PWS_EDLM_FY18_21.pdf

Performance Work Statement

Emergency Depot Level Maintenance (EDLM) and

User Support for the AN/FPS-117 (V)1/4 Radars

Atmospheric Early Warning System

AN/FPS-117 V(1)/V(4)

Prepared by

AFLCMC/HBZIA

DATE: 30 April 2018

Table of Contents

1. GENERAL

1.1 Scope

1.2 Purpose

1.3 Applicability

2. DOCUMENTS

2.1 Government Specifications

2.2 Workload Agreements

3. REQUIREMENTS

3.1 User Support

3.2 EDLM Support

3.2.1 Initiating EDLM Support

3.2.2 Engineering Support

3.2.3 Equipment and Tools

3.2.4 EDLM Resolution

3.2.5 Overtime

3.2.6 AEWS SPO Engineering Facility

3.2.7 Safety Requirements

3.3 Program Management

4. SERVICE DELIVERY SUMMARY

5. PACKAGING, HANDLING, STORAGE, AND TRANSPORTATION

5.1 Receiving Inspection

5.2 Packaging and Transport of Supplies

5.3 Special Electrostatic Sensitive Device Requirements

5.4 Reusable Containers

5.5 Marking

5.6 Refinishing

5.7 Capping and Sealing

5.8 Condemnation

6. SECURITY

7. TRAVEL REQUIREMENTS

8. CONTRACTOR MANPOWER REPORTING

9. TRAFFICING IN PERSONS (TIP)

10. MISSION-ESSENTIAL FUNCTIONS

11. AEWS SPO POINTS OF CONTACT

11.1 AEWS SPO Program Manager

11.2 AEWS SPO Lead Engineer

12. RADAR SITE LOCATIONS

13. SHIPPING/MAILING ADDRESSES

14. APPENDICES

APPENDIX A - ACRONYMS

APPENDIX B – WORKLOAD AGREEMENTS (WLA)

ATTACHMENT 1 – WLA for AN/FPS-117 – Alaska Sites

ATTACHMENT 2 - WLA for AN/FPS-117 – Canada Sites

ATTACHMENT 3 - WLA for AN/FPS-117 – Mt Kokee, Hawaii

ATTACHMENT 4 – WLA for AN/FPS-117 – Punta Salinas, Puerto Rico

APPENDIX C - MASTER CDRL LIST

APPENDIX D - SHIPPING ADDRESSES

1. GENERAL

This Performance Work Statement (PWS) outlines the tasks and duties required of the Contractor to support the AFLCMC/HBZIA, Atmospheric Early Warning System (AEWS), AN/FPS-117V(1)/V(4), System Program Office (SPO).

1.1 Scope

The Atmospheric Early Warning System (AEWS) AN/FPS-117 (V) 1/4 Radars have a mission to operate 24/7, other than scheduled maintenance downtime. When difficult problems arise, it has been necessary for the users to contact the AN/FPS-117 Original Equipment Manufacturer (OEM) directly and request technical support. A process for the users to solicit dedicated support from the OEM and facilitate the identification and resolution of these problems is required. When other means are not able to return a “RED” radar to operational status, an Emergency Depot Level Maintenance (EDLM) call-out allows for OEM contractor personnel to be dispatched to the radar site. All necessary efforts are then undertaken to return the radar to a serviceable condition, in the shortest time possible. In addition, engineering support may be requested by the AEWS SPO to resolve software or hardware issues or problems, or obtain time critical information.

1.2 Purpose

Provide general AN/FPS-117 radar system user support, EDLM, repairs by the OEM for the 28

AN/FPS-117 radars located in Alaska, Canada, Hawaii, Puerto Rico, and Utah to include the

Maintenance Control System (MCS) sites.

1.3 Applicability

AN/FPS-117 Radars at the following locations:

Pt Barrow, AK Brevoort Is, CN

Barter Island, AK Cambridge Bay, CN

Tatalina, AK Cape Dyer, CN

Tin City, AK Cape Parry, CN

Sparrevohn, AK Cartwright, CN

Cape Lisburne, AK Dewar Lakes, CN

Cape Newenhan, AK Hall Beach, CN

Cape Romanzof, AK Saglak, CN

Cold Bay, AK Shepherd Bay, CN

Fort Yukon, AK Shingle Bay, CN

Indian Mountain, AK Mt. Kokee, HI

King Salmon, AK Punta Salinas, PR

Kotzebue, AK Engineering Facility, Hill AFB

Murphy Dome, AK

Oliktok, AK

AN/FPS-117 MCS Sites

Elmendorf AFB, AK North Bay, CN

Punta Salinas, PR Mt Kokee, HI

2. DOCUMENTS

2.1 Government Specifications

Document Number Title Application

ESD SS-2433-3B System Specification for Seek Igloo

Minimally Attended Radar (MAR) Radar

System AN/FPS-117(V), 10 Jan 1983

All

77A561269A System Specification for the AN/FPS-117(v)1 and (v)4 Reliability, Maintainability and

