Eddy_Current_Inspection_System_-_PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

PREVENTATIVE MAINTENANCE (PM)/REMEDIAL MAINTENANCE (RM)

ON 76 PMXG EDDY CURRENT INSPECTION SYSTEM

PREPARED BY:

OC-ALC/OBCA

11 DECEMBER 2017

Section One

1.0 Scope: The Contractor shall provide all personnel, equipment, transportation, parts, tools, material, supervision, quality control, and other incidentals and services to perform on-site and off-site Preventative Maintenance (PM) and Remedial Maintenance (RM) of inspection equipment as defined in this Performance Work Statement (PWS). The objective of this PWS is to define the required result from on-site hardware and software maintenance support in order to ensure the equipment remains in good operating condition and performs in accordance with (IAW) manufacturing specifications. The Contractor shall provide overall maintenance support for equipment listed in the Appendix B.

1.0.1 The Contractor shall be responsible for storing, tracking, and handling of Government Property in the performance of this PWS to support the Non-Destructive Inspection NDI program.

The Contractor shall be responsible for providing eddy current and ultrasonic probe sustainment and repair capability (be it in-house or sub-vendor).

1.1 Hours of Operation: The Contractor shall perform the work required under this contract during the following days and hours: Monday through Friday, 0600-2400. If work hours are required outside the hours stated, the Contractor shall contact the COR for approval from the CO.

Upon approval from the CO, the Government Subject Matter Expert (SME) or COR must be present with the Contractor.

1.1.1 These dates and hours exclude Federal Holidays, base closures due to inclement weather, and furlough days, as applicable.

1.1.2 The Government may change the Principle Period of Maintenance (PPM) at no additional charge, provided however, the entire period of maintenance remains consecutive and the total number of hours in the PPM is not increased.

1.2 Equipment Maintenance: The Contractor shall maintain the following equipment IAW with this PWS and manufacturer specifications, to the minimum uptime percentages listed. These percentages shall be calculated weekly as defined in Appendix D (Definitions) and provided to the COR at the beginning of each week.

Equipment Minimum Uptime

• Thirty-Six (36) RFC ECIS 95% Aggregate 80% Individual

• One (1) Ultrasonic Inspection System (UTIS) 85%

• Raw Storage Database 95%

• Network Communications Hardware 95%

1.2.1 The aggregate uptime percentage shall be averaged over a period of three (3) months. These percentages shall be calculated every week and included in the weekly status report to the COR.

1.3 Preventive Maintenance (PM):

1.3.1 The Contractor shall perform interval PM maintenance on all eddy current and ultrasonic inspection systems, data storage devices, network equipment, and computers listed in this PWS.

1.3.2 The Contractor shall submit a monthly PM schedule for all equipment to be approved by the COR. The performance of the PM shall be scheduled on a mutually agreeable basis by the Contractor and COR with consideration of production schedules as to minimally interfere with Government production operations. Any changes to the PM schedule shall be submitted in writing for COR approval. The Government has the right to defer scheduled PM for up to three (3) business days.

1.3.3 The Contractor shall develop and maintain all necessary procedures to perform PM in order to maintain all equipment IAW manufacturer drawings, specifications, and Air Force requirements. The PM shall include but not limited to, performing mechanical alignments, running diagnostic programs according to all applicable service manuals, lubrication, cleaning, changing of filters, measuring power supply voltages, and making any necessary adjustments to bring the equipment back into acceptable limits.

1.3.4 The Contractor shall provide the PM procedure(s) to the COR for review, modify as requested and modify as needed should the equipment be replaced or upgraded during the performance of this PWS.

1.3.5 The Contractor shall perform a system verification of all ECIS inspection systems every three

(3) years IAW the established verification process which shall include Probability of Detection (PoD) data collection and verification (such as the PW_EC_CAL test, or equivalent). The system verification process and procedure shall be agreed to by the Contractor and the Government. The verifications shall be scheduled over a three (3) year period on a mutually agreeable basis by the Contractor and COR with consideration of production schedules as to minimally interfere with Government production acitivities.

1.4 Remedial Maintenance (RM):

1.4.1 The Contractor shall perform on-site RM during the PPM or extension thereof, after notification that the equipment is inoperative or operating abnormally as well as discrepancies found during PM.

1.4.2 The Contractor shall be present at the location of inoperable equipment within thirty (30) clock minutes of the time of notification by Government personnel which may be via email, phone call, or verbal communication.

1.4.3 The Contractor shall adhere to all lockout and tagout requirements for all equipment maintenance in the Tinker Operating Instruction TINKERAFBI 91-310 IAW Appendix E.

1.4.4 The Contractor shall repair/replace/adjust as needed to correct the inoperable condition and bring the equipment back into acceptable limits IAW the manufacturer’s drawings specifications and Government requirements (form, fit, and function).

