PWS_Plating_One_Year_Bridge_20_Jan_15.docx

PERFORMANCE WORK STATEMENT

PLATING FACILITY

ENVIRONMENTAL CONTROL EQUIPMENT

MAINTENANCE SERVICES

ONE YEAR BRIDGE

14 Jan 2015

DESCRIPTION OF SERVICES.

1.1. Scope. The Contractor shall provide all labor, materials, tools, parts, equipment including personal safety equipment, transportation, and incidentals necessary to provide and document inspections for Chromium Electroplating National Emission Standards for Hazardous Air Pollutants (NESHAP) and Preventive and Remedial Maintenance Support Services for the Plating Facility's Environmental Control Systems. Services shall be provided in accordance with the Plating Shop Operation and Maintenance (O&M) Plan (located in the Plating Shop), NESHAP 40 CFR 63, subpart N, equipment manufacturer's specifications and this Performance Work Statement (PWS). The environmental systems and ancillary equipment shall be maintained to operate on a continuous basis. Equipment List is located at Appendix A.

1.1.1. Estimated Workload. Support involves thirteen distinct groups/systems with approximately 500 separate pieces of associated equipment requiring maintenance and repair services. Equipment is identified as, but not limited to: Air Valves, Controls, Control Meters, Degreasers, Ductwork, Electronic and Electrical Power Supplies, Exhaust Fans, Instrumentation, Motors, Piping, Pumps, Re-circulating Water Systems, Rim Vents, Scrubbers, Steam Condensate Return Systems, Steam Valves, Stills, Tanks, Vapor Recovery Systems, etc.

1.1.2. Hours of Operation. Contractor shall perform services 24 hours per day, 7 days per week including weekends and Federal holidays, unless otherwise directed by the CO. The Contractor shall be available on site 6 hours per day Monday through Friday excluding Federal Holidays between the hours of 0630 and 1600. The Contractor shall be on site Federal holidays and weekends as required by this PWS. The Contractor shall keep a Contractor generated log in the Plating Shop Supervisor's Office to capture the 6 hours on site per day requirement. The log at a minimum must include Contractor’s name, date, start- and-end time, number of hours on site per day, and also the Contractor’s initials. The Contractor shall update the log each time an employee comes on site or leaves during the time counted towards the 6 hours per day requirement.

1.2. Daily, Weekly, Monthly, and Quarterly NESHAP Inspections and Documentation for Chromium Plating.

1.2.1. Daily, Pressure Drop Readings. The Contractor shall take column pressure drop readings as indicated on O&M Plan Form 001, Daily Drop Readings NESHAP Log. Readings shall be taken between 0745 and 0845 hours each day the Chrome Line is in operation. The Drop Readings NESHAP Log is located in the Plating Shop Supervisor's Office.

1.2.1.1. The Contractor shall record the column pressure drop value on O&M Plan Form 001, Daily Drop Readings NESHAP Log, and return the annotated O&M Form 001 to the Plating Shop Supervisor's Office by 0900 hours each day.

1.2.2. Daily, Packed Bed Scrubber/Composite Mesh Pad System (PBS/CMP). The Contractor shall inspect PBS/CMPs as indicated on O&M Plan Form 002, Daily PBS/CMP NESHAP Log. Readings shall be taken between 0745 and 0845 each day the Chrome Line is in operation. The Daily PBS/CMP NESHAP Log is located in the Plating Shop Supervisor's Office.

1.2.2.1. The Contractor shall record the completion of inspections as indicated on O&M Plan Form 002, Daily PBS/CMP NESHAP Log, and return the annotated O&M Form 002 to the Plating Shop Supervisor's Office by 0900 hours each day.

1.2.3. Weekly, Packed Bed Scrubber/Composite Mesh Pad System (PBS/CMP). The Contractor shall inspect PBS/CMPs as indicated on O&M Plan Form 003, Weekly PBS/CMP NESHAP Log. The Contractor shall contact the QAE/QAP for sufficient copies of this form.

1.2.3.1. The Contractor shall record the completion of inspections as indicated on O&M Plan Form 003, Weekly PBS/CMP NESHAP Log, and place the annotated O&M Form 003 to the Plating Shop Supervisor's Office within each weekly (seven calendar day) period.

1.2.4. Monthly, Packed Bed Scrubber/Composite Mesh Pad System (PBS/CMP). The Contractor shall inspect PBS/CMPs as indicated on O&M Plan Form 004, Monthly PBS/CMP NESHAP Log. The Contractor shall contact the Quality Assurance Evaluator / Quality Assurance Personnel (QAE/QAP) for sufficient copies of this form.

1.2.4.1. The Contractor shall record the completion of inspections as indicated on O&M Plan Form 004, Monthly PBS/CMP NESHAP Log, and provide the annotated O&M Form 004 to the Plating Shop Supervisor's Office within each month (calendar month) period.

1.2.5. Quarterly, Packed Bed Scrubber/Composite Mesh Pad System (PBS/CMP). The Contractor shall inspect PBS/CMPs as indicated on O&M Plan Form 005, Quarterly PBS/CMP NESHAP Log. The Contractor shall contact the QAE/QAP for sufficient copies of this form.