Supportability (RMS) Upgrade, 2 Jul 1999

All

77A561271C Revisions to Existing Government Documents

System Specifications for the Radar Interrogator

Set (RIS) Upgrade to the AN/FPS-117 (V) 1 and

(V) 4 Radars, 17 Feb 2006

All

77A595311 System/Subsystem Specification for the

AN/FPS-117 Atmospheric Early Warning

System (AEWS), Essential Parts Replacement

Program (EPRP)

All

Note: The baseline ESD SS-2433-3B was updated with 77A561269A and 77A561271C to reflect the RMS upgrade and the UPX-39 Identification Friend or Foe upgrade program. In this regard, the original Specification with updates applies.

2.2 Workload Agreements

Workload Agreements can be found in Appendix B for the AN/FPS-117 and MCS sites in Alaska, Canada, Hawaii, and Puerto Rico, including the POCs.

3. REQUIREMENTS

The Contractor shall provide user support, EDLM, and supplies as describe below.

3.1 User Support

The Contractor shall be available for AEWS SPO support IAW the Contractors established work schedule. All requests for user support will be initiated by the AEWS SPO, who will authorize the

Contractor to proceed with supporting the user’s technical issues. Such support shall include, but not be limited to remote troubleshooting and design/drawing analysis. OEM support efforts for any single request should not exceed a total of 40 man hours without approval from the AEWS SPO. If the necessary support effort is beyond this time period, OEM will submit a support plan to the AEWS SPO outlining support method, tasks and estimated costs (CDRL A002). The changes made under this

Performance Work Statement (PWS) shall not degrade the performance of the radar as described in the documents listed in section 2.

3.2 EDLM Support

3.2.1 Initiating EDLM Support

The Contractor shall provide EDLM support when initiated by a phone call from an authorized AEWS

SPO Point of Contact (POC) to one of the contractor’s primary POC. When the call is initiated, the

AEWS SPO POC will identify the POC at the radar site. By close of the second workday following a call-out, an AEWS SPO POC will e-mail written confirmation of the call-out to the Contractor. The

Contractor shall first collect data and attempt to address the issue by telephone. If unsuccessful, the

Contractor shall utilize remote access via the MCS to evaluate the problem. The Contractor shall appoint a technical POC for the call out, who shall make a best effort to inform the AEWS POC of the proposed course of action within 48 hours from the request for assistance. The Contractor’s Program

Management POC shall maintain contact with the Program Manager at the AEWS SPO, throughout the call-out, providing status and plan updates. The Contractor shall make a best effort to have a representative initiate travel to site within 24 hours of AEWS SPO authorization to proceed to the site pending availability of transportation or within a period of time negotiated with the AEWS SPO POC requesting support.

NOTE: It is recognized that the ability of the Contractor to perform EDLM tasking is predicated in part on the operating command allocating sufficient time and access to the AN/FPS-117 Radar. In addition, it is likely that on-site visits by the Contractor will coincide with site visits from Government personnel or other Government Contractors. The Contractor shall use and follow guidance in

Appendix B (ATTACHMENTS 1 – 4) of this PWS to coordinate work repair efforts with the radar and

MCS maintenance personnel in Hawaii, Alaska, Canada and Puerto Rico. The attachments provide guidance on cooperating with the United States Department of Defense (DoD) host personnel to schedule access to equipment, sharing of on-site resources, and otherwise exercising flexibility in the pursuit of a timely and successful conclusion to each EDLM tasking.

3.2.2 Engineering Support

Engineering support may be requested by the AEWS SPO to resolve urgent software or hardware issues, or obtain time critical information. If required by the AEWS SPO, a special study report will be delivered IAW Technical Report (CDRL A004, B004, C004).

3.2.3 Equipment and Tools

Contractor personnel shall evaluate the information obtained from the site to determine equipment

(including test equipment), parts and special tools that may be required to support the EDLM effort that are not available at the site. The Contractor shall lease/rent any equipment which is unavailable at site and required for the EDLM effort. This rental/lease or procurement could include Peculiar

Support Equipment (PSE). Should material/equipment required for the EDLM effort not be available through rental/lease, the Contractor shall be authorized, with AEWS SPO POC written concurrence, to procure the required material/equipment as an allowable cost to the contract. Any and all materials purchased to satisfy EDLM efforts shall remain the property of the Government.

