J-and-A-documentation_(Redacted).pdf

COORDINATION AND APPROVAL DOCUMENT

(also known as Justification Review Document)

Contracting Activity: PZIMB

Purchase Request/Local Identification Number: F3YCGJ5009A001

Project/Program Name (and Program Element, if applicable):

Common Engine Transfer System (CETS) Batteries and Chargers

Estimated Contract Cost (including options): $604,445.11

Type Program: Other Contracting

Authority: 10 U.S.C. 2304(c)(1), as implemented by FAR 6.302-1(a)(2)

Type J&A: Individual (Class or Individual)

COORDINATION

Project Lead /

Program Manager:

2/3/2015

555 SMXS/MXDEF Date Signed

APPROVAL

Contracting Officer:

Holly A. Crothers AFSC/PZIMB Date Signed

DSN: 884-1147 COM: 405-734-1147

JUSTIFICATION FOR OTHER THAN

FULL AND OPEN COMPETITION

I. CONTRACTING ACTIVITY

AFSC/PZIMB

3001 Staff Drive

Tinker AFB, OK 73145-3303

Purchase Request Number: F3YCGJ5009A001

II. NATURE AND/OR DESCRIPTION OF THE ACTION BEING PROCESSED

This action will be awarded as a new contract which will be a commercial “D” and Indefinite

Quantity/Indefinite Delivery (ID/IQ) contract award with one (1) base year and four (4) option years procuring CETS batteries and battery chargers. Estimated award date is 26 February 2015.

If all option years are exercised, the minimum amount of award will be and the maximum amount of award will be $604,445.11.

III. DESCRIPTION OF THE SUPPLIES/SERVICES REQUIRED TO MEET THE

AGENCY’S NEEDS

76 SMXG, 555 SMXS/MXDEF has been providing the Common Engine Transfer System

(CETS) to their customer for almost 10 years. The Southwest Electronic Energy (SWE)

Corporation specially designed the battery and battery charger for CETS upon its inception.

These items have numerous special requirements such as size, shape, weight, voltage requirements, and protective circuitry that were designed by SWE for CETS. SWE owns the proprietary rights to the battery and battery charger for CETS, and is the only source who can deliver these required, mandatory, specially configured items for CETS. 555 SMXS/MXDEF have been procuring these specific items from SWE as needed since 2005 on sole-source contracts.

Under the contemplated contract, Southwest Electronic Energy Group (SWE) will provide the following supplies in sustainment of the Common Engine Transfer System (CETS) program:

(1) Supply and deliver approximately 50 to 150 CETS batteries each year of this contract. If all option years are exercised, the period of performance of this effort will be from February

2015 through January 2020, and other procurement appropriations will fund this effort.

(2) Supply and deliver approximately 10 to 75 CETS battery chargers each year of this contract.

Period of performance for these items will be from February 2015 to January 2020, and other procurement appropriations will fund this effort.

IV. STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN

COMPETITION

10 USC 2304(c)(1), as implemented by FAR 6.302 (FAR 6.302-1(a)(2)).

http://www4.law.cornell.edu/uscode/html/uscode10/usc_sec_10_00002304----000-.html http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/06.htm

V. DEMONSTRATION THAT THE CONTRACTOR’S UNIQUE

QUALIFICATIONS OR NATURE OF THE ACQUISITION REQUIRES THE USE OF

THE AUTHORITY CITED ABOVE (APPLICABILITY OF AUTHORITY)

a. Only One Responsible Source (FAR 6.302-1) – The SWE Corporation is the only source who can deliver the required mandatory specially configured item for the Air Force developed

Common Engine Transfer System (CETS) which MXDEE designed over ten years ago and continues to fabricate / deliver to the field. Southwest Electronic Energy Corp. is the manufacturer and has no distributors. This item has numerous special requirements such as size, shape, weight, voltage requirements, and protective circuitry that were designed by SWE for 555

SMXS/MXDEF. Therefore, SWE owns the proprietary rights to this item. MXDEF has found no other company who can configure this item to the required configuration. This item is required to begin both hardware and software assembly for the CETS. Therefore, the SWE item listed is the only one which will satisfy mission objectives.

VI. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE

SOLICITED FROM AS MANY POTENTIAL SOURCES AS DEEMED PRACTICABLE

10 USC 2304(c)(1), “Only one (or a limited number of) responsible source(s)-SWE has been delivering these required items since 2005, and owns the proprietary rights. SWE is the only responsible and reliable source that can provide these items within a reasonable amount of time to supply CETS to 555 SMXS/MXDEF’s customers. These CETS batteries and battery chargers are required to begin assembly of CETS. It is not possible to solicit, evaluate, and determine the technical effectiveness and reliability required to meet the customers’ performance standard and need within a timely manner from soliciting offers from other sources at this time.

VII. DETERMINATION BY THE CONTRACTING OFFICER THAT THE

ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND REASONABLE

With the assistance of the Requiring Activity, the cost of the acquisition will be deemed as fair and reasonable by the Contracting Officer.

Price reasonableness will be based on the contractor’s commercial proposal and the Requiring

Activity’s acknowledgement that the pricing is fair and reasonable based on their expertise of the required material.

VIII. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED AND THE

RESULTS, OR A STATEMENT OF THE REASONS MARKET RESEARCH WAS NOT

CONDUCTED

There is only one responsible and reliable source for these required items. SWE is the sole distributor of this item. Therefore, basic market research was conducted for the procurement of these items.

IX. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND

OPEN COMPETITION

SWE is the only responsible and reliable source that can provide these items and owns the http://www4.law.cornell.edu/uscode/html/uscode10/usc_sec_10_00002304----000-.html proprietary rights. This procurement is not for new development. This requirement is to sustainment a fully fielded system. Thus, It is not possible to solicit, evaluate, and determine the technical effectiveness and reliability required to meet the customers’ performance standard and need within a timely manner from soliciting offers from other sources at this time. FAR 6.302-

1(b)(2) and 6.303-2(b)(9)(i).

X. LIST OF SOURCES, IF ANY, THAT EXPRESSED INTEREST IN THE

ACQUISITION

No other vendors have expressed an interest.

XI. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO

REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE MAKING

SUBSEQUENT ACQUISITIONS FOR THE SUPPLIES OR SERVICES REQUIRED

At this time, this requirement is to sustain a fully fielded system, and no new development is required. If this portion of the system is re-designed in the future, then there would be opportunity for open competition.

XII. CONTRACTING OFFICER’S CERTIFICATION

The contracting officer’s signature on the Coordination and Approval Document evidences that he/she has determined this document to be both accurate and complete to the best of his/her knowledge and belief (FAR 6.303-2(b)(12)).

XIII. TECHNICAL/REQUIREMENTS PERSONNEL’S CERTIFICATION

As evidenced by their signatures on the Coordination and Approval Document, the technical and/or requirements personnel have certified that any supporting data contained herein, which is their responsibility, is both accurate and complete (FAR 6.303-2(c)).

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/06.htm http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/06.htm http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/06.htm