Autoclave_SOW.pdf

Statement of Work

Procurement and Installation of the

Autoclave Control System Upgrade

January 3, 2017

OC-ALC/OBCA

Tinker AFB, OK 73145

Performance Specification

Autoclave Control System Upgrade

1. Scope. The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to deliver and upgrade the Autoclave Control Systems for the Oklahoma City–Air Logistics Complex (OC-ALC). The Contractor shall also provide Personal Protective Equipment (PPE) and clothing, to include reflective clothing (belt, vest, etc.); hearing and eye protection, to include prescription safety glasses; safety harnesses; fall protection equipment; lifting equipment and any incidentals necessary to perform the requirements of this Statement of Work (SOW).

1.1. Background. The Composite Laboratory (76 MXSS/MXDTAA) is located at Oklahoma Air Force Sustainment Center (AFSC), Tinker Air Force Base, Midwest City, Oklahoma. The laboratory autoclave is used to perform shelf life extensions, material verifications and process or material problem resolutions of composite materials used in the maintenance and repair of Air Force and Navy Engine and Aircraft end items.

1.1.1. The laboratory autoclave is a 4’ diameter x 8’ long autoclave system (S/N 9758, National Board Number 455) manufactured by United McGill in 1992. The autoclave is equipped with 5 type J air thermocouples, 25 type J part thermocouples, a liquid nitrogen pressurization source, 4 vacuum source lines, 4 vacuum sensor lines. The autoclave is designed for a maximum temperature of 850 oF and a maximum pressure of 200 psig. The autoclave is generally used at a maximum temperature of 375 oF and a maximum pressure of 100 psig.

1.1.2. A new data acquisition and computer control system is required to replace the current outdated Allen Bradley SLC5/01, Opto 22 control/data acquisition system and the ACS software system installed during the previous upgrade. The age of the current data acquisition hardware and control software has rendered the system obsolete and no longer supportable. See photographs on page 16 for reference.

1.2. This SOW establishes the minimum requirements for furnishing and installing a commercially available autoclave computer control system. The contractor shall provide all equipment, personnel, parts, tools, materials, technical data, transportation, lodging, and other incidentals necessary to:

1) Remove the existing autoclave computer control system hardware/software, including data acquisition unit and bus extender, and replace with a new computer control hardware/software package and data acquisition unit. The computer control system hardware/software shall be made to United State of America specifications and/or market. The operating system shall not be a Microsoft Windows 8 or 8.1 platform.

2) Interface new hardware/software components to the existing hardware/software systems only when necessary.

3) Replace the current United McGill control panel with a modern equivalent that complies with the National Electrical Code and has the appropriate safety items to prevent electrical shock.

The Allen Bradley SLC5/01 programmable logic controllers (PLCs) contained within the United McGill control panel shall be replace with a modern equivalent PLCs. The vendor shall be capable to do all the necessary rewiring with new wiring.

A description of the current control panel set up is as follows:

a) The United McGill Control Panel contains over-temperature controllers, temperature, pressure and vacuum controllers and selector switches, alarm lights and pushbuttons.

b) The autoclave over-temperature controller is a non-indicating controller set with a graduated dial. It uses a thermocouple located above the heater(s) to detect an over-temperature condition. When the controller is tripped an alarm is initiated and the heater(s) is/are disabled.

The fan capsule over-temperature controller is also a non-indicating controller set with a graduated dial. It uses a thermocouple inside the motor capsule in the rear of the vessel. When the controller is tripped the “Fan Motor High Temperature” warning light is illuminated and an alarm sounds.

c) The Control Panel also includes three Honeywell UDC 3200 controllers, one for thermocouple input (4-20mA output) and one each for pressure and vacuum (4-20mA input and 4-20mA output). Each controller has two alarms. The Temperature controller receives a signal from the manual thermocouple selector switch. The controller activates the heater(s) and cooling system as required to control the temperature of the autoclave. The Pressure controller receives input from the pressure vessel sensor (pressure transmitter/transducer). This controller uses the pressurization, pressure trim and vent (blowdown) valves to control the pressure in the autoclave. The Vacuum controller receives a signal from the controlled vacuum tank pressure sensor. This controller uses two motor operated valves to control the pressure in the tank to sub-ambient pressure.

