PWS_for_Cincinnati_Laser_Cutter.pdf

PERFORMANCE WORK STATEMENT

Annual

Preventive Maintenance and Remedial Maintenance

Of

Cincinnati Laser Cutter OC#19102

4Jan 2016

PREPARED BY:

OC-ALC/OBWK

TINKER AFB 73145

Section One

1.1 Description of Services

76 MXSS requires 180 day and 360 day preventive maintenance for one each

CINCINNATI C-L 840 Laser Cutting System.

1.2 Scope: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the two

(2) Preventive Maintenance (PM) inspections per year and Remedial Maintenance (RM) of the 5000 Watt Cincinnati Laser Cutter base unit located in Building 9001 at the

Oklahoma City–Air Logistics Complex (OC-ALC). The Contractor shall also provide

Personal Protective Equipment (PPE) and clothing, to include reflective clothing (belt, vest, etc.); hearing and eye protection, to include prescription safety glasses; safety harnesses; fall protection equipment; lifting equipment and any incidentals necessary to perform the requirements of this Performance Work Statement (PWS). The equipment is listed in Appendix A.

1.2.1 The Contractor shall be responsible for insuring all services, parts and Original

Equipment Manufacturer (OEM) components provided under this contract are in

Accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and this PWS.

1.3 Preventive Maintenance (PM): The objective of PM is to protect the equipment capability and investment by removing causes of failure, performing routine maintenance and providing adjustment to compensate for normal wear before failure occurs. The

Contractor shall perform all PM’s IAW the OEM specifications. The Contractor shall perform 2 PM’s per year on each item listed in Appendix A. The Contractor shall provide a copy of the PM schedule to the Government Point of Contact (GPOC) within five (5) business days after contract award. The Contractor shall notify the GPOC seven

(7) business days prior to each scheduled PM visit.

1.4 Over and Above (O&A): O&A is defined as work discovered during the course of performing the repair efforts that is within the scope of the contract and necessary in order to satisfactorily complete the contract. The Contractor shall complete O&A requirements In Accordance With (IAW) Defense Federal Acquisition Regulation

Supplement (DFARS) 252.217-7028. PGI 217.77.

1.5 Remedial Maintenance (RM): RM is defined as unscheduled work requirements which are not otherwise defined in this PWS. RM includes the evaluation, troubleshooting and diagnosis of equipment to isolate the source of a malfunction.

1.6 Malfunction and Notification Process: Upon occurrence of an equipment or system malfunction, the GPOC will contact the Contractor by telephone, email, or fax and provide information below. If the GPOC notifies the Contractor via telephone, the

GPOC will provide a written copy of the request by email or fax.

the equipment identification number (ID#) a brief description of the malfunction location of equipment name and telephone number of the Point of Contact (POC)

1.6.1 Upon notification of the system malfunction, the technician shall arrive on site at the equipment location within two (2) business days or if overseas five (5) business days.

1.7 Equipment Evaluations: The Contractor shall provide a written Estimate Repair Report to the GPOC by fax or email no later than (NLT) one (1) business day after the completion of the inspection. As a minimum, the information cited on the Estimate

Repair Report shall include:

the equipment ID# date of evaluation description of findings and recommendations required parts and part numbers (P/N) cost of parts number of parts needed estimated labor hours required to complete the repair

Any recommendations cited shall consider:

the priority of the requested service available source for obtaining new parts the availability of the new parts shipping and delivery schedules of parts other factors which may be peculiar to the specific repair requirement

1.8 Authorizations for Repair Actions: Only the Contracting Officer (CO) can authorize repair actions. The GPOC will coordinate any repair actions with the Government

Subject Matter Expert (SME) and the CO in order to obtain the approval to proceed. The

Contractor shall ensure all repair actions have the documented CO approval, in writing, before initiating any repair or ordering parts. The Contractor shall demonstrate to the

Government SME that the repairs have been completed.

