LOTO_PWS.pdf

PERFORMANCE WORK STATEMENT

FOR 76 MXSG

LOCK OUT TAG OUT (LOTO)

eForm 493

PREPARED

30 NOV 2018

REVISED

11 FEBRUARY 2019

1.0 Section One

1.1 Scope: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the Lockout/ Tag-out (LOTO) Pilot at the Oklahoma City–Air Logistics Complex (OC-ALC). The equipment is listed in Appendix A (On-Base). The equipment is owned and utilized by the OC-ALC.

The Contractor shall be responsible for insuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and this PWS.

1.2 Known Problems: LOTO tags/procedures on some equipment/ machines located within the OC-ALC are not meeting the current Occupational Safety and Health Administration (OSHA) standards and missing correct information on tags or utilize a paper based version of the AF Form 493 (LOTO Form). The intent of this contract is to convert all 76 MXSG equipment not currently having an electronic Form 493 into an electronic version of the AF Form 493 (eForm

493) and then placed online for easy access by Government personnel in order to provide 100% compliance.

A pre-defined list of approximately 528 pieces of critical Industrial Plant Equipment (IPE) and 190 additional IPE assets listed in Appendix A for a total of 718 assets requiring procedure development

1.3 Requested Services:

The Contractor shall guarantee that developed equipment specific LOTO procedures will be accurate and OSHA compliant per 29 CFR 1910.147.

LOTO Procedures shall be developed for 718 pieces of equipment that have been determined to actually require a LOTO procedure through prior equipment reviews.

The Contractor shall first conduct a survey of a total of all 718 pieces of equipment to make sure this information is correct and make any updates to appendix A as equipment may be moved or turned in during the time the original list was created and the contractor is on-site due to the large number of assets within the Complex.

1.4 Procedure Template:

Format: All procedures will be developed in a non-proprietary Microsoft Excel template provided by Tinker AFB and already utilized by Robins AFB or a visually and functionally similar Microsoft Excel document if agreed upon by Tinker AFB and an Adobe PDF file copy for placing online.

• Template utilizes pictures of the equipment, standardized icons and textual descriptions / instructions to identify all energy sources and their appropriate Lockout steps.

• Template utilizes customizable drop down menus in logical locations to expedite the creation or modification of procedures as necessary.

• Template will not include any contractor logos, references, copyright references, or copyrighted material.

1.4.1 Updates or modifications may be made to the template when agreed upon by Government Point of Contact (POC) in the interest in providing additional / improved functionality or information.

1.4.2 Digital Format: All procedures will use the current Microsoft Excel Workbook format (MS Excel 2013 compatible) as provided by Tinker AFB, Attachment. All digital copies will be free of proprietary software or add-ins. All digital copies will become the property of Tinker AFB and will not be password protected or otherwise limited in functionality.

1.4.3 All digital copies (MS-Excel and Adobe PDF) will be delivered to Tinker AFB on two sets of DVD media. Digital copies shall include the formal LOTO procedure (approximately 718).

• Equipment Procedure files will follow a standard file name format and be delivered in folders by building number.

• File name format: OC#, (building #), (Post Location), (Equipment Name), LOTO Proc, MM-DD-YYYY (rev date).

1.5 Physical: Procedures will be double sided to reduce amount of sheets necessary to communicate all energy sources and procedures. This includes actual procedure pages with the final page being the 9 Step Process. The included Lockout-Tagout Procedure Inspection Sheet shall be a separate stand-alone laminated sheet. Procedures will be printed in an 8.5”x11” format.

Physical copies shall only include the formal LOTO procedures, approximately 718.

1.5.1 Material: All LOTO procedures will be attached to the equipment by the contractor using weather / condition safe materials readily available to Tinker AFB for future use.

• Acid free paper will be used for all printed procedures.

• All procedures will be bound together using an unlockable, stainless steel ring / shower curtain pin / similar stainless steel assembly so they may be detached, utilized, or updated as necessary.

• All procedures will be attached to the equipment near the point of use utilizing the lockable ring unless the equipment is in a high FOD potential area where they will be delivered to the shop supervisor for reference storage.