1.4.5 The Contractor shall contact/notify the COR and/or COR-designated personnel if equipment inoperability is suspected to be system software related.

1.4.6 The Contractor shall, at the request of the COR and IAW the Software Maintenance section of this PWS, troubleshoot software related issues, recommend changes and provide updated software to the COR.

1.4.7 The Contractor shall ensure only new OEM standard parts/material are used in effecting repairs unless component repairs are specifically approved by the COR on an as needed basis.

Defective parts which cannot be efficiently repaired shall remain Government Property for disposal. The level of replacement of worn or defective parts shall be consistent with the OEM’s design.

1.4.8 If the inability to perform the RM is due to lack of parts, the Contractor shall notify the COR, via writing or email, of the part needed, estimated delivery date, and estimated completion date.

1.4.9 When substitute parts are required for the components associated with the signal path, the Contractor shall work with the COR to demonstrate no loss of inspection integrity and capability.

1.4.10 For the repair of worn or defective parts that cannot be organically repaired by the Contractor; the Contractor shall ensure that sub-vendor repair is consistent with the OEM’s design (form/fit/function.)

1.4.11 When the repair of a worn, defective, or obsolete part becomes too much of a burden (repair cost greater than 50% of the replacement cost or level of effort), the Contractor shall notify the COR and write a productibility analysis report detailing the repair requirements and the identification of a suitable replacement part with no negative impact to the system capability and functionality. The Government reserves the right to approve and/or disapprove the Contractor’s proposed replacement.

1.4.11.1 The Contractor shall ensure the suitability of replacement parts by performing qualification testing to ensure the same form/fit/function capability of the inspection equipment.

1.4.11.2 The Contractor shall perform the qualification testing to include a requirements document, an acceptance test procedure, test matrix/results and documentation to satisfy the Configuration Control Board (CCB). Software changes shall be made IAW the software maintenance section of this PWS. All data will be reviewed and approved by the COR for final implementation and release into production.

1.5 Probe Maintenance

1.5.1 The Contractor shall provide PM and RM services of inspection probes, either Contractor organic and/or through contracted probe repair vendors.

1.5.2 The Contractor shall perform PM on inspection probes as identified by the COR (Ex: 805, 856, 838, etc.) and probes identified by the Contractor in order to ensure minimum required capability, reduce RM needs, loss of production inspection time and repair costs. Additional probes may be identified for PM at any time and at no additional cost to the Government. PM scheduling shall be done so as to minimally interfere with Government production acitivities.

1.5.3 The Contractor shall develop, maintain, and provide to the COR for review, probe PM procedures for the probes identified.

1.5.4 The Contractor shall develop, maintain, and provide to the COR a probe quality inspection procedure, as part of the Contractor’s Quality Control Plan (QCP), to be IAW with vendor specifications, system manufacturer specifications, Air Force requirements, and current industry standards.

1.5.5 The Contractor shall perform an initial quality inspection of all newly purchased probes and repair probes prior to entering the production probe inventory.

1.5.6 The Contractor shall provide on-site (organic) probe repair capability with a turnaround time of no more than twenty (20) working days. Probes that cannot be organically repaired shall be repaired by an approved vendor with a turnaround time of no more than sixty (60) business days.

1.5.7 The Contractor shall provide emergency probe repairs at the request of the COR with a turnaround time of no more than two (2) days for organic repairs and no more than ten (10) business days for contracted repairs.

1.5.8 Probes deemed not repairable shall be condemned by the COR, cannibalized for spare parts, and used in the repair of other probes. All remaining probes and material shall remain the property of the Government for proper disposal.

1.6 Reference Standards

1.6.1 The Contractor shall annually verify the configuration of all reference standards and shall provide a consolidated report to the COR during the month of January of each year. The report shall include for each reference standard, status of each insert/bar (checked, missing, awaiting replacement, etc.) and the status of each notch index (enabled, disabled, awaiting collection, etc.).

The Government will provide the notch data file upon request.

1.6.2 The Contractor shall replace worn or damaged reference standard inserts and bars upon COR request. The number of replacements will not exceed eight (8) inserts and one (1) bar per contract year.

1.6.3 The Contractor shall perform Notch Verification biannually (every two (2) years) of all reference standards using the NVxxx scan plans and IAW the established procedures. The Contractor shall develop a schedule so that every reference standard is verified every two (2) years and submit the verification results to the COR.

1.6.4 The Contractor shall modify/update the NVxxx scan plans and applicable procedures as necessary, upon request of the COR and IAW established software maintenance section of this

PWS.