1.8.1 Once the authorization for repair action has been received from the CO, the Contractor shall order any required parts within two (2) business days and notify the GPOC, in writing, of the estimated arrival date of the parts. Upon the receipt of the parts, the

Contractor shall perform the repair within five (5) business days. The GPOC will verify the receipt of the parts with the Contractor to ensure the repair is performed in a timely manner.

1.9 Parts and Materials: The Contractor shall provide and use only new parts and material in performance of this PWS unless otherwise authorized by the CO.

1.10 Service Report: Immediately upon completion of the maintenance support services and before leaving the OC-ALC, the Contractor shall provide a written Service Report to the

Government SME. When necessary the Government SME will forward the service report to the GPOC within two (2) business days of receipt. The Contractor shall provide, by fax or email, the final service report within five (5) business days to the

GPOC. As a minimum, the final service report shall contain the following information:

name of the company requested service date contract number equipment ID# description of services provided additional services recommended (if any) printed name and signature of technician who performed the services printed name and signature of on-site Government SME or GPOC start and completion dates complete breakdown of the labor cost (hours and rate) materials and parts used details of any other charges printed name and signature stating only new parts and materials were used written verification statement that a performance check to verify operational condition was performed and that the equipment is in working order.

1.11 Off-Site Repair: RM of the equipment shall be completed at the location of the equipment.

The Contractor shall not remove from the premises any system, sub-system or peripheral at any time in order to affect repair without the written consent of the Government.

1.11.1 The Contractor shall provide written documentation via email which supports a request to remove from the premises any system, sub-system or peripheral. Said written documentation and request shall include, as a minimum, the information listed below.

contract number part number, OC #, S/N, as applicable description of the part, OC #, S/N, as applicable corresponding estimate repair report number

1.11.2 When determined necessary by the GPOC to ship items to the Contractor’s off-site facility for repair, the Contractor shall arrange for the scheduling, repair of the failed item and provide the appropriate shipping data to the GPOC. The GPOC will process the required shipping documents and arrange for transportation of the item to the appropriate shipping bay for packaging, shipment, and transporting to the designated off-site facilities

Free on Board (FOB) destination [see Appendix B (Off-Base)].

1.12 Return of Equipment: Upon completion of the approved repair, the Contractor shall conduct a performance check on the repaired equipment to verify it is restored to operational condition. The Contractor shall provide documentation that the performance check has been completed and the equipment is in working order IAW paragraph 1.10, Service Report, of this PWS. The Contractor shall return the repaired equipment to the

Government within the timeframe identified on the Estimate Repair Report.

1.13 Delivery: The Contractor shall ship all repaired and non-repairable equipment by the fastest and most traceable method in order to arrive within five (5) business days after the repair completion date.

1.14 Shipping: The Contractor shall provide to the GPOC, the date equipment was shipped out, shipment identification information and include contract number on the shipping paper work with a Free On Board (FOB) Destination. The ship to address is listed below.

ATTN: SURVEILLANCE GPOC #/Contract No: _____________

OC-ALC/OBWK

BLDG 9001, Door E69-3

Tinker AFB OK 73145-3052

1.15 Quality Assurance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The GPOC will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or GPOC.

1.16 Corrective Action Report (CAR)/Complaint Contractor Response Time: The

Contractor shall provide a written response within two (2) business days which addresses the root cause, corrective action, and preventive actions in relation to the submitted CAR or Customer Complaint.

1.17 Maintenance Documentation: The Contractor shall notify the Government Subject

Matter Expert (SME) upon completion of each PM/RM/Repair/or similar requirement, IAW OC-ALC Operating Instruction (OI) 21-203, Chapter 1, 2, and 3, as applicable.