1.5.2 Indoor (general duty): Procedures will be laminated appropriately with durable/heavy duty and UV resistant lamination media. Procedures will have holes punched in areas that do not intersect the paper media being protected.

1.5.3 Indoor (caustic duty): Procedures will be attached to durable plastic card sheets suitable for the environment and sealed to protect against area caustic environment. Will be UV resistant.

1.5.4 Outdoor (general): Procedures will be laminated or encapsulated in outdoor rated, UV resistant and durable material suitable to providing 10+years of procedure protection.

1.6 Copies/Ownership: Three types of copies of the procedures will be delivered to Tinker

AFB.

• Physical - Binder paper (un-laminated) copy for storage at management point. All procedures may be delivered in one or more binders as necessary. Binder will have tabs separating buildings. Copies of procedures will be ordered by OC# in each Building Tab.

Each procedure set will be stapled together in the top left and hole-punched on the left.

• Physical – On site protected copy as previously described (suitable to environment).

• Digital – DVD copy (two sets) (On DVD RW Media)

1.6.1 All procedures, physical and digital, and their contents, including pictures, will become owned exclusively by Tinker AFB and will not be shared or distributed to any other organization or person not affiliated with Tinker AFB. Digital copies may be stored at the contractor for a period of 3 years from the time of project completion for warranty purposes.

1.7 Equipment Energy Source Tags: All energy sources on the equipment will be physically labeled using the same template icons and numbers as referenced in the LOTO template instructions. Modifications to the template icons may be made prior to deliverable development if in the interest of standardization and if approved by Tinker AFB. Tags will be large enough to be readily seen (at least 2”x3”) from the operating station when possible and utilize the same coloration as the icons in the template. Each tag to also include the OC number of the asset written in a smear proof ink such as a “Sharpie” pen to positively identify the asset to the tag.

1.7.1 Material: All tags will be made from a durable, UV, weather and operating condition resistant plastic material. All tags will be affixed to the equipment at the point of use by the contractor using the most reasonable of the following options:

• Stainless steel mounting / hanging hardware

• Tinker AFB hazmat approved adhesive

1.8 Turnaround Time: For the proposed listed 718 pieces of equipment the contractor will complete the development and attachment of all equipment procedures and tags within 180 days of the first day of the initial equipment evaluation site survey visit.

1.9 Equipment Access/ Support: Contractors will need to obtain picture clearance from security forces within ten (10) business days by providing list of Contractor Personnel that will be taking pictures to the Government POC. Contractor will not be allowed to take pictures until clearance is signed and the Contractors have been briefed by Government POC.

• No pictures that include Government personnel

• No pictures of end items

• No pictures of aircraft tail #’s

• No pictures of Government personnel badges

1.9.1 Contractor will be capable and responsible for identifying and tracing back energy sources of all types (electrical, gas, air, physical, hydraulic, etc.). Capable of tracing physical lines when necessary. Capable of reading and deciphering diagrams and P&ID drawings if necessary.

Capable of identifying all isolation points. Capable of identifying energy magnitudes.

1.9.2 Large systems: the contractor will provide separate LOTO procedures for the system as a whole as well as for smaller subcomponents – in circumstances agreed upon with Tinker AFB.

Each procedure is recognized as its own deliverable.

1.10 Procedure Content: Each LOTO procedure will be specific to that piece of equipment and will not use generic pictures or references (outside of template icons). Each procedure will follow and fully complete the provided template for each piece of equipment.

1.10.1 The template (reference Attachment 1) will require:

• Identify the equipment by name, OC#, and location.

• Identify the developer, reviewer and reviser as applicable.

• Identify the procedure revision # (start with 0), and origination date (creation date) of the procedure.

• Identify any special Notes, Cautions, Dangers associated with the equipment in the appropriate location.

• Identify the number of Isolation Points to be locked and tagged.

