PWS_REV_7__19_May_2014.pdf

PERFORMANCE WORK STATEMENT

ANNUAL MAINTENANCE SUPPORT SERVICES

FOR

OC-ALC GOVERNMENT-OWNED MANLIFTS

(SCISSOR AND BOOM LIFTS)

PREPARED BY:

76 MXW/OBWK

14 Nov 13

Revision 7 19 May 2014

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION.

1.1. Scope. The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, inspection manuals, personal protective equipment and clothing including reflective clothing (belt, vest, etc.),Original Manufac-turing Manual’s (OEM), hearing and eye protection including prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any incidentals nec-essary to perform the Annual Maintenance Support Services of the Oklahoma City Air Logistics Complex (OC-ALC) Manlifts. The Appendix A lists the lifts from each wing group.

1.2. Annual Maintenance Support Services. The Annual Maintenance Support Services consists of the Annual Compliance Safety Inspection, Preventive Maintenance, and Remedial Maintenance for each lift listed in Appendix A and an Annual Compliance In-spection (ACI) on the each Explosion Proof lift listed in Appendix A.

1.3. Annual Compliance and Safety Inspection Schedules. The contractor shall provide the proposed Annual Safety Inspections (ASI) schedules for each OC-ALC Manlift listed in Appendix A and an additional proposed Annual Compliance Inspection (ACI) for each explosion proof manlifts listed in Appendix A to the Contracting Officer Representa-tive (COR) within ten (10) work days after contract award for customer’s approval.

The proposed schedules shall contain the OC#, inspection type and scheduled date.

1.3.1. Annual Compliance Inspection (ACI). Only the Explosion Proof Manlifts require an (ACI). The contractor shall obtain an ACI from the OEM; the ACI is to ensure the Explosion Proof Manlifts maintain their explosion proof capacity and status and that each is within tolerance limits, all explosion parts are intact and operate properly. The contractor shall notify the COR at least five (5) work days prior to each scheduled ACI visit.

1.3.2. Annual Safety Inspection (ASI). The contractor shall perform an ASI on each lift listed in Appendix A in accordance with (IAW) manufacturer’s specifications and this Performance Work Statement (PWS). The contractor shall notify the COR at least five

(5) work days prior to each scheduled ASI visit.

1.3.2.1. Certifications. After completion of each ASI, the contractor shall certify each lift for one year, not to exceed 365 days from last inspection. The contractor shall place a dated sticker on the lift to indicate that it is safe to use. If a lift fails inspection, the con-tractor shall provide a repair request within one (1) work day to the COR for ap-proval of required repairs. The repair request shall contain the following information:

OC#, serial number, reason for failure and correction action required to pass the ASI.

1.3.3. Preventive Maintenance (PM). The objective of PM is to protect the equipment capability and investment by removing causes of failure, performing routine mainte-nance and making adjustment to compensate for normal wear before failure occurs.

The contractor shall perform all PM’s in accordance with the (OEM) specifications. The contractor shall provide a copy of the PM schedule to the Contracting Officer Repre-sentative (COR) within ten (10) calendar days after contract award.

1.3.3.1. Preventive Maintenance (PM) Schedules. The contractor shall provide a monthly PM schedule to the COR the 20th work day of each month for approval by the customers. The COR will return the approved schedule to the contractor within two work days for the contractor to prepare their technicians’ work schedules. The sched-ules shall contain the OC# and scheduled date and be accumulative.

1.3.3.2. Preventive Maintenance (PM). The contractor shall perform a PM every ninety days on each lift listed in Appendix A. The contractor shall provide a copy of each completed OEM’s PM checklist to the COR with the Weekly PM Status Report.

1.3.4. Remedial Maintenance (RM). RM is defined as unscheduled work requirements which are not otherwise defined in this PWS which includes diagnosis of equipment to isolate the source of a malfunction. The contractor shall expedite RM to minimize downtimes and to restore equipment within three (3) work days to operating condi-tion except for special order parts or multiple work orders being placed at one time after receipt of CO authorized repair.

