Redacted_J&A_Redacted.pdf

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

FOR OFFICIAL USE ONLY

25 May 2018 FOR OFFICIAL USE ONLY Page 1 of 6

NOTE: If a Justification was approved for the preceding acquisition, a copy of the approved Justification for the predecessor action must be included in the staff package for approval of the instant Justification. This applies to Justification staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor Justification will be used as a reference document by the approving official.

Is this a new or amended J&A Document? New Amended ( Prior to Award Only! )

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Funding level for this acquisition:

Contracting Activity: AFSC/PZIMB

Purchase Request / Local ID Number: F3YCEB9011A101

Program / Project (and PE, if applicable): AutoCrib Automated Inventory Equipment Cabinets / Brand Name

Program Type (PEO or Other Contracting): Other Contracting

Authority: AFFARS 5313.501 - 10 U.S.C. 2302b, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901)

AFFARS 5313.501 - 10 U.S.C. 2304a, Special Emergency Procurement Authority (41 U.S.C. 1903)

Estimated Contract Cost (including options): Justification Type: Class Individual

COORDINATION (AFFARS 5306.304(a) )

Date

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

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I. Contracting Activity.

Air Force Materiel Command

AFSC/PZIMB

3001 Staff Drive 2S76 Tinker AFB, OK 73145

II. Nature and/or description of the action being processed.

This is an Individual J&A for Brand Name, AutoCrib Inc., Automated Inventory Equipment Cabinets. The resulting new contract will be a Commercial, Firm-Fixed-Price (FFP), Commodities Contract for Tinker AFB Fiscal Year (FY) 2019 requirements only. The AutoCrib software (s/w) that runs the Cabinets, and the Inventory placed in the Cabinets are not part of this acquisition. When the previous contract identified below was complete, Tinker AFB, Hill AFB and Robins AFB were advised that each location would be responsible for their own AutoCrib cabinet requirements until the follow-on enterprise contract was issued. Currently, General Services Administration (GSA) is working that enterprise contract, which is expected to be awarded by 29 Mar 19. The forty (40) AutoCrib Automated Inventory Equipment Cabinets are the minimum number of AutoCrib cabinets for the FY 19 Tinker requirement. These AutoCrib cabinets are required to replace cabinets which are no longer supported. If the unsupportable cabinets fail, they cannot be repaired, and that is why new AutoCrib cabinets are being acquired. The estimated award date for this contract is March 2019.

Previous Contract Information:

Contract Number: FA8126-16-D-0001 Distributor: P.F. Markey Type of contract: FFP, Brand Name, Commercial Period of Performance: 10 Mar 2016 - 21 Aug 2018 Type of Award: Competitive

III. Description of supplies/services required to meet agency needs.

Supply or Service: Supply Estimated Value:

Estimated Delivery Date: 120 Days ARO Type of Appropriation: 97X4930

AutoCrib Automated Inventory Equipment Cabinets provide a means of supplying and tracking common use items and laptops used throughout the Air Force Sustainment Center (AFSC). Examples of common use items are abrasives, drill bits, gloves, nuts and bolts and other like items used in the maintenance, repair and overhaul process. Communication of the individual machines through the Tinker AFB network allows the transmission of usage data, from machine to the secure server, where all the data is compiled and sent to Autocrib.net. From Auocrib.net, the current Material Support Integrator program vendor can initiate and process purchase orders as any item, in a given machine, reaches its reorder point. Access to the network also allows the Point of Use (POU) Program Office to remotely monitor the status and transactions made at the machines.

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The FY19 requirements for Tinker AFB are as follows:

Auto Crib Item Description Qty Est. Est.

CLIN Part No. Unit Price Total Price 0001 714-010 FX 10 Drawer Locker E-Tool Locker 14 0002 714-022 FX 22 Drawer Locker E-Tool Locker 14 0003 714-034 FX 34 Drawer Locker E-Tool Locker 4 0004 714-500 AutoCabinet FX, Auxillary-6 Zones 4 and Touchscreen 0005 714-501 AutoCabinet FX, Auxillary-6 Zones 2 0006 720-566 Super Virtual Crib, Advanced Comm. 2 w/4 Scanners

Estimated Total

This acquisition is only for the FY19 Tinker AFB AutoCrib cabinet requirements. The FY20 and beyond requirements for Tinker AFB will be fulfilled by the aforementioned GSA contract. The terms and conditions will be IAW the solicitation and subsequent contract terms and conditions IAW FAR Part 12. FAR 13.5, Simplified Acquisition Procedures will be used for this acquisition.

IV. Statutory authority permitting other than full and open competition.

AFFARS 5313.501 - 10 U.S.C. 2302b, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901) Using Brand Name Application

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

AutoCrib Automated Inventory Equipment Cabinets provide a means of supplying and tracking common use items and laptops used throughout the AFSC. The AutoCrib Automated Inventory Equipment Cabinets are only compatible with Autocrib.net s/w, which is a commercial off-the-shelf s/w that does not require additional development costs. This s/w is proprietary to AutoCrib, and is currently being used at Tinker AFB. Communication of the individual machines through the Tinker AFB network allows the transmission of usage data, from machine to the secure server, where all the data is compiled and sent to Autocrib.net. From Autocrib.net, the current Material Support Integrator program vendor can initiate and process purchase orders as any item, in a given machine, reaches its reorder point. Access to the network also allows the Point of Use (POU) Program Office to remotely monitor the status and transactions made at the machines.

The current investment of AutoCrib Automated Inventory Equipment Cabinets and AutoCrib Software is .