• Visually and textually identify every energy source, its magnitude, and their respective isolation points.

o Including but not limited to: Electrical, Pneumatic, Water, Chilled water, Natural Gas, Gas/Liquid (Oxygen, Nitrogen, Freon, Argon, and Hydrogen), Hydraulic, and Steam.

o Including as many views of the equipment as necessary to accomplish this fully.

1.10.2 Textually describe the lockout steps for each energy source:

• ID # & Icon Energy Source Locking Device Location Method of Lockout Check Method

1.10.3 Provide warnings for those energy sources or hazards which may pose a threat during lockout or beyond the time lockout has occurred. (For example: Thermal, Kinetic, Potential).

• Warning Source

• Icon

• Warning Text

1.10.4 Identify the current Page Number.

1.10.5 Use as many pages as necessary to fully accomplish the procedure for the equipment in question.

1.10.6 End with the template 9 step LOTO process.

1.10.7 Include a separate printed and laminated ‘Procedure Inspection Sheet’:

Inspection Date Inspector Observer Checkbox o Acceptable o Requires Modification o Delete

• Result Comments

1.11 Warranty: All procedures and equipment tagging will be guaranteed free of quality or craftsmanship defects for the period of 3 years after project completion. In the event a procedure needs to be updated due to an oversight by the contractor, the contractor will be responsible for personally addressing the issue using their resources. In the event that procedure or tag materials are failing under expected circumstances / environment – the contractor will be responsible for furnishing replacement procedures / tags to Tinker AFB. If the deteriorating condition is present in more than 10% (10) of the population of procedures or tags, the contractor is responsible for furnishing replacement tags suitable for the circumstances and affixing said procedures or tags utilizing their own resources.

1.12 Support Review: Contractor will provide a written Organic Sustainment Plan that will provide the procedure for creating, updating, managing, and auditing Lockout Tag-out Procedures utilizing the provided LOTO Template XLS with established organic Government resources and personnel.

• Contractor will provide an information dataset outlining the total man hours required for each major task (for example: on-site data collection and pictures, procedure development, follow up) for each procedure by OC# to be used for Government organic planning and management use.

• Contractor will be available to support content or physical discrepancies for the period of the warranty (3yrs).

• Auditing: Contractor will be capable of providing an on-site OSHA compliant procedure audit utilizing contractor employed personnel or a subcontractor(s).

1.13 Service Report: Immediately upon completion of the maintenance support services and before leaving the OC-ALC, the Contractor shall provide a written Service Report to the

Government Subject Matter Expert (SME). When necessary the Government SME will forward the service report to the Government POC within two (2) business days of receipt. The Contractor shall provide, by fax or email, the final service report within five (5) business days to the Government POC. As a minimum, the final service report shall contain the following information:

• Name of the company

• Requested service date

• Contract number

• Equipment ID# - Please answer: IAW Appendix A and attach

• Description of services provided

• Additional services recommended (if any)

• Printed name and signature of technician who performed the services

• Printed name and signature of on-site Government SME or Government POC

• Start and completion dates

• Time in and time out

• Materials and parts used

• Details of any other charges

• Printed name and signature stating only new materials were used

1.14 Maintenance Documentation: The Contractor shall notify the SME upon completion of each Preventive Maintenance / Remedial Maintenance / Repair / or similar requirement, IAW OC-ALC Operating Instruction (OI) 21-203, Chapter 1, 2, and 3, as applicable.

1.15 Red Tagged Items: Red Tagged items create unsafe conditions for the workplace and are noted by the annotation of a Red X in the Facilities and Equipment Management Web-Based (FEMWEB) system. A Red X indicates the equipment is considered unsafe or unserviceable and will not be used until the unsatisfactory condition is corrected and the Red X is cleared. The Contractor shall not authorize, use or direct equipment to be used until the Red “X” has been properly cleared IAW OC-ALC OI 21-203, Chapter 2.

1.16 Red X Clearance: The Contractor shall ensure the Red X’s are cleared IAW OC-ALC OI 21-203, Chapter 2. The Contractor shall immediately notify the shop supervisor or work leader in any instance where the Contractor clears a Red X in his or her assigned work area.