d) The Control Panel uses Programmable Logic Controllers (PLCs) to control/monitor the safety related items and switches. The Control Panel PLCs consist of three Allen Bradley SLC-500 Input Modules (16 point,120VAC), two Allen Bradley SLC-500 Output Modules (16 point,TRIAC- 120VAC) and two Allen Bradley SLC-500 Output Modules (16 point, relay contact) with CPU and power supply. The United McGill Control Panel alarms, switches and pushbuttons include:

• Zero pressure indicator light

• Door locked indicator light (indicates safe to pressurize when lit)

• Man in Clave alarm/indicator light (vessel de-pressurizes and heater(s) turn off when tripped)

• Fan high temperature alarm/indicator light

• Vessel high temperature alarm/indicator light

• Vessel high-pressure alarm/indicator light

• Fan run high pushbutton

• Fan run low pushbutton

• Vacuum pump run pushbutton

• Cycle pushbutton

• Silence/reset pushbutton (used to acknowledge alarms)

• Fan stop pushbutton

• Vacuum pump stop pushbutton

• Cycle stop button

• Emergency Stop pushbutton

• 4 vacuum high-pressure alarms/indicators

• 4 manual vacuum line selector switches (VAC, OFF, VENT)

• Manual air thermocouple selector switch

4) The Opto 22 control modules along with the current cabinet shall be replaced with their modern equivalent. The vendor shall be capable to do all the necessary rewiring with new wiring.

5) Obtain operational status and perform system checkout to insure proper function of all new hardware and software components.

6) The contractor performing the work shall provide technical data for the hardware/software components, software back up on appropriate storage media, and engineering drawings for new mechanical, electrical, and electronic systems.

7) Conduct on-site operator training sessions for the new autoclave control system software and computer operating system.

1.2.1. Hardware/Equipment to Remain in Place

1.2.1.1. Vessel: United McGill Bonding Autoclave including heater(s), cooling system, and pressurization and vent system.

1.2.1.1.1. The heating system utilizes an electrical heater(s) constructed of individual nichrome wire heating elements running through incoloy sheathed tubes mounted on a frame between the cooling coil and the autoclave fan. The fan motor is located in a capsule at the rear of the vessel. A cooling coil wrapped closely around the autoclave fan motor, inside the capsule, cools the fan capsule. A solenoid valve is used to turn on flow of water to the capsule cooling system.

A manual drain valve is provided on the capsule. The heater(s) and heat controllers do not require servicing or replacement.

1.2.1.1.2. The autoclave cooling system cools the internal atmosphere by a plate type-cooling coil mounted behind the rear wall and in front of the heater(s). Cooling the internal atmosphere is accomplished by introducing air, water mist or plain water into the cooling coil tubes. The air and water mist help protect the cooling coil from thermal shock at elevated temperatures.

When cooling water is not required, a drain valve, that is automatically opened when cooling is not required, drains the water trapped inside the coil.

1.2.1.1.3. The pressurization system has a pressure control valve located in the gaseous nitrogen supply piping to the vessel. This air-operated valve is used to control the level of pressure in the autoclave. The valve includes a positioner (12-20mA), which controls the modulation of the valve and a 3-way solenoid valve to assure a fail-safe position. It also has a pressure transmitter (transducer), which monitors the level of pressure in the autoclave. The autoclave vent system consists of a pressure trim valve and a vent (blowdown) valve. The air-operated pressure trim valve works in conjunction with the pressure control valve to control the level of pressure in the autoclave. The pressure trim valve also includes a positioner (4- 12mA), which controls the modulation of the valve and a 3-way solenoid valve. The vent (blowdown) valve does not have a positioner and is used to vent the autoclave. The autoclave is also equipped with a pop safety and a rupture disc located on the top of the vessel. They are designed to vent the vessel should an over pressurization situation occur.