1.2.5.1. The Contractor shall record the completion of inspections as indicated on O&M Plan Form 005, Quarterly PBS/CMP NESHAP Log, and provide the annotated O&M Plan Form 005 to the Plating Shop Supervisor's Office within each quarterly period.

1.3. Preventive Maintenance (PM). PM consists of equipment maintenance actions performed on a periodic basis according to a specific set of manufacturer instructions and a predetermined time schedule. The object of PM is to protect the equipment capability and investment by removing causes of failure and making adjustment to compensate for normal wear before failures occur.

1.3.1. Preventive Maintenance Task. Using applicable manufacturer's specifications, standard industry practices and this PWS, the Contractor shall develop preventive maintenance instructions in accordance with AFMCI 21-127, Depot Maintenance Plant Management, paragraphs 2.3.1. through 2.3.1.3.3. and paragraphs 2.3.1.4. through 2.3.1.7.3. Instructions shall be provided for each system and associated ancillary equipment listed in Appendix A.

1.3.1.1. PM Instructions. Ten (10) work days before contract start date, the Contractor shall submit to the authorized Government representative the proposed PM Instructions on AFMC Form 306, Preventive Maintenance Instructions.

1.3.1.2. Government QAE/QAP and other authorized Government technical personnel will review the instructions. The QAE/QAP will provide substantiating data to the Contracting Officer (CO) for each instruction that is not acceptable. The CO make a determination and work with the QAE/QAP, Government technical personnel and Contractor to affect a resolution.

1.3.1.3. The Contractor may propose changes to the instructions as deemed necessary to improve equipment support or accommodate new technology. Recommended changes will be reviewed and approved by the QAE/QAP and Government technical personnel before implementation. Changes that are not acceptable will be referred to the CO as in 1.3.1.2., above.

1.3.1.4. The Contractor shall enclose an AFTO Form 244/245 along with the appropriate AFMC Form 306 (Preventive Maintenance Instructions), in a plastic sleeve, attach to each appropriate system, and replace when forms are updated or not legible. The Contractor shall replace the sleeves when they are torn, or difficult to read through. The Contractor shall ensure the PM Instructions remain at each system. Replace as necessary.

1.3.1.4.1. The Contractor shall provide copies of all completed AFTO Forms 244/245 to the authorized Plating Shop Point of Contact.

1.3.2. PM Schedule. Based upon the instructions and frequencies approved per the completed AFMC Forms 306, Preventive Maintenance Instructions, the Contractor shall develop and maintain a schedule to ensure all PM tasks will be performed at the predetermined frequencies from onset of the performance period.

1.3.3. PM Performance. The Contractor shall perform PM using the approved PM Instructions submitted and approved per paragraph 1.3.1.2., and PM Schedule in paragraph 1.3.2. (Reference 1.3.1.2 and 1.3.2.)

1.3.4. PM Documentation. The Contractor shall document the completion of each PM action in accordance with T.O. 00-20-1, Chapter 7 and AFMC 21-127 paragraph 2.6., or may be obtained from the QAE/QAP.

1.3.4.1. The Contractor shall enclose an AFTO Form 244/245 along with the appropriate AFMC Form 306, in a plastic sleeve, attach to each appropriate system, and replace as necessary.

1.4. Remedial Maintenance (RM). RM is defined as unscheduled work requirements which are not otherwise defined in this PWS which includes the evaluation, troubleshooting and diagnosis of equipment to isolate the source of a malfunction. The Contractor shall ensure system downtimes shall be kept to a minimum of no more than 48 clock hours.

1.4.1. Malfunction Observation and Notification Process.

1.4.1.1. Malfunctions Observed by the Contractor. Malfunctions observed by the contractor during scheduled PM shall be considered a part of the PM process. Complete necessary adjustments and repairs to restore the equipment to operating condition within 48 clock hours. Should contractor discover a malfunction that has adverse impacts to operations they shall notify the shop supervisor immediately.

1.4.1.2. Malfunctions observed by the Government. Upon observing equipment/system malfunction the Authorized Government personnel will annotate the appropriate systems AFTO Form 244/245, Industrial Support Equipment Record, and notify the contractor via telephone or other method of contact agreed upon by the Government and Contractor. The Contractor technician shall respond via telephone or email within 30 minutes of notification. The Contractor technician shall be on site at the downed equipment location within 2 clock hours from the time of notification. The Contractor shall complete necessary adjustments and repairs to restore the equipment to operating condition within 48 clock hours after government approval of the submitted repair/purchase.

1.4.2. Repair Approval. Only the CO or Appointed Government Official (after hours only) can authorize repair actions including CAP Purchase. CO approval is not required on routine repairs or repairs not requiring CAP Purchase. The QAE/QAP will coordinate any repair actions with the SME. The contractor shall ensure that all repair actions have documented CO or appointed government official approval before initiating any repair requiring purchase of parts/equipment.