1.18 Red Tagged Items: Red Tagged items create unsafe conditions for the workplace and are noted by the annotation of a Red X in the Facilities and Equipment Management

Web-Based (FEMWEB) system. A Red X indicates the equipment is considered unsafe or unserviceable and will not be used until the unsatisfactory condition is corrected and the Red X is cleared. The Contractor shall not authorize, use or direct equipment to be used until the Red “X” has been properly cleared IAW OC-ALC OI 21-203, Chapter 2.

1.18.1 Red X Clearance: The Contractor shall ensure the Red X’s are cleared IAW OC-ALC

OI 21-203, Chapter 2. The Contractor shall immediately notify the shop supervisor or work leader in any instance where the Contractor clears a Red X in his or her assigned work area.

1.18.2 Red X Clearance on Equipment: Red X on Equipment will be cleared in FEMWEB by the shop supervisor, work leader, or supervisor’s designee.

1.19 Continuation of Essential Department of Defense (DoD) Contractor Services During

Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.20 Hours of Operation: The Contractor shall perform the work required under this contract during the following days and hours: Monday through Friday, 6:15am – 3:00pm. If work hours are required outside the hours stated, the Contractor shall contact the GPOC for approval from the CO. Upon approval from the CO, the Government Subject Matter

Expert (SME) or GPOC must be present with the Contractor.

1.20.1 These dates and hours exclude Federal Holidays, base closures due to inclement weather, and furlough days, as applicable.

1.21 Special Qualifications: The Contractor shall provide personnel with the following special qualifications:

The contractor shall provide an Original Equipment Manufacturer (OEM) trained and qualified service technician. The contractor shall provide a laser certified maintenance technician.

1.22 Contractor Personnel: The Contractor shall provide the name of the Contract Manager

(CM) and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and GPOC, in writing, within five (5) business days after the contract award date. The Contractor shall provide telephone numbers and email addresses where the CM and alternates may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at the OC-ALC on Tinker Air Force Base (AFB). The CM or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.22.1 The Contractor and Contractor personnel shall be required to identify themselves as contractor personnel by introducing themselves or being introduced as Contractor personnel. The Contractor personnel shall also display distinguishing badges or other visible identification for meetings with Government personnel or while performing work for the OC-ALC on Tinker AFB. The Contractor and Contractor personnel shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.23 Listing of Contractor Employees: The Contractor shall provide an initial listing of the

Contractor employees’ names and position titles to the GPOC within five (5) business days after the contract award date. Within five (5) business days, the Contractor shall also provide an updated listing of personnel to the GPOC when employees affecting the work of this contract change status or position.

1.23.1 The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and/or general well-being, or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States (US) Government if the employment of the person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force (AF), either military or civilian, unless such person seeks and receives approval according to the DoD

5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the AF if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force

Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty GPOCs who are providing surveillance on any contracts/sub-contracts awarded to the Contractor. All contract personnel, depending on particular condition, occasion, or place or job assignment shall be required to wear professional and suitable attire. All

Contractor personnel shall conduct themselves in a professional and courteous manner.

The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning the conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.24 Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations, instructions, and requirements regarding environmental protection and occupational safety and health.

The Contractor shall comply with any laws, instructions, or regulation changes during the term of this contract.

1.24.1 Contractors shall be compliant with the Tinker Air Force Base (AFB) Supplement to Air

Force Instruction (AFI) 32-7086, “Hazardous Materials Management”, Tinker AFB procedures per Tinker AFB Instruction (TAFBI) 32-7004, “Hazardous Waste

Management”, and Complex procedures per OC-ALC Sup to AFI 32-7086, “Hazardous

Material Management” and OC-ALC Instruction (OC-ALCI) 32-101 “Air Quality

Record Keeping Procedure”. Publications are available digitally on the e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

1.24.2 Hazardous Material (HAZMAT): If HAZMAT shall not be brought on base or used in the performance of this contract; the Contractor shall provide certification, in writing and printed on company letterhead, which states “No HAZMAT will be brought on base” or

“No HAZMAT Usage”. Said letter shall also contain the contract number for which the statement applies. This certification shall be provided to the GPOC within ten (10) business days after the contract award date. Upon the receipt of the certification by the

GPOC, the requirements of this section are no longer applicable.