3.2.4 EDLM Resolution

For EDLM actions which require on-site response from the Contractor, a 36 hour resolution verification run shall be conducted, prior to the AEWS POC authorizing the contractor’s representative(s) to depart from the site. The resolution verification run shall consist of a cumulative total of 36 hours in which the original problem does not recur and valid data is being sent. Any faults or outages that are not a result of Contractor’s actions shall not cause a restart of the 36 hour run. The time the system is down shall not count towards the 36 hour run requirement. In the event that an on-site response is not required, the AEWS SPO POC shall send an email to the Contractor POC indicating that the call out has been resolved. The Contractor shall provide a report detailing what was accomplished (CDRLs A001 and A002; B001 and B002; C001 and C002).

3.2.5 Overtime

Contractor personnel are authorized overtime in performance of EDLM tasking without further

Procurement Contracting Officer (PCO), Administrative Contracting Officer (ACO) or AEWS SPO

POC approval. All overtime shall be in accordance with the terms of this contract.

3.2.6 AEWS SPO Engineering Facility

The AN/FPS-117 E-FAC will be available for the Contractor to utilize in support of EDLM maintenance efforts as necessary. The Contractor shall request access to the E-FAC from AEWS SPO

POC.

3.2.7 Safety Requirements

The contractor shall use corporate safety procedures, use personnel protection, and follow all OSHA

Standards when working with the radar equipment.

3.2.7.1 Mishap Notification

The contractor shall notify 75 ABW/SEG (801-777-3333), or the Hill AFB Command Post (777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or

DCMA QAR (Quality Assurance Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to 75 ABW/SEG. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO. (CDRL A003;B003;C003)

Mishap notifications shall contain, as a minimum, the following information:

a) Contract, Contract Number, Name and Title of Person(s) Reporting

a) Date, Time and exact location of accident/incident

b) Brief Narrative of accident/incident (events leading to accident/incident)

c) Cause of accident/incident, if known

d) Estimated cost of accident/incident (material and labor to repair/replace)

e) Nomenclature of equipment and personnel involved in accident/incident

f) Corrective actions (taken or proposed)

g) Other pertinent information

The contractor shall cooperate with any and all government mishap investigations. Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA QAR (Quality Assurance Representative), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

The contractor shall support and comply with the safety investigation and reporting requirements of

AFI 91-204, Chapters 1 – 5 (paragraph 4.9, Mishaps Involving Contractors).

3.3 Program Management

The Contractor shall provide a single POC for this effort. The Contractor shall immediately inform the

AEWS SPO POC of any technical or schedule related problems.

4. SERVICE DELIVERY SUMMARY

Performance Objective

PWS Paragraph Performance Threshold

Method of Surveillance

Radar Returned to Service

3.2 Radar returned to

fully operational within 60 hours (includes 36 hours verification time) of arrival on site assuming all parts are available.

Monitoring the actual repair time

Documentation and Reports

3.1, 3.2.3 98% of all reports and documentation are generated without errors.

100 % Review of reports by Gov’t.

Program Manager or System Engineer

5. PACKAGING, HANDLING, STORAGE, AND TRANSPORTATION

5.1 Receiving Inspection

The Contractor shall notify the ACO of all damages and/or shortages discovered, as soon as possible after receipt of item(s) at the radar site, or shipping address.

5.2 Packaging and Transport of Supplies

Most packaging, except for reusable containers, will be disposed of at the destination. Packaging guidance can be found within the MIL-E-17555H document or in conformance to “best commercial practices.” Additional guidance is provided in OEM document 77A595624, Integrated Logistics

Support Plan (ILSP). The Contractor shall be responsible for the preservation, packaging, packing, and shipping of all items under the terms of this contract. The Contractor shall be responsible for all transportation and costs to move procured items from the Contractor’s site to the Government designated staging area. If Contractor travel is required to the radar site or MCS site in support of this contract, the Contractor shall be responsible for all Contractor personnel, equipment and tools to and from the radar/MCS location or between staging locations during any Contractor support activities

(Attachment B). The Contractor shall provide copies of manifests and commercial bills of lading to the

Government, on request, for any shipments made under this contract. The Contractor shall replace any equipment or property damaged during shipment and will be responsible for delays in the contract due to such damage. Following completion of the period of performance for the CLIN, final CLIN acceptance will be verified by a Government signed DD-250. The Government will be responsible for transportation from the Government staging area to the radar site or MCS location.

The designs of packaging, preservation, and packing applicable to the shipment of material shall be governed by the ultimate destination, modes of transportation to be used, length and type of storage, requirements for reshipment, and induced or environmental conditions. The package designs developed and approved for system unique items shall maintain the established reliability levels of equipment being prepared for delivery and shall ensure safe, damage-free delivery. Handling instructions on final packing shall be conspicuously marked. System equipment shall be designed and constructed to ensure it is in the transport configuration, no part will become loose or shift its setting, position, or orientation, no part will become permanently warped, deformed, or damaged, and the equipment will not suffer degradation in performance or useful life.