1.4.2.1. Normal Operating Hours (M-F 0645 to 1530, excluding Federal holidays). The Contractor shall submit a repair approval request to the QAE/QAP and CO by email or letter as required by paragraph 1.4.2. within 4 hours of observation/notification stating the equipment name, the equipment OC number if available, the equipment problem, recommended action, date, time, new parts on hand that need to be used, parts/equipment that need to be purchased, and the cost of said parts/equipment IAW CAP requirements described in paragraph 3.4.

1.4.2.2. After Hours. The Contractor shall submit a repair approval request to the Appointed Government Official designated by the CO by email or letter as required by paragraph 1.4.2. within 4 hours of observation/notification stating the equipment name, the equipment OC number if available, the equipment problem, recommended action, date, time, new parts on hand that need to be used, parts/equipment that need to be purchased, and the cost of said parts/equipment IAW CAP requirements described in paragraph 3.4.

1.5. Parts. The contractor shall provide and use only new parts and material in performance of this PWS unless authorized by the CO.

1.6. Quality Assurance. According to the contract’s inspection clause, the government will evaluate the contractor’s performance under this contract. The QAE/QAP is a representative of the CO and will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the contractor during the period of this contract will be subject to review by the CO or QAE/QAP.

1.6.1. Contractor Corrective Action Response Time. The contractor shall provide written response addressing the root cause, corrective action and preventive action(s). The contractor will be given 48 hours to answer a submitted Corrective Action Report (CAR), Performance Action Report (PAR) and Customer Complaint.

1.6.2. Quality Control Plan. The Contractor shall submit a Quality Control Plan with the contract proposal. The contractor shall submit revised QCP’s, at no additional cost to the government, to the CO and the QAE/QAP for acceptance. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in the Service Summary.

1.6.3. Maintenance Documentation. The contractor shall document the completion of each PM/RM actions in accordance with T.O. 00-20-1, Chapter 7 and AFMCI 21-127 paragraph 2.6. The AFTO Form 244, Industrial Support Equipment Record, can be found on the equipment, or in close proximity. The annotated form shall be returned to the original location unless another location is specified. The contractor shall contact shop supervisor and or QAE/QAP if the AFTO 244 form can’t be found on or near equipment.

1.6.3.1. The Contractor shall document all PM/RM actions on the electronic FemWeb system. This documentation will be for the purpose of maintaining equipment status accuracy and repair history.

1.6.3.2 The Government will provide to the Contractor all training required to update and maintain PM/RM actions in the electronic FemWeb system. The QAE/QAP will provide the Contractor the name and contact information of the Government SME that will be providing the training to the Contractor.

1.6.4. Red Tagged Items. Red Tagged items create unsafe conditions for workplace and are noted by the annotation of a Red X to the AFTO 244 or AFTO 245 IAW T.O. 00-20-1, Chapter 7 and AFMCI 21-127 paragraph 2.6. A Red X indicates that the equipment is considered unsafe or unserviceable and will not be used until the unsatisfactory condition is corrected and the symbol cleared. The contractor shall not authorize, use, or direct equipment to be used until the Red “X” has been properly cleared in accordance with applicable technical data and TO 00-20-1, Chapter 4.

1.6.4.1. Red X Clearance. The contractor shall ensure that the Red X’s are cleared in accordance with 76th MXWOI 21-203 para 2.5.1.1.

1.6.4.2. Red X Special Certification Roster. The Contractor shall provide a list of personnel authorized to certify equipment safe for daily operational use in accordance with T.O. 00-20-1, paragraph 1.3.2., ten calendar days after award of contract to the QAE/QAP.

1.7. Continuation of Essential DoD Contractor Services During Crisis. All services required within this PWS have been determined to be essential in accordance with DODI 3020.37, E 2.1.1 and E 2.1.3. The Contractor shall establish and provide a written plan to ensure continued support during a crisis IAW Defense Federal Acquisition Regulation Supplement (DFARS) Clause 252.237-7023 incorporated in full text in the contract. This plan shall be submitted with the contractor's proposal.

1.8. Contractor Personnel. The Contractor shall provide the name of the Contract Manager (CM) and any alternate(s) who shall act for the Contractor when the manager is absent and they shall be designated in writing to the CO and the QAE/QAP within 2 days after contract award. The Contractor shall provide telephone numbers of the Contract Manager and alternate(s) where these persons may be contacted at any time. The Contract Manager or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at Tinker AFB. The Contract Manager or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas. The Contract shall provide a Contract Manager who can read, write, speak, and understand English fluently.

1.8.1. Emergency Contact. The Contractor shall have a manager or designee available by phone/pager to support contingencies 24 hours per day, 7 days per week. The manager or designee shall have authority to provide necessary assets (i.e. information, personnel or equipment, etc.) to respond to emergencies and contingencies within 30 minutes.

1.8.2. Listing of Contractor Employees. The contractor shall provide an initial listing of Contractor employees’ names and position titles to the CO and the QAE/QAP prior to contract start date. The contractor shall also provide an updated listing of personnel to the CO and the QAE/QAP when employees affecting the work of this contract, statuses change, or position changes within ten (10) work days.