1.24.3 The Contractor shall not store chemicals or HAZMAT on Tinker AFB. Contractors shall be compliant with HAZMAT management procedures per the OC-ALC Supplement to

AFI 32-7086, “Hazardous Materials Management”. The Contractor shall maintain a log of all HAZMAT that is used on base. This usage log shall be provided to the GPOC monthly, the last business day of each month, or when the required work is completed.

http://www.e-publishing.af.mil/

The GPOC will forward the record to the Unit Environmental Coordinator (UEC) NLT the fourth (4 th

) calendar day of the following month or the first (1 st ) subsequent business day.

1.25 Material Safety Data Sheet/Safety Data Sheet (MSDS/SDS): Upon the GPOC’s confirmed receipt of the Contractor’s written certification which states “No HAZMAT

Usage”; the requirements of this section are no longer applicable. Said certification letter shall be printed on company letterhead and contain the applicable contract number for which the services are being performed.

1.25.1 The Contractor shall not transport, ship or use any chemical, material or substance used in the performance of this PWS on Tinker AFB before the written approval is provided by the 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance).

The Contractor shall submit to the GPOC, ten (10) calendar days after the contract award date, all MSDS or SDS and a completed OC-ALC Form 152, MSDS/SDS Information

Sheet. The Contractor shall receive approval from the GPOC prior to shipping any chemical, material, or substance to Tinker AFB. A copy of the manufacturer MSDS/SDS shall accompany the shipment. The Contractor shall comply with the effective dates for

SDS requirements IAW the Occupational Safety and Health Administration (OSHA)

Hazardous Communication Standard, Title 29, Code of Federal Regulation (CFR) Part

1910.1200. The GPOC will forward all MSDS/SDS submittals to the 72 ABW/CEIE for approval. A current manufacturer MSDS/SDS shall be submitted to the GPOC if the

Contractor changes manufacturer or vendor for any chemicals that were previously approved. The Contractor shall maintain copies of the manufacturer MSDS/SDS for all chemicals. The MSDS/SDS shall be readily accessible at all times by contractor personnel as well as Government employees.

1.26 Hazardous Waste (HAZWASTE): If HAZWASTE shall not be generated during the performance of this contract; the Contractor shall provide written certification which states that there is “No Hazardous Waste Generation”. Said certification letter shall be printed on company letterhead and contain the applicable contract number. This certification shall be provided to the GPOC within ten (10) business days after award.

Upon the GPOC’s confirmed receipt of the Contractor’s written certification which states

“No Hazardous Waste Generation”, the requirements of this section are no longer applicable.

1.26.1 The Contractor shall dispose of HAZWASTE in Government furnished waste containers located in the shop or area where the work is being performed. The Contractor shall notify the GPOC if the required waste containers are not available on site.

1.27 Discharges: Any discharges into Tinker’s Industrial Waste Treatment Plant (IWTP) or sanitary sewer shall be approved and accomplished IAW the Tinker Industrial Waste

Water Discharge Permit as instructed by the 72 ABW/CEIE, Natural Infrastructure

Management (Environmental Compliance). The GPOC will submit the required notice of intent documentation to the UEC for the 72 ABW/CEIE approval. The Contractor shall maintain record of any written approval issued by the 72 ABW/CEIE for discharges into the IWTP and sanitary sewer.

1.28 Off-Site Discharges: For discharges outside of Tinker AFB, the Contractor shall ensure waste water discharges that may contain pollutants resulting from any contracted service go to a state or federal permitted treatment facility such as a municipal Publicly Owned

Treatment Works (POTW). The Contractor shall provide a letter from the POTW to the

GPOC within ten (10) calendar days after the contract award date. The letter shall state the POTW is permitted for all pollutants that the Contractor may discharge during the contracted service.