1.3.5. Malfunction and Notification Process. Upon concurrence of equipment or system malfunction, the COR will contact the Contractor. The COR will email the Contractor and provide the equipment ID#, a brief description of the malfunction, location of equip-ment and the name and telephone number of the point of contact (POC). COR will then provide a written copy of request to the Contractor by fax or email within seven (7) work days. The Contractor shall respond back to the COR and Contractor’s technician shall arrive on site at the downed equipment location within twenty-four (24) work hours after telephone notification of malfunctions.

1.3.6. Equipment Evaluations. After evaluation of the equipment, the Contractor shall prepare a written Estimate Repair Report to the COR by fax or email no later than one

(1) work day after completion of the inspection. As a minimum, the information cited on the Estimated Repair Report shall include equipment ID #, date of evaluation and a de-scription of findings and recommendations, required part(s) and part(s) number, cost of part(s), number of parts needed, estimated labor hours required to complete repair.

Any recommendations cited shall consider priority of the requested service, available source for obtaining new part(s), availability of the new part(s), shipping and delivery schedules of part(s), other factors which may be peculiar to the specific repair require-ment.

1.3.6.1. The government will reimburse the contractor for all equipment evaluations ap-proved or disapproved.

1.3.6.2. The government reserves the right to request three (3) competitive vendor quotes for repair actions prior to CO authorization for repairs.

1.3.7. Authorized Repair Actions. Only the Contracting Officer (CO) can authorize re-pair actions. The COR will coordinate any repair actions with the Subject Matter Expert (SME) and the CO to obtain approval to proceed. The Contractor shall ensure all repair actions have documented CO approval before initiating any repair or ordering parts.

After completion of the RM, the Contractor shall demonstrate to the Government Tech-nical POC/SME that the repairs have been completed.

1.3.8. Service Report. The Contractor shall provide a written service report within eight

(8) work hours to the COR in person, by fax or email immediately upon completion of maintenance support services. The service report shall contain the following infor-mation as a minimum: Name of Company, Requested Service Date, Description of ser-vices provided, Additional Services Recommended (if any), Legible Name and Signa-ture of Technician performing the services, Signature of on-site Government Technical Point-of-Contact (POC), Start and Completion Dates, Complete Breakdown of Labor Cost (hrs. and rate) Materials and Parts Used and details of any other charges.

1.3.9. Completion of the Services. The contractor shall demonstrate to the on-site Gov-ernment technical POC that the equipment is operational upon completion of the each repair and obtain the Government technical POC signature on the service report after the demonstration.

1.4. Parts and Materials. The contractor shall provide and use only new parts and mate-rial in performance of this PWS unless authorized by the CO. All manlifts listed in Ap-pendix A manufactured by MMLE requires specials parts and materials provided by the OEM only. The OEM may authorize the use of other supply sources in the event the re-pair does not involve the Explosion Proof capabilities.

1.5. Batteries Replacement. The contractor shall replace batteries as needed. The number of batteries per manlift will depend on the type, and model that varies from one

(1) to eight (8) batteries a manlift. Only unserviceable batteries shall be replaced.

1.5.1. Battery Disposal/Exchange. The contractor shall submit to the contracting officer representative (COR), ten (10) calendar days after contract award date all material safe-ty data sheets (MSDSs) or safety data sheets (SDSs) for each type of battery to be used in performance of this PWS. Contractor shall comply with the effective dates for SDS requirements in accordance with the Occupational Safety and Health Administra-tions (OSHA) Hazardous Communication Standard, Title 29, Code of Federal Regula-tion (CFR) Part 1910.1200. The COR will forward all MSDS/SDS submittals to 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance) for ap-proval. The contractor shall not transport any batteries on Tinker AFB before written ap-proval is provided by 72 ABW/CEIE. Contractor shall maintain copies of manufacturer MSDSs/SDSs for all batteries and MSDSs/SDSs shall be readily accessible at all times by contractor personnel as well as government employees. The contractor shall recycle or dispose of the batteries removed from the equipment serviced by the terms of this contract. The contractor shall provide a certificate of recycling or a letter from the com-pany stating the method of disposal for the batteries. A copy of the certificate or letter shall be provided to and approved by Tinker AFB’s Hazardous Waste Program Manag-er, 72 ABW/CEIE, ten (10) calendar days after contract award date. The COR will place a copy of the certificate or letter in the contract file. The contractor shall report the quantity of batteries, in pounds, sent for recycling or disposal on a monthly basis by providing an email or a copy of the actual certificate of recycling or disposal to the COR no later than the third (3rd) day of the month following the last business day of the month. The COR will forward the information to the Hazardous Waste Program Man-ager, 72 ABW/CEIE.