1.2.1.3. Power Distribution Panel: The United McGill 460 volt, 3 phase Power Distribution cabinet contains motor starters for the autoclave fan motor and vacuum pump motor, heater SCR power controllers, contactors and a control system voltage transformer. The zero-fired SCR power controller controls power to the heater(s). The contactors provide a means for removing power from the heater(s) when the autoclave is not in a heat cycle or in the event of high autoclave temperature.

1.2.1.4. Vacuum Pump, Tank and Resin Trap Assembly: The United McGill Vacuum system is designed to supply, monitor and control the level of vacuum in the vacuum bags inside the autoclave. There are four vacuum source lines. Each source line has a manual isolation valve, resin trap with drain plug, pressure switch, vent valve and bag leak protection valve. There are also four vacuum monitor lines. Each monitor line has a manual isolation valve, vacuum gauge and a vacuum transmitter (transducer). The vacuum supply system consists of an accumulator, a controlled pressure tank, two vacuum control valves and a vacuum pump. The accumulator stores vacuum for the system. The controlled pressure tank is maintained at sub-ambient pressure by the vacuum controller and has a gauge for visual indication and a vacuum transmitter (transducer) for monitoring and controlling the vacuum level in the tank. The vacuum source is a Busch model RC0025 rotary vane vacuum pump.

1.3. PERSONNEL.

1.3.1. Contractor shall provide trained and experienced personnel for performing all aspects of this Statement of Work. This shall include computer setup, electrical/electronic wiring and configuring, systems integration, Microsoft Windows, autoclave control software, and autoclave operation for the identified hardware and software systems.

1.3.2. Contractor personnel shall provide any technical data (engineering drawings, manufacturers catalogues, software manuals, software set-up parameters, etc.) the contractor deems necessary to perform the upgrade for this specific autoclave system.

1.4. SCHEDULE. The contractor shall provide a minimum of two (2) weeks notice prior to conducting system upgrade so as not to interfere with any scheduled workload.

1.5. HOURS OF OPERATION. Standard work hours for the using organization are Monday through Friday, 6:45a.m. until 3:30 p.m., excluding Federal holidays.

1.5.1. Recognized Holidays. The contractor is not required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and the day after, and Christmas Day. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

1.6. CONSERVATION OF UTILITIES. The contractor shall be responsible for operating under conditions that prevent the waste of utilities, which shall include the following:

1.6.1. Lights shall be used only in areas where and when work is actually being performed.

1.6.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

1.6.3. Water faucets or valves shall be turned off after the required usage has been accomplished.

1.7. SAFETY. In performance of this Statement of Work (SOW), the contractor shall comply with all standard safety practices, and safety practices posted within the assigned work areas.

2. WORK SPACE. The Government will furnish an area around the system for contractor to perform work.

3. GENERAL REQUIREMENTS.

3.1.1. Design - The control system shall be of the manufacturer’s current design; it shall be new and include any additional features necessary to comply with the requirements specified herein. Additional features, which are not specified herein, that are a part of the manufacturer’s current design, shall be included in the equipment furnished. The system shall be in English.

3.1.2. Safety - The control system shall be equipped with necessary safety devices per National Electrical Code for protection against electrical shock and to ensure the safety of the operator.

It shall be equipped with protective and limit devices as necessary to prevent any extreme movement of a component that would cause injury to the operator, damage to the equipment, or erroneous data input or output.

3.1.3. Warranty - The complete system will include an on-site, 1-year warranty on all parts and labor to become effective on the day of installation acceptance by the Government. The contractor shall respond no later than 2 workdays after notification of equipment malfunction during the warranty period. Hardware shall be supported at least 5 years from date the last unit was manufactured.

4. EQUIPMENT (HARDWARE) REQUIREMENTS.

4.1. Data Acquisition System: Programmable Logic Controller(s) (PLC) shall interface all digital (limit switches, pressure switches, etc.) and analog (thermocouples, transducers, etc.) input and output from the autoclave to the PC based controls. The PLC(s) will function as the data acquisition and control interface between the PC based control software, the new control panel and the autoclave. Control parameters shall be made using the PC and the PLC(s) will manage all control and data acquisition inputs/outputs (communication) between the PC, the autoclave and the new control panel. All control is accomplished by interaction of the PC based autoclave control software and the PLC data acquisition system.

