Pharmacy_Requirements.docx

Pharmacy Will Call System Requirements

The 75th Medical Center Hill AFB Utah intends to purchase a Pharmacy Will Call System to provide patient safety and privacy at the pharmacy pick up window by utilizing Radio Frequency Identification (RIF) enabled Real-time Will Call cabinets.

The Brand Name GSL Intellicab System or equal shall meet or exceed the product standards provided on the pricing worksheet and the following:

· Lockable bins to ensure accurate and efficient dispensing of medications to patients by randomly placing patient bins in the cabinet for retrieval when patient picks up medications and/or supplies at the window.

· Light technology utilized to indicate location of patient bin within the cabinet.

· Real time tracking of bins, Interface with Pharmassist to document patient receipt of medication, supply and medication safety guides. Able to look up patient's order and view immediately the location of the bin, whether it is in the cabinet, in the check area, or being filled.

· Able to designate RFID basket for removal by pharmacist only due to required patient consultation.

· Able to produce report that will identify bins that will be returned to stock after a set number of days have pass. Also, allow for retrieval of bins from the cabinet in a safe and secure manner without interruption to the daily workflow.

· Accountability of staff dispensing utilizing RFID badges unique to the employee.

· Radio frequency identification cabinets that will secure patient medication and/or supplies awaiting pick-up.

· Ability to interface with Pharmassist and Q-Flow, which is the current queuing system used by the 75th medical group.

· Allowable space for the will-call system is approximately 10 feet by 7 feet wide.

· System must be able to securely store the bin randomly in any available RFID cell. The bin must be easily located and retrieved within the cabinet by utilizing a light system to indicate the bin(s) to be pulled.

· The system must combine standard RFID tags with proprietary RFID readers, unique lockable cabinets, storage drawers and a computerized data tracking software to make the operation more accurate, secure and efficient.

· The software must record the time prescriptions are scanned into the system. This functionality greatly improves identifying and retrieval of the prescriptions and ensures that the right prescription is being selected for the right patient.

· If the wrong prescription is chosen the system will alarm and will freeze until a system administrator reset the system.

· Another additional feature is the ability to lock an RFID cabinet that stores controlled substances until it ready for pickup.

· The System must be interfaced with the Vista program to document patient pick up, lot # and expiration dates of medication(s) and supplies dispensed by the pharmacy. The extra precautions built into the system need to prevent the incorrect medication(s)/supplies being dispensed to the patient.

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