5.3 Special Electrostatic Sensitive Device Requirements

Equipment and devices (including certain modules and circuit cards) that are sensitive to environmental field forces shall be packaged to ensure maximum protection and eliminate potential damage from the environment.

5.4 Reusable Containers

Reusable containers may be used for transit of select high cost, high failure rate items. Reusable containers are designed to facilitate equipment packing and unpacking and are provided with special cushioning, blocking and a means of handling. The containers will have provisions for dehydrating entrapped moisture. Reusable containers meet all protective requirements for equipment. Special containers will be developed to ensure maximum protection, facilitate ease of handling, and eliminate potential damage to contents.

5.5 Marking

The Contractor shall permanently and legibly mark each shipping container bill of materials with the

Contractor’s name, Air Force contract number, part number/version, date, and all other information required to assist both the Contractor and Government in tracking the part during shipment and delivery. NOTE: Circuit cards shall be marked with the contract number. Hang tag is acceptable. If containers are received in an unserviceable condition, the Contractor shall contact the ACO for instructions.

5.6 Refinishing

The Contractor shall refinish only to the extent necessary to assure adequate protection of all surfaces.

Do not refinish to a “like new” condition merely for appearance. Do touch-up minor scratches, chipped or scaled surfaces. Blend all spot painting to avoid unsightly mismatches. Do prime bare metal surfaces with primer, prior to applying paint. The Government will be responsible for providing the paint and/or chemicals required for any surface protection/touch-up that may be required.

5.7 Capping and Sealing

The Contractor shall cap or seal all open flexible or rigid lines, hoses and fittings at all times. Seal all ports, vents and openings to prevent entry of foreign matter and cap all electrical connectors.

5.8 Condemnation

The Contractor shall not condemn any item without prior approval by the PCO through the ACO. The

Contractor shall make disposition of the condemned item in a manner directed by the ACO.

6. SECURITY

Contractor shall abide by all security requirements as detailed in the workload agreements or as briefed by site personnel. Site clearances may be required when conducting work at Contractor or

Government facilities within Canada. Contractor personnel shall obtain the required site security clearances prior to engaging in activities requiring such.

7. TRAVEL REQUIREMENTS

The Contractor shall follow travel requirements using guidance provided in this PWS and the

Attachments by coordinating with the AEWS SPO POC, and POCs listed in Appendix B of this PWS.

Traveler’s shall submit travel requests and obtain approval from the AEWS COR or Contracting

Officer before any travel occurs. Airfare for travel and Per Diem shall be billed IAW Federal

Acquisition Regulations (FAR) (available at http://farsite.hill.af.mil). Per Diem rates can be found at http://www.defensetravel.dod.mil/site/perdiemCalc.cfm. The Contractor is responsible for making all necessary travel arrangements.

8. CONTRACTOR MANPOWER REPORTING

The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The

Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

9. TRAFFICING IN PERSONS (TIP)

The Department of Defense has a zero tolerance policy for human trafficking. The Contractor shall comply with FAR 52.222-50, Combating Trafficking in Persons. Additional information about

Trafficking in Persons is available at the site for the Department of State’s Office to monitor and

Combat Trafficking in Persons (http://www.state.gov/j/tip).

In accordance with the Defense Contingency COR Handbook section on Combating

Trafficking in Persons, if a contractor fails to comply with the TIP clause in the contract, that contractor can be subject to one or more of the following disciplinary actions, as determined by the contracting officer:

• Required removal of a contractor employee (or employees) from the performance of the contract

• Required subcontractor termination

• Suspension of contract payments

• Loss of award fee for the performance period in which the Government identified contractor noncompliance

• Termination of the contract for default, in accordance with the Termination clause of the contract

• Suspension or debarment.

10. MISSION-ESSENTIAL FUNCTIONS

No essential contractor service or mission-essential functions will be part of this contract or individual orders.

http://farsite.hill.af.mil/ http://www.defensetravel.dod.mil/site/perdiemCalc.cfm http://www.ecmra.mil/ http://www.state.gov/j/tip

11. AEWS SPO POINTS OF CONTACT

11.1 AEWS SPO Program Manager

The AEWS SPO POC and COR for this PWS is the AN/FPS-117 Program Manager, Jeffrey Ruth, AFLCMC/HBZIA, 6029 Wardleigh Rd., Bldg 1207, Hill AFB, UT 84056, (801) 777-1683.

