PWS_-_Central_Vac_Service_rev5may14.pdf

Performance Work Statement (PWS) Central Vacuum System Preventive and Remedial Maintenance

For

76 CMXG Bldg 9001

27 MAY 2014

Prepared by

76 CMXG ENGINEERING

SECTION ONE

1.1 Scope: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the Preventive Maintenance and Remedial Maintenance for nine (9) Central

Vacuum Systems located in B9001 at Tinker Air Force Base (AFB), Oklahoma. The

Contractor shall also provide Personal Protective Equipment (PPE) and clothing, to include reflective clothing (belt, vest, etc.); hearing and eye protection, to include prescription safety glasses; safety harnesses; fall protection equipment; lifting equipment and any incidentals necessary to perform the requirements of the Performance Work

Statement (PWS). The equipment and post locations is listed in Appendix A.

1.2 The Contractor shall be responsible for insuring all services, parts and Original

Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and the PWS.

1.3 The Contractor shall be responsible for identifying optimum operating parameters for each system, and for maintaining performance and functionality of the systems. The

Contractor shall be responsible for repair of leaks in the piping system to restore vacuum pressure levels.

2.1 Referenced Specifications: The Contractor shall ensure requirements in this PWS are accomplished IAW the following documents:

3.1 Preventive Maintenance (PM): The objective of PM is to protect the equipment capability and investment by removing causes of failure, performing routine maintenance and making adjustment to compensate for normal wear before failure occurs. The

Contractor shall perform all PM’s IAW the OEM specifications. The Contractor shall perform 12 PM’s per year on each item listed in Appendix A. The Contractor shall provide a copy of the PM schedule to the Contracting Officer Representative (COR) within five (5) business days after contract award. The Contractor shall notify the COR seven (7) business days prior to each scheduled PM visit.

3.1.1 The contractor shall provide a monthly report detailing all maintenance actions executed, and providing the following performance characteristics for each system:

1) Vacuum pressure

2) Dust Collector filter status

3) Bleed air pressure filter status

DOCUMENT DATE TITLE

UFC 1-200-01 Jul-2013 General Building Requirements (www.dod.wbdg.org)

NFPA 70 2011 National Electrical Code. (www.nfpa.org)

4) HEPA filter status

5) Exhauster oil/grease status

6) Surge Valve Actuator and Controller Status

7) System Vibration Status

3.1.2 All preventive maintenance, including filter changes, oil or grease maintenance, and valve adjustments, shall be performed as part of the PM. Any maintenance actions that require shutdown of a vacuum system shall be coordinated with the COR at least three

(3) days in advance to minimize impact to Production.

3.2 Remedial Maintenance (RM): RM is defined as unscheduled work requirements which are not otherwise defined in this PWS which includes the evaluation, troubleshooting and diagnosis of equipment to isolate the source of a malfunction.

3.3 Malfunction and Notification Process: Upon occurrence of equipment or system malfunction, the COR will contact the Contractor by telephone, email or fax and provide information below. If the COR notifies the Contractor via telephone, the COR will provide a written copy of the request by email or fax.

the equipment ID#, a brief description of the malfunction location of equipment name and telephone number of the Point of Contact (POC)

Upon notification of the system malfunction, the technician shall arrive on site at the equipment location within two (2) business days or if overseas five (5) business days.

3.4 Equipment Evaluations: Contractor shall prepare and provide a written Estimate

Repair Report to the COR by fax or email no later than (NLT) one (1) business day after completion of the inspection. As a minimum, the information cited on the Estimate

Repair Report shall include:

the equipment ID # date of evaluation description of findings and recommendations required part(s) and part number(s) cost of part(s) number of part(s) needed estimated labor hours required to complete the repair

Any recommendations cited shall consider:

the priority of the requested service available source for obtaining new part(s) availability of the new part(s) shipping and delivery schedules of part(s) other factors which may be peculiar to the specific repair requirement

3.5 Authorizations for Repair Actions: Only the Contracting Officer (CO) can authorize repair actions. The COR will coordinate any repair actions with the Subject

Matter Expert (SME) and the CO to obtain approval to proceed. The Contractor shall ensure all repair actions have documented CO approval before initiating any repair or ordering parts. The Contractor shall demonstrate to the Government Technical

POC/SME that the repairs have been completed.

3.5.1 Once the authorization for repair action has been received from the CO, the

Contractor shall order any required part(s) within two (2) business days and notify the

COR, in writing, of the estimated arrival date of the part(s). The Contractor shall perform the repair within five (5) business days upon receipt of the parts. The COR will verify the receipt of the parts with the Contractor to ensure the repair is performed timely.

