FA8201-17-R-0011.pdf

Combined Synopsis/Solicitation

(i) This is a combined synopsis/solicitation for the acquisition of commercial items/services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this announcement.

This announcement constitutes the only solicitation; a written solicitation will not be issued.

(ii) Solicitation Number: FA8201-17-R-0011

This solicitation is issued as a request for quotation (RFQ).

(iii) This solicitation document and incorporated provisions and clauses are in effect through Federal Acquisition

Circular 2005-89.

(iv) Contracting Officer's Business Size Selection: Other Than Full and Open Competition

NAICS Code: 334111

Small Business Size Standard: 1,250 Employees

(v) CLIN 0001 - Axle Gear Media Management system; MFR#: AX-073 - Includes: 5-users, Axle 2016.3, Telestream

Episode Pro with x264, xml import/export tool, Camera ingest software module; 1 year upgrades & support.

Software only; that must include basic media management functions such as but not limited to: a simple web browser interface to view, annotate, and log media assets from any location/multiple workstations at the same time.

It is also required to interface/link with Adobe Premier & DaVinci Resolve. The software must be compatible with

Windows Active Directory Domain and various file servers that house a 100 TB plus of media assets. The software must provide the ability to catalog media into a searchable database with customizable metadata searches. Along with search capability, the camera ingest module must automatically make low-bandwidth proxy files for playback of the original SD, HD, and ultra-high definition (up to 8K) videos in its entirety; and not just a portion of the file.

The catalogs must be flexible/customizable enough to permanently catalogue and archive video files for future retrieval and re-use when necessary.

CLIN 0002 - Axle 2015 50-user license expansion; MFR#: AX-002 - Includes: 1st year updates & Support.

Software must accommodate up to 50 users.

CLIN 0003 - Onsite Installation, Configuration & Integration Services; MFR#: AX-099 - Includes Travel, onsite setup, installation, configuration and customer integration workflows for a total of 4 days (Charged at a 1/2 day rate). 10 Four-day periods needed.

CLIN 0004 - Onsite Training Services; MFR#: AX-098 - Includes Travel, onsite training for 1 day (Charged at a 1/2 day rate). Training must be supplies to ensure immediate implementation of the software/hardware system once commissioned.

CLIN 0005 - RED Camera Module; MFR#: AX-107 - Includes 1st year support and updates. This software must support RED Digital Cinema Camera RAW file codecs up to 8K resolution.

CLIN 0006 - Active Directory Module; MFR#: AX-141 - Includes integrated AD user credential verification.

CLIN 0007 - Hardware; Mac Pro 2.7 GHz 12 Core, 32GB DDR3 RAM, 1TB PCIe based flash storage with Apple

Care protection plan & including Shipping - The solution must include compatible hardware to host the requested software as well as support and commissioning.

(vi) Dates and Place of Performance:

The Delivery Date for this product 15 May 2017.

The Delivery Location is AFPAA, 6015 Dogwood Ave., Bldg 1269, Hill AFB, UT 84056.

Delivery is FOB Destination

(vii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. Offers are due by 1400

MST, 21 April 2017 via electronic mail to gregory.orlando@us.af.mil.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1403_190669 mailto:gregory.orlando@us.af.mil

Submit quotations on company letterhead or pricing document; contractor format acceptable.

Quotations must include as a minimum:

1. The solicitation number;

2. The time specified in the solicitation for receipt of offeror;

3. The name, address, and telephone number of the offeror;

4. A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

5. Price and any discount terms;

6. “Remit to” address, if different than mailing address;

7. Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

The government reserves the right to make award on the initial quote without discussions.

(viii) 52.212-2: Evaluation -- Commercial Items

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) price;

(ii) technical capability of the item offered to meet the Government requirement;

(b) Evaluation is on Lowest Price Technically Acceptable (LPTA) basis. All offers will be evaluated on their proposed Total Price. The contract will be awarded to the company with lowest price, which fully meets all specifications IAW the Specifications. The lowest priced proposal will be evaluated first for technical acceptability

(to be based on the specifications in the CLIN), If found technically acceptable, no other proposals will be evaluated.

The next lowest offer will only be evaluated if the aforementioned offer is not found technically acceptable (and so on). Only one award will be made under this solicitation. Award will be conducted under the provisions of FAR

Part 12, Commercial Items, and FAR 13, Simplified Acquisition Procedures. Submit only written offers; oral offers will not be accepted. All firms or individuals responding must be registered with the System for Award Management

(SAM).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(ix) Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications --

Commercial Items, with its offer.

(x) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

(xi) The clause at 52.212-5(Dev), Contract Terms and Conditions Required To Implement Statutes Or Executive Orders

-- Commercial Items, applies to this acquisition.

(xii) Additional Contract Requirement or Terms and Conditions:

52.204-7 System for Award Management OCT 2016

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards OCT 2016

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.212-1 Instructions to Offerors--Commercial Items JAN 2017

52.219-28 Post-Award Small Business Program Rerepresentation JUL 2013

52.222-3 Convict Labor JUN 2003

52.222-21 Prohibition Of Segregated Facilities APR 2015

52.222-26 Equal Opportunity SEP 2016

52.222-50 Combating Trafficking in Persons MAR 2015

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1479_204463 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1760_244281 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1959_284871

52.232-33 Payment by Electronic Funds Transfer--System for Award Management JUL 2013

52.247-34 F.O.B. Destination NOV 1991

52.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 2013

252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7005 Representation Relating to Compensation of Former DoD Officials NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7008 Compliance With Safeguarding Covered Defense Information Controls OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting OCT 2016

252.211-7003 Item Unique Identification and Valuation MAR 2016

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013

252.232-7006 Wide Area WorkFlow Payment Instructions MAY 2013

252.232-7010 Levies on Contract Payments DEC 2006

252.244-7000 Subcontracts for Commercial Items JUN 2013

252.247-7023 Transportation of Supplies by Sea APR 2014

5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODSs) (NOV 2012)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

[Note: This prohibition does not apply to manufacturing.]

(b) For the purposes of Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Air Force defi-nition of a Class I ODS.]

5352.201-9101 Ombudsman (APR 2014)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMBC A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the Center ombudsmen, Mr Kevin Flinders AFMC OL_H/PZC 801-777-6549, kevin.flinders@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU or AFISRA level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary

(ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571)

256-2397, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer (End of clause)

(xiii) Defense Priorities and Allocations System (DPAS):

N/A

(xiv) For additional information regarding the solicitation contact Staff Sergeant Greg Orlando at 801-586-6638 or at gregory.orlando@us.af.mil.

Notice to Offerors:

The Government intends to award a Firm Fixed Price contract for this requirement. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the

Government has no obligation to reimburse an offeror for any costs.