1.5.2. Contractor shall exchange all explosion proof and spark proof batteries one for one with the manufacturer. The contractor shall report the quantity of batteries, in pounds, exchanged on a monthly basis by providing an email or a copy of the actual certificate of recycling to the COR no later than the third (3rd) day of the month following the last business day of the month. The COR will forward the information to the Hazard-ous Waste Program Manager, 72 ABW/CEIE.

1.6. Weekly Status Reports. The contractor shall provide a PM Status Report and RM Report to the COR via email weekly by close of business (COB) every Thurs-day of each week. The Status Report shall be cumulative from contract award to the report submission date, the status report shall be in Excel compatible format, see attach report listed in Appendix B. The first two lines of each report have been filled-in as an example.

1.6.1. Weekly Preventive Maintenance (PM) Status Report. The Weekly PM Status Report is accumulative and shall contain the OC#, brief description, Wing Group, Work Order#, Completed ASI Date, and Completed PM Date.

1.6.2. Weekly Remedial Maintenance (RM) Status Report. The contractor shall provide a RM Status Report to the COR via email by COB Thursday of each week. The RM Status Report shall contain data and include the following data: the OC#, Wing Group, Serial Number, Reported Problem, Reported By Whom (Contractor or COR), Received Notification Date, Evaluation Date, Problem found, Avoidable Damage (Yes or No), Re-pair Quote Submitted Date, Repair Quote Approved Date, Estimated Completion Date, Status/Comments, and Repair Completed Date.

1.7. Quality Assurance. According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The COR will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or COR.

1.7.1. CAR/Complaint Contractor Response Time. The Contractor shall provide written response addressing the root cause, corrective action and preventive action(s). The Contractor will be given two (2) work days to answer a submitted Corrective Action Re-port (CAR) or Customer Complaint.

1.9. Maintenance Documentation. The Contractor shall document the completion of each PM/RM action in accordance with OC-ALC OI 21-203, Chapter 1& 2 and 3, if ap-plicable.

1.9.1 Red Tagged Items. Red Tagged items create unsafe conditions for workplace and are noted by the annotation of a Red X, in the Facilities and Equipment Manage-ment Web-Based (FEMWEB) system. A Red X indicates the equipment is considered unsafe or unserviceable and will not be used until the unsatisfactory condition is cor-rected and the Red X is cleared. The Contractor shall not authorize, use or direct equipment to be used until the Red “X” has been properly cleared IAW OC-ALC OI 21- 203, Chapter 2.

1.9.2. Red X Clearance. The Contractor shall ensure the Red X’s are cleared IAW OC- ALC OI 21-203, Chapter 2. The Contractor shall immediately notify the shop supervisor or work leader in any instances that the Contractor clears a Red X in his or her assigned work area.

1.9.3. Red X Clearance on Equipment. Red X on Equipment will be cleared in FEMWEB by the shop supervisor or work leader.

1.9.4. Red X Special Certification Roster. The Contractor shall provide a list of person-nel authorized to certify equipment safe for daily operational use in accordance with T.O. 00-20-1, paragraph 1.3.2., ten (10) days after award of contract to the COR. The Red X Special Certification Roster will be signed and dated by the Contract Manger (CM) and submitted to the COR for further government processing.

1.10. Continuation of Essential DoD Contractor Services During Crisis. This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.11. Hours of Operation. The contractor shall perform work required under this con-tract during the following hours Monday through Friday, 7:00am - 4:00pm. These dates and hours exclude Federal Holidays, base closures due to inclement weather and Fur-lough Days, as applicable.

If additional hours are required the Contractor should contact the CO for approval. Up-on approval, the Government Technical POC or COR shall be present with the Contrac-tor.

1.12 Special Qualifications. Prior to contract award, the contractor shall provide docu-mentation for each technician(s) proposed to work on this contract by providing a cur-rent OEM’s certified factory technician license or certificate for the non-explosion proof and explosion proof lifts listed in Appendix A. At a minimum, the documentation should contain the following: technician name, the training received, company, organization or school where training was received and date of training.