3.6 Parts and Materials: The contractor shall use only new parts and materials in performance of this PWS unless authorized by the CO.

3.7 Service Report: Immediately upon completion of the maintenance support services and before leaving the OC-ALC, the Contractor shall provide a written Service Report to the Government Technical POC or COR. The Government Technical POC will forward the service report to the COR within two (2) business days of receipt. The Contractor shall provide, by fax or email, the final service report within five (5) business days to the

COR. The Government will not pay an invoice submitted until an acceptable service report has been received from the Contractor. As a minimum, the final service report shall contain the following information:

name of the company requested service date description of services provided additional services recommended (if any) printed name and signature of technician who performed the service(s) printed name and signature of on-site Government Technical POC or COR start and completion dates complete breakdown of the labor cost (hours and rate) material(s) and part(s) used details of any other charges printed name and signature stating only new parts and materials were used

3.8 Quality Assurance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The COR will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or COR.

3.9 Corrective Action Report (CAR)/Complaint Contractor Response Time: The

Contractor shall provide a written response within two (2) business days which addresses the root cause, corrective action and preventive action(s) in relation to the submitted CAR or Customer Complaint.

3.10 Maintenance Documentation: The Contractor shall notify the Government

Technical POC upon completion of each PM/RM action IAW OC-ALC OI 21-203, Chapter 1, 2 and 3, as applicable.

3.11.1 Red Tagged Items: Red Tagged items create unsafe conditions for workplace and are noted by the annotation of a Red X, in the Facilities and Equipment Management

Web-Based (FEMWEB) system. A Red X indicates the equipment is considered unsafe or unserviceable and will not be used until the unsatisfactory condition is corrected and the Red X is cleared. The Contractor shall not authorize, use or direct equipment to be used until the Red “X” has been properly cleared IAW OC-ALC OI 21-203, Chapter 2.

3.11.2 Red X Clearance: The Contractor shall ensure the Red X’s are cleared IAW OC-

ALC OI 21-203, Chapter 2. The Contractor shall immediately notify the shop supervisor or work leader in any instances that the Contractor clears a Red X in his or her assigned work area.

3.11.3 Red X Clearance on Equipment: Red X on Equipment will be cleared in

FEMWEB by the shop supervisor or work leader.

4.1 Hours of Work: The Contractor shall perform work required under this contract during the following days and hours: Monday through Friday, 0600 - 1600. These dates and hours exclude Federal Holidays, base closures due to inclement weather and

Furlough Days, as applicable.

4.1.1 If additional hours are required the Contractor should contact the CO for approval.

Upon approval, the Government Technical POC or COR shall be present with the

Contractor.

4.2 Continuation of Essential DoD Contractor Services during Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023

4.3 Contractor Personnel: The Contractor shall provide the name of the Contract

Manager (CM) and any alternate(s) who shall act for the Contractor when the manager is absent and they shall be designated in writing to the CO and COR within five (5) business days after contract award. The Contractor shall provide telephone numbers and email addresses of the CM and alternate(s) where these persons may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at Tinker Air Force Base (AFB). The CM or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak and understand English fluently.

4.3.1 The Contractor and Contractor personnel shall be required to identify themselves as

Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with

Government personnel. The Contractor and Contractor personnel shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

4.4 Listing of Contractor Employees: The Contractor shall provide an initial listing of

Contractor employees’ names and position titles to the COR within five (5) business days after contract award. The Contractor shall also provide an updated listing of personnel to the COR when employees affecting the work of this contract, status changes or position changes within five (5) business days.

4.4.1 The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security and/or general well-being or operational mission of the installation and its population. The

Contractor shall not employ any person who is an employee of the United States (US)

Government if the employment of the person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air

Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the

Contractor shall not employ any person who is an employee of the Department of the Air

Force if such employment would be contrary to the policies contained in Air Force

Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities. The

Contractor shall be prohibited from employing off-duty CORs who are providing surveillance on any contracts/subcontracts awarded to the Contractor. All contract personnel depending on particular condition, occasion or place or job assignment shall require professional, suitable attire. All Contractor personnel shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management and control of Contractor personnel in performance of this

PWS shall be the responsibility and prerogative of the Contractor; however, the

Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

5.1 Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health.