1.17 Red X Clearance on Equipment: Red X on Equipment will be cleared in FEMWEB by the shop supervisor, work leader, or supervisor’s designee.

1.18 Continuation of Essential Department of Defense (DoD) Contractor Services During Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.19 Hours of Operation: The Contractor shall perform the work required under this contract during the following days and hours: Monday through Friday, 6:30AM – 5:00PM. If work hours are required outside the hours stated, the Contractor shall contact the Government POC for approval from the CO. Upon approval from the CO, the Government Subject Matter Expert (SME) or Government POC must be present with the Contractor.

1.19.1 These dates and hours exclude Federal Holidays, base closures due to inclement weather, and furlough days, as applicable.

1.20 Special Qualifications: The Contractor shall provide personnel with the following special qualifications:

1.20.1 Credentials / Experience

• Contractor process and deliverables will be overseen and confirmed accurate and complete by a contractor employed, degreed engineer with at least a 4yr BS from an accredited university.

• All contractor personnel involved will have at least 6 months of dedicated, hands on experience developing lockout-tagout procedures.

• All subcontractor personnel - Licensed electrician/ mechanic with a minimum of 5 years’ experience. For opening electrical cabinets/ panels, mechanical valves & components and to perform OSHA compliant procedure audit, quality assurance.

1.21 Drawings and Other Data to Become Property of the Government: All designs, drawings, specifications, notes and other works developed or modified in the performance of this contract shall become the sole property of the Government and may be used on any other design or construction without additional compensation to the Contractor. The Government shall be considered the “person for whom the work was prepared” for the purpose of authorship in any copyrightable work under 17 United States Code (U.S.C.) 201(b). With respect thereto, the Contractor agrees not to assert or authorize others to assert any rights nor establish any claim under the design patent or copyright laws. The Contractor for a period of three (3) years after completion of the project agrees to furnish all retained works on the request of the CO. Unless otherwise provided in this contract, the Contractor shall have the right to retain copies of all works beyond such period IAW Defense Federal Acquisition Regulation Supplement (DFARS) Clause 252.227- 7023.

1.22 Contractor Personnel: The Contractor shall provide the name of the Contract Manager (CM) and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and Government POC, in writing, within five (5) business days after the contract award date. The Contractor shall provide telephone numbers and email addresses where the CM and alternates may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at the OC-ALC on Tinker Air Force Base (AFB). The CM or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.22.1 The Contractor and Contractor personnel shall be required to identify themselves as contractor personnel by introducing themselves or being introduced as Contractor personnel. The Contractor personnel shall also display distinguishing badges or other visible identification for meetings with Government personnel or while performing work for the OC-ALC on Tinker AFB.

The Contractor and Contractor personnel shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.23 Listing of Contractor Employees: The Contractor shall provide an initial listing of names and position titles of employees who will come to Tinker Air Force Base to the Government POC within five (5) business days after the contract award date. Within five (5) business days, the Contractor shall also provide an updated listing of personnel to the Government POC when employees affecting the work of this contract change status or position.

1.23.1 The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and/or general well-being, or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States (US) Government if the employment of the person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force (AF), either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the AF if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty Government POCs who are providing surveillance on any contracts/sub-contracts awarded to the Contractor. All contract personnel, depending on particular condition, occasion, or place or job assignment shall be required to wear professional and suitable attire. All Contractor personnel shall conduct themselves in a professional and courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor;

however, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning the conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.24 Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

1.24.1 Contractors shall be compliant with Tinker Air Force Base (TAFB) Supplement to Air Force Instruction (AFI) 32-7086, “Hazardous Materials Management”, Tinker AFB procedures per Tinker Air Force Base Hazardous Waste Management Plan (TAFB HWMP), and Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC) Supplement to AFI 32-7086, “Hazardous Material Management” and OC-ALCI 32-101 “Air Quality Record Keeping Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil for downloading or ordering.’

1.25 Hazardous Material (HAZMAT): If no HAZMAT will be brought on base or used in performance on this contract, the contractor shall certify “No HAZMAT will be brought on base” or “No HAZMAT Usage” in writing on company letterhead. This certification shall be provided to the Government POC within ten (10) days after award. Upon Government POC receipt of the certification, the requirements of this section no longer apply. Appropriate penalties for the contractor, or administrative and disciplinary action for the later shall be assessed if found in violation of above certification.