1.29 Spills: Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from

Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911.

The Contractor shall immediately report all environmental violations to the GPOC and

UEC. The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

1.29.1 One (1) copy to CO, two (2) copies to the GPOC, one (1) copy for the UEC, and one (1) copy for the record. The format of the report shall be left up to the Contractor; however, the report shall contain the following information.

name and contact number of the person reporting the spill date and time of incident location and source of spill substance or pollutant spilled amount spilled and rate of discharge any damages or injuries involved extent of area impacted potential hazards actions taken organizations contacted remarks section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded.

1.29.2 Environmental Training: Upon the GPOC’s confirmed receipt of the Contractor’s written letter which certifies “No Hazardous Waste Generation”, the requirements of this section are no longer applicable. Said certification letter shall be printed on company letterhead and contain the applicable contract number for which the services are being performed.

1.29.3 Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable state laws and regulations; DoD, AF, and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be approved by the 72 ABW/CEIE, Natural

Infrastructure Management (Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm;

http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm http://www.skillsoft.com/catalog/detail.asl?CourseCode=esh_sah_a34_sh_enus000000 and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs. The training shall be at the Contractor’s expense. Prior to obtaining training and within ten (10) calendar days after the contract award date, the Contractor shall provide the name of the training institution or company and course description to the GPOC for approval. Once written approval is received from the GPOC, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS. The

Contractor’s environmental training certificates shall be provided to the GPOC within thirty (30) calendar days. In addition to the required environmental training, Contractors shall be compliant with Tinker AFB procedures per Tinker AFBI 32-7004, “Hazardous

Waste Management”.

1.30 Housekeeping: The Contractor shall keep the work areas clean and neat IAW industry standards, OSHA, fire and safety standards, and this PWS.

1.31 FOD and DOP: Contractor personnel who work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers, and the Contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps, and in aircraft hangers and maintenance areas are required to receive the

FOD/DOP training and to comply with AFI 36-2232, AFMC Supplement 1, paragraph

9.2., and A4.3.4. (Initial)/A4.3.5. (Refresher). The Contractor and Contractor personnel shall acknowledge the FOD/DOP training either by viewing the Digital Versatile Disc

(DVD) provided by the GPOC or the You Tube site, http://www.youtube.com/watch?v=tYcbodjFPnM. The Contractor shall provide a contractor devised certificate to the GPOC for each employee within five (5) business days after the contract award date. The certificates shall have the title of the training, the name of the person who received the training, and the date of the training. The

Contractor shall also ensure all new employees view the FOD/DOP training and provide a contractor devised certificate of training to the GPOC prior to the employees starting work in the OC-ALC shops. On an annual basis, the Contractor and Contractor personnel shall be required to review the FOD/DOP training and to provide an updated contractor devised certificate of training to the GPOC within five (5) business days of the new period of performance (PoP) start date.

1.32 Tool Control and Accountability: While performing contract services in or around

Maintenance Production Shops, which includes ramp areas, the Contractor shall comply with AFI 21-101_AFMC Supplement 1, 21-101, Chapter 10 (all paragraphs) and OC-

ALCI 21-112, paragraph 14.1. and 14.5.3. The Contractor shall provide the completed

MXRIWRS Form 032 prior to performing work in the OC-ALC industrial areas. The

MXRIWRS Form 032 is available from the GPOC. The Contractor shall provide a

Contractor Tool Listing, MXRIWRS Form 032, to the GPOC within five (5) business days after the PM/RM actions. The Contractor or Contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. The Contractor personnel shall immediately notify the GPOC of any tools that are missing or lost from the work area or container (e.g. tool or job box or tool bag). The http://www.skillsoft.com/catalog/detail.asl?CourseCode=esh_sah_a34_sh_enus000000 http://www.lion.com/Storing-Hazardous-Waste-for-LQGs http://www.youtube.com/watch?v=tYcbodjFPnM

GPOC will report any missing Contractor’s tools which have not been located within one

(1) hour after notification to the appropriate Government personnel. The Contractor shall obtain the Form 32 from the GPOC. The CM shall ensure each employee on the job site receives a briefing from the GPOC about Housekeeping, FOD/DOP, and Tool Control prior to starting work in OC-ALC Industrial Areas.