4.1.1. PLC inputs and outputs include all temperature, pressure and vacuum valves, switches, transmitters (transducers) and etc. necessary to control and/or monitor autoclave operation.

The following is a list of many of the inputs and outputs. The list is not all conclusive.

• Type J air thermocouples (5)

• Type J part thermocouples (25)

• Pressure control valve (w/positioner and 3-way solenoid)

• Pressure transmitter (transducer)

• Overpressure switch (alarm)

• Dual zero pressure switch

• Pressure trim valve (w/positioner and 3-way solenoid)

• Pressure vent (blowdown) valve (w/3-way solenoid)

• Fan cooling solenoid valve

• Fan manual drain valve

• Vessel cooling water valve

• Vessel cooling water drain valve

• Vessel vacuum supply control valves (2)

• Vessel vacuum transmitter (transducer)

• Vacuum source lines (4)

• Vacuum source manual isolation valves (4)

• Vacuum source pressure switches (4)

• Vacuum vent valves (4)

• Vacuum bag leaks valves (4)

• Vacuum monitor lines (4)

• Vacuum monitor isolation valves (4)

• Vacuum monitor gauges (4)

• Vacuum transmitters (transducers) (4)

• Door gasket air hand valve

• Door pressure transmitter (transducer)/switch hand valve

4.1.2. The new control panel’s equivalent alarms, switches and pushbuttons shall include the inputs and/or outputs similar to those listed in paragraph 1.2, subparagraph 3, item d.

4.2. Desktop Computer: the computer system shall be an off the shelf model that does not require extensive modification to be used to control the autoclave. The computer systems shall be made to United State specification.

4.2.1. The computer control system shall be provided with a battery powered backup power supply capable of providing continuous monitoring for at least a two minute period in case of system power failure. This will allow the system to record process status and an orderly shut down or restart of the system.

4.2.2. The data acquisition system and computer control system shall be enclosed in a NEMA 12 cabinet or enclosure. The system shall have clean and neat appearance consistent with the laboratory environment. Loose wires and exposed junction panels are not acceptable.

4.3. SOFTWARE REQUIREMENTS.

4.3.1. Operating System: The operating system platform shall not be a Microsoft Windows 8, or

8.1. The operating system platform must compatible with the supplied autoclave computer control software.

4.3.2. General: The autoclave control software must possess a basic operating, reporting, and graphing capability. Software operation shall include part selection, part edit, part real-time display, part sensor display, cure select display, sensor display, logs, report control, archive control, calibration, and on-line manuals. Additionally, the proposed autoclave control software package must utilize a finalized code version, currently be in use in production environments, and possess a reliable record of operation.

4.3.2.1. Screens: The software shall include various screens for monitoring and controlling the autoclave. The screens shall include: 1) A main overview screen with run status (i.e. run time, segment time, and cure program) and process values (i.e. air temperature, part temperature, pressure and vacuum); 2) A sensor viewing screen with ability to view all thermocouples, vacuum, pressure or other sensors at one time giving an indication of status and part attachment; 3) A trend viewing screen with a line graphical display of selected sensors and ability to zoom or pan the display; 4) A manual operations screen to take manual control of the process; 5) A run operations screen to enter parts, select a cure program, Start/Stop a run and manual hold; 6) A reporting screen or screens to view and print latest and past runs and quality control reports in both graphical and tabular format; and 7) Any support screens for maintenance and calibration activities.

4.3.2.2. Part Entry: The software shall include the ability to define the thermocouples and vacuum source and sensors lines attached to each part or to select from a previously defined part. Software should also be capable of printing part definitions.

4.3.2.3. Pre-Run Integrity Checks: The software shall be capable of performing checks to confirm all sensor readings (thermocouples and vacuum) are within acceptable deviation and stable. These checks also shall include as a minimum a vacuum header check, draw down check and vacuum leak check.