1.25.1 The Contractor shall not store chemicals or hazardous material (HAZMAT) on Tinker AFB. Contractors shall be compliant with HAZMAT management procedures per Oklahoma City Air Logistics Complex (OC-ALC) Supplement to AFI 32-7086, “Hazardous Materials Management”. The Contractor shall maintain a log of all HAZMAT that is used on base. This usage log shall be provided to the Government POC monthly, the last business day of each month, or when the required work is completed. The Government POC will forward the records to the Unit Environmental Coordinator (UEC) no later than the fourth (4th) day of the following month or the first (1st) subsequent business day.

1.26 Safety Data Sheet (SDS) and Labeling: Upon COR receipt of the “No HAZMAT Usage” certification, the requirements of this section no longer apply.

1.26.1 The Contractor shall not transport, ship or use any chemical, material or substance used in the performance of this PWS on Tinker AFB before written approval is provided by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The Contractor shall submit to the Government POC, ten (10) calendar days after contract award date all Safety Data Sheets (SDSs) and a completed OC-ALC Form 152, SDS Information Sheet. The Contractor shall receive approval from the Government POC prior to shipping any chemical, material or substance to Tinker AFB. A copy of the manufacturer SDS shall accompany the shipment. Contractor shall comply with the effective dates for SDS requirements IAW the Occupational Safety and Health Administrations (OSHA) Hazardous Communication Standard, Title 29, Code of Federal Regulation (CFR) Part 1910.1200. The Contractor shall ensure containers of hazardous chemicals are labeled with the following information, prior to shipping to Tinker AFB IAW OSHA Hazardous Communication Standard, Title 29, CFR Part 1910.1200 (2012): product identifier; signal word; hazard statement(s); precautionary statement(s);

pictogram(s); and name, address and telephone number of the chemical manufacturer, importer, or other responsible party. The Government POC will forward all SDS submittals to 72 ABW/CEIE for approval. A current manufacturer SDS shall be submitted to the Government POC if the Contractor changes manufacturer or vendor for any chemicals that were prior approved. The Contractor shall maintain copies of manufacturer SDSs for all chemicals and SDSs shall be readily accessible at all times by Contractor personnel as well as Government employees.

1.27 Air Quality Recordkeeping: Upon COR receipt of the “No HAZMAT Usage” certification, the requirements of this section no longer apply.

The Contractor shall be responsible for specific recordkeeping and reporting requirements, when applicable, mandated by Tinker Air Force Base Facility-Wide Operating Permit IAW OC-ALCI 32-101. The COR will contact the UEC for environmental requirements. The Contractor shall submit all applicable records on a monthly basis to the COR no later than the third (3rd) day of the month following the reporting period. If the third (3rd) day of the month is a weekend or holiday, the logs are required by the last business day 'PRIOR' to the (third) 3rd. The COR will forward the records to the UEC no later than the fourth (4th) day of the following month or the first subsequent business day. Contractor shall maintain a signed copy of the form(s) required per OC-ALCI 32-101 on site for one (1) year.

1.28 Hazardous Waste: If no HAZWASTE will be generated during performance of this contract, the contractor shall certify “NO Hazardous Waste Generation” in writing on company letterhead. This certification shall be provided to the Government POC within ten (10) days after award. Upon Government POC receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply. Appropriate penalties for the contractor, or administrative and disciplinary action for the later shall be assessed if found in violation of above certification.

1.28.1 The Contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in Government furnished waste containers located in the shop or area the work is being performed. The Contractor shall notify the Government POC if the required waste containers are not available on site.