1.6.5 The Contractor shall perform notch data collection IAW the OEM established notch collection process and procedures, for all replacement reference standards and those identified as questionable during the notch verification process. The Contractor shall provide the COR with all notch data collection procedures and updates for review.

1.7 Maintenance Documentation

1.7.1 PM Documentation: The Contractor shall document the completion of each PM action on AFTO Form 244 and AFTO Form 245 IAW T.O. 00-20-1, Chapter 7 and AFMCI 21-127 paragraph 2.6.2. The AFTO Form 244 and AFTO Form 245, Industrial Support Equipment Record, can be found on the equipment, in near proximity, or may be obtained from the COR.

1.7.2 RM Documentation: The Contractor shall document the completion of each remedial maintenance action on AFTO Form 244 and AFTO Form 245, Industrial Support Equipment Record, IAW T.O. 00-20-1, Chapter 4 and Chapter 7 and AFMCI 21-127 paragraph 2.6.2. Red X Documentation. A Red X indicates that the equipment is considered unsafe or unserviceable and shall not be used until the unsatisfactory condition is corrected or symbol cleared.

1.7.3 Red X Special Certification Roster: The Contractor shall provide a list of personnel authorized to certify equipment safe for daily operational use IAW T.O. 00-20-1, paragraph 1.3.2, five (5) days after award of contract to the COR. The Red X Special Certification Roster will be signed and dated by the Contract Manager.

1.7.4 The Contractor shall maintain an electronic logbook that tracks all maintenance activities, modifications, and any other action performed by the Contractor on all Government-owned equipment covered in this PWS.

1.7.5 The Contractor shall ensure the electronic logbook includes at a minimum: date of maintenance, type, model number(s), and serial number(s) of equipment, time reported, completed, response time, equipment down time, discrepancy, resolution, parts replaced, if any.

1.7.6 The Contractor shall ensure all information for each day’s maintenance acitivites is entered into the electronic logbook by close of business each day.

1.7.7 The Contractor shall maintain an electronic logbook of all probe maintenance activity. The electronic logbook shall include, but not limited to: probe number, serial number, problem and solution, and date returned to production, organic repair, vendor repaired, and vendor response time (if applicable).

1.7.8 The Contractor shall provide a weekly report to the COR and COR designated people at the beginning of each week to include all of the following at minimum:

• the uptime percentages for individual ECIS, UTIS, and the aggretgate ECIS

• all maintenance activities for the prior week as recorded in the electronic logbook

• the current station configurations for each station (includes major component serial numbers, software versions, reference standard serial numbers)

• all probe maintenance activity for the prior week as recorded in the electronic logbook

1.7.9 The Contractor shall track all components/parts replaced with spares on all Government equipment and submit a quarterly report to the COR detailing the spare part consumption.

1.7.10 Maintenance Documentation of Red X/Red Tagged Equipment: The Contractor shall document the completion of each Red X action IAW OC-ALC OI 21-203, Chapter 2 (in its entirety).

1.7.11 Red Tagged Items: Red Tagged Items create unsafe conditions for workplace and are noted by the annotation of a Red X, in FEMWEB, on AFTO Form 244/245, or an annotated DD Form 1577-2 Unserviceable (Repairable) Material Tag. A Red X indicates that the equipment is considered unsafe or unserviceable and will not be used until the unsatisfactory condition is corrected and the Red X is cleared. The Contractor shall not authorize, use, or direct equipment to be used until the Red “X” has been properly cleared IAW OC-ALC OI 21-203, Chapter 2 (in its entirety).

1.7.12 Red X Clearance: The Contractor shall ensure the Red X’s are cleared IAW OC-ALC OI 21-203, Chapter 2. The Contractor shall immediately notify the shop supervisor or work leader in any instance where the Contractor clears a Red X in his or her assigned work area.

1.7.13 Red X Clearance on Equipment: Red X on Equipment will be cleared in FEMWEB by the shop supervisor, work leader, or supervisor’s designee.

1.8 Software Review & Maintenance

1.8.1 The Contractor shall provide personnel knowledgeable and experienced in common programming languages (ex. C, C++, SWL, Java, etc.) and environments, robotic controller languages and the ECIS inspection language ENGSCAN.

1.8.2 The Contractor shall review/evaluate, at the request of the COR, proposed changes and modifications to system software initiated by Government personnel and provide feedback, questions, concerns, and recommendations.

1.8.3 The Contractor shall update and/or modify system software as requested by the COR in support of software/hardware maintenance, inspection development and equipment upgrade activities. System software may include the station executable (source code), Aerotech controller executable, and all supporting subsystem software. Software changes shall be done IAW established software modification processes and procedures. The Contractor shall generate and provide to the COR for review and approval; a requirements document, acceptance test procedure and other documentation as needed for all software modification tasks.