11.2 AEWS SPO Lead Engineer

The System Engineer POC for this PWS is the AN/FPS-117 Lead Engineer, Tim Perkins, AFLCMC/HBZI, 6029 Wardleigh Rd., Bldg 1207, Hill AFB, UT 84056, (801) 775-5205.

12. RADAR SITE LOCATIONS

All work completed at AN-FPS-117 facilities may require a completion of a site Workload Agreement.

Sites and applicable workload agreements are located in Appendix B (Attachments 1 – 4) of this PWS.

13. SHIPPING/MAILING ADDRESSES

Shipping addresses are in Appendix D. Any changes or additions will be provided by the AEWS SPO

Program Manager.

14. APPENDICES

Appendix A contains program Acronyms; Appendix B contains 4 Workload Agreement attachments, one each, for Alaska, Canada, Hawaii, and Puerto Rico; Appendix C contains the Master CDRL List.

APPENDIX A - Acronyms

AEWS Atmospheric Early Warning System

CDRL Contract Data Requirements List

CLS Contractor Logistics Support

COR Contracting Officer’s Representative

DAEPM Directorate Aerospace Equipment Program Management

DID Data Item Description

DMSMS Diminishing Manufacturing Shortage Material Shortage

EDLM Emergency Depot Level Maintenance

EFAC Engineering Facility

FAR Federal Acquisition Regulation

GFE Government Furnished Equipment

IAW In Accordance With

LRU Line Replacement Unit

LSS Logistics Support Sites

MCS Maintenance Control System

NWS North Warning System

OEM Original Equipment Manufacturer

POC Point Of Contact

POE Point of Entry

PWS Performance Work Statement

QA Quality Assurance

SAN Site Arrival Notices

SPO Systems Program Office

TO Technical Order

USAF United States Air Force

USDAO United States Defense Attaché Office

WLA Workload Agreement

APPENDIX B – Workload Agreements (WLA)

Below are Workload Agreement for the AN/FPS-117 and MCS sites in Alaska, Canada, Hawaii, and

Puerto Rico, including the POCs.

ATTACHMENT 1: Workload Agreement for AN/FPS-117 – Alaska Sites

ATTACHMENT 2: Workload Agreement for AN/FPS-117 – Canada Sites

ATTACHMENT 3: Workload Agreement for AN/FPS-117 – Mt Kokee, HI

ATTACHMENT 4: Workload Agreement for AN/FPS-117 – Punta Salinas, Puerto Rico

ATTACHMENT 1 – WLA for AN/FPS-117 – Alaska Sites

1. Government food and lodging are available at all sites, except King Salmon, Murphy Dome, Kotzebue, Joint Base Elmendorf Richardson (JBER) and Cold Bay. At these locations, commercial facilities may have to be used. King Salmon has lodging facilities but does not provide food. Availability of quarters varies with the seasons at all locations.

2. Commercial air transportation is available to each Long-Range Radar Site (LRRS). Local

Government transportation is available from the airport/runway of the airport serving the LRRS to the radar site with the exception of Murphy Dome, Oliktok and JBER. Rental vehicles are available in Fairbanks, Deadhorse and Anchorage for use when traveling to Murphy Dome, Oliktok or JBER.

3. Primary and alternate contacts in Alaska Theatre are:

Primary Alternate

Rob Gingery Nick Hilton

611 ASUS/PMA 611 ASUS/PMA

DSN 317-552-9159 DSN 317-552-4400

(907) 552-9159 (work) (907) 552-4400 (work)

(907) 947-7903(cell) (907) 440-7967 (cell)

4. The Contractor(s) shall provide their own cold weather gear.

5. Access to site spares, support equipment and work facility will be provided. Common tools will be provided on a case-by-case basis with pre-coordination required. All support equipment requirements for the AN/FPS-117 must be coordinated with Alaska Theatre POC’s, prior to travel to site. Also, requests for flight support on Government-provided air transportation will be coordinated at this time. Site Arrival Notices (SAN) will be submitted to the 611ASUS/ARS/SAN email account at least two weeks prior to any site/MCS visit. All special requests will be coordinated with 611 ASUS/PMA at least two weeks prior to the start of the requested support or as soon as the requirement is identified, whichever comes first, to DSN 317-552-9159 or FAX at

DSN 317-552-9706 (for Commercial numbers, drop the 317 and put area code 907 in its place)

6. Site transportation will be provided as applicable.

7. Advanced record copy notice of arrival/travel is required. Send the arrival/travel notification to

611 ASUS/ARS POC’s. Information required is as defined in the SAN, to include name, JPAS clearance (if unescorted access is required), and date of arrival, length of stay, and site to be visited, and purpose of visit. If additional requirements are necessary, they will be requested from the SAN origination point.