The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

Contractors shall be compliant Tinker AFB Supplement to Air Force Instruction (AFI)

32-7086, “Hazardous Materials Management”, Tinker AFB procedures per Tinker AFBI

32-7004, “Hazardous Waste Management”, and Complex procedures per OC-ALC Sup to AFI 32-7086, “Hazardous Material Management” and OC-ALCI 32-101 “Air Quality

Record Keeping Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

5.2 Material Safety Data Sheet/Safety Data Sheet (MSDS/SDS): The Contractor shall not transport, ship or use any chemical, material or substance used in the performance of this PWS on Tinker AFB before written approval is provided by 72 ABW/CEIE, Natural

Infrastructure Management (Environmental Compliance). The Contractor shall submit to the COR, ten (10) calendar days after contract award date all Material Safety Data Sheets http://www.e-publishing.af.mil/

(MSDSs) or Safety Data Sheets (SDSs) and a completed OC-ALC Form 152, MSDS/SDS

Information Sheet. The Contractor shall receive approval (emails are acceptable) from the COR prior to shipping any chemical, material or substance to Tinker AFB. A copy of the manufacturer MSDS/SDS shall accompany the shipment. Contractor shall comply with the effective dates for SDS requirements IAW the Occupational Safety and Health

Administrations (OSHA) Hazardous Communication Standard, Title 29, Code of Federal

Regulation (CFR) Part 1910.1200. The COR will forward all MSDS/SDS submittals to

72 ABW/CEIE for approval. A current manufacturer MSDS/SDS shall be submitted to the COR if the Contractor changes manufacturer or vendor for any chemicals that were prior approved. The Contractor shall maintain copies of manufacturer MSDSs/SDSs for all chemicals and MSDSs/SDSs shall be readily accessible at all times by Contractor personnel as well as government employees.

5.3 Hazardous Material (HAZMAT): The Contractor shall not store chemicals or hazardous material (HAZMAT) on Tinker AFB. Contractors shall be compliant with

HAZMAT management procedures per OC-ALC Supplement to AFI 32-7086, “Hazardous Materials Management”. The Contractor shall maintain a log of all

HAZMAT that is used on base. This usage log shall be provided to the COR monthly, the last business day of each month, or when the required work is completed. The COR will forward the records to the Unit Environmental Coordinator (UEC) no later than the fourth (4 th

) day of the following month or the first (1 st ) subsequent business day.

5.4 Hazardous Waste: The Contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in government furnished waste containers located in the shop or area the work is being performed. The Contractor shall notify the COR if the required waste containers are not available on site.

5.5 Discharges: Any discharges into Tinker’s Industrial Waste Treatment Plant (IWTP) or sanitary sewer will be approved and done IAW Tinker Industrial Waste Water

Discharge Permit as instructed by 72 ABW/CEIE, Natural Infrastructure Management

(Environmental Compliance). The COR will submit the required notice of intent documentation to the UEC for 72 ABW/CEIE approval. The Contractor shall maintain records of written approval issued by 72 ABW/CEIE for discharges into IWTP and sanitary sewer.

5.5.1 Off-Site Discharges: For discharges outside of Tinker AFB, the Contractor shall ensure waste water discharges, that may contain pollutants resulting from any contracted service, go to a state or federal permitted treatment facility such as a municipal Publicly

Owned Treatment Works (POTW). The Contractor shall provide a letter ten (10) calendar days after contract award date to the COR from the POTW that states the POTW is permitted for all pollutants that the Contractor may discharge during the contracted service.

5.6 Spills: Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from

Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911.

The Contractor shall immediately report all environmental violations to the COR and

UEC. The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

One (1) copy to CO, two (2) copies to the COR, one (1) copy for the UEC and a copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information:

Name and contact number of person reporting the spill

Date and time of incident

Location and source of spill

Substance or pollutant spilled

Amount spilled and rate of discharge

Any damages or injuries involved

Extent of area impacted

Potential hazards

Actions taken

Organizations contacted

Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded

5.7 Environmental Training: Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource

Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable

State Laws and regulations; DoD, Air Force and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be approved by 72 ABW/CEIE, Natural Infrastructure Management (Environmental

Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm;

http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the Contractor’s expense. Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the COR for approval within ten

(10) calendar days after contract award date. Once written approval is received from the

COR, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS to the COR, within thirty (30) calendar days after contract award date. In addition to the required environmental training, Contractors shall be compliant with Tinker AFB procedures per Tinker AFBI 32-7004, “Hazardous

Waste Management”.