1.33 Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB per AFMAN 31-116, in its entirety, “Motor Vehicle Traffic Supervision”. The Contractor shall comply with Tinker

AFBI 24-302, in its entirety for the operation of POVs within Tinker AFB.

1.34 Visitors Pass: The Contractor shall contact the GPOC seven (7) business days before arriving on Tinker AFB in order to make arrangements for Visitors Passes. The GPOC will assign a sponsor for the Contractor from within the organization. The Contractor and the sponsor shall arrange to meet at Pass and Registration, Building 6611 at the

Tinker Gate which is South of I-40 off of Air Depot. The Contractor shall provide two

(2) forms of identification, one of which shall be a picture ID, to the 72 SFS. The 72 SFS will provide an AF Form 75, Visitors Pass, which will be valid for up to thirty (30) calendar days.

1.35 Foreign Nationals: The Contractor shall notify the GPOC before sending a Foreign

National representative to perform services. Special rules apply for foreign nationals visiting a US Government facility.

1.36 Safety and Health on Government Installations: While performing work under this contract the Contractor shall comply with all applicable federal, state, and local and the specific Air Force regulations (as applicable) regarding occupational safety and health addressed in the PWS. During the execution of the contract the Contractor shall notify the CO, GPOC, and Government Contract Administrator (CA) within one (1) business day of any damage to Government property where the dollar value exceeds $500,000.00 and within two (2) work days, for any damage to Government property less than

$500,000.00. The Contractor shall notify the (CO) within one (1) business day of any injury to contract personnel which occurs while on a Government installation.

Mishap notifications shall contain, as a minimum, the following information:

Contract, Contract Number, Name and Title of Person(s) Reporting

Date, Time and exact location of accident/incident

Brief Narrative of accident/incident (Events leading to accident/incident)

Cause of accident/incident, if known

Estimated cost of accident/incident (material and labor to repair/replace)

Nomenclature of equipment and personnel involved in accident/incident

Corrective actions (taken or proposed)

Other pertinent information

1.36.1 If requested by the designated CO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training record, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

Applicable Regulations and Air Force Instructions:

29 CFR 1910 OSHA Standards for General Industry

AFI 91-203 Air Force Consolidated Occupational Safety Instruction

AFI 91-207 THE US AIR FORCE TRAFFIC SAFETY PROGRAM 12 Sep 2013

AFI 31-218 AIR FORCE MOTOR VEHICLE TRAFFIC SUPERVISION

1.36.2 While on a government installation the Contractor shall be required to follow applicable installation traffic safety regulations and any applicable safety requirements required by the work center supervisor as it pertains to execution of the contract while in the work center; these may include but are not limited to general personal protective equipment such as safety glasses, hearing protection, and hard hats. The Contractor shall comply with base/shop emergency procedures for fire, tornado etc.

1.37 Emergency Procedures: The Contractor personnel shall follow the direction of the

Government personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor personnel shall participate with the

Government personnel in all fire and tornado drills at no additional cost to the

Government.

1.38 Training – General: The Government GPOC will provide training via slides, video, or classroom prior to the Contractor performing work at the OC-ALC. The Government will be responsible for all approved costs associated with the training identified below.

The GPOC will document training on and maintain copies of the completed AF IMT

1151, Training Attendance and Rating, as part of the contract surveillance file. For purposes of identification and compliance with Personally Identifiable Information (PII) requirements, only the last four (4) of the contractor employee’s Social Security Number

(SSN) will be input on the form.