1.8.3. Employment. The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and/or general well being or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty QAE’s/QAP’s who are surveilling any contracts/subcontracts awarded to the Contractor. All contract employees depending on particular condition, occasion or place, or job assignment shall require professional, suitable attire. All contractor employees shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of Contractor employees in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.8.4. Termination of Employment. Upon termination of a contract employee, all badges, passes, and keys issued to the employee shall be returned to the issuing office(s). Provide the QAE/QAP a written receipt for the return of the terminated employee's badges, passes, and keys within five (5) working days of employee termination.

1.8.5. Special Qualifications. The Contractor shall provide written proof to the CO and QAE/QAP that technicians are trained and possess in depth knowledge in all areas of, mechanics, electrical and electronics, instrumentation, pneumatics, hydraulics, pipe fitting, welding, structural repair, electro-plating and plating facility environmental control systems.

1.9. Environmental Protection & Safety. The contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The contractor shall comply with any laws, instructions or regulation changes during the term of this contract. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness and materials handling (including hazardous materials and hazardous waste).

1.9.1. Hazardous Material. If the contractor occupies space (i.e. stores hazardous material) on Tinker AFB, the contractor shall obtain access to the Hazardous Material Management System (HMMS) or other base approved HAZMAT tracking system and manages material within the system. The contractor shall establish the inventory, print HMMS bar code labels and apply labels to containers of hazardous material and reconcile the inventory. Items used by contractors require HMMS labels and Occupational Safety and Health Administration (OSHA) compliant labels. The contractor shall be responsible for submitting AF Form 3952 through the HMMS system. The contractor shall not transport or use any chemical, material or substance on Tinker AFB before written approval is provided by 72 ABW/CEAN. Any discrepancies in the inventory shall be reported to the QAE/QAP who shall notify 576 MXSS/MXDEB.

1.9.2. The contractor shall keep a log of products used and when applicable record this information on a 76 MXW Form 133 & 135. The logs shall be completely and properly filled out. The contractor shall report chemical usage on a monthly basis by providing 76 MXW Form 133 & 135 to the QAE/QAP no later than the third (3rd) day of the month following the reporting period. If the 3rd day of the month is a weekend or holiday, the logs are required by the last business day 'PRIOR' to the 3rd. The QAE/QAP shall forward the product usage logs and, Material Safety Data Sheets (MSDS) for the initial chemical use, to the UEC immediately after receipt from the contactor. MSDS need not be submitted on a monthly basis unless the manufacturer re-formulates the product, at which time the contractor shall re-submit an updated MSDS to the QAE/QAP shall forward the updated MSDS to the UEC. Contractor shall maintain copies of MSDSs for all chemicals. The MSDSs correspond with the manufacturers of the chemicals on hand. Manufacturer, material, and MSDS must match. NOTE: MSDS refers to manufacturer MSDS.

1.9.3. Hazardous Waste. Contractor occupying space on base: Disposal of spent/processed chemical solutions and used rags shall be done in accordance with instructions provided in TI 32-7004.

1.9.3.1. The Contractor shall bring to the attention of the authorized Government representative any service provided under this PWS that resulted in the accumulation or generation of hazardous material or waste.

1.9.3.2. Initial Accumulation Point (IAP). The contractor shall be responsible for the IAP within the contractor assigned space. The IAP shall be under the direct control of the contractor who generates the waste and near enough to the generation point to be convenient. Before accumulation begins, the contractor shall ensure appropriate hazard labels are affixed to containers as specified in 49 CFR 172.400. Management procedures for IAPs include written weekly inspections and reporting. When the drum has been filled, the contractor shall seal the drum and move it to the Hazardous Waste Management Facility (HWMF) within three days (72 hours).

1.9.3.3. The Contractor shall perform written weekly inspections using OC-ALC Form 487, Initial Accumulation Point Management Aid. Weekly denotes once per working week. At the end of the month, the contractor shall forward the OC-ALC Form 487 to the QAE/QAP. The QAE/QAP shall forward the forms to 576 MXSS/MXDEB NLT the 4th day of the following month or the first subsequent business day. Contractor shall maintain a signed copy of the form on site for one year.

1.9.4. Discharges. Any discharges into industrial waste treatment plant (IWTP) or sanitary sewer shall be done in accordance with Tinker Industrial Waste Water Discharge Permit as instructed by 72 ABW/CEAN. The contractor shall maintain records of written authorization issued by 72 ABW/CEAN for discharges into IWTP and sanitary sewer.

1.9.5. Spills. Upon occurrence of any spills that could enter the storm system or cause any harmful environment effects, the contractor shall immediately call 911 to report the incident. When possible, the contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, request Tinker AFB 911. The contractor shall report all environmental violations to the QAE/QAP. The contractor shall submit a typed or written report about the incident within four (4) clock hours. The contractor shall provide five (5) copies of the written report. The contractor shall provide one copy to the CO, two copies to the QAE/QAP, a copy for Unit Environment Coordinator (UEC) and a copy for record. The format of the report shall be left up to the contractor, but the report shall contain the following information.

1.) Name and contact number of person reporting the spill 2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and rate of discharge 6.) Any damages or injuries involved 7.) Extent of area impacted 8.) Potential hazards 9.) Actions taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded.