6.1 Forms, Technical Orders (T.O.), AFI, AFMCI and Publications: The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via internet at www.e-publishing.af.mil. In the event a form or publication is not available online, the COR will provide the form, instruction or publication to the

Contractor upon written request (e-mail is acceptable) by the Contractor. In the event, laws, regulations, TO’s, AFI’s or Air Force Material Command Instructions (AFMCI’s) change during the term of this contract, the Contractor is required to comply as such changes come into effect. Contractors delivering or handling official USAF records shall comply with the applicable records management regulations, AFI 33-322, Chapter 3 in its entirety.

http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 http://www.lion.com/Storing-Hazardous-Waste-for-LQGs

7.1 Housekeeping: The Contractor shall keep the work areas clean and neat in accordance with Industry Standards, Occupational, Safety and Health Administration

(OSHA), fire and safety standards and this PWS.

7.2 Foreign Object Damage (FOD) and Dropped Object Prevention (DOP):

Contractor personnel who work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers and the Contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps and in aircraft hangers and maintenance areas are required to receive FOD/DOP training and to comply with Air Force Materiel Command (AFMC) Sup1, Chapter 14, Paragraph 14.41 and

Tinker AFBI 21-449, Chapter 4 in its entirety. The Contractor and Contractor personnel shall acknowledge the FOD/DOP training by viewing either the Digital Versatile Disc

(DVD) provided by the COR or at the You Tube site, http://www.youtube.com/watch?v=tYcbodjFPnM. The Contractor shall provide a devised certificate to the COR for each employee within five (5) business days after contract award. The certificate(s) shall have the title of the training, name of the person who received the training and the date of the training. The Contractor shall also ensure all new employee(s) view the FOD/DOP Training and provide a Contractor devised certificate of training to the COR prior to starting work in the OC-ALC shops. Annually, the Contractor and Contractor personnel shall be required to review the FOD/DOP

Training and provide an updated Contractor devised certificate of training to the COR.

7.3 Tool Control and Accountability: While performing contract services in or around

Maintenance Production Shops, including ramp areas, the Contractor shall comply with

AFI 21-101_AFMC Sup 1, 21-101, Chapter 10 (all paragraphs) and OC-ALCI 21-112, paragraph 14.1 & 14.5.3. The Contractor or Contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. The Contractor shall turn in a Contractor Tool Listing, MXRIWRS Form 32 checklist to the COR prior to starting work in the OC-ALC Industrial Areas. Contractor personnel shall immediately notify the COR of any tools which are missing or lost from the work area or container (i.e. tool or job box, or tool bag). The COR will report any missing Contractor’s tools which have not been located within one (1) hour after notification to the appropriate Government personnel. Contractor can obtain the Form 32 from the COR. The Contractor Manager (CM) shall ensure each employee on the job site is briefed on Housekeeping, FOD and Tool Control prior to starting work in OC-ALC

Industrial Areas from the COR.

8.1 Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB per AFMAN 31-116 (in its entirety), Motor Vehicle Traffic supervision. The Contractor shall comply with Tinker

AFBI 24-301 (in its entirety) for the operation of POVs within Tinker AFB.

8.2 Contractor IDs: All badges must be surrendered when the contract expires, no longer needed or when the contract personnel are no longer working under the contract or with the Contractor. IDs expire on the last day of the current contract. If the contract is extended, the Contractor and Contractor personnel must get a new ID badge. This http://www.youtube.com/watch?v=tYcbodjFPnM includes the CAC ID, the new DBIDS ID and AF Form 1199C Controlled/Restricted

Area Badge.

8.2.1 All CAC cards shall be returned to the Pass and Registration, Building 6611, upon the completion of the contract, when no longer needed, contract personnel are no longer working under the contract or working for the Contractor. The CAC card shall be issued displayed and surrendered IAW the Installation Integrated Defense Plan, Tinker Plan 31-

101 in its entirety. The Contractor shall provide the COR with copies of the turn-in receipts by either US Postal Service or email within five (5) calendar days of the return of the badge to Pass and Registration.

8.2.2 Contractors are assessed a fine of $50.00 if CAC IDs, AF Form 1199C’s AFMC

Form 387s, or DBIDS IDs are lost, stolen or not returned to the Pass and Registration, Building 6611 when expired or no longer required. The 72 Security Forces Squadron

(SFS) will attempt to fine the contract if money cannot be collected from the Contractor.

8.3 Foreign National(s): The Contractor shall notify the COR before sending a Foreign

National representative to perform services. Special rules apply for foreign national(s) visiting a US Government facility.

8.4 Health and Safety on Government Installations: While performing work under this contract on a Government installation, the Contractor shall comply with Federal, State and Local regulations and AFI 91-203, Air Force Consolidated Occupational Safety

Instruction, as established by this contract and Appendix C. The Contractor shall notify the CO of any injuries that occur to Contractor personnel while they are on the installation. The Contractor shall notify the CO of damage to Government property or equipment during the execution of the contract.