8. Blanket theater clearance for Contractor personnel to travel to Elmendorf AFB, AK and any

Alaskan LRR, for the purpose of effecting emergency or urgent engineering services to the

AN/FPS-117, is granted but does not relieve the Contractor from responsibilities (Paragraph 7).

9. There is no routine medical or dental care available at the Alaskan LRR sites. Emergency trauma care is available at local village clinics. Contractor/Contractor personnel are responsible for all costs for emergency air evacuation.

10. Administrative support is available through the 611 ASUS at JBER, AK for government personnel.

11. Telephone access to class A, and class C lines is available to the Contractor when such services are available on the sites. There is no government-furnished NIPR Net access at LRR sites. Use of a

Contractor-furnished central computer system may be available on a limited and non-interference basis. Any communications requirements exceeding those available at the LRR sites require approval of the 611 ASUS/PMA.

12. Quality assurance is performed by 611 ASUS personnel.

Alaska Radar System Site Arrival Notice (SAN) (Version 17)

SEND ALL SANS TO THE ARS SAN MAIL BOX – ARS.SAN@ELMENDORF.AF.MIL

From: To: ARS Program Management

Address: Address: 10471 20th St. Ste 226, JBER, AK 99506

Phone: Phone: (907) 552-0104/9630/9159/4400

Fax: Fax: (907) 552-8263/9706

Email: Email: ARS.SAN@elmendorf.af.mil

Site: MC3

Date/Time of Arrival:

Date/Time of Departure:

Air Carrier:

NOTES: All civilian aircraft landing at a government facility will have a valid landing permit filed with the

611 ASUS/LRAM Airfield Management Office at 552-1448. Airfields are open 0800 to 1700 excluding weekends.

Visitor requests which require “unescorted” access to restricted areas under 611 ASG control must be coordinated through the JPAS system. Submit the visit request information in JPAS to SMO Code EL0RFJFR6

(611 ASUS). Once the JPAS visit request has been processed mark the JPAS column below to indicate JPAS action.

If the request for arrival or departure falls on the weekend or outside of the 0800 to 1700 business hours then an over time charge will apply.

RADAR DOWN TIME REQUEST: Please submit your downtime request to ARS.SAN@us.af.mil for review by ARS Program Management Office no later than 30 days before down time is being requested.

The request can be sent on the SAN and if a list of personnel is not available at the time of submission an email will work. The Program Office will get approval/disapproval back to you with in 7 duty days. If you have not heard anything by then, please reengage the Program Office. All long term outages, over

24hrs, are routed to PRSC/CC for approval.

mailto:ARS.SAN@ELMENDORF.AF.MIL mailto:ARS.SAN@elmendorf.af.mil mailto:ARS.SAN@us.af.mil

Visitors:

Gender Grade Name Organization JPAS

Required Y/N

Purpose of Visit (Define in detail):

Work Hours (i.e., 0800-1600 each day):

Contract number:

Y/N

Meals

Billeting

Carrying Classified

Restricted Access

TER Access

RADAR Down Time Requested

Restricted Area Photography

DOD

NON DOD

Internet access required:

MAC Address NIC Wireless

(Internet service not provided to non ALCOM personnel or 3rd Party Contractors)

Times for RADAR Down Time: (i.e., 26 Nov 13, 1500-1600L)

Restricted Area Photography justification

Meals & lodging = $208.00 per day per person; lodging $138/day

Weekday Breakfast – $14.00; Lunch - $21.00; Dinner - $35.00

Weekend Brunch - $35.00; Dinner - $35.00

Additional Support Required/Remarks (please specify): Transportation to and from Hotel (King Eider Inn) to Site and back

Are Firearms carried? (Owner) Make… Model… Caliber…

Serial #…

ATTACHMENT 2 - WLA for AN/FPS-117 – Canada Sites

1. The following Contractor technical requirements will be made available on each North Warning

System (NWS) site:

a) A well-lit, environmentally controlled area

b) Adequate electrical power for testing and soldering purposes

c) Access to work bench (when necessary)

d) Access to Technical Orders located on site

e) An area in which material, tools, etc. may be stored and secured.

f) Reasonable access, on a non-interference basis, to tools and support equipment located on site

g) Access to on-site spares

h) Telephone access is available as follows:

1) General Purpose DSN at all NWS sites on a non-interference basis;

2) Commercial ‘Calling Card’ telephone services at all NWS sites via NWS satellite to DVB

North Bay; and

3) FAX services at each NWS site.