1.9.6. Environmental and Safety Training. The contractor personnel shall have Resource Conservation Recovery Act (RCRA) environmental and safety training required by the state and federal government. The training shall be IAW the following regulations: Resource Conservation Recovery Act (RCRA) 40 Code of Federal Regulation (CFR) 265.16 “Personal Training”, Occupational Safety and Health Administration (OSHA) Hazardous Waste Operations and Emergency Response Standard Title 29, CFR Part 1910.120 “Hazardous Waste Operations and Emergency Reponses” 40 CFR Part 63.741-40 CFR 63.753, Subpart GG- National Emission Standards for Aerospace Manufacturing and Rework Facilities, Oklahoma City Air Logistics Center Tinker Air Force Base Instruction (OC-ALC TAFB) 32-7004, Hazardous Waste Management Instruction, Section 13, and Air Force Instruction (AFI) 32-7042, “Solid and Hazardous Waste Compliance”, Section 2, 76 MXW OI 32-7 “Hazardous Material Management Program” (In its entirety), 76 MXW OI 32-101 “Air Quality Record Keeping Procedure” (In its entirety) & 76 MXW OI 32-7004 “Hazardous Waste Management Program” (In its entirety) . The contractor shall provide the environmental and safety training certificate for all employees to the CO and QAE/QAP, within ten (10) calendar days after contract award date.

1.9.7. Inspections. The Contractor shall promptly submit to periodic and no-notice visits to Contractor worksites by the 76 MXW Safety & Environmental Compliance Assurance Office, CE Environmental Management Environmental Management Division, and Environmental and Safety Regulatory Agencies.

1.10. Forms, Technical Orders (TO’s), AFI, AFMCI and Publications. The contractor shall obtain the forms and publications expressly required to perform the work in this contract via internet at www.e-publishing.af.mil In the event that a form or publication is not available online, the QAE/QAP will provide the form, instruction, or publication to the contractor upon written request (e-mail is acceptable) by the contractor. In the event that laws, regulations, TO’s, Air Force Instructions (AFI’s), Air Force Material Command Instructions (AFMCI’s) change during the term of this contract, the contractor is required to comply as such changes come into effect. Contractors delivering or handling official USAF records shall comply with the applicable records management regulations AFI 33-322, AFMAN 33-363, and AFI 37-138 (in their entirety).

1.10.1. Monthly Reports. The contractor shall provide the following written reports to the authorized QAE/QAP and the CO by the 5th working day of each month. Reporting is required for, but is not limited to: Monthly Materials and Parts Usage Report (to include designation of each item consumed as Shared Property, CAP from purchase, CAP from inventory, or other [specify]), Reports Form 001; Monthly Active Employee List, Reports Form 002; Recovered Materials Determination, Reports Form 003. (See Appendix B, Contract Specific Forms)

1.11. Information Assurance (IA). All Contractor personnel shall successfully complete IA training prior to obtaining access to network. IA training will be given to the contractor by the QAE/QAP. All contract personnel shall comply with IA policies and revisions. The contractor shall ensure terminated employees network access is removed within 2 hours of termination notice. The 72nd Communications squadron reserves the right to terminate the contractor’s access to the Tinker network at any time to preserve the integrity of the local network.

1.12. Housekeeping. The contractor shall keep the work areas clean and neat in accordance with Industry Standards, Occupational, Safety and Health Administration (OSHA), fire and safety standards and this PWS. Foreign Object Damage (FOD) and Dropped Object Prevention (DOP): Contractor personnel who, in performance of their assigned duties on this contract, work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers and the contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps and in aircraft hangers and maintenance areas are required to receive FOD and DOP training and to comply with Air Force Instruction (AFI) 21-101, Air Force Materiel Command (AFMC) Sup1, Chapter 14, paragraph 14.41 and Tinker AFBI 21-449 (in its entirety). The contractor and personnel can request a copy of the FOD Training and Prevention DVD at email Belinda.Guttery@tinker.af.mil.

1.12.1. Certificate for Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) Certificate. The contractor and personnel shall acknowledge the Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) training by viewing the DVD and providing a contractor devised certificate to the (QAE/QAP) for each employee within ten (10) days of contract award. The certificate(s) shall have the title of the training, name of the person who received the training and the date. The contractor shall also ensure that all new employee(s) view the FOD/DOP Training DVD and provide a contractor devised certificate of training to the QAE/QAP prior to starting work in the 76 MXW shops. Annually, the contractor and personnel shall be required to review the FOD/DOP Training DVD and provide an updated contractor devised certificate of training to the QAE/QAP.

1.12.2. Tool Control and Accountability. While performing contract services in or around Maintenance Production Shops including Ramp areas, the contractor shall comply with AFI 21-101_ AFMC Sup 1, 21-101, Chapter 10 (all paragraphs). The contractor or contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. Contractor personnel shall immediately notify the QAE/QAP of any tools that are missing or lost from the work area or container (i.e. tool or job box, or tool bag). The QAE/QAP will report to appropriate government personnel of any missing contractor’s tool(s) not located within one hour after notification of lost or missing tools.