1.8.4 The Contractor shall update and/or modify part inspection scans plans (individual software programs) as requested by the COR. Software changes shall be done IAW established software modification processes and procedures. The Contractor shall generate and provide to the COR for review and approval; a requirements document, acceptance test procedure, test matrix, and other documentation as needed for all software modification tasks.

1.8.5 The Contractor shall be responsible for configuration control of any Computer Program Identification Number (CPIN) software being submitted, charged, modified, or updated. Any submissions, changes, modifications, or updates to CPIN’d software shall not be allowed unless approved by the COR, subject to review and approval of changes by the COR.

1.8.6 Software modifications performed by the Contractor, which may affect the inspection reliability of the system, shall be subject to additional testing requirements as directed by the COR and shall be subject to review by the configuration control board with OC-ALC.

1.8.7 The Contractor shall maintain a running log in the comment section of each program, as well as a separate readme.txt file for all CPIN’d software that they modify under this contract. Entries in the log and readme.txt shall include but not limited to:

• reason for change

• changes made

• date of change

• person that made the change

• revision of software change implemented on

1.8.8 All Contractor supplied software licenses, contractor-sponsored updates and modifications, as well as software created or purchased for the performance of this PWS, shall become the property of the Government.

1.8.9 Note: Subject to security regulations and processing priorities, the Government shall provide the Contractor maintenance access to the hardware and user level access to software with limitations such as non-disclosure agreements, to perform on-site maintenance service during the PPM. Maintenance access to software can be granted by the COR or COR-designated Government personnel normally within thirty (30) minutes.

1.9 Miscellaneous

1.9.1 The Contractor shall purchase new inspection probes, probe calibration standards, ECIS reliability/POD or fixtures at the request of the COR. The COR shall provide the part number and quantity to purchase. Probes purchased by the Contractor shall be directly reimbursed by the Government for the cost of the probes. The Contractor may have to expend labor hours to verify the operating condition of the probe related equipment. If so, the Contractor shall include the applicable labor costs and associated overhead along with the material costs in their proposal. No Fee or Profit shall be included in the Contractor’s proposal. The labor costs and any associated overhead shall be IAW the Contractor’s approved Defense Contract Audit Agency (DCAA) rates.

The Contractor shall submit a copy of the current DCAA rates with their initial contract proposal.

1.9.2 Calibration Procedures and Frequency: The Contractor shall submit in writing as part of the QCP, the proposal the frequency and method of calibration of all instruments and equipment according to the manufacturer specifications and/or Air Force requirements. The equipment includes:

• Hewlett Packard Impedance Analyzers

• Vision Measurement System

1.9.3 Equipment Modifications

1.9.3.1 Should the Government cause or permit third party modifications to be made to the equipment being maintained under this PWS, the Contractor shall continue maintenance service on the equipment as listed.

1.9.3.2 In the event that the equipment being maintained under this contract is moved to one or more locations within OC-ALC/76MXW Building 3001, the Contractor shall ensure the equipment is serviceable prior to relocation, disassemble/reassemble the specified equipment and shall continue to maintain the equipment at the new location at no additional cost to the Government.

1.9.3.3 In the event that the system or subsystem is to be relocated within OC-ALC/76MXW the Government shall give at least thirty (30) calendar day’s written notice to the Contractor of movement of equipment unless such move is required because of an emergency.

1.10 Contractor Personnel

1.10.1 The Contractor shall provide an On-Site Manager and alternates(s) who shall act for the Contractor and they shall be designated in writing to the Contracting Officer and the COR within five (5) working days after contract award.

1.10.2 The Contractor shall provide the contact information of the designated managers where these persons may be contacted at any time during the PPM. The designated managers shall have full authority on behalf of the Contractor on all matters relating to operation of this contract at Tinker AFB and shall be available to meet on the installation with Government personnel as necessary to discuss problem areas.

1.10.3 The Contractor shall provide a listing of all Contractor employees’ names and position titles to the CO and COR prior to the contract start date. The Contractor shall also provide an updated listing of personnel to the CO and the COR when employees affecting the work of this contract, statuses change, or position changes within ten (10) work days. The Contractor and all their employees shall be required to identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, the Contractor and all their employees shall identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence. The Contractor shall not employee persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and/or general wellbeing or operational mission of the installation and its population.

1.10.4 The Contractor shall provide personnel to troubleshoot, maintain, service, and repair all equipment listed in Appendix A in order to meet the required uptimes in Para. 1.2. This includes all subcomponents and support equipment IAW this PWS and manufacturer specifications.

