/SE

801-586-6038

Control Number: TH140803

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

The contractor will implement a safety program plan that ensures protection of Government personnel and property. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and will be used during the performance of the work described in the contract.

The Safety Plan will be approved by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify OO-ALC/SE (801-586-6038), or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the COR, within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations.

Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, CO, or DCMA QAR (Quality Assurance Representative), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

If the safety plan is modified, the contractor shall submit the proposed modification, in writing, to the Contract Administration Office safety representative.

The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, Air Force Occupational Safety and Health Standards (AFOSH STD), to include AFI 91-203, Air Force Consolidated Occupational Safety Instruction, AFI 91-204, Safety investigations Reports, AFPAM 91-210, Contract Safety, and the protection of their employees. Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

Industrial/Hygiene Survey. In accordance with 1910.132(d)(2), the contractor shall conduct an Industrial/Hygiene assessment survey on all work areas and provide the completed certified survey to the COR within 30 calendar days of contract award. A follow-on survey shall http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=0 be conducted by the contractor when the workload or environment conditions change. If respirators are necessary to protect the health of the employee or whenever respirators are required by the contractor, the contractor employer shall establish and implement a written respiratory protection program according to 29CFR 1910.134, and provide the completed document to the COR within 30 calendar days of contract award.

Contractor personnel must receive Explosive Safety Awareness Training if their duties require entry into the Explosive Clear Zone. This training will be provided by the OO-ALC Safety Office.