4.3.2.4. Equipment Control: The software shall be capable of controlling the equipment including temperature, pressure and vacuum. It shall continuously read and monitor all sensors and inputs when in a run or dormant. It shall monitor all analog sensors (i.e. thermocouples, transducers, etc.) as well as all digital input devices (limit switches, pressure switches, etc.). The software shall be capable of controlling all discreet devices, including pumps, motors, valves and indicators, etc.

4.3.2.4.1. The system shall be capable of regulating the autoclave work space temperature to maintain constant temperature from ambient to 850o F maximum with + 5o F accuracy and maintain ramp rates with a + 2o F tolerance.

4.3.2.4.2. The system shall be capable of regulating the autoclave work space pressure from 2 to 200 psig maximum within + 2 psig.

4.3.2.5. Cure Cycle Programming: The software shall permit the creation and use of multiple cure programs. It shall have the ability to store and retrieve a program and to revise a program without destroying or deleting the old program. The software shall provide a means to simulate and accelerate the program run (without activating the autoclave controls) in order to evaluate and verify a new cure program prior to an actual run. The programs shall include the following information as a minimum: 1) program name; 2) description; 3) material specification; 4) author, and 5) date created.

4.3.2.5.1. Each cure cycle program shall incorporate a flexible, programmable event based system with the ability to control progress of a cure by entering a sensor name (i.e.

thermocouple), one or two event criterion (i.e. greater than a certain temperature), and actions (i.e. go to next step).

4.3.2.5.2. Shall be capable of programming the following control parameters for each program segment.

1) Time in hours and minutes

2) Temperature control, control thermocouple, rate and target

3) Pressure and vacuum control, rate and target

4) Events, control sensors (including models or special sensors), criterion and action

5) Maximum and minimum part temperature and rate alarms and grace period

6) Part temperature delta limit control and grace period

7) Maximum and minimum pressure alarms and grace period.

4.3.2.6. Automatic Run Operations: The software shall have the ability to start and stop a program run. It also shall have the capability to abort a run during the program, to manually change to another segment and to place a run in a hold condition. All run interrupts should be logged.

4.3.2.6.1. The control software will include and display a number of alarm functions. Alarms shall include all alarms monitored by the new control panel (use paragraph 1.2, subparagraph 3, item d for reference) plus other sensor data alarms (i.e. low part vacuum, thermocouple failure, low pressure, etc.) as a minimum.

4.3.2.7. Part Control: The system shall be capable of controlling the process based on the part temperature with the ability to select which part thermocouple (any specific, minimum, maximum or average) to use for control. The software shall have the ability to change the controlling part thermocouple in each segment. The software shall be able to automatically disable and monitor a malfunctioning thermocouple so that it is not used for control. The software shall alert the operator of an automatic change in thermocouple status. The software shall have the ability to control the maximum temperature delta across either the load or the part by entering the limit in the cure program with the ability to change this limit in each segment.

4.3.2.7.1. The system must be able to control the state of the vacuum lines during a programmed run with the ability to select VAC, OFF or VENT states for each vacuum line. The new control panel vacuum control hardware and switches shall be used to control vacuum.

4.3.2.8. Data Acquisition: The system shall utilize individual data files for storage of run information. Each data file shall contain information from only one run. The data files must be compact and portable. Each data file should contain the program name, part information, sensor information and alarm information as a minimum.

4.3.2.9. Run Database: The software shall create and maintain a database of all program runs.

The database shall include the program name, operator and a run number as a minimum.

4.3.2.10. Reports: The software shall have a full featured reporting system with the ability to select, view and/or print saved data files. The software shall have the ability to view and/or print a graphical trend report of data and numerical detail report of data with the ability to select specific sensors for each report. It shall also include the ability to view and/or print an alarm or event log.

4.3.2.10.1. The system shall also generate quality part and summary reports for each run. These reports shall identify high/low sensor values for each segment, the segment time and any exceptions to temperature, pressure, vacuum, or time specifications.

4.3.2.11. Calibration and Certification: The software shall include the ability to calibrate all analog readings or a selected group of sensors at one time using external standards. The software shall have an automatic temperature, pressure and vacuum certification feature with the ability for technician to enter certification values. The software will scan the sensors and automatically record acceptable in tolerance values based on technician driven inputs. The calibration and certification software module shall be security lockable to prevent unauthorized changes in calibration and certification data. The system shall generate a certification report for each certification process (temperature, pressure and vacuum).