1.12.3. Housekeeping/FOD/Tool Control Briefing. The contractor manager shall ensure each employee on the job site is briefed on Housekeeping, FOD and Tool Control prior to starting work in 76 MXW Industrial Areas. Acknowledgment of “Housekeeping/Tool Control Briefing for the Contractor Employee”: Each contractor’s employee on the job site shall acknowledge receipt of the “Housekeeping/Tool Control Briefing for Contractor’s Employees” by reviewing, signing, dating and returning the MXRIWRS Form 032 to the QAE/QAP prior to start of work in 76 MXW Industrial Areas.

1.13. Privately Owned Motor Vehicles (POV). Contractor personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB OK per AFI 31-204 (in its entirety), Motor Vehicle Traffic supervision. The contractor shall comply with TAFBI 24-301 (in its entirety) for the operation of POVs within B3001.

1.14. Base Identification Requirements. Contractor personnel requiring access to Tinker Air Force Base and the Tinker Domain (computer and network access) shall possess a “Common Access Card” (CAC). The CAC shall be obtained through the Contractor Verification System (CVS) with the help of the unit Trusted Agent (TA).

1.14.1. In accordance with TI 31-101 para 7. A Local Files Check (LFC) will be performed on all contractors working for the 76th Maintenance Wing, TAFB. The LFC is performed by the 72 SFS/S5P in Bldg. 591. The Contractor shall initiate a LFC 10 calendar Days prior to contract start date. Contractors shall have a civilian LFC with no adverse results.

The contractor shall submit the SF 85/86 to the Defense Security Service - Operating Center Columbus (DSS-OCC) to initiate a background investigation. Then the favorable NAC or a signed Interim Security Clearance Letter (ISCL) is received, the Security Manager may certify the TAFB Form 532. Once those requirements are met the contractor initiates the DD Form 1172-2 Application for Common Access Card (CAC) DEERS Enrollment form to obtain a CAC for network access.

1.14.2. In order to get access to the Tinker Domain and access to any government computer systems, the contractor shall have at least a favorable National Agency Check (NAC). This process can take 90 days or more to complete and close the SF85P or SF86 investigation. Therefore the Interim Security Clearance Process (ISCP) was established to act as a means to grant contractors temporary access if the Squadron Chief deems necessary.

1.14.3. Interim Security Clearance Process (ISCP): Once all required paperwork is completed for the National Agency Check (NAC) and verified by the QAE/QAP, the QAE/QAP will assist the contractor to obtain a ISCL and a 76th MXW Interim AIS Access Memo (AIS Memo). The QAE/QAP will submit the completed forms for coordination and appropriate signature. The ISCP will grant an interim clearance pending the outcome of the actual investigation. The Squadron Chief that signs the ISCL is basically saying “I accept responsibility for this contractor pending the outcome of a security investigation”. The signed AIS memo will be attached to all DD Forms 2587 (for access to government systems like TAA, TSS, etc.). The signed ISCL is attached to the Tinker AFB Form 532 (for network and email access).

1.14.4. All CAC cards shall be returned to the Pass and ID, Building 460, upon the completion of the contract. The CAC card shall be issued displayed and surrendered IAW Installation Physical Security Program, TAFBI 31-101, and Installation Security Program (in its entirety). The contractor shall provide the QAE/QAP with copies of the turn-in receipts by either US Postal Service or email within 10 days of return.

1.15. Security Clearances. Per TAFBI 33-532 Network Access (paragraph 4.2.4), all persons accessing the base network shall, at a minimum, have a completed National Agency Check (NAC), or civilian Local Files Check (LFC). The Contractor shall submit request to Defense Security Service Operating Center Columbus to initiate background investigation. The Civilian Local Files Check must have no adverse results. Before becoming an Air Force network user, an individual will be trained and licensed. Contractor personnel shall complete and pass the Information Protection Training and test (minimum score of 70%). Contractor shall submit a TAFB Form 532 Account Request/Termination Form to the QAE/QAP, who will forward it to the Designated Approval Authority for signature. IAW AFI 31-601, Para 2.4, when Contractors require unescorted entry to restricted areas, access to sensitive unclassified information, access to government automated information systems (AIS) and/or sensitive equipment, not involving access to classified information, the Contractor's personnel security questionnaire is processed by the sponsoring Air Force activity. An interim clearance maybe granted to Contractor personnel at the startup of the performance period so services can be performed as required by this PWS.

1.16. Foreign National(s). The contractor shall notify the QAE/QAP before sending a Foreign National representative to perform services. Special rules apply for foreign national(s) visiting a US Government facility.

1.17. Quarterly Operational Security (OPSEC) Brief. All contract personnel working on base in the 76 MXW shall be required to read the 76 MXW Quarterly OPSEC briefing. The QAE/QAP will ensure that the OPSEC brief is available for review by the contractor. The contractor shall provide a report within 5 days after receipt, with employee name and date of review to the QAE/QAP IAW AFI 31-401 (Information Security), Chapter 8, Para 8.9 - 8.9.5, AFI 31-601 (Industrial Security), Chapter 3, Para 3.2, AFI 10-701 (Operations Security), Chapter 4, Para 4.1 - 4.2 and 76 MXW OI 31-1 (76 MXW Security), Para 4.2.