1.28.2 The Contractor shall be responsible for the Initial Accumulation Point (IAP) within the Contractor assigned space. The IAP shall be under the direct control of the Contractor who generates the waste. Before accumulation begins, the Contractor shall ensure appropriate hazard labels are affixed to government furnished waste containers as specified in 49 Code of Federal Regulation (CFR) 172.400. Management procedures for IAPs include written weekly inspections and reporting. When the container has been filled, the Contractor shall seal the container, mark the Certified Filled Date on the container label using an indelible pen, place the container at a designated pick up location, and call the Hazardous Waste Management Facility (HWMF) at 734- 3285 for pick-up service. The Contractor shall ensure the HWMF picks up the container within three (3) calendar days after the Certified Filled Date. If container is not picked up within three (3) calendar days, Contractor shall notify the COR who will notify 76 MXSG/MXDEU, OC-ALC Environmental Engineering Section.

1.28.3 The Contractor shall perform written weekly inspections using Tinker AFB IMT Form 487, Initial Accumulation Point Management Aid. Weekly denotes once per working week. The Contractor shall submit Tinker AFB IMT Form 487 on a monthly basis to the COR no later than the third (3rd) day of the month following the reporting period. If the third (3rd) day of the month is a weekend or holiday, the logs are required by the last business day 'PRIOR' to the third (3rd).

The COR will forward the form(s) to the UEC no later than the fourth (4th) day of the following month or the first (1st) subsequent business day. Contractor shall maintain a signed copy of the form(s) on site for one (1) year.

1.29 Discharges: Any discharges into Tinker’s industrial waste treatment plant (IWTP) or sanitary sewer shall be approved and done IAW Tinker Industrial Waste Water Discharge Permit as instructed by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). Notice of intent documentation shall be provided to the Government POC within ten (10) days after award. The Government POC will submit the required notice of intent documentation to the UEC for 72 ABW/CEIE approval. The Contractor shall not discharge into IWTP and sanitary sewer prior to approval issued by 72 ABW/CEIE. The Contractor shall maintain records of written approval issued by 72 ABW/CEIE for discharges into IWTP and sanitary sewer.

1.29.1 Off-Site Discharges: For discharges outside of Tinker AFB, the Contractor shall ensure waste water discharges, that may contain pollutants resulting from any contracted service, go to a state or federal permitted treatment facility such as a municipal Publicly Owned Treatment Works (POTW). The Contractor shall provide a letter ten (10) calendar days after contract award date to the Government POC from the POTW that states the POTW is permitted for all pollutants that the Contractor may discharge during the contracted service.

1.30 Spills: Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the Government POC and UEC. The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

1.30.1 One (1) copy to CO, two (2) copies to the Government POC, a copy for UEC and one (1) copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information:

1.) Name and contact number of person reporting the spill

2.) Date and time of incident

3.) Location and source of spill

4.) Substance or pollutant spilled

5.) Amount spilled and rate of discharge

6.) Any damages or injuries involved

7.) Extent of area impacted

8.) Potential hazards

9.) Actions taken

10.) Organizations contacted

11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded.

1.31 Environmental Training: Upon COR receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply.

1.31.1 Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations; DoD, Air Force and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be approved by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm;

http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the Contractor’s expense. Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the COR for approval within ten (10) calendar days after contract award date. Once written approval is received from the COR, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS to the COR, within thirty (30) calendar days after contract award date. In addition to the required environmental training, Contractors shall be compliant with Tinker AFB procedures per TAFB HWMP, “Hazardous Waste Management”.

1.32 Forms, Technical Orders (T.O.), AFI, Air Force Material Command Instructions (AFMCI), and Publications: The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via the internet at www.e-publishing.af.mil. In the event a form or publication is not available online, the Government POC will provide the form, instruction, or publication to the Contractor upon the Contractor’s written request (e-mail is acceptable). In the event, laws, regulations, T.O.’s, AFI’s, or AFMCI’s change during the term of this contract, the Contractor shall be required to comply as the changes come into effect.

Contractors delivering or handling official United States Air Force (USAF) records shall comply with the applicable records management regulations in AFI 33-322, Chapter 3, in its entirety.

1.33 Housekeeping: The Contractor shall keep the work areas clean and neat IAW industry standards, OSHA, fire and safety standards, and this PWS.