9.1 Emergency Procedures: The Contractor personnel shall follow the direction of the

Government personnel in regards to emergency procedures, i.e. fire, tornado, active shooter, bomb threats, etc. It is the responsibility of the Contractor to provide guidance and establish procedures for responding to an emergency for their employees. It is the

Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

9.2 Contractor Manpower Reporting (CMR): The Contractor shall report ALL

Contractor labor hours (including sub-contractor labor hours), required for the performance of services provided under this contract for the US Air Force (AF) via a secure data collection site. The Contractor is required to completely fill in all required data fields at the website http://www.ecmra.mil.

9.2.1 Reporting inputs shall be for the labor executed during the PoP for each

Government fiscal year (FY), which runs from 1 October through 30 September the following year. Although inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMR help desk email listed at http://www.ecmra.mil.

10.1 Training – General: The Government will provide training in a classroom, video or by the Government COR. The Government will be responsible for all approved costs http://www.ecmra.mil/ associated with the training which is identified below in Table 1-1. The COR will document training on and maintain copies of the completed AF Form 1151(s), Training and Attendance Rating, as part of the contract surveillance file.

10.1.1 The Contractor employees shall complete all required training, to include but not limited to the below, within thirty (30) business days of the performance start date or the

Contractor employee hire date if the hire date is after the PoP start date. The Contractor shall notify the COR about any new employee working under this contract, in writing, within five (5) business days.

Contractor Training Requirements Table 1-1

Contractor Required Courses Course Number

FOD and DOP Awareness Training Course Initial CHPMAS0000400SU

AFMC FOD and DOP Awareness Training Refresher CHPMAS0001301CB

Initial Fire Safety and Prevention Training CTESAF0000100SU

Refresher Fire Safety and Prevention Training, Computer Based

Training (CBT)

CTEMAS0002900CB

OC-ALC Environmental Accountability/Solid Waste Training, CBT MTEMAS9700138BR

OC-ALC Human Factors Training, CBT MTEMAS9700501BR

Environmental Management Systems (EMS) - General Awareness

Training

MTEENV9733070BR

11.0 Special Qualifications: The contractor shall provide documentation of a minimum of two years’ experience in the design and maintenance of industrial vacuum systems.

Evidence shall consist of identification of customer, including telephone contact information. This shall be included submitted with the contractor’s proposal.

SECTION TWO

SERVICES SUMMARY (SS)

The Contractor shall be aware that in the absence of any contract requirement from the

SS does not detract from its enforceability nor limit the rights or remedies of the

Government under any other provision of the contract. The Contractor shall ensure the following service summary requirements are accomplished:

Central Vacuum System Preventive and Remedial Maintenance

SS.

SS Performance Objectives

PWS

Para.

Performance

Threshold

SS 1.

The Contractor shall be responsible for identifying optimum operating parameters for each system, and for maintaining performance and functionality of the systems. The

Contractor shall be responsible for repair of leaks in the piping system to restore vacuum pressure levels.

1.3

100% compliance

SS 2.

The Contractor shall ensure requirements in this PWS are accomplished In Accordance

With (IAW) the following documents: UFC 1-

200-01 June 2013 General Building

Requirements and NFPA 70 2011 National

Electrical Code.

2.1

SS 3.

The Contractor shall perform all PM’s IAW the OEM specifications. The Contractor shall perform 12 PM’s per year on each item listed in Appendix A. The Contractor shall provide a copy of the PM schedule to the Contracting

Officer Representative (COR) within five (5) business days after contract award. The

Contractor shall notify the COR seven (7) business days prior to each scheduled PM visit.

3.1

SS 4.

The contractor shall provide a monthly report detailing all maintenance actions executed, and providing the following performance characteristics for each system:

1) Vacuum pressure

2) Dust Collector filter status

3) Bleed air pressure filter status

4) HEPA filter status

5) Exhauster oil/grease status

6) Surge Valve Actuator and

Controller Status

7) System Vibration Status

3.1.1

SS.5

All preventive maintenance, including filter changes, oil or grease maintenance, and valve adjustments, shall be performed as part of the

PM. Any maintenance actions that require shutdown of a vacuum system shall be coordinated with the COR at least three (3) days in advance to minimize impact to

Production.

3.1.2

SS 6.