1.18. Green / Affirmative Procurement (AP). The contractor shall provide certified copies from the manufacturer or supplier attesting the materials furnished contain or do not contain (and reason why), the minimum percent recycled-content as required by U.S. Environmental Protection Agency (EPA) Comprehensive Procurement Guide requirements as found at http://www.epa.gov/cpglproducts.htm. The Contractor shall include a Recovered Material Determination Form (Appendix B, Contract Specific Forms) to document any exemptions for materials that do not meet the recycled content requirements.

1.18.1. Tinker AFB has a requirement for the cost effective affirmative procurement of environmentally preferable products and services. The United States Environmental Protection Agency (USEPA) has designated guideline items in the Comprehensive Procurement Guideline (CPG) III for mandatory procurement.

1.18.2. These CPG products are products that are or can be made containing recycled materials. In the CPG, the USEPA organizes these items into 8 product categories as follows:

1. Construction Products

2. Landscaping Products

3. Non-paper Office Products

4. Paper and Paper Products

5. Park and Recreation Products

6. Transportation Products

7. Vehicular Products

8. Miscellaneous Products

1.18.3. In accordance with 40 CFR 247.2, the contractor is required to research, propose, and utilize these designated products, and any other recycled-content products available in the market place. CPG products with the minimum EPA recommended percentage of post-consumer materials and recovered materials shall be utilized, unless otherwise specified, or if one or more of the following exemptions apply:

1. Does not meet reasonable performance standards.

2. Is not available competitively (from two or more sources).

3. Is not available within a reasonable time frame.

4. Is only available at an unreasonable price (e.g. recycled item costs more than non-recycled item).

1.18.4. Certify that the percentage of recovered materials to be used in the performance of the contract shall be at least the amount required by applicable specification or other contractual requirements, and shall also estimate the percentage of total material utilized, on an AF Form 3000, Affirmative Procurement Materials Submittal and Certification, or the current material submittal form. The contractor shall provide written explanation and documentation as to why the products were not used.

1.19. Health and Safety on Government Installations. In performing work under this contract on a Government installation, the contractor shall comply with the specific health and safety requirements established by this contract and Appendix C.

1.19.1. The Contractor shall ensure that work performed does not expose AF personnel or property to hazards, risk of injury or damage.

1.20. Voluntary Protection Plan (VPP). Tinker AFB is in the process of pursuing VPP recognition or has already been recognized under the Occupational Safety and Health Act (OSHA) Voluntary Protection Plan (VPP). VPP impacts all "applicable contractors" operating on Air Force Installations. (Applicable contractors are contractors that have completed 1000 hours or more at Tinker AFB within 3 months on the same contract.) It is the contractor's responsibility to ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. Contractor shall follow the safety and health rules of the installation, OSHA and this PWS. Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html.

1.20.1. The contractor shall provide their Total Case Incidence Rate (TCIR), their Days Away Restricted and/or Transfer Case Incident rate (DART) rates and their OSHA Form 300A and annually to the CO and the QAE/QAP for consolidation and submission as part of the installation's annual VPP Safety and Health management report. TCIR and DART rates are due by the 15th of January of each year. However, if the contract expires before January 15th than the contractor shall submit their 300A log, TCIR and DART rates by the end of the contract period of performance.

1.20.2. The contractor shall be responsible for compliance with the OSHA (Public law 91-596). The contractor shall submit a Safety and Health Plan (SHP) and corresponding site safety checklist to the CO and the QAE/QAP 10 work days after contract award. The contractor's SHP shall include appropriate measures to ensure the contractor reacts promptly to investigate, correct and track alleged safety and health violations and uncontrolled hazards in the contractor work areas. The contractor shall comply with the contractor’s SHP.

1.20.3. The contractor shall identify in the SHP processes and procedures used to track compliance with the SHP, and the process and procedures that shall be used to correct violations.

1.20.4. The contractor's SHP shall demonstrate a management commitment to employee safety and health and shall identify the application of the SHP to subcontractors. (If applicable)

1.20.5. The contractor's SHP shall: identify the roles and responsibilities of the following individuals; management, supervisors, employees and safety coordinator.

1.20.6. The contractor's SHP shall, identify applicable safety rules and regulations, and shall include a worksite hazard analysis to include base-line hazard identification and required control measures.

1.20.7. The contractor's SHP shall, include a job site analysis to include hazard of tasks required to control measures, identify employee safety and health training requirements and the documentation process.

1.20.8. The contractor's SHP shall include a workplace inspection frequency to include identifying the individual conducting the inspections and shall include employee hazard and mishap reporting procedures.

1.20.9. The contractor's SHP shall identify individual(s) responsible for corrective hazards, and shall identify first aid and injury procedures, procedures for accident investigation and reporting, identify emergency response procedures and identify the process for tracking controlled hazards in contractor work areas.