2. Emergency medical services is available only via emergency air evacuation, except for Cambridge

Bay (CAM Main) and Hall Beach (FOX Main), which have nursing stations; and

3. Access to NWS sites is only available through the Directorate Aerospace Equipment Program

Management (DAEPM), and all visit requests must be coordinated through the (DAEPM)

(R&CS)/NWSO 3-3-4-4. Personnel arriving via commercial means to a NWS site without proper authorization will be denied access. It should be noted that commercial accommodation in the village of Cambridge Bay, Hall Beach, and Cartwright is limited, rudimentary at best, and very expensive.

4. Transportation to all Logistics Support Sites (LSS’s), Inuvik, Cambridge Bay, Hall Beach, Goose

Bay and Iqaluit, is available through commercial airlines. Transportation from the LSS’s to the sites will be provided by helicopter through Third Party Support (see below for contact points) and arrangements must be made in advance.

5. Food and lodging while on site will be provided by DAEPM (R&CS)/NWSO through the O&M

Contractor as part of third party support.

6. NWS Security requirements for access to NWS site operations areas and classified information are as follows: All visit requests are to be submitted through the United States Defense Attaché Office

(USDAO), Ottawa, Canada, and shall include:

a) Last name, first name, and middle initial;

b) Rank and service, if appropriate;

c) SSAN;

d) Parent unit and office symbol, or company and position;

e) Security clearance;

f) Citizenship;

g) Reason for visit and expected duration of stay;

h) Point of entry (POE) into Canada;

i) Requirement for access to classified information and/or operations areas;

j) Third party support requirements (i.e., messing, accommodation, transportation, Arctic kit, or site personnel assistance); and

k) Requesting agency OPI and telephone number.

7. Customs clearance is required for all materiel entering Canada. Only US Government owned materiel may be brought into Canada free of taxes. The importation of Contractor owned property must be coordinated directly with Revenue Canada by the Contractor. The DAEPM(R&CS)

NWSO POC for customs coordination of US Government and materiel is DAEPM

(R&CS)/NWSO 3-3-4-4.

8. The NWS O&M Contractor has determined that all NWS sites are ‘Dry’ sites and this position is fully supported by DAEPM (R&CS)/NWSO. Any use of alcohol or illicit drugs will result in expulsion from the site on the first available aircraft.

9. ‘Canteen’ facilities are limited at all NWS sites and are generally restricted to the provision of personal care items, soft drinks, and similar sundries. There is no US currency exchange available, therefore, all visitors to NWS sites should be in possession of Canadian funds, preferably in small denominations.

10. NWSO does not employ Quality Assurance (QA) personnel at each site. QA requirements must, therefore, be coordinated with DAEPM (R&CS)/NWSO 3.

11. Project Officer for all AN/FPS-117 related requirements at all NWS sites is DAEPM

(R&CS)/NWSO 3-3.

12. NWSO Points of Contact:

Project Officer Alternate Project Officer

DAEPM (R&CS) 3-3 DAEPM (R&CS) 3-3-4

DSN 319-998-9057 DSN 319-998-9018

COMM (613) 998-9023 COMM (613) 998-9019

Visit Requests Third Party Support

DAEPM (R&CS) 3-3-4-4 DAEPM (R&CS) 3-3-4-4

DSN 319-998-9138 DSN 319-998-9138

COMM (613) 998-9138 COMM (613) 998-9138

Quality Assurance Customs Coordination

DAEPM (R&CS) 2-7 NWSSC

DSN 319-9988-9443 DSN 319-628-2848

COMM (613) 998-9443 COMM (705) 494-2841

NWSO FAX

DSN 319-998-9261/9235

COMM (613) 998-9261/9235

ATTACHMENT 3 - WLA for AN/FPS-117 – Mt Kokee, Hawaii

1. The following support will be provided for the Contractor when emergency maintenance services are required at Mt. Kokee, HI:

a) A well-lit area

b) Adequate electrical power for soldering, test instruments, power tools, and test stations

c) Work bench (when necessary)

d) Technical Orders (if applicable)

e) Storage shelves for parts and end items

f) Area that can be secured

g) Work areas for the radar site have neither air conditioning nor heating, except for the Tower

Equipment Room.

h) Access to site tools, test equipment, and on-site spares is available

2. The Project Officer(s) listed below will act as a central point of contact and to assist the Contractor in obtaining vehicle registration, a security pass, administrative support, and access to a telephone

Primary Alternates

SMSgt Daniel Finchum CMSgt Vance Yamamoto

169 OLAA/MAIP 169 OLAA/MAIR

DSN: 315-655-7200 x7720 DSN: 315 655-7200 x7732

COMM: (808) 655-7200 x7720 COMM: (808) 655-7200 x7732

FAX: (808) 335-6571 FAX (808) 335-6571

3. The Contractor must agree to comply with security requirements and instructions provided by the

Base Commander.