Contractor shall prepare and provide a written

Estimate Repair Report to the COR by fax or email no later than (NLT) one (1) business day after completion of the inspection. As a minimum, the information cited on the

Estimate Repair Report shall include:

the equipment ID # date of evaluation description of findings and recommendations required part(s) and part number(s) cost of part(s) number of part(s) needed estimated labor hours required to complete the repair

Any recommendations cited shall consider:

the priority of the requested service available source for obtaining new part(s) availability of the new part(s) shipping and delivery schedules of part(s)

3.4 other factors which may be peculiar to the specific repair requirement

SS 7.

Only the Contracting Officer (CO) can authorize repair actions. The COR will coordinate any repair actions with the Subject

Matter Expert (SME) and the CO to obtain approval to proceed. The Contractor shall ensure all repair actions have documented CO approval before initiating any repair or ordering parts. The Contractor shall demonstrate to the Government Technical

POC/SME that the repairs have been completed.

3.5

SS 8.

Once the authorization for repair action has been received from the CO, the Contractor shall order any required part(s) within two (2) business days and notify the COR, in writing, of the estimated arrival date of the part(s). The

Contractor shall perform the repair within five

(5) business days upon receipt of the parts.

The COR will verify the receipt of the parts with the Contractor to ensure the repair is performed timely.

3.5.1

SS 9.

The contractor shall use only new parts and materials in performance of this PWS unless authorized by the CO.

3.6

SS 10.

Immediately upon completion of the maintenance support services and before leaving the OC-ALC, the Contractor shall provide a written Service Report to the

Government Technical POC or COR. The

Government Technical POC will forward the service report to the COR within two (2) business days of receipt. The Contractor shall provide, by fax or email, the final service report within five (5) business days to the

COR. The Government will not pay an invoice submitted until an acceptable service report has been received from the Contractor.

As a minimum, the final service report shall name of the company requested service date description of services provided

3.7 additional services recommended (if any) printed name and signature of technician who performed the service(s) printed name and signature of on-site

Government Technical POC or COR start and completion dates complete breakdown of the labor cost

(hours and rate) material(s) and part(s) used details of any other charges printed name and signature stating only new parts and materials were used

SS 11.

The Contractor shall provide a written response within two (2) business days which addresses the root cause, corrective action and preventive action(s) in relation to the submitted CAR or Customer Complaint.

3.9

SS 12.

The Contractor shall notify the Government

Technical POC upon completion of each

PM/RM action IAW OC-ALC OI 21-203, Chapter 1, 2 and 3, as applicable.

3.10

SS 13.

Red Tagged items create unsafe conditions for workplace and are noted by the annotation of a

Red X, in the Facilities and Equipment

Management Web-Based (FEMWEB) system.

A Red X indicates the equipment is considered unsafe or unserviceable and will not be used until the unsatisfactory condition is corrected and the Red X is cleared. The Contractor shall not authorize, use or direct equipment to be used until the Red “X” has been properly cleared IAW OC-ALC OI 21-203, Chapter 2.

3.11.1

SS 14.

The Contractor shall ensure the Red X’s are cleared IAW OC-ALC OI 21-203, Chapter 2.

The Contractor shall immediately notify the shop supervisor or work leader in any instances that the Contractor clears a Red X in his or her assigned work area.

3.11.2

SS 15.

The Contractor shall perform work required under this contract during the following days and hours: Monday through Friday, 0600 -

1600. These dates and hours exclude Federal

Holidays, base closures due to inclement

4.1 weather and Furlough Days, as applicable.

If additional hours are required the Contractor should contact the CO for approval. Upon approval, the Government Technical POC or

COR shall be present with the Contractor.

SS 16.

The Contractor shall provide the name of the

Contract Manager (CM) and any alternate(s) who shall act for the Contractor when the manager is absent and they shall be designated in writing to the CO and COR within five (5) business days after contract award. The

Contractor shall provide telephone numbers and email addresses of the CM and alternate(s) where these persons may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at

Tinker Air Force Base (AFB). The CM or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak and understand English fluently.

4.3

SS 17.

The Contractor and Contractor personnel shall be required to identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. The Contractor and Contractor personnel shall identify themselves as

Contractor employees in telephone conversations and in formal and informal written correspondence.

4.3.1

SS 18.

The Contractor shall provide an initial listing of Contractor employees’ names and position titles to the COR within five (5) business days after contract award. The Contractor shall also provide an updated listing of personnel to the

COR when employees affecting the work of this contract, status changes or position changes within five (5) business days.

4.4

SS 19.