1.20.10. The primary contractor shall be responsible for establishing these requirements for all subcontractors who qualify as applicable contractors meaning they are working on Tinker AFB for a minimum of one thousand hours in three months under the same contract.

1.21. Emergency Procedures. Contractor employees shall follow the direction of Government employees in regards to emergency procedures, i.e. fire, tornado, active shooter, bomb threats. It is the responsibility of the contractor to provide guidance and establish procedures for responding to emergency for their employees. It is the contractors' responsibility to account for their employees following an emergency evacuation. Contractor Personnel shall participate with government personnel in all fire and tornado drills and no additional cost to the Government.

1.22. Contractor Phase In. To ensure a smooth changeover from a current contract to a new contractor, a thirty (30) calendar day phase in period is required. The current contractor shall be cooperative to ensure a smooth changeover is accomplished during the phase-in and phase-out periods. During the thirty (30) calendar day phase-in period, the new contractor shall hire a workforce to assure satisfactory performance beginning on the contract start date. The contractor, after coordination with QAE/QAP, shall allow the successor to conduct on-site interviews with employees. The contractor shall obtain security clearance(s) for Common Access Card(s) (CAC) or contractor badge(s) for the newly hired employee(s). The contractor shall ensure that all training requirements for the newly hired employee(s) are completed before contract start date.

1.22.1. Phase-In Observation: during the phase-in for this contract. Contractor shall participate in a joint walk-down inventory. This inventory shall be monitored by Government personnel, and shall have as its purpose the verification of assets to be accepted and transferred. Contractor and the Government shall certify their agreement on the inventory accuracy and serviceability of listed property. Accountability for the asset inventory shall be transferred to the Contractor by the start of contract.

1.22.2. Additionally, the Government will provide task familiarization training for the Contractor for selected tasks outlined in Section 1.2. scheduled to be performed. The purpose of this training will be to assist Contractor with unique Tinker AFB requirements. Familiarization training for taskings not listed in section 1.2. is not included in the observation period. However, if the Contractor wishes to observe other areas included in Section I, as part of their phase-in, they may arrange to do so through the CO. Any costs associated with training for these areas will be considered to be part of the basic effort.

1.22.3. Contractor Phase-out Requirements. During the phase-out period, the incumbent contractor shall be fully responsible for all work performed under this Performance Work Statement (PWS). The incumbent contractor shall cooperate fully to permit an orderly changeover of workload. The incumbent contractor shall allow the new contractor and government personnel access on a non-interference basis, to observe the day-to-day operations and to become familiar with the work requirements and procedures.

1.22.4. Phase-Out. In addition to the clause "continuity of Services" (FAR 52.237-3), Contractor shall give support to and cooperate with any successor that may be designated prior to the expiration of this contract. Phase-in assistance may be required during the final ninety days of this contract and is defined as follows:

1.22.5. In the event the Contractor is to be replaced by a successor in the performance of all or part of the work contemplated by this contract, the Contractor shall cooperate in good faith with a successor Contractor to provide reasonable access to employees and employee records for recruitment efforts. With respect to any such employees who are offered positions by the successor Contractor, Contractor further agrees to release, without penalty, any employee who chooses to accept employment by a successor Contractor. This obligation shall not require Contractor to release an employee prior to the completion date of its performance under this contract if such early release would materially affect Contractor's ability to perform its obligations under the remainder. Furthermore, this clause shall not be deemed to preclude Contractor from making bonafide offers of alternate employment to its employees involved in the performance of this contract.

1.22.6. Contractor shall make available to the successor copies of all Operating Instructions, Maintenance Instructions and all other procedures developed in the performance of this contract.

1.22.7. Contractor shall make available to the successor copies of historic data developed and documented in the performance of this contract.

1.22.8. Ongoing operations shall be coordinated with management and administrative personnel of the successor.

1.22.9. Contractor shall agree to cooperate with the successor in executing a formal transfer of GFP that fully accounts for all assets. This shall include a joint walk-down inventory with the successor. The joint inventory shall be monitored by the Government program manager.

1.22.10. Phase-out assistance as defined above is considered within the scope of this contract and no adjustment in estimated costs, fees, price, or other provision by reason of such effort will be warranted. In no event will presence of successor personnel relieve the Contractor of contractual responsibilities under this contract.

1.23. Data Management. The Contractor shall manage, maintain and store documentation at a central library developed for use in the performance of this contract. Documentation includes, but is not limited to, certifications, warranties and manuals. Designate a focal point to integrate total data management efforts and manage changes, additions and deletions of data items.

1.24. Management Program. The Contractor shall establish and maintain a management program during the Contractor performance, incorporating details of all major paragraphs of the PWS. The management plan shall reflect an understanding of all tasks and performance objectives specified in this PWS and describe an approach to satisfy these requirements. As a minimum, the plan shall identify all Contractor resources; (i.e., equipment, material, supplies and staffing plan and how these resources will enable the Contractor to meet performance objectives, etc.).

1.25. Technical Direction. The Government may give technical direction to the Contractor. The purpose of this direction is to re-prioritize efforts to meet organizational goals and mission priorities.