1.34 Foreign Object Damage (FOD) and Dropped Object Prevention: Contractor personnel who work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers, and the Contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps, and in aircraft hangers and maintenance areas are required to receive the FOD/DOP training and to comply with AFI 36-2232, AFMC Supplement 1, paragraph 9.2., and A4.3.4. (Initial)/A4.3.5. (Refresher). The Contractor and Contractor personnel shall acknowledge the FOD/DOP training either by viewing the Digital Versatile Disc (DVD) provided by the Government POC or the You Tube site, http://www.youtube.com/watch?v=tYcbodjFPnM. The Contractor shall provide a contractor devised certificate to the Government POC for each employee within five (5) business days after the contract award date. The certificates shall have the title of the training, the name of the person who received the training, and the date of the training. The Contractor shall also ensure all new employees view the FOD/DOP training and provide a contractor devised certificate of training to the Government POC prior to the employees starting work in the OC-ALC shops. On an annual basis, the Contractor and Contractor personnel shall be required to review the FOD/DOP training and to provide an updated contractor devised certificate of training to the Government POC within five (5) business days of the new period of performance (PoP) start date.

1.35 Tool Control and Accountability: While performing contract services in or around Maintenance Production Shops, which includes ramp areas, the Contractor shall comply with AFI 21-101_AFMC Supplement 1, 21-101, Chapter 10 (all paragraphs) and OC-ALCI 21-112, paragraph 14.1. and 14.5.3. The Contractor shall provide the completed MXRIWRS Form 032 prior to performing work in the OC-ALC industrial areas. The MXRIWRS Form 032 is available from the Government POC. The Contractor shall provide a Contractor Tool Listing, MXRIWRS Form 032, to the Government POC within five (5) business days after (insert type of action, i.e.

PM, RM, etc.) actions. The Contractor or Contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. The Contractor personnel shall immediately notify the Government POC of any tools that are missing or lost from the work area or container (e.g. tool or job box or tool bag). The Government POC will report any missing Contractor’s tools which have not been located within one (1) hour after notification to the appropriate Government personnel. The Contractor shall obtain the Form 32 from the Government POC. The CM shall ensure each employee on the job site receives a briefing from the Government POC about Housekeeping, FOD/DOP, and Tool Control prior to starting work in OC-ALC Industrial Areas.

1.36 Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB per AFMAN 31-116, in its entirety, “Motor Vehicle Traffic Supervision”. The Contractor shall comply with Tinker AFBI 24-302, in its entirety for the operation of POVs within Tinker AFB.

1.37 Visitors Pass: The Contractor shall contact the Government POC seven (7) business days before arriving on Tinker AFB in order to make arrangements for Visitors Passes. The Government POC will assign a sponsor for the Contractor from within the organization. The

Contractor and the sponsor shall arrange to meet at Pass and Registration, Building 6611 at the Tinker Gate which is South of I-40 off of Air Depot. The Contractor shall provide two (2) forms of identification, one of which shall be a picture ID, to the 72 SFS. The 72 SFS will provide an AF Form 75, Visitors Pass, which will be valid for up to thirty (30) calendar days.

1.38 Foreign Nationals: The Contractor shall notify the Government POC before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US Government facility.

1.39 Safety and Health on Government Installations: While performing work under this contract on a Government installation, the Contractor shall comply with federal, state and local regulations, and AFI 91-203, “Air Force Consolidated Occupational Safety Instruction”, as established by this contract and Appendix C. The Contractor shall notify the CO, Government POC, and Government Contract Administrator (CA) within one (1) business day of any injuries that occur to contractor personnel while they are on the installation. The Contractor shall notify the CO, Government POC, and Government CA within one (1) business day of damage to Government property or equipment during the execution of the contract.

1.40 Confined Space Entry: The Government POC will notify the Contractor of any designated permit-required Confined Spaces IAW OSHA 29 CFR 1910.146(c)(8) thru 1910.146(c)(8)(v).