1.13 Workload Changes. Due to future unanticipated workload changes, the number of manlifts listed in Appendix A may increase/decrease by no more than fifteen (15) units throughout the life of this contract. All workload changes will be accomplished through means of a contract modification based on the Government need during the life of the contract. The contractor shall provide the agreed upon Manlift services in accordance with the unit prices, terms and conditions agreed upon in the Basic and Option years of the contract.

1.13.1. Contractor Personnel. The Contractor shall provide the name of the Contract Manager (CM) and any alternate(s) who shall act for the Contractor when the manager is absent and they shall be designated in writing to the CO and COR within five (5) business days after contract award. The Contractor shall provide telephone numbers and email addresses of the CM and alternate(s) where these persons may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at Tinker Air Force Base (AFB). The CM or alternate shall be available to meet on the installation with Government personnel des-ignated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak and understand English fluently.

1.13.2. The Contractor and Contractor personnel shall be required to identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor per-sonnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. The Contractor and Contractor personnel shall identify them-selves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.13.3. Listing of Contractor Employees. The Contractor shall provide an initial listing of Contractor employees’ names and position titles to the COR within five (5) business days after contract award. The Contractor shall also provide an updated listing of per-sonnel to the COR when employees affecting the work of this contract, status changes or position changes within five (5) business days.

1.13.3.1. The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security and/or general well-being or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States (US) Government if the employment of the person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval ac-cording to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty CORs who are providing surveillance on any con-tracts/subcontracts awarded to the Contractor. All contract personnel depending on particular condition, occasion or place or job assignment shall require professional, suit-able attire. All Contractor personnel shall conduct themselves in a professional, courte-ous manner. The selection, assignment, reassignment, transfer, supervision, manage-ment and control of Contractor personnel in performance of this PWS shall be the re-sponsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning conduct of employees as referenced herein. The Contractor shall employ and maintain a tech-nically trained and experienced work force.

1.14. Environmental Protection & Safety. The contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and re-quirements regarding environmental protection and occupational safety and health. The contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

1.14.1. Contractors shall be compliant Tinker Air Force Base (TAFB) Sup to Air Force Instruction (AFI) 32-7086, “Hazardous Materials Management”, Tinker AFB procedures per Tinker Air Force Base Instruction (TAFBI) 32-7004, “Hazardous Waste Manage-ment”, and Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC) Sup to AFI 32-7086, “Hazardous Material Management” and OC-ALCI 32-101 “Air Qual-ity Record Keeping Procedure”.

1.14.2. Material Safety Data Sheet/Safety Data Sheet (MSDS/SDS). The contractor shall not transport or use any chemical, material or substance used in the performance of this PWS on Tinker AFB before written approval is provided by 72 ABW/CEIE, Natu-ral Infrastructure Management (Environmental Compliance). The contractor shall sub-mit to the contracting officer representative (COR), ten (10) calendar days after contract award date all material safety data sheets (MSDSs) or safety data sheets (SDSs). Con-tractor shall comply with the effective dates for SDS requirements in accordance with the Occupational Safety and Health Administrations (OSHA) Hazardous Communication Standard, Title 29, Code of Federal Regulation (CFR) Part 1910.1200. The COR will forward all MSDS/SDS submittals to 72 ABW/CEIE for approval. Contractor shall main-tain copies of manufacturer MSDSs/SDSs for all chemicals and MSDSs/SDSs shall be readily accessible at all times by contractor personnel as well as government employ-ees.

1.14.3. Hazardous Material (HAZMAT). The contractor shall not store chemicals or haz-ardous material (HAZMAT) on Tinker AFB. Contractors shall be compliant with HAZ- MAT management procedures per Oklahoma City Air Logistics Complex (OC-ALC) Sup to AFI 32-7086, “Hazardous Materials Management”. The contractor shall maintain a log of all HAZMAT that is used on base. This usage log shall be provided to the COR monthly, the last business day of each month, or when the required work is completed.

The COR will forward the records to the UEC no later than the 4th day of the following month or the first subsequent business day.

1.14.4. Hazardous Waste. The contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in government furnished waste containers located in the shop or area the work is being performed.

The contractor shall notify the COR if the required waste containers are not available on site.