1.38.1 The Contractor shall contact the GPOC prior to work being performed in order to accomplish the required training or to verify the required training as listed below has been completed:

Contractor Required Courses Course Number

FOD and DOP Awareness Training Course Initial CHPMAS0000400SU

AFMC FOD and DOP Awareness Training Refresher CHPMAS0001301CB

Initial Fire Safety and Prevention Training CTESAF0000100SU

Refresher Fire Safety and Prevention Training, Computer Based

Training (CBT)

CTEMAS0002900CB

OC-ALC Environmental Accountability/Solid Waste Training, CBT MTEMAS9713800BR

OC-ALC Human Factors Training, CBT MTEMAS9700501BR

Environmental Management Systems (EMS) - General Awareness

Training

MTEENV9733070BR

Lockout/Tagout Initial Course TE00141

Lockout/Tagout Refresher Course for Authorized Personnel, CBT CTEMAS0003000CB

Section Two

Performance Assessment

The Contractor shall be aware that in the absence of any contract requirement from the Service

Summary (SS) does not detract from its enforceability nor limit the rights or remedies of the

Government under any other provision of the contract. The Contractor shall ensure the following SS requirements are accomplished:

Service Summary (SS) Table 2-1

SS PERFORMANCE OBJECTIVE

PWS

PARA.

PERFORMANCE

THRESHOLD

SS 1

Scope: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the Preventive

Maintenance (PM) and Remedial Maintenance

(RM) of the one each 5000 Watt Cincinnati Laser

Cutter base unit located in Building 9001 at the

Oklahoma City–Air Logistics Complex (OC-ALC).

The Contractor shall also provide Personal

Protective Equipment (PPE) and clothing, to include reflective clothing (belt, vest, etc.); hearing and eye protection, to include prescription safety glasses; safety harnesses; fall protection equipment;

lifting equipment and any incidentals necessary to perform the requirements of this Performance Work

Statement (PWS). The equipment is listed in

Appendix A.

1.2 100% Compliance

SS 2

Preventive Maintenance (PM): The objective of

PM is to protect the equipment capability and investment by removing causes of failure, performing routine maintenance and providing adjustment to compensate for normal wear before failure occurs. The Contractor shall perform all

PM’s IAW the OEM specifications. The

Contractor shall perform 2 PM’s per year on each item listed in Appendix A. The Contractor shall provide a copy of the PM schedule to the

Contracting Officer Representative (GPOC) within

1.3 100% Compliance

PWS

PARA.

PERFORMANCE

THRESHOLD

five (5) business days after contract award. The

Contractor shall notify the GPOC seven (7) business days prior to each scheduled PM visit.

SS 3

Remedial Maintenance (RM): RM is defined as unscheduled work requirements which are not otherwise defined in this PWS. RM includes the evaluation, troubleshooting and diagnosis of equipment to isolate the source of a malfunction.

1.5 100% Compliance

SS 4

Equipment Evaluations: The Contractor shall provide a written Estimate Repair Report to the GPOC by fax or email no later than

(NLT) one (1) business day after the completion of the inspection. As a minimum, the information cited on the

Estimate Repair Report shall include:

the equipment ID# date of evaluation description of findings and recommendations required parts and part numbers (P/N) cost of parts number of parts needed estimated labor hours required to complete the repair

Any recommendations cited shall consider:

the priority of the requested service available source for obtaining new parts the availability of the new parts shipping and delivery schedules of parts other factors which may be peculiar to the specific repair requirement

1.7 100% Compliance

SS 5

Service Report: Immediately upon completion of the maintenance support services and before leaving the OC-ALC, the Contractor shall provide a written Service Report to the Government SME.

When necessary the Government SME will forward the service report to the GPOC within two (2) business days of receipt. The Contractor shall

1.10 100% Compliance

PARA.