1.10.5 All contractor maintenance technicians shall be trained and knowledgeable on all equipment listed in Appendix A, to include all major components, subcomponents and support equipment which includes but is not limited to: robotic/pneumatic manipulators and turntables, US-500 eddy current instruments, eddy current scanners, industrial computers, robot controllers, eddy current probes, the ENGSCAN programming language and network/communication (analog and digital) support equipment.

1.10.6 The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7- R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities.

1.10.7 The Contractor shall be prohibited from employing off-duty COR’s who are surveilling any contracts/subcontracts awarded to the Contractor. All contract employees depending on particular condition, occasion or place, or job assignment shall require professional, suitable attire. All contractor employees shall conduct themselves in a professional, courteous manner. Contractor employees in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experience work force.

1.11 Transition at Contract Start/End

1.11.1 To ensure a smooth transition in the event that there is a change in contractor, the incumbent contractor and new contractor shall take part in a ten (10) day (working days) transitioning period.

The purpose of this transitioning period is for the new contractor to:

• Observe work accomplished by current employees.

• Become thoroughly familiar with work requirements and work procedures.

• Complete personnel requirements (work force) including the hiring of personnel to ensure satisfactory performance beginning on the start of the first performance period. Soliciting personnel for employment during their duty hours is prohibited, unless interview arrangements are made through the current contractor’s human resources department.

• Obtain security clearances.

• Complete training requirements and accomplish necessary training of employees.

• Complete the development of necessary work plans and procedures.

1.11.2 The new contractor will be allowed access to the facilities to familiarize supervisors, key personnel and staff with equipment, reporting, work scheduling and procedures. However, such access will not interfere with the production efforts of current personnel.

1.11.3 If there is a change in contractor, the incumbent contractor shall provide familiarization, as described in paragraph 1.10.1 to the follow-on contractor. During the familiarization period, the incumbent shall be fully responsible for maintenance of the equipment as described in this PWS.

1.11.4 The Contractor shall deliver all logbook data, electronic and non-electronic, two weeks prior to the close of the contract to the Government COR.

1.11.5 Upon contract expiration and termination, the Contractor shall have all listed equipment inspected and shall certify, in writing, that all equipment is production capable and in working order IAW OEM design specifications and provide certification with date and name of inspector of equipment to the COR. If any equipment is not production capable, the Contractor shall, at no charge to the Government, bring the equipment up to production capability and shall have all OEM identified deficiencies corrected. Final certification by the Contractor of equipment condition at the end of the contract shall allow for normal wear and tear resulting from production operations.

The Contractor shall ensure that the systems are serviceable, but shall not be responsible for restoration to “like new” condition.

1.12 GENERAL REQUIREMENTS

1.12.1 Quality Control

1.12.1.1 Quality Control Plan (QCP): In compliance with the clause entitled “Inspection of Services” FAR 52.246-4 Fixed Price, the Contractor shall establish and maintain a complete QCP to ensure the requirements of this contract are provided as specified. The QCP shall be provided with the contract proposal. The COR and/or CO will notify the Contractor of acceptance or required modifications to the plan before the contract start date. The Air Force shall reserve the right to determine Contractor QCP’s unacceptable at any time during contract performance. The Contractor shall make appropriate modifications (at no additional costs to the Government) and obtain acceptance of the plan by the COR/CO before the start of the first operational performance period. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

1.12.1.2 The Contractor shall develop quality control plan/procedures addressing the following areas and as identified in the Service Summary Table:

• System PM Schedule

• ECIS Verification Schedule

• Newly purchased probe inspection

• Probe PM plan

• Probe tracking (out for repair, loan, etc.)

• Probe purchasing and repair vendors

• Equipment calibration requirements

• FOD/DOP program

• Tool Control program

1.12.1.3 The Contractor shall provide a list of approved probe vendors to be used for contracted repair services in the QCP.

1.12.1.4 The Contractor shall submit a written probe quality check plan with the QCP, which includes all probe characteristics that shall be checked. The quality check data shall be recorded and saved in an electronic probe log.

1.12.2 Housekeeping/FOD/Tool Control

1.12.2.1 Tool Control and Accountability: While performing contract services in or around Maintenance Production Shops, which includes ramp areas, the Contractor shall comply with AFI 21-101_AFMC Supplement 1, 21-101, Chapter 10 (all paragraphs) and OC-ALCI 21-112, paragraph 14.1. and 14.5.3. The Contractor shall provide the completed MXRIWRS Form 032 prior to performing work in the OC-ALC industrial areas. The MXRIWRS Form 032 is available from the COR. The Contractor shall provide a Contractor Tool Listing, MXRIWRS Form 032, to the COR within five (5) business days after PM and/or RM actions. The Contractor or Contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. The Contractor personnel shall immediately notify the COR of any tools that are missing or lost from the work area or container (e.g. tool or job box or tool bag). The COR will report any missing Contractor’s tools which have not been located within one (1) hour after notification to the appropriate Government personnel. The Contractor shall obtain the Form 32 from the COR. The CM shall ensure each employee on the job site receives a briefing from the COR about Housekeeping, FOD/DOP, and Tool Control prior to starting work in OC-ALC Industrial Areas.