1.14.5. Discharges. Any discharges into Tinker’s industrial waste treatment plant (IWTP) or sanitary sewer will be approved and done IAW Tinker Industrial Waste Water Discharge Permit as instructed by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The COR will submit the required notice of intent docu-mentation to the UEC for 72 ABW/CEIE approval. The contractor shall maintain rec-ords of written approval issued by 72 ABW/CEIE for discharges into IWTP and sanitary sewer.

1.14.6. Off-Site Discharges. For discharges outside of Tinker AFB, the contractor shall ensure waste water discharges, that may contain pollutants resulting from any contract-ed service, go to a state or federal permitted treatment facility such as a municipal Pub-licly Owned Treatment Works (POTW). The contractor shall provide a letter ten (10) calendar days after contract award date to the COR from the POTW that states the POTW is permitted for all pollutants that the contractor may discharge during the con-tracted service.

1.14.7. Spills. Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the contractor shall immediately call 911 to report the incident. When possible, the contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the contractor shall request Tinker AFB 911.

The contractor shall immediately report all environmental violations to the contracting officer representative (COR) and unit environmental coordinator (UEC). The contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

One (1) copy to the contracting officer (CO), two (2) copies to the COR, a copy for UEC and a copy for record. The format of the report shall be left up to the contractor, but the report shall contain the following information:

1.) Name and contact number of person reporting the spill 2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and rate of discharge 6.) Any damages or injuries involved 7.) Extent of area impacted 8.) Potential hazards 9.) Actions taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded.

1.14.8. Environmental Training. Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations; DoD, Air Force and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be ap-proved by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compli-ance). RCRA training is available at http://www.natlenvtrainers.com/main.htm and http://www.access-safety.net/EPARCRA (These are examples of companies that offer training to meet RCRA regulation requirements) at the contractor’s expense. Prior to obtaining training, the contractor shall provide the name of the training institution or company and course description to the COR for approval within ten (10) calendar days after contract award date. Once written approval is received from the COR, The con-tractor shall provide the environmental training certificates for employees performing du-ties in the service of this PWS to the COR, within thirty (30) calendar days after contract award date. In addition to the required environmental training, contractors shall be compliant with Tinker AFB procedures per TAFBI 32-7004, “Hazardous Waste Man-agement”.

1.15. Forms, Technical Orders (TO’s), AFI, AFMCI and Publications. The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via internet at www.e-publishing.af.mil. In the event a form or publication is not available online, the COR will provide the form, instruction or publication to the Contrac-tor upon written request (e-mail is acceptable) by the Contractor. In the event, laws, regulations, TO’s, AFI’s or Air Force Material Command Instructions (AFMCI’s) change during the term of this contract, the Contractor is required to comply as such changes come into effect. Contractors delivering or handling official USAF records shall comply with the applicable records management regulations, AFI 33-322, Chapter 3 in its en-tirety.

1.16. Housekeeping. The Contractor shall keep the work areas clean and neat IAW In-dustry Standards, OSHA, Fire and Safety Standards and this PWS.

1.17. Foreign Object Damage (FOD) and Dropped Object Prevention (DOP). Contrac-tor personnel who work in or travel though areas near operational and production air-craft, engines, munitions, missiles, drones, space systems, support equipment, Aero-space Ground Equipment (AGE), trainers and the Contactor personnel operating vehi-cles and equipment on flight lines, runways, taxiways, parking ramps and in aircraft hangers and maintenance areas are required to receive FOD/DOP training and to com-ply with Air Force Materiel Command (AFMC) Sup1, Chapter 14, Paragraph 14.41 and Tinker AFBI 21-449, Chapter 4 in its entirety. The Contractor and Contractor personnel shall acknowledge the FOD/DOP training by viewing either the Digital Versatile Disc (DVD) provided by the COR or at the You Tube site, http://www.youtube.com/watch?v=tYcbodjFPnM. The Contractor shall provide a de-vised certificate to the COR for each employee within five (5) business days after con-tract award. The certificate(s) shall have the title of the training, name of the person who received the training and the date of the training. The Contractor shall also ensure all new employee(s) view the FOD/DOP Training and provide a Contractor devised cer-http://www.e-publishing.af.mil/ http://www.youtube.com/watch?v=tYcbodjFPnM tificate of training to the COR prior to starting work in the OC-ALC shops. Annually, the Contractor and Contractor personnel shall be required to review the FOD/DOP Training and provide an updated Contractor devised certificate of training to the COR.

