PWS_Flowmeter_Service.docx

PERFOMANCE WORK STATEMENT

FOR

FLOWMETER SERVICE

Prepared by

OC-ALC/OBCA

20 October 2016

Section One

1.0 Description of Services

1.1 Scope: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the Flowmeter Calibration at for the Oklahoma City–Air Logistics Complex (OC-ALC). The equipment is listed in Appendix B.

The Contractor shall be responsible for insuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and this PWS.

1.2 Calibration: The Contractor shall provide commercial calibration and certification on twelve (12) each Fit Flow Flowmeters. All Flowmeters will be calibrated at the Contractors site and within OEM specifications.

1.2.1 The calibration of the equipment and the associated calibration certificate must meet International Organization for Standardization (ISO) 17025 requirements. The Contractor shall place a calibration sticker on twelve (12) each Fit Flow Flowmeters after the calibration is completed.

1.2.2 Certificate of Traceability: The Contractor shall provide to the Government POC, a Calibration Certificate of Traceability for twelve (12) each Fit Flow Flowmeters. The Calibration Certificate shall meet ISO 17025. The certificate shall include the following information as a minimum:

a. The title, e.g. “Calibration Report” or “Calibration Certificate”.

b. The name and address of the laboratory and the location of where the calibration was completed if it is different from the equipment location of Bldg. 3001, Post W-43, OC-ALC, Tinker Air Force Base (AFB), Oklahoma (OK).

c. Unique identification of the calibration report or certificate (e.g., the serial number) on each page as an identifier to ensure the page is recognized as a part of the calibration report or certificate. Each page of the calibration report or certificate shall also be numbered, if applicable, as page one (1) of XX pages. The end of the report or certificate shall be annotated clearly on the last page “End of the Calibration Report/Certificate”.

d. The name and address of the customer. Note: A requirement for the name and address may be waived with customer coordination/concurrence.

e. Identification of the method used to perform the calibration of the equipment. Note: The calibration report or certificate shall identify the method used in a manner similar to the following examples: A calibration procedure number; an American Society for Testing and Materials (ASTM), International Electro-technical Commission (I EC) or other standard specification, or a narrative description of the method used (i.e. compared with laboratory standard X at 10 points (between 10% and 100% of full scale).

f. A description of the condition of the equipment and an unambiguous identification of items calibrated.

g. The date of the receipt of calibration items where this is critical to the validity and application of the results and the dates the calibration was performed.

h. Reference to the sampling plan and procedures used by the laboratory or other bodies where these are relevant to the validity or application of the results. Note: The calibration report of certificate might not reference a sampling plan as sampling plans rarely apply to calibration; sampling plans normally are used in testing laboratories.

i. The calibration results with, where appropriate, the units of measurement. Note: Units of measurement would be appropriate if needed by the User (calibration factors, correction factors, etc.) to operate the Test, Measurement and Diagnostic Equipment (TMDE).

j. The printed names and functions as well as the legible signatures or equivalent identification of the persons authorizing the calibration report or certificate.

k. Where relevant, a statement to the effect that the results relate only to the items calibrated.

l. The conditions (e.g., environmental) under which the calibrations were completed which may have an influence on the measurement results.

m. The uncertainty of measurement or a statement of compliance with an identified metrological specification or clauses thereof. Note: A calibration report or certificate which contains a statement of compliance to the original manufacturer’s specifications (with any exceptions or limitations noted) may satisfy this requirement.

n. Evidence that the measurements are traceable to the National Institute of Standards Technology (NIST). This evidence shall be so stated on the calibration report or certificate.

1.3 Service Report: Immediately upon completion of the maintenance support services and before leaving the OC-ALC, the Contractor shall provide a written Service Report to the Government SME. When necessary the Government SME will forward the service report to the Government POC within two (2) business days of receipt. The Contractor shall provide, by fax or email, the final service report within five (5) business days to the Government POC. As a minimum, the final service report shall contain the following information:

· name of the company

· requested service date

· contract number

· equipment ID#

· description of services provided

· additional services recommended (if any)

· printed name and signature of technician who performed the services

· printed name and signature of on-site Government SME or Government POC

· start and completion dates

· complete breakdown of the labor cost (hours and rate)

· materials and parts used

· details of any other charges

· printed name and signature stating only new parts and materials were used

· written verification statement that a performance check to verify operational condition was performed and that the equipment is in working order.

1.4 Off-Site Calibration: Calibration of the equipment shall be completed at the location of the Contractor.

1.4.1 When determined necessary by the Government POC to ship items to the Contractor’s off-site facility for calibration, the Contractor shall arrange for the scheduling, calibration of the Flowmeters and provide the appropriate shipping data to the Government POC. The Government POC will process the required shipping documents and arrange for transportation of the item to the appropriate shipping bay for packaging, shipment, and transporting to the designated off-site facilities Free on Board (FOB) destination [see Attachment # _ Appendix B (Off-Base)].

1.5 Return of Equipment: Upon completion of the approved repair, the Subject Mater Expert (SME) shall conduct a performance check on the repaired equipment to verify it is restored to operational condition. The Contractor shall provide documentation that the performance check has been completed and the equipment is in working order IAW paragraph 1.3, Service Report, of this PWS. The Contractor shall return the calibrated equipment to the Government within the timeframe identified on the Estimate Repair Report.

1.6 Delivery: The Contractor shall ship all repaired and non-repairable equipment by the fastest and most traceable method in order to arrive within five (5) business days after the repair completion date.

