SOW_Aspire_StdWork20171218_R2.pdf

STATEMENT OF WORK

Issued to Aspire Solutions

CMXG Standard Work Setup and Implementation Project

18 Dec 2017

1.0 STATEMENT OF OBJECTIVES

The overall objective of this effort is to support CMXG with design, setup, and implementation of Standard Work within the 552nd Commodities Squadron component overhaul shops and test areas. This effort will be a multi-year project with deliverables for FY18 as well as an option to execute with FY19 funds.

Phase 1: Prototype Fuel Controls – CLIN 0001 Since standard work is currently in place in the B3907 Fuel Controls area, the Contractor shall provide proof of concept in this area by the following, but not limited to:

Establishing Technical Order (TO) linkages

Loading the existing Standard Work & TO linkages on every work station desk top computers in B3907 Fuel Controls

Phase 2: Design & deliver Standard Work with TO linkage – CLIN 0001 A. Design a method for delivering Standard Work in all production areas within the

552nd Commodities Squadron. Government shall approve method before implementation. Phase 1 proof of concept shall be working concurrently while developing this methodology.

B. The Contractor shall begin implementation of Standard Work by working through the available end item control numbers in each shop from the shop priority list below.

The period of performance should allow the Contractor to deliver a Standard Work package for 150 control numbers. The Standard Work package delivery shall include but not be limited to

Work flows designed to follow Technical Orders

Pictures taken to coincide with each end item process step in the TO o Matching existing format approved by Quality o the Contractor to provide intrinsically safe camera for hazardous test areas

Technical Order (TO) linkages

Appropriate verbiage to supplement/enhance the TO direction to eliminate variability and establish common and repeatable work

Loading Standard Work into existing government owned laptop computers as well as every work station desk top computer in the areas being worked

The Standard Work package for each end item control number process shall include both repair and test processes.

Phase 2 focuses on developing the methods the Contractor will use to design Standard Work as well as actual implementation. The government shall approve the Standard

Work design concept prior to implementation. Implementation involves; (1) Direct interface with the repair and test technicians to document the Standard Work required to follow a process in a TO, (2) Loading the Standard Work into government owned desk top and/or laptop, and (3) Linking the TOs (page by page) to the Standard Work pages.

The goal is to eliminate variation in the methods of overhaul and test between personnel through establishing repeatable, Standard Work processes.

CLIN 2 shall develop Standard Work for 150 end item control numbers within the period of performance using the following shop priorities (order subject to change):

1. B3907 Main Engine Controls

2. B3907 Main Fuel Control & Auxiliary Fuel Control

3. B2210 Constant Speed Drives

4. B3001 Valve & Governor

5. B3001 Electrical Accessories

6. B3001 Tank & Cooler

7. B3907 TF-33

8. B3907 Accessories – Electrical Accessories and Valve & Governor

9. B3907 Components – Pumps, Valves

10. B3907 Manifolds – Existing Standard Work / same as Phase 1

Phase 3, Contract Option CLIN 1001,: Phase 3 shall complete & deliver all the remaining 211 end item control number Standard Work with TO linkage packages not finished in Phase 2 – CLIN 3 complete all remaining Standard Work delivery.

2.0 CONTRACTOR REQUIREMENTS

For this effort the Contractor shall work closely with CMXG personnel to enhance the existing standard work capabilities and setup new processes where standard work is not currently being used. CMXG will approve the methodology prior to implementation.

The goal is to establish standard work for all 361 active control numbers repaired within the 552nd Commodities Squadron. The contractor will:

Provide onsite project management

Ensure onsite contractor personnel gather, organize, and review all data captured

Provide weekly status reports concerning project status, hurdles, or challenges

Participate in program review of standard work, compiling and modifying data as determined by CMXG

Provide demonstrations of standard work implementation utilizing hardware as determined by CMXG

Provide access security levels to control the editing and distribution of materials.

3.0 TRAVEL REQUIREMENTS

The Contractor shall meet as needed with personnel from CMXG as appropriate as well as provide onsite data setup, capture, and validation.

4.0 SAFETY REQUIREMENTS

a. Take such additional immediate precautions as the facility Contracting Officer may reasonably require for safety and mishap prevention purposes.

b. Adhere to any applicable government or base safety plans for the protection of government facilities and property and for ensuring a safe work environment. The Contractor shall maintain and comply with its own safety plan to reflect current standard operating procedures.

c. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the Contractor.

d. Include a clause in all applicable lower-tier subcontracts to require subcontractors to comply with these safety provisions.

e. Record and report promptly (target: within one hour) to the CMXG Program Manager all available facts relating to each instance of damage to government property or injury to contractor, government or third party personnel.

f. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CMXG Program Manager.

g. If the government elects to conduct an investigation of the accident/mishap, the Contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

h. Include a clause in each applicable lower-tier subcontract requiring the subcontractor’s cooperation and assistance in accident/mishap reporting and investigation.

i. The Contractor team shall coordinate with CMXG and the USAF to ensure that the proper Government documentation is in place and acquire CACs and/or facility clearances if necessary to achieve program objectives. The locations that will be visited include, but are not limited to:

Tinker AFB, Oklahoma

5.0 CAMERA USAGE

a. The Contractor is to supply the government a complete list of names for personnel requiring the use of a camera as early as possible to start the memorandum approval process.

b. Upon receipt of the memorandum allowing for camera use, contractor personnel must retain a copy of the memorandum in the possession of the personnel taking photographs and comply with the policies on the memorandum.

c. Photographs, soft or hard, original or copies, shall not be allowed to be released beyond the possession of the contractor or the Air Force, and shall be deleted from all contractor devices upon completion.