1.18. Privately Owned Motor Vehicles (POV). Contractor personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB per AFMAN 31-116 (in its entirety), Motor Vehicle Traffic supervision. The Contractor shall comply with Tinker AFBI 24-301 (in its entirety) for the operation of POVs within Tinker AFB.

1.18.1. Required Initial and Refresher Courses for On-Base Driver’s Training. The Con-tractor and his/her employees shall take and pass the on-base Driver’s Training Course before driving on the Ramp areas. The Contractor shall take the refresher training on an annual basis. The Contractor shall submit each employee(s) on-base Driver’s Train-ing Course certificates to the COR upon completion of the course. The Contractor shall contact the COR to schedule training.

1.18.2. FOD Training for Vehicle Operations. Vehicle operators shall complete all FOD awareness/prevention training and testing requirements before driving any vehicle on the flight line (Reference Tinker AFBI 13-202 in its entirety).

1.19. Non-Common Access Card (CAC) Holders. Non-CAC Card holders shall complete a “Request for Identification Credential” (AFMC Form 496) and submit it to Pass and Registration. The Government will provide a completed "Identification Credential" De-fense Biometric Identification Data System (DBIDS) ID, which shall be issued, displayed and surrendered IAW the Installation Integrated Defense Plan, Tinker Plan 31-101, In-stallation Security Program in its entirety.

1.19.1. Restricted Area Badge Holders. Restricted Area holders shall first submit a re-quest for identification credential (AFMC 496) Contractor's badge. After the Contractor badge is issued the Contractor’s security manager shall initiate the AF 2583, Installation Records Check by taking the form to Bldg. 6611. The Contractor shall also fill out the AF 2586 (restricted area badge) paperwork and submit it with the AF 2583 to Security Forces at Bldg. 6611. Prior to the Contractor entering the restricted area, the COR will provide Phase I Security Training which explains the do's and don’ts of the restricted areas applicable to the Contractor. The Contractor shall get with the COR within five

(5) business days after award for details and forms.

1.19.2. Contractor IDs. All badges must be surrendered when the contract expires, no longer needed or when the contract personnel are no longer working under the contract or with the Contractor. IDs expire on the last day of the current contract. If the contract is extended, the Contractor and Contractor personnel must get a new ID badge. This includes the CAC ID, the new DBIDS ID and AF Form 1199C Controlled/Restricted Ar-ea Badge.

1.19.3. All CAC cards shall be returned to the Pass and Registration, Building 6611, up-on the completion of the contract, when no longer needed, contract personnel are no longer working under the contract or working for the Contractor. The CAC card shall be issued displayed and surrendered IAW the Installation Integrated Defense Plan, Tinker Plan 31-101 in its entirety. The Contractor shall provide the COR with copies of the turn-in receipts by either US Postal Service or email within five (5) calendar days of the return of the badge to Pass and Registration.

1.19.4. Contractors are assessed a fine of $50.00 if CAC IDs, AF Form 1199C’s AFMC Form 387s, or DBIDS IDs are lost, stolen or not returned to the Pass and Registration, Building 6611 when expired or no longer required. The 72 Security Forces Squadron (SFS) will attempt to fine the contract if money cannot be collected from the Contractor.

1.19.5. Visitors Pass. The Contractor shall contact the COR seven (7) business days before arriving on Tinker AFB in order to make arrangements for a Visitors Pass(s).

The COR will assign a sponsor for the Contractor from within the organization. The Contractor and the sponsor will arrange to meet at Pass and Registration, Building 6611 / Tinker Gate (South of I-40 off of Air Depot). The Contractor shall provide two (2) forms of identification (one of which shall be a picture ID) to the 72 SFS. The 72 SFS will pro-vide an AF Form 75 (Visitors Pass) which will be valid for up to thirty (30) calendar days.

1.20. Foreign National(s). The Contractor shall notify the COR before sending a For-eign National representative to perform services. Special rules apply for foreign nation-al(s) visiting a US Government facility.

The Contractor shall notify the COR before sending a Foreign National representative to perform services. Special rules apply for foreign national(s) visiting a US Government facility.