1.12.2.2 Foreign Object Damage (FOD) and Dropped Object Prevention: Contractor personnel who work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers, and the Contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps, and in aircraft hangers and maintenance areas are required to receive the FOD/DOP training and to comply with AFI 36-2650, AFMC Supplement 1, paragraph 9.2., and A4.4.4. (Initial)/A4.4.5. (Refresher). The Contractor and Contractor personnel shall acknowledge the FOD/DOP training either by viewing the Digital Versatile Disc (DVD) provided by the COR or the You Tube site, http://www.youtube.com/watch?v=tYcbodjFPnM.

1.12.2.2.1 The Contract Manager shall provide written certification to the COR for each employee within ten (10) business days after the contract award date. The certification shall have the title of the training, the name of the person who received the training, and the date of the training. The Contractor shall also ensure all new employees view the FOD/DOP training and provide written certification of training to the COR prior to the employees starting work in the OC-ALC shops.

Every 36 Months, the Contractor and Contractor personnel shall be required to review the FOD/DOP training and to provide written certification to the COR.

1.12.2.3 Housekeeping: The Contractor shall keep the work areas clean and neat IAW industry standards, OSHA, fire and safety standards, and this PWS.

1.12.3 Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB per AFMAN 31-116, in its entirety, “Motor Vehicle Traffic Supervision”. The Contractor shall comply with Tinker AFBI 24-302, in its entirety for the operation of POVs within Tinker AFB.

1.12.4 Quality Assurance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The COR will participate in the http://www.youtube.com/watch?v=tYcbodjFPnM administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or COR.

1.12.5 Security Requirements The Contractor shall obtain the following pass and identification items:

1.12.6 Non-Common Access Card (CAC) Holders: Non-CAC Card holders shall complete a Request for Identification Credential, AFMC Form 496, and submit it to Pass and Registration.

The Government will issue a completed Identification Credential Defense Biometric Identification Data System (DBIDS) ID. The Contractor shall be responsible for their employees displaying and surrendering the DBIDS ID IAW the Installation Integrated Defense Plan, Tinker Plan 31-101, “Installation Security Program”, in its entirety.

1.12.6.1 Contractor IDs: All contractor badges shall be surrendered when the contract expires, are no longer needed, or when the contract personnel are no longer working under the contract or for the Contractor. The contractor IDs expire on the last day of the current contract PoP. If the contract is extended, the Contractor and Contractor personnel shall obtain new ID badges. The requirement to obtain new badges includes the CAC ID, the DBIDS ID, and AF Form 1199C, Controlled/Restricted Area Badge.

1.12.6.1.1 All CAC cards shall be returned to the Pass and Registration, Bldg. 6611, upon the completion of the contract, when no longer needed or contract personnel are no longer working under the contract or working for the Contractor. Upon issue of the CAC by Pass and Registration, the Contractor shall be responsible for employees displaying and surrendering the card IAW the Installation Integrated Defense Plan, Tinker Plan 31-101, in its entirety. Upon five (5) calendar days of the badge being returned to Pass and Registration, the Contractor shall provide copies of the turn-in receipts to the COR either by US Postal Service or email.

1.12.6.1.2 Contractors are assessed a fine of $50.00 if CAC IDs, AF Form 1199C’s, AFMC Form 387s, or DBIDS IDs are lost, stolen, or not returned to the Pass and Registration, Bldg. 6611 when the badges have expired or are no longer required. The 72 Security Forces Squadron (SFS) will attempt to fine the contract if money cannot be collected from the Contractor.

1.12.7 Key Control: NOTE: All references to keys include key cards. The Contractor shall establish and implement methods to ensure all keys issued to the Contractor by the Government are not lost or misplaced, and are not used by unauthorized persons. Any keys issued to the Contractor by the Government shall not be duplicated. If a Quality Control Plan (QCP) is required in the PWS, the Contractor shall develop procedures covering key control and include them in the QCP. If a QCP is not required in the PWS, the Contractor shall develop written key control procedures. The Contractor shall provide the written key control procedures to the CO and the COR within ten (10) business days of the contract award date. The key control procedures shall include the turn-in of any issued keys by personnel who no longer require access to locked areas.