6.0 DELIVERABLES

All deliverables shall be submitted via email to the CMXG Program Manager, Jon Gross and alternates, David McElrath and John Beam. For files too large for email, the Contractor shall pre-coordinate submission via an established SharePoint portal for uploading to be completed by the due date.

Invoices: the Contractor shall prepare and support specific planning, training and associated meetings as outlined above. Preparation, analysis, and coordination work required to successfully complete these meetings and sessions along with a base level of effort shall be built into the invoices. While it is understood that exact timing of some of these activities may not be available at the time of response preparation, a suitable schedule may be assumed and proposed.

Meeting Presentations: the Contractor shall submit advanced copies of all meeting presentations that are prepared in support of this effort at least one (1) calendar day prior to the meeting. All meeting presentations shall be submitted in MS PowerPoint format.

Meeting Minutes: the Contractor shall review and recommend edits to any CMXG prepared meeting minutes within ten (10) business days after any technical or status meeting that is held with the AF. Meeting minute revisions are to be submitted in MS Word format using track changes. In any cases where CMXG personnel are not participating in AF meeting(s), the Contractor personnel shall prepare meeting minutes and submit to the CMXG Program Manager within ten (10) days of the meeting; submissions to be provided in MS Word format. Any action items identified in meetings shall be tracked by the Contractor through their weekly reports.

Training Materials: the Contractor shall prepare and submit training documents and materials in support of this effort. Standard Work shall be created for all training and documented and should be detailed and inclusive enough for new personnel to be trained at later dates by only using these documents. Training Standard Work documents shall be submitted to CMXG in MS Word format. Training shall include, but not limited to, how to create linkage between the TO and Standard Work so that CMXG can make changes to the Standard Work for process changes or TO updates in the future. Any material created to support training (formal classroom, web-based, and/or on-the-job) shall be submitted at least three (3) calendar days prior to the scheduled training date. All materials shall be submitted in MS Office compatible format.

Final Report: the Contractor shall prepare and submit a Final Report in MS Word format, which is due 15 calendar days prior to the project end date. This should be the final planned billable milestone.

Final Invoice: the Contractor shall prepare and submit a final invoice within five (5) business days of the end of the period of performance.

7.0 PERIOD OF PERFORMANCE & SCHEDULE

Anticipated Period of Performance CLIN 0001 Base Year 22 Jan 2018 – 30 Sept 2018 CLIN 1001 Option Year I 1 Oct 2018 – 30 Sept 2019

8.0 DATA RIGHTS AND AF OWNERSHIP

The Contractor shall acknowledge that all property procured during this effort using project funding is owned by the AF and shall be properly logged and tracked during use.

At the conclusion of the project, the AF will determine the final location and use of the property. The Contractor shall assert data rights as part of their proposal, noting prior developmental work was completed using AF SBIR Phase III funds. The Contractor shall provide a list of any portion of the PG solution that is considered to be Intellectual Property that may limit rights. It is noted that all technical data created, recorded, found, captured, stored, used during this effort have unlimited rights for Government use; this means recorded information regardless of the form or method of the recording, of a scientific or technical nature (including computer software documentation).

9.0 REQUIRED INFORMATION FOR PROPOSAL

The Contractor shall provide a proposal that details their plans to fulfill the objectives outlined within this SOW. The proposal shall include two sections, at a minimum:

Technical and Cost. This will be a Firm Fixed Price (FFP) effort. The cost proposal must include a breakdown of labor and non-labor. The Contractor shall list all assumptions applied to support their proposal and cost estimates as well as any exceptions to the SOW objectives. For all non-labor proposed, justifications of costs are required per the prime GSA contract. Further, for any equipment or materials, the Contractor shall provide the appropriate cost justification/quotes to verify the cost proposal. Also, it is required per the prime GSA contract that the Contractor provide unit tracking information for any and all equipment that may be procured during this effort (i.e., tablets). All tracking data are to be provided via email to the CMXG Program Manager at time of receipt and/or documented within the respective milestone report (email submission is acceptable).

10.0 Safety and Health on Government Installations: While performing work under this contract on a Government installation, the Contractor shall comply with federal, state and local regulations, and AFI 91-203, “Air Force Consolidated Occupational Safety Instruction”, as established by this contract and Appendix C. The Contractor shall notify the CO, COR, and Government Contract Administrator (CA) within one (1) business day of any injuries that occur to contractor personnel while they are on the installation. The Contractor shall notify the CO, COR, and Government CA within one

(1) business day of damage to Government property or equipment during the execution of the contract.

11.0 Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB

911. The Contractor shall immediately report all environmental violations to the COR and UEC. The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

One (1) copy to CO, two (2) copies to the COR, a copy for UEC and one (1) copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information:

1.) Name and contact number of person reporting the spill 2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and rate of discharge 6.) Any damages or injuries involved 7.) Extent of area impacted 8.) Potential hazards 9.) Actions taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded.

Environmental Training: Upon COR receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply.

Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations;

DoD, Air Force and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be approved by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm;

http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the Contractor’s expense. Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the COR for approval within ten

(10) calendar days after contract award date. Once written approval is received from the COR, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS to the COR, within thirty (30) calendar days after contract award date. In addition to the required environmental training, Contractors shall be compliant with Tinker AFB procedures per TAFB HWMP, “Hazardous Waste Management”.

http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000