1.21. Quarterly Operational Security (OPSEC) Brief. All Contractor personnel working on base in the OC-ALC shall be required to read the OC-ALC Quarterly Security and OPSEC briefings. The COR will ensure the Security and OPSEC briefings are available for review by the Contractor. The Contractor shall provide the COR with a report within five (5) business days after receiving the briefings. The report shall contain the employ-ee’s name and the date of review. These requirements are IAW AFI 31-401, Infor-mation Security, Chapter 8, Paragraph 8.9 - 8.9.5; AFI 31-601, Industrial Security, Chapter 3, Paragraph 3.2; AFI 10-701, Operations Security, Chapter 5, Paragraph 5.1 -

5.2.3.1 and OC-ALCI 31-1-O, OC-ALC Security Programs, Paragraph 5.6.

1.22. Health and Safety on Government Installations. While performing work under this contract on a Government installation, the Contractor shall comply with Federal, State and Local regulations and AFI 91-203, Air Force Consolidated Occupational Safety In-struction, as established by this contract and Appendix C. The Contractor shall notify the CO of any injuries that occur to Contractor personnel while they are on the installa-tion. The Contractor shall notify the CO of damage to Government property or equip-ment during the execution of the contract.

1.23. Welding and Hot Work Requirements. The Contractor shall obtain an AF Form 592, USAF Welding, Cutting and Brazing Permit, prior to use of any welding, cutting or brazing equipment by contacting the 72nd ABW Fire & Emergency Services Division's Fire Prevention Office, 405-734-3981, for all work involving welding, cutting, brazing, soldering, tar kettles, and open flame devices. The contract personnel performing the work shall keep this form at all times with them at the worksite.

1.23.1. The Contractor shall meet the requirements of OSHA Standard 29 CFR 1910 Subpart Q (as applicable), NFPA Standard 51B Standard for Fire Prevention during Welding, Cutting and Other Hot Work and AFOSH Standard 91-5 Welding, Cutting and Brazing.

1910.252 is a general requirement which applies to all welding, cutting and brazing (must be followed in all operations)

1910.253 applies to Oxygen-fuel gas welding and cutting

1910.254 applies to Arc welding and cutting

1.24 Voluntary Protection Plan (VPP). Tinker AFB is in the process of pursuing VPP recognition or has already been recognized under the OSHA VPP. VPP impacts all "applicable Contractors" operating on Air Force Installations. [Applicable Contractors are Contractors which have completed one-thousand (1000) hours or more at Tinker AFB within three (3) months on the same contract.] It is the Contractor's responsibility to ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. The Contractor shall follow the safety and health rules of the installation, OSHA and this PWS. Detailed information about VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html.

1.24.1 The Contractor shall provide their Total Case Incidence Rate (TCIR), their Days Away Restricted and/or Transfer Case Incident rate (DART) rates and their OSHA Form 300A on an annual basis to the CO and the COR for consolidation and submission as part of the installation's annual VPP Safety and Health management report. TCIR and DART rates are due by the fifteenth (15th) of January of each year; however, if the con-tract expires before January fifteenth (15th) the Contractor shall submit their 300A log, TCIR and DART rates by the end of the contract period of performance (PoP).

1.24.2 The Contractor shall be responsible for compliance with the OSHA (Public law 91-596). The Contractor shall submit a Safety and Health Plan (SHP) and correspond-ing site safety checklist to the CO and the COR within five (5) business days after the contract award. The Contractor's SHP shall include appropriate measures to ensure that the Contractor reacts promptly to investigate, correct and track alleged safety and health violations and uncontrolled hazards in the Contractor work areas. The Contrac-tor shall comply with the Contractor’s SHP.

1.24.3 The Contractor’s SHP shall identify the processes and procedures used to track compliance with the SHP as well as the process and procedures which shall be used to correct violations.

http://www.osha.gov/dcsp/vpp/index.html

1.24.4 The Contractor's SHP shall demonstrate management’s commitment to employ-ee safety and health and shall identify the application of the SHP to sub-Contractors. (if applicable)

1.24.5 The Contractor's SHP shall identify the roles and responsibilities for the following individuals: management, supervisors, employees and safety coordinator.