The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security and/or general well-being or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the

United States (US) Government if the employment of the person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the

Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint

Ethics Regulations (JER). In addition, the

Contractor shall not employ any person who is an employee of the Department of the Air

Force if such employment would be contrary to the policies contained in Air Force

Instruction (AFI) 64-106, Air Force Industrial

Labor Relations Activities. The Contractor shall be prohibited from employing off-duty

CORs who are providing surveillance on any contracts/subcontracts awarded to the

Contractor. All contract personnel depending on particular condition, occasion or place or job assignment shall require professional, suitable attire. All Contractor personnel shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management and control of Contractor personnel in performance of this PWS shall be the responsibility and prerogative of the

Contractor; however, the Contractor shall comply with the requirements set forth in this

PWS and Tinker AFB regulations concerning conduct of employees as referenced herein.

The Contractor shall employ and maintain a technically trained and experienced work force.

4.4.1

SS 20.

The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health.

The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

Contractors shall be compliant Tinker AFB

Supplement to Air Force Instruction (AFI) 32-

7086, “Hazardous Materials Management”, Tinker AFB procedures per Tinker AFBI 32-

7004, “Hazardous Waste Management”, and

Complex procedures per OC-ALC Sup to AFI

32-7086, “Hazardous Material Management” and OC-ALCI 32-101 “Air Quality Record

Keeping Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

5.1

SS 21.

The Contractor shall not transport, ship or use any chemical, material or substance used in the performance of this PWS on Tinker AFB before written approval is provided by 72

ABW/CEIE, Natural Infrastructure

Management (Environmental Compliance).

The Contractor shall submit to the COR, ten

(10) calendar days after contract award date all

Material Safety Data Sheets (MSDSs) or

Safety Data Sheets (SDSs) and a completed

OC-ALC Form 152, MSDS/SDS Information

Sheet. The Contractor shall receive approval

(emails are acceptable) from the COR prior to shipping any chemical, material or substance to Tinker AFB. A copy of the manufacturer

MSDS/SDS shall accompany the shipment.

Contractor shall comply with the effective dates for SDS requirements IAW the

Occupational Safety and Health

Administrations (OSHA) Hazardous

Communication Standard, Title 29, Code of

Federal Regulation (CFR) Part 1910.1200.

The COR will forward all MSDS/SDS submittals to 72 ABW/CEIE for approval. A current manufacturer MSDS/SDS shall be submitted to the COR if the Contractor changes manufacturer or vendor for any chemicals that were prior approved. The

5.2

Contractor shall maintain copies of manufacturer MSDSs/SDSs for all chemicals and MSDSs/SDSs shall be readily accessible at all times by Contractor personnel as well as government employees.

SS 22.

The Contractor shall not store chemicals or hazardous material (HAZMAT) on Tinker

AFB. Contractors shall be compliant with

HAZMAT management procedures per OC-

ALC Supplement to AFI 32-7086, “Hazardous

Materials Management”. The Contractor shall maintain a log of all HAZMAT that is used on base. This usage log shall be provided to the

COR monthly, the last business day of each month, or when the required work is completed. The COR will forward the records to the Unit Environmental Coordinator (UEC) no later than the fourth (4 th

) day of the following month or the first (1 st ) subsequent business day.

5.3

SS 23.

The Contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in government furnished waste containers located in the shop or area the work is being performed. The Contractor shall notify the

COR if the required waste containers are not available on site.

5.4

SS 24.

Any discharges into Tinker’s Industrial Waste

Treatment Plant (IWTP) or sanitary sewer will be approved and done IAW Tinker Industrial

Waste Water Discharge Permit as instructed by 72 ABW/CEIE, Natural Infrastructure

Management (Environmental Compliance).

The COR will submit the required notice of intent documentation to the UEC for 72

ABW/CEIE approval. The Contractor shall maintain records of written approval issued by

72 ABW/CEIE for discharges into IWTP and sanitary sewer.

5.5

SS 25.

For discharges outside of Tinker AFB, the

Contractor shall ensure waste water discharges, that may contain pollutants resulting from any contracted service, go to a state or federal permitted treatment facility such as a municipal Publicly Owned

Treatment Works (POTW). The Contractor shall provide a letter ten (10) calendar days after contract award date to the COR from the

5.5.1

POTW that states the POTW is permitted for all pollutants that the Contractor may discharge during the contracted service.

SS 26.

Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident.

When possible, the Contractor shall use a base telephone to receive help from Tinker AFB

911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the COR and UEC. The

Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

One (1) copy to CO, two (2) copies to the

COR, one (1) copy for the UEC and a copy for record. The format of the report shall be left up to the Contractor, but the report shall

Name and contact number of person reporting the spill

Date and time of incident

Location and source of spill

Substance or pollutant spilled

Amount spilled and rate of discharge

Any damages or injuries involved

Extent of area impacted

Potential hazards

Actions taken

Organizations contacted

Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded

5.6

SS 27.

Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of

Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279;

applicable State Laws and regulations; DoD, Air Force and local requirements. This

5.7 training can be obtained through creditable training institutions or companies. All training shall be approved by 72 ABW/CEIE, Natural

Infrastructure Management (Environmental

Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm;

http://www.skillsoft.com/catalog/detail.asp?Co urseCode=esh_sah_a34_sh_enus000000 and http://www.lion.com/Storing-Hazardous-

Waste-for-LQGs at the Contractor’s expense.

Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the COR for approval within ten (10) calendar days after contract award date. Once written approval is received from the COR, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS to the COR, within thirty (30) calendar days after contract award date. In addition to the required environmental training, Contractors shall be compliant with

Tinker AFB procedures per Tinker AFBI 32-

7004, “Hazardous Waste Management”.

SS 28.

The Contractor shall provide the name of the training institution or company and course description to the COR for approval within ten

(10) calendar days after contract award date.

Once written approval is received from the

COR, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS to the COR, within thirty (30) calendar days after contract award date. In addition to the required environmental training, Contractors shall be compliant with

Tinker AFB procedures per Tinker AFBI 32-

7004, “Hazardous Waste Management”.

5.7

SS 29.

The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via internet at www.e-publishing.af.mil. In the event a form or publication is not available online, the COR will provide the form, instruction or publication to the Contractor upon written request (e-mail is acceptable) by the

6.1 http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 http://www.lion.com/Storing-Hazardous-Waste-for-LQGs http://www.lion.com/Storing-Hazardous-Waste-for-LQGs

Contractor. In the event, laws, regulations, TO’s, AFI’s or Air Force Material Command

Instructions (AFMCI’s) change during the term of this contract, the Contractor is required to comply as such changes come into effect.

Contractors delivering or handling official

USAF records shall comply with the applicable records management regulations, AFI 33-322, Chapter 3 in its entirety.

SS 30.

The Contractor shall keep the work areas clean and neat in accordance with Industry

Standards, Occupational, Safety and Health

Administration (OSHA), fire and safety standards and this PWS.

7.1

SS 31.

The Contractor shall provide a devised certificate to the COR for each employee within five (5) business days after contract award. The certificate(s) shall have the title of the training, name of the person who received the training and the date of the training. The

Contractor shall also ensure all new employee(s) view the FOD/DOP Training and provide a Contractor devised certificate of training to the COR prior to starting work in the OC-ALC shops. Annually, the Contractor and Contractor personnel shall be required to review the FOD/DOP Training and provide an updated Contractor devised certificate of training to the COR.

7.2

SS 32.

The Contractor or Contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. The Contractor shall turn in a

Contractor Tool Listing, MXRIWRS Form 32 checklist to the COR prior to starting work in the OC-ALC Industrial Areas. Contractor personnel shall immediately notify the COR of any tools which are missing or lost from the work area or container (i.e. tool or job box, or tool bag). The COR will report any missing

Contractor’s tools which have not been located within one (1) hour after notification to the appropriate Government personnel.

Contractor can obtain the Form 32 from the

COR. The Contractor Manager (CM) shall ensure each employee on the job site is briefed on Housekeeping, FOD and Tool Control prior

7.3 to starting work in OC-ALC Industrial Areas from the COR.

SS 33.

The Contractor shall provide the COR with copies of the turn-in receipts by either US

Postal Service or email within five (5) calendar days of the return of the badge to Pass and

Registration.

8.2.1

SS 34.

The Contractor shall notify the COR before sending a Foreign National representative to perform services. Special rules apply for foreign national(s) visiting a US Government facility.

8.3

SS 35.

While performing work under this contract on a Government installation, the Contractor shall comply with Federal, State and Local regulations and AFI 91-203, Air Force

Consolidated Occupational Safety Instruction, as established by this contract and Appendix

C. The Contractor shall notify the CO of any injuries that occur to Contractor personnel while they are on the installation. The

Contractor shall notify the CO of damage to

Government property or equipment during the execution of the contract.

8.4

SS 36.

The Contractor shall report ALL Contractor labor hours (including sub-contractor labor hours), required for the performance of services provided under this contract for the

US Air Force (AF) via a secure data collection site. The Contractor is required to completely fill in all required data fields at the website http://www.ecmra.mil.

9.2

SS 37.

The Contractor employees shall complete all required training, to include but not limited to the below, within thirty (30) business days of the performance start date or the Contractor employee hire date if the hire date is after…