The Contractor shall comply with all requirements in OSHA 29 CFR 1910.146 prior to permit-required confined space entry by contractor employees. The Government POC shall ensure that the Tinker AFB Fire Chief coordinates the confined space entry contact and either approves or disapproves the usage of the rescue team supplied by the installation Fire and Emergency Services (FES) Flight (AFI 91-203, 23.8.1.2.). The Tinker AFB Fire Chief has disapproved the usage of the rescue team supplied by the installation FES Flight so the Contractor shall be responsible for providing the rescue team.

1.41 Emergency Procedures: The Contractor personnel shall follow the direction of the Government personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation.

The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

1.42 Training – General: The Government COR will provide training via slides, video, or classroom prior to the Contractor performing work at the OC-ALC. The Government will be responsible for all approved costs associated with the training identified below. The COR will document training on and maintain copies of the completed AF IMT 1151, Training Attendance and Rating, as part of the contract surveillance file. For purposes of identification and compliance with Personally Identifiable Information (PII) requirements, only the last four (4) of the contractor employee’s Social Security Number (SSN) will be input on the form.

The Contractor shall contact the COR prior to work being performed in order to accomplish the required training or to verify the required training as listed below has been completed:

Contractor Required Courses Course Number FOD and DOP Awareness Training Course Initial CHPMAS0000400SU Initial Fire Safety and Prevention Training CTESAF0000100SU OC-ALC Environmental Accountability/Solid Waste Training, CBT MTEMAS9713800BR Lockout/Tagout Initial and Refresher Course for Affected Personnel, CBT

CTEMAS0003001CB

Flightline Drivers Training Initial Course MTEMAS0000135SU DoD Information Assurance Cyber Awareness Challenge ZZ133098 Confined Space Entry Initial Course MTESAF0000500SU Tool Control and Accountability Program (Initial) CHPMAS0004500SU Hazardous Waste Management Practices MTEENV0000100SU Hazardous Chemicals, Handling and Storage MTESAF0008400SU

2.0 Section Two Reserved

3.0 Section Three

3.1. Government Property Repair/Maintenance (or Similar Requirement) On-Base.

Note: Same as Government Property Incidental to Government Installation or Site.

Government Property Repair/Maintenance/(or Similar Requirement) On-Base is not considered Government Furnished Property (GFP) in accordance with (IAW) Federal Acquisition Regulation (FAR) Parts 45 and 52.245 plus supplements. The responsible Government Organizations (76 MXSG) for Government Property Repair/Maintenance/ (or Similar Requirement) On-Base will be responsible for the Government Property inventory, record keeping, reporting requirements (including Report of Survey), and disposal during the performance of this contract.

3.2. Government Furnished Services (GFS) are applicable during the performance of this contract. The Government will furnish, without cost, the following services at Tinker AFB

(TAFB), OK:

3.2.1. Security Forces. The Government will provide general on-base Security Forces’ service.

The Security Forces’ telephone numbers are 911 for emergencies, 405-734-2000 for crimes in progress and 405-734-3737 for non-emergency calls. The off-base 911 center receives 911 cell phone calls. Cell phone callers need to advise the 911 off-base center they are on TAFB in order to be connected with the on-base 911 center.*

3.2.2. Fire Emergency and Routine Services. The Government will provide general on-base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the TAFB Fire Prevention Branch. For emergencies call 911.* For routine fire prevention matters call 405-734-3981 or 405-734-3982. For after hours, weekends, and routine calls to dispatch call 405-734-7964.

3.2.3. Utilities. The Government will provide utility services. These utilities include natural gas, electricity, water, and sewer for the sole purpose of accomplishing this contract. If the Contractor requires additional utility services, it shall be the Contractor’s responsibility to provide. The Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.2.4. Workspace. The Government will provide access to the equipment and adequate workspace around the equipment.

3.2.5. Paramedics/Ambulance Services. The Government will provide 24-hour on-base state certified paramedic level emergency response and patient transport services for all personnel on TAFB limited to the services provided in the Operational (Base) Paramedics/Ambulance Services Contract for TAFB.*

*Note: If using a cell phone or non-government phone, then request 911 emergency call be forwarded to the Tinker 911 Center for emergency response.