The Contractor shall immediately report any occurrence of lost or duplication of keys to the CO and the COR. When the Government replaces locks or rekeys locks due to the Contractor’s fault, the total cost of the rekeying or the replacement of the lock or locks will be deducted from the payment for services due to the Contractor. In the event a master key is lost or duplicated due to

Contractor fault, the Government will replace all locks and keys for the system and the total cost of replacing all locks and keys for the system will be deducted from the payment for services due to the Contractor. The Contractor shall prevent the use of Government issued keys by any person or persons other than the authorized contractor personnel. The Contractor shall ensure that only contractor personnel performing work under this contract or personnel authorized by the CO gain entrance into locked areas.

1.12.8 Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

1.12.8.1 Contractors shall be compliant Tinker Air Force Base (TAFB) Supplement to Air Force Instruction (AFI) 32-7086, “Hazardous Materials Management”, Tinker AFB procedures per Tinker Air Force Base Instruction (TAFBI) 32-7004, “Hazardous Waste Management”, and Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC) Sup to AFI 32-7086, “Hazardous Material Management” and OC-ALCI 32-101 “Air Quality Record Keeping Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

1.12.9 Safety Data Sheet (SDS) and Labeling: Upon COR receipt of the “No HAZMAT Usage” certification, the requirements of this section no longer apply.

1.12.9.1 The Contractor shall not transport, ship or use any chemical, material or substance used in the performance of this PWS on Tinker AFB before written approval is provided by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The Contractor shall submit to the COR, ten (10) calendar days after contract award date all Safety Data Sheets (SDSs) and a completed OC-ALC Form 152, SDS Information Sheet. The Contractor shall receive approval from the COR prior to shipping any chemical, material or substance to Tinker AFB. A copy of the manufacturer SDS shall accompany the shipment. Contractor shall comply with the effective dates for SDS requirements IAW the Occupational Safety and Health Administrations (OSHA) Hazardous Communication Standard, Title 29, Code of Federal Regulation (CFR) Part

1910.1200. The Contractor shall ensure containers of hazardous chemicals are labeled with the following information, prior to shipping to Tinker AFB IAW OSHA Hazardous Communication Standard, Title 29, CFR Part 1910.1200 (2012): product identifier; signal word; hazard statement(s); precautionary statement(s); pictogram(s); and name, address and telephone number of the chemical manufacturer, importer, or other responsible party. The COR will forward all SDS submittals to 72 ABW/CEIE for approval. A current manufacturer SDS shall be submitted to the COR if the Contractor changes manufacturer or vendor for any chemicals that were prior approved.

The Contractor shall maintain copies of manufacturer SDSs for all chemicals and SDSs shall be readily accessible at all times by Contractor personnel as well as government employees.

1.12.10 Hazardous Material (HAZMAT): If no HAZMAT will be brought on base or used in performance on this contract, the contractor shall certify “No HAZMAT will be brought on base” or “No HAZMAT Usage” in writing on company letterhead. This certification shall be provided to the COR within ten (10) days after award. Upon COR receipt of the certification, http://www.e-publishing.af.mil/ the requirements of this section no longer apply. Appropriate penalties for the contractor, or administrative and disciplinary action for the later shall be assessed if found in violation of above certification.

1.12.10.1 The Contractor shall not store chemicals or hazardous material (HAZMAT) on Tinker AFB. Contractors shall be compliant with HAZMAT management procedures per Oklahoma City Air Logistics Complex (OC-ALC) Supplement to AFI 32-7086, “Hazardous Materials Management”. The Contractor shall maintain a log of all HAZMAT that is used on base. This usage log shall be provided to the COR monthly, the last business day of each month, or when the required work is completed. The COR will forward the records to the Unit Environmental Coordinator (UEC) no later than the fourth (4th) day of the following month or the first (1st) subsequent business day.

1.12.11 Hazardous Waste: If no HAZWASTE will be generated during performance of this contract, the contractor shall certify “NO Hazardous Waste Generation” in writing on company letterhead. This certification shall be provided to the COR within ten (10) days after award.

Upon COR receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply. Appropriate penalties for the contractor, or administrative and disciplinary action for the later shall be assessed if found in violation of above certification.

1.12.11.1 The Contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in government furnished waste containers located in the shop or area the work is being performed. The Contractor shall notify the COR if the required waste containers are not available on site.

1.12.12 Discharges: Any discharges into Tinker’s industrial waste treatment plant (IWTP) or sanitary sewer shall be approved and done IAW Tinker Industrial Waste Water Discharge Permit as instructed by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). Notice of intent documentation shall be provided to the COR within ten (10) days after award. The COR will submit the required notice of intent documentation to the UEC for 72 ABW/CEIE approval. The Contractor shall not discharge into IWTP and sanitary sewer prior to approval issued by 72 ABW/CEIE. The Contractor shall maintain records of written approval issued by 72 ABW/CEIE for discharges into IWTP and sanitary sewer.