4.4. Computer Upgrade. The following sections identify requirements to implement an upgrade of the existing autoclave control system with a new autoclave control system.

4.4.1. From existing computer, record any software data/parameters required for the new computer hardware/software, if applicable. Record any programming or tuning parameters, if necessary, from any PLC or PID controllers that are replaced.

4.4.2. Install new data acquisition unit (with new input/output cards) and connect to existing wiring. Install new computer hardware and connect the interface. Load Microsoft Windows operating system and autoclave control software, if not preinstalled. Insure computer boots and software loads as designed.

4.4.3. Program all software parameters required for system operation. The contractor shall record/note, in the Operation and Maintenance manuals, all configurable parameters for the computer system. Contractor shall include any data required to configure an identical replacement unit in the event of component failure.

4.5. System Integration. Perform an operational checkout of all autoclave computer controlled systems. The contractor shall insure that all aspects of the systems perform as required.

Acceptance of system will be dependent on successfully performing a cure cycle run utilizing main computer controller functions.

4.6 TECHNICAL DATA

4.6.1. Operator Manuals. The contractor shall provide printed Operator Manuals; a minimum of one (1) each copies of the Microsoft Windows Operating System software manuals and three

(3) each copies of the autoclave control software manuals.

4.6.2. Maintenance and Repair Manuals. The contractor shall provide three (3) each copies of Maintenance and Repair manuals, to include maintenance/repair instructions, troubleshooting guidelines, illustrated parts breakdown, calibration procedures, and recommended spare parts listing for the replaced components (including consumables). Additionally, the contractor shall provide all the installation instructions, catalog cut sheets, descriptive literature, etc. included in the pre-packaged (from equipment/end item suppliers) components purchased by the contractor.

4.6.3. Software. The contractor shall provide one (1) each backup copies, in the appropriate storage media, of the Microsoft Windows Operating System software and autoclave control software.

4.6.4. Engineering Drawings. The contractor shall provide one (1) each copies of mechanical, electrical, and electronic Engineering Drawings of the system in a reproducible format. The contractor shall provide four (4) copies of non-reproducible drawings. Drawings are required only for systems affected by this upgrade project.

4.7. Operator Training. The contractor shall conduct training sessions for five (5) each Tinker Air Force Base personnel; sessions to be performed concurrently. Sessions shall be conducted on-site and shall run no less than 2 and no greater than 5 workdays, Monday through Friday (6:45 a.m. to 3:30 p.m.). Training shall be conducted immediately after system upgrade. Instruction shall include all aspects of the system that an operator must understand to fully utilize the capabilities of the equipment and software. This shall include hands-on computer instruction, for both the Windows operating system and the autoclave control software, with cross-reference to the operator manuals. Hardware instruction shall include the use and operation of the main computer. Software instruction shall cover all aspects of the autoclave control system, including requirements identified in Section 4.3 of the SOW.

5.1. Quality Assurance. The contractor shall be responsible to ensure all services and parts/materials provided under the contract are in accordance with terms and conditions outlined herein and conform to equipment specifications stated in the manufacturer’s technical data.

5.1.0. Parts and Materials: The Contractor shall provide and use only new parts and material in performance of this SOW unless otherwise authorized by the CO.

5.1.1. Responsibility for Inspection. The contractor is responsible for the performance of all inspection requirements as specified herein. The contractor must use its own or other facilities suitable for the performance of the inspection requirements specified herein, unless disapproved by the Government. The Government reserves the right to perform any of the inspections set forth in the specifications where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements.

5.1.2. Examination. The control system shall be examined for design, construction, materials, components, and workmanship to determine compliance with the requirements of this SOW. In the interest of utilizing new or improved products that may become available, the manufacturer can, with prior approval from the Government, change the type of material or components supplied with this instrument. Any unapproved deviation from these requirements shall be cause for rejection.