Presently, there are approximately 4,738 AutoCrib Automated Inventory Equipment Cabinets throughout AFSC. Tinker AFB has approximately 2,203 AutoCrib Automated Inventory Equipment Cabinets located in thirty-three (33) buildings spread across 6 square miles that would need to be checked for restock on a daily basis. This would result in pulling 2,203 individual restock reports as opposed to one single report through the network. The AutoCrib s/w used on the AutoCrib cabinets is essential to manage the entire POU product line and associated inventory on an enterprise level within AFSC. No other brands of POU Automated Inventory Equipment Cabinets are compatible with Autocrib.net software. Autocrib.net is the only known POU management software approved on 14 Feb 2011 by Air Force Network Integration Center to operate on the Tinker AFB network. The Air Force Certifying Authority concurred that AutoCrib version 1.0 meets the criteria for designation as Platform Information Technology (IT) and is exempt from the Certification and Accreditation process. Per DoDI 8580.1 paragraph E2.1.5.4, Platform IT refers to hardware that is physically part of, dedicated to, or essential in real time to the mission performance of special purpose systems.

The 76 MXSG believes that award to any other source would result in substantial duplication of cost to the government that is not to be recovered by removing the Brand Name limitation. The Government requires one network to

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

25 May 2018 FOR OFFICIAL USE ONLY Page 4 of 6 communicate with all of the Automated Inventory Equipment Cabinets. The Automated Inventory Equipment Cabinets and Software that is currently in place has cost the Government . Therefore, even if there was another company that could supply Automated Inventory Equipment with accompanying software that is also approved to operate on the Tinker AFB Network, Tinker would need to replace all the current machines and software or run two completely different systems. That would not be in the best interest to the government.

Accordingly, the AutoCrib Automated Inventory Equipment Cabinet is the only brand of Automated Inventory Equipment Cabinet, described in Section III above, that would prevent the US Air Force from experiencing substantial duplication of cost that could not be recovered by removing the brand name limitation.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

Original Market Research on this effort identified one (1) large business (LB) and five (5) small businesses (SB) capable of fulfilling the requirement for AutoCrib Automated Inventory Equipment Cabinets.

The remaining four SB are all Authorized Distributors of AutoCrib, and capable of meeting the government requirement.

Additional Market Research was conducted via a Sources Sought Synopsis (SSS) uploaded to FedBizOps on 14 Feb 2019 and closed 1 Mar 2019. There was one response to the SSS, from . was deemed not capable of satisfying the government's requirement because their package failed to show capabilities to integrate with AutoCrib.net software and the were also not able to store and distribute laptops, and therefore unable to support the AFSC requirement.

The Contracting Officer will notify the four (4) SB identified as capable of satisfying the requirement, and will compete this requirement only among authorized SB distributors of AutoCrib. Also, IAW FAR 5.203(a)(2) and FAR 5.203(b), the requirement will be posted to Federal Business Opportunities (FBO) website as a Brand Name request for proposal. The Combined Synopsis/Solicitation will be posted on the FBO website for no less than 15 days.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The Contracting Officer will ensure the items identified for procurement are negotiated at fair and reasonable prices to the Government. The contract will be awarded IAW FAR Part 12 and will utilize the Simplified Acquisition Procedures in FAR 13.5 Price analysis will be performed based on the expected adequate price competition provided by submittal of proposals, in response to the Request for Proposals, from only authorized Small Business distributors of AutoCrib Automated Inventory Equipment Cabinets.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

IAW FAR 10.001(a)(2), market research was conducted from 9 October 2018 to 6 March 2019, and utilized various market research techniques, including a Sources Sought Synopsis. It was determined that this effort should be a brand name requirement, competed among SB Authorized Distributors of AutoCrib cabinets. It was found that no other brand of POU Automated Inventory Equipment Cabinets are compatible with the 2,203 Cabinets that are currently being utilized at Tinker AFB. Award to any other source would result in substantial duplication of cost to the government that is not to be recovered by utilizing another brand of Automated Inventory Equipment Cabinets as stated in Section V.

Market research continued by reviewing the previous contract, FA8126-16-D-0001, and visiting the AutoCrib website at https://www.autocrib.com/distributors to find potential contractors to supply AutoCrib Automated Inventory Equipment Cabinets. The customer found six potential contractors and requested Rough Order Magnitudes (ROMs) and received three ROM's from:

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IX. Any other facts supporting the use of Other Than Full and Open Competition.

It was found that no other brand of POU Automated Inventory Equipment Cabinets are compatible with the 2,203 Cabinets that are currently being utilized at Tinker AFB. Award of any other type of Automated Inventory Equipment Cabinets other than AutoCrib would result in substantial duplication of cost to the government that is not to be recovered by utilizing another brand of Automated Inventory Equipment Cabinets as stated in Section V. Requirement should be Other Than Full and Open Competition, by purchasing the Automated Inventory Equipment Cabinets AutoCrib brand name.

X. List of any sources that expressed, in writing, an interest in the acquisition.

The following sources are provided through market research:

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XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

Per the narrative presented in the Sections above, there are no additional actions which can be taken to overcome barriers to competition as it relates to these Brand Name AutoCrib Automated Inventory Equipment Cabinets. Further, GSA is currently in the process of establishing an enterprise contract for the Brand Name AutoCrib Automated Inventory Equipment Cabinets and Autocrib.net software.

XII. Certification by the Contracting Officer.

As evidenced by his signature, the contracting officer has determined this document to be both accurate and complete to the best of his knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by their signature(s) the technical and/or requirements personnel have certified that any supporting data contained herein, which is their responsibility, is both accurate and complete.