1.7 Shipping: The Contractor shall provide to the Government POC, the date equipment was shipped out, shipment identification information and include contract number on the shipping paper work with a Free On Board (FOB) Destination. The ship to address is listed below.

ATTN: SURVEILLANCE GPOC #/Contract No: _____________

OC-ALC/OBC

Bldg. 3001 Staff Dr. Door G70 Post N68 Tinker AFB, OK 73145-3052

1.8 Contractor Performance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The Government POC will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or Government POC.

1.9 Corrective Action Report (CAR)/Complaint Contractor Response Time: The Contractor shall provide a written response within two (2) business days which addresses the root cause, corrective action, and preventive actions in relation to the submitted CAR or Customer Complaint.

1.10 Continuation of Essential Department of Defense (DoD) Contractor Services During Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.11 Contractor Personnel: The Contractor shall provide the name of the Contract Manager (CM) and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and Government POC, in writing, within five (5) business days after the contract award date. The Contractor shall provide telephone numbers and email addresses where the CM and alternates may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at the OC-ALC on Tinker Air Force Base (AFB). The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.12 Environmental Certification: The Government will ensure the part or equipment is cleaned, drained and purged before it is transferred to the Contractor for repair. The Government will provide written certification of such to the Contractor prior to shipment or pick up of the part or equipment. The written certification will be printed on organization letterhead and include a statement which specifies the part or equipment is certified to be cleaned, drained and purged. In addition, as a minimum, said letter will contain the description of the part or equipment, make, model, serial number, and OC number, if applicable. This certification will be provided to the Government POC three (3) business days prior to the pick-up or shipment of the part or equipment. The Government POC will, in turn, provide it to the Contractor no later than (NLT) two (2) business days prior to the pick-up or shipment of the part or equipment.

1.12.1 The Contractor shall ensure and provide written certification that the repaired Flowmeter is cleaned to remove all hazardous contaminants, dirt, shavings, oil, or grease, and drained and purged to remove all fluids, oils, and liquids before returning it to Tinker AFB. The written certification shall be printed on company letterhead and include a statement which specifies the part or equipment is certified to be cleaned, drained, and purged. In addition, as a minimum, said letter shall contain the contract number, description of the part or equipment, make, model, serial number, and OC number, if applicable. This certification shall be provided to the Government POC NLT two (2) business days prior to the return of the part or equipment.

1.13 Foreign Nationals: The Contractor shall notify the Government POC before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US Government facility.

Section Two

RESERVED

Section Three

Government Furnished Property (GFP) And Services

3.1. Government Furnished Property.

3.1.1. Government Property Repair/Maintenance On-Base.

· Not Applicable

3.1.2. GFP Exceeds $150,000 - Repair/Maintenance Off-Base.

Narrative Below:

In Accordance With (IAW) FAR Part 45 Rewrite June 2007 – FAR 45.107(d), the Government Property Clause(s) are applicable when the GFP requires repair/maintenance off-base and the cumulative acquisition cost of all the GFP going off-base exceeds the Simplified Acquisition Threshold (SAT) $150,000. The Contractor shall ensure all GFP is secured at the close of each workday. The Government retains title to all GFP, until the Government properly disposes of the GFP as authorized by law or regulation. This GFP shall not be used for the performance of any other contract. The applicable Government Property clauses will be cited in the solicitation/contract. The GFP is identified in Attachment #_ Appendix B.

3.1.2.1. Shipment to Contractor or Pick up by Contractor. In Accordance With PWS Section 1.

3.1.2.2. Return Shipment or Delivery to Government. In Accordance With PWS Section 1.

3.1.2.3. Loss of Government Property. IAW the Government Property contract clauses.

3.1.2.4. GFP Identification Labels. When applicable, the Contractor shall clearly label (without damaging) GFP to distinguish it from Contractor Furnished Property IAW with the contract terms and conditions and this PWS.

3.1.3. GFP Not Exceed $150,000 - Repair/Maintenance Off-Base.

· Not Applicable

3.1.3.1. Shipment to Contractor or Pick up by Contractor. In Accordance With PWS Section 1.

3.1.3.2. Return Shipment to Government or Delivery to Government. In Accordance With PWS Section 1.

3.1.3.3. Loss of Government Property.

3.1.3.3.1. The Contractor’s off-site (not on Tinker AFB) liability for the Government Property shall begin when the GFP is removed from Tinker AFB. The Contractor’s off-site liability for this GFP shall remain in effect until the return shipment/delivery is received by the Government at the destination specified in the contract, FOB Destination (Contractor’s expense).

3.1.3.3.2. Since the GFP is less than the Simplified Acquisition Threshold (SAT) $150,000, the Government will use the Report of Survey (ROS) to process Loss of Government Property incidents/accidents.

3.1.3.4. GFP Identification Labels. When applicable, the Contractor shall clearly label (without damaging) GFP to distinguish it from Contractor Furnished Property IAW with the contract terms and conditions and this PWS.

3.1.3.5. GFP Inventory, Records, Reports, and Disposal.

The responsible Government Organization (76TH CMXG) for GFP will be responsible for GFP inventory, record keeping, reporting requirements (includes Report of Survey), and disposal of all GFP that was used or in the possession of the Contractor during the performance of this contract.

3.2. Shared Property of the Government.

· Not Applicable

3.3. Government Furnished Services (GFS).

· Not Applicable

3.4. Intangible Government Property.

· Not Applicable

3.5. Contractor Acquired Property (CAP), Time & Material (T&M) or Fabrication.

· Not Applicable.

ADDITIONAL INSTRUCTIONS – GFP LIST, Attachment #_ APPENDIX B.