4. Government provided billeting and transportation are not available.

ATTACHMENT 4 – WLA for AN/FPS-117 – Punta Salinas, Puerto Rico

1. The following support will be provided for the Contractor when emergency maintenance services are required at Punta Salinas, Puerto Rico:

a) A well-lit area

b) Adequate electrical power for soldering, test instruments, power tools, and test stations

c) Work bench (when necessary)

d) Technical Orders (if applicable)

e) Storage shelves for parts and end items

f) Area that can be secured

g) Work areas for the radar site have both heat and air conditioning

h) Access to site tools, test equipment, and on-site spares is available

2. The Project Officer listed below will act as a central point of contact and to assist the Contractor in obtaining vehicle registration, a security pass, administrative support, and access to a telephone

Primary Alternate

SMSgt Jose D. Falcon MSgt Genaro Jusino

140 SPTS/SCM 140 SPTS/SCMD

DSN: 740-9090 DSN: 740-9090

COMM: (787) 795-7980 COMM: (787) 784-3590

FAX: (787) 795-6280 FAX: (787) 784-8494

FAX DSN: N/A FAX: N/A

Home: (787) 923-5539 Home: (787) 565-2786

3. The Contractor must agree to comply with security requirements and instructions provided by the

Base Commander

4. Government provided billeting and transportation are not available

APPENDIX C - Master CDRL List

MASTER CDRL LIST

CDRL Reference Paragraph Data Item Number Title/Subtitle

A001 3.2.4 DI-MGMT-80061A Engineering and Technical Services

Accomplishment Report

A002 3.1, 3.2.4 DI-FNCL-80912/T Performance and Cost Report

A003 3.2.7.1 DI-SAFT-81563 Accident/Incident Report

A004 3.2.2 DI-MISC-80508B Technical Report-Study/Services

APPENDIX D - Shipping Addresses

AEWS FPS-117 ENGINEERING FACILITY (EFAC):

ATTN: ROY TANNER

AFLCMC/HBZIA

6115 EAST PERIMETER ROAD

BLDG 10758

HILL AIR FORCE BASE UT 84056

UNITED STATES

801-586-8383

ROY.TANNER@US.AF.MIL

ATMOSPHERIC EARLY WARNING SYSTEM (AEWS) PROGRAM OFFICE:

ATTN: CHARLES D’HULST

AFLCMC/HBZIA

6029 WARDLEIGH RD BLDG 1207

HILL AIR FORCE BASE UT 84056

UNITED STATES

801-586-8553

CHARLES.DHULST.2@US.AF.MIL

CANADA

ATTN: PETER RANGER

RAYTHEON CANADA LTD.

22 WING CFB NORTH BAY, BUILDING 109

HORNELL HEIGHTS, ON P0H 1P0

CANADA

705-494-2011 EXT 2848

PETER.RANGER@RAYTHEON.COM

MT KOKEE, HAWAII:

ATTN: EUGENE MARIANO, MSGT

HAWAII ANG

OLAA 169ADS, KOKEE AFS

18 MILE MARKER KOKEE RD

WAIMEA, HI 96796

UNITED STATES

808-335-6520

EUGENE.MARIANO.1@US.AF.MIL

ADDITIONAL ANG CONTACT: VANCE YAMAMOTO, CMSGT, HIANG

808-655-7200 EXT 6509

VANCE.YAMAMOTO@US.AF.MIL

FOR ALL SHIPPING TO KAUAI: USE FREIGHT FORWARDER - ALOHA

ISLE MOVING

CONTACT: CYLE DAMASCO, OPERATIONS SUPERVISOR

OFFICE: 808-245-1985

CELL: 808-639-8053

FAX: 808-245-2079

EMAIL: CYLED@ALOHAISLEMOVING.COMPOC# 808-335-6510

(COMMERCIAL)

ALASKA:

ATTN: TERRY JOHNSON

ARCTEC ALASKA

9327 JERSTAD AVE

JBER AK 99506

UNITED STATES

907-552-5652

TERRY.JOHNSON@ARCTECALASKA.COM

PUNTA SALINAS, PUERTO RICO:

ATTN: JOSE FALCON, MSGT

USAF ANG

140TH SUPPORT SQUADRON

PUNTA SALINAS RADAR SITE

200 CARR, 165 RD

TOA BAJA, PR 00949

JOSE.FALCON@US.AF.MIL

mailto:ROY.TANNER@US.AF.MIL mailto:CHARLES.DHULST.2@US.AF.MIL mailto:peter.ranger@raytheon.com mailto:eugene.mariano.1@us.af.mil mailto:vance.yamamoto@us.af.mil mailto:TERRY.JOHNSON@ARCTECALASKA.COM mailto:JOSE.FALCON@US.AF.MIL