1.12.13 Off-Site Discharges: For discharges outside of Tinker AFB, the Contractor shall ensure waste water discharges, that may contain pollutants resulting from any contracted service, go to a state or federal permitted treatment facility such as a municipal Publicly Owned Treatment Works (POTW). The Contractor shall provide a letter ten (10) calendar days after contract award date to the COR from the POTW that states the POTW is permitted for all pollutants that the Contractor may discharge during the contracted service.

1.12.14 Spills: Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident.

When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911.

If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the COR and UEC. The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

1.12.14.1 One (1) copy to CO, two (2) copies to the COR, a copy for UEC and one (1) copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information:

1.) Name and contact number of person reporting the spill 2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and rate of discharge 6.) Any damages or injuries involved 7.) Extent of area impacted 8.) Potential hazards 9.) Actions taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded.

1.12.15 Environmental Training: Upon COR receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply.

1.12.15.1 Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations; DoD, Air Force and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be approved by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm;

http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the Contractor’s expense. Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the COR for approval within ten (10) calendar days after contract award date. Once written approval is received from the COR, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS to the COR, within thirty (30) calendar days after contract award date. In addition to the required environmental training, Contractors shall be compliant with Tinker AFB procedures per TAFBI 32-7004, “Hazardous Waste Management”.

1.13 Voluntary Protection Plan (VPP): Tinker AFB is in the process of pursuing VPP recognition or has already been recognized under the OSHA VPP. VPP impacts all "applicable Contractors" operating on Air Force Installations. [Applicable Contractors are defined as Contractors which have completed one-thousand (1000) hours or more at Tinker AFB within three

(3) months on the same contract.] It is the Contractor's responsibility to ensure its employees and managers have a comprehensive understanding of VPP as well as the requirement to maintain full compliance with the OSHA requirements. The Contractor shall follow the safety and health rules http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 of the installation, OSHA, and this PWS. Detailed information about VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html.

1.13.1 The Contractor shall provide their Total Case Incidence Rate (TCIR), their Days Away Restricted and/or Transfer Case Incident rate (DART) rates, and their OSHA Form 300A on an annual basis to the CO and the COR for consolidation and submission as part of the installation's annual VPP Safety and Health management report. TCIR and DART rates are due by the fifteenth (15th) of January of each year; however, if the contract expires before January fifteenth (15th), the Contractor shall submit their 300A log, TCIR, and DART rates by the end of the contract period of performance (PoP).

1.13.2 The Contractor shall be responsible for compliance with the OSHA Public Law 91-596.

The Contractor shall submit a Safety and Health Plan (SHP) and corresponding site safety checklist to the CO and the COR within five (5) business days after the contract award date. The Contractor's SHP shall include appropriate measures to ensure that the Contractor reacts promptly to investigate, correct, and track alleged safety and health violations and uncontrolled hazards in the contractor work areas. The Contractor shall comply with the Contractor’s SHP.

1.13.3 The Contractor’s SHP shall identify the processes and procedures used to track compliance with the SHP as well as the process and procedures which shall be used to correct violations.

1.13.4 The Contractor's SHP shall demonstrate the contractor’s management commitment to the employees’ safety and health. Additionally, if applicable, the Contractor’s SHP shall identify the application of the SHP to sub-Contractors.

1.13.5 The Contractor's SHP shall identify the roles and responsibilities for Contractor’s management, supervisors, employees, and safety coordinators.

1.13.6 The Contractor’s SHP shall identify applicable safety rules and regulations. The SHP shall also include a worksite hazard analysis, which includes a base-line hazard identification, and the required control measures.

1.13.7 The Contractor’s SHP shall include a job site analysis which includes the hazard of tasks.

The SHP shall also address the required control measures for the tasks, identify employee safety and health training requirements, as well as the documentation process.

1.13.8 The Contractor’s SHP shall include a workplace inspection frequency and the identification of the individual who shall conduct the inspections. The SHP shall also include the employee hazard and mishap reporting procedures.

1.13.9 The Contractor's SHP shall identify the individuals who are responsible for identifying corrective actions and ensuring the corrective actions are implemented for all reported hazards.

The SHP shall identify first aid and injury procedures, accident investigation and reporting procedures, emergency response procedures and identify the process for tracking controlled hazards within the Contractor's work areas.

http://www.osha.gov/dcsp/vpp/index.html

1.13.10 The primary Contractor shall be responsible for establishing these requirements for all sub-Contractors who qualify as applicable Contractors. Applicable Contractors are defined as working on Tinker AFB for a minimum of one-thousand (1,000) hours in three (3) months under the same contract.

1.14 Emergency Procedures: The Contractor personnel shall follow the direction of the Government personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

1.15 Continuation of…