PERFORMANCE

THRESHOLD

provide, by fax or email, the final service report within five (5) business days to the GPOC. As a minimum, the final service report shall contain the following information:

name of the company requested service date contract number equipment ID# description of services provided additional services recommended (if any) printed name and signature of technician who performed the services printed name and signature of on-site

Government SME or GPOC start and completion dates complete breakdown of the labor cost

(hours and rate) materials and parts used details of any other charges printed name and signature stating only new parts and materials were used written verification statement that a performance check to verify operational condition was performed and that the equipment is in working order.

SS 6

Contractor Personnel: The Contractor shall provide the name of the Contract Manager (CM) and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and GPOC, in writing, within five (5) business days after the contract award date. The

Contractor shall provide telephone numbers and email addresses where the CM and alternates may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at the

OC-ALC on Tinker Air Force Base (AFB). The

CM or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas. The

Contractor shall provide a CM who can read, write,

1.22 100% Compliance

PARA.

PERFORMANCE

THRESHOLD

speak, and understand English fluently.

SS 7

Listing of Contractor Employees: The Contractor shall provide an initial listing of the Contractor employees’ names and position titles to the GPOC within five (5) business days after the contract award date. Within five (5) business days, the

Contractor shall also provide an updated listing of personnel to the GPOC when employees affecting the work of this contract change status or position.

1.23 100% Compliance

SS 8

Visitors Pass: The Contractor shall contact the

GPOC seven (7) business days before arriving on

Tinker AFB in order to make arrangements for

Visitors Passes. The GPOC will assign a sponsor for the Contractor from within the organization.

The Contractor and the sponsor shall arrange to meet at Pass and Registration, Building 6611 at the

Tinker Gate which is South of I-40 off of Air

Depot. The Contractor shall provide two (2) forms of identification, one of which shall be a picture ID, to the 72 SFS. The 72 SFS will provide an AF

Form 75, Visitors Pass, which will be valid for up to thirty (30) calendar days.

1.34 100% Compliance

SS 9

The Contractor shall contact the GPOC prior to work being performed in order to accomplish the required training or to verify the required training as listed below has been completed:

(See Table)

1.38.1 100% Compliance

Section Three

Government Furnished Property (GFP) and Services

Section Three (3). Government Furnished Property (GFP) and Services.

3.1. Government Furnished Property (GFP). Government Furnished Property is not applicable to the performance of this contract.

3.2. Shared Property of the Government is not applicable to the performance of this contract.

3.3. Government Furnished Services (GFS). Government Furnished Services is applicable to the performance of this contract.

3.3.1 Security Forces. The Government will provide general on-base security forces' service.

The security forces’ telephone numbers are 911 for emergencies, 734-2000 for crime in progress, and 734-3737 for non-emergency calls.

3.3.2 Fire & Emergency Services. The Government will provide general on-base fire protection services. The contractor shall comply with fire prevention rules and regulations enforced by the

TAFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call

734-3981. For routine calls to dispatch call 734-7964.

3.3.3 Emergency Medical Service. The Government will provide twenty-four (24) hour on-base state certified paramedic level emergency response and patient transport services for contractor personnel who are injured or become seriously ill while on TAFB. The telephone number is 911 for emergencies. Calling 911 from a cell phone will be received by off-base emergency 911 system, causing a delay in response time by emergency personnel. When possible use a base telephone to receive on-base help.

3.3.4 Utilities. The Government will provide utility services. These utilities include natural gas, electricity, water, and sewer for the sole purpose of accomplishing this contract. If the contractor requires additional utility services, it shall be the contractor’s responsibility to provide.

Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs

3.3.5 Refuse Collection. The Government will provide refuse collection services limited to the extent provided in the Base Refuse Collection Contract(s) for the Government provided facilities.

The Government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collection. Do not use Government dumpsters to dispose of construction debris.

3.4. Intangible Government Property is not applicable on this contract

3.5. Contractor Acquired Property (CAP) or Fabrication is not applicable on this contract.