5.1.3. Quality Conformance Inspection. Quality conformance inspections shall be performed on the fully assembled control system prior to being prepared for delivery. Quality conformance inspections observed and verified by Government representatives shall be performed on the fully assembled and fully operational system after installation is complete at Tinker Air Force Base, Oklahoma. The contractor shall accomplish complete installation. Failure of the system to pass the Government observed examination of one or more tests shall be cause for rejection.

5.1.3.1. The contractor shall provide all samples and accessories deemed necessary to establish in the presence of the Government representative that the system meets or exceeds those requirements set forth in Section 4.

5.1.3.2. In order to comply with these requirements the contractor shall demonstrate to the using organization’s satisfaction that the system shall meet all sub-sections listed in Section 4.

These demonstrations shall be provided at no additional cost to the Government.

5.2. Government Acceptance. Inspection and acceptance of services performed under this contract shall be accomplished on-site at Tinker Air Force Base, Oklahoma, by the using organization. Acceptance of services rendered will be based upon satisfactory completion of services requested, as determined by visual inspection and satisfactory performance of systems for the purpose intended.

6. Service Report: Immediately upon completion of the maintenance support services and before leaving the OC-ALC, the Contractor shall provide a written Service Report to the Government SME. When necessary the Government SME will forward the service report to the COR within two (2) business days of receipt. The Contractor shall provide, by fax or email, the final service report within five (5) business days to the COR. As a minimum, the final service report shall contain the following information:

name of the company requested service date contract number equipment ID# description of services provided additional services recommended (if any) printed name and signature of technician who performed the services printed name and signature of on-site Government SME or COR start and completion dates complete breakdown of the labor cost (hours and rate) materials and parts used details of any other charges printed name and signature stating only new parts and materials were used written verification statement that a performance check to verify operational condition was performed and that the equipment is in working order.

7. Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

Contractors shall be compliant Tinker Air Force Base (TAFB) Supplement to Air Force Instruction (AFI) 32-7086, “Hazardous Materials Management”, Tinker AFB procedures per Tinker Air Force Base Instruction (TAFBI) 32-7004, “Hazardous Waste Management”, and Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC) Sup to AFI 32-7086, “Hazardous Material Management” and OC-ALCI 32-101 “Air Quality Record Keeping Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

8. Spills: Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the COR and UEC. The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

One (1) copy to CO, two (2) copies to the COR, a copy for UEC and one (1) copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information:

1.) Name and contact number of person reporting the spill 2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and rate of discharge 6.) Any damages or injuries involved 7.) Extent of area impacted 8.) Potential hazards 9.) Actions taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded.

9. Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB per AFMAN 31-116, in its entirety, http://www.e-publishing.af.mil/

“Motor Vehicle Traffic Supervision”. The Contractor shall comply with Tinker AFBI 24-302, in its entirety for the operation of POVs within Tinker AFB.

10. Visitors Pass: The Contractor shall contact the COR seven (7) business days before arriving on Tinker AFB in order to make arrangements for Visitors Passes. The COR will assign a sponsor for the Contractor from within the organization. The Contractor and the sponsor shall arrange to meet at Pass and Registration, Building 6611 at the Tinker Gate which is South of I-40 off of Air Depot. The Contractor shall provide two (2) forms of identification, one of which shall be a picture ID, to the 72 SFS. The 72 SFS will provide an AF Form 75, Visitors Pass, which will be valid for up to thirty (30) calendar days.

11. Foreign Nationals: The Contractor shall notify the COR before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US Government facility.

12. Safety and Health on Government Installations: While performing work under this contract on a Government installation, the Contractor shall comply with federal, state and local regulations, and AFI 91-203, “Air Force Consolidated Occupational Safety Instruction”, as established by this contract and Appendix C. The Contractor shall notify the CO, COR, and Government Contract Administrator (CA) within one (1) business day of any injuries that occur to contractor personnel while they are on the installation. The Contractor shall notify the CO, COR, and Government CA within one (1) business day of damage to Government property or equipment during the execution of the contract.

13. Emergency Procedures: The Contractor personnel shall follow the direction of the Government personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation.

The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

The United McGill Control Panel to be replaced.

The Opto 22 control modules and cabinet to be replaced.