1.24.6 The Contractor’s SHP shall identify applicable safety rules and regulations. The SHP shall also include a worksite hazard analysis, which includes a base-line hazard identification, and the required control measures.

1.24.7 The Contractor’s SHP shall include a job site analysis which includes the hazard of tasks. The SHP shall also address required control measures for the tasks; identify employee safety and health training requirements as well as the documentation pro-cess.

1.24.8 The Contractor’s SHP shall include a workplace inspection frequency which in-cludes identifying the individual who shall be conducting the inspections. The SHP shall also include employee hazard and mishap reporting procedures.

1.24.9 The Contractor's SHP shall identify individual(s) who are responsible for correc-tive (should this be correcting?) hazards. The SHP shall identify first aid and injury pro-cedures, accident investigation and reporting procedures, emergency response proce-dures and identify the process for tracking controlled hazards within the Contractor's work areas.

1.24.10 The primary Contractor shall be responsible for establishing these require-ments for all sub-Contractors who qualify as applicable Contractors. Applicable Con-tractors are defined as working on Tinker AFB for a minimum of one-thousand (1,000) hours in three (3) months under the same contract.

1.25. Emergency Procedures. The Contractor personnel shall follow the direction of the Government personnel in regards to emergency procedures, i.e. fire, tornado, active shooter, bomb threats, etc. It is the responsibility of the Contractor to provide guidance and establish procedures for responding to an emergency for their employees. It is the Contractor’s responsibility to account for their employees following an emergency evac-uation. The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

1.26. Contractor Phase In. The Contractor personnel shall follow the direction of the Government personnel in regards to emergency procedures, i.e. fire, tornado, active shooter, bomb threats, etc. It is the responsibility of the Contractor to provide guidance and establish procedures for responding to an emergency for their employees. It is the Contractor’s responsibility to account for their employees following an emergency evac-uation. The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

1.27. Contractor Phase-out Requirements. During the phase-out period, the incumbent Contractor shall be responsible for all work performed under this PWS. The incumbent Contractor shall cooperate in order to permit an orderly changeover of workload. The incumbent Contractor shall allow the new Contractor and Government personnel access on a non-interference basis, to observe the day-to-day operations and to become famil-iar with the work requirements and procedures.

1.28. Contractor Manpower Reporting. The Contractor shall report ALL Contractor labor hours (including sub-contractor labor hours), required for the performance of services provided under this contract for the US Air Force (AF) via a secure data collection site.

The Contractor is required to completely fill in all required data fields at the website http://www.ecmra.mil.

Reporting inputs shall be for the labor executed during the PoP for each Government fiscal year (FY), which runs from 1 October through 30 September the following year.

Although inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMR help desk email listed at http://www.ecmra.mil.

1.29. Training – General. The Government will provide training in a classroom, video or by the Government COR. The Government will be responsible for all approved costs associated with the training which is identified below in Table 1-1. The COR will docu-ment training on and maintain copies of the completed AF Form 1151(s), Training and Attendance Rating, as part of the contract surveillance file.

The Contractor employees shall complete all required training, to include but not limited to the below, within thirty (30) business days of the performance start date or the Con-tractor employee hire date if the hire date is after the PoP start date. The Contractor shall notify the COR about any new employee working under this contract, in writing, within five (5) business days.

Contractor Training Requirements Table 1-1

Contractor Required Courses Course Number

FOD and DOP Awareness Training Course Initial

CHPMAS0000400S

U

AFMC FOD and DOP Awareness Training Refresher

CHPMAS0001301C

B

Initial Fire Safety and Prevention Training CTESAF0000100SU

Refresher Fire Safety and Prevention Training, Computer Based Training (CBT)

CTEMAS0002900CB

OC-ALC Environmental Accountability/Solid Waste Training, CBT

MTE-

MAS9700138BR

OC-ALC Human Factors Training, CBT

MTE-

MAS9700501BR

Environmental Management Systems (EMS) - General Aware-ness Training

MTEENV9733070BR

http://www.ecmra.mil/ http://www.ecmra.mil/

2. SERVICE SUMMARY.

The Contractor shall be aware that in the absence of any contract requirement from the SS does not detract from its enforceability nor limit the rights or remedies of the Gov-ernment under any other provision of the contract. The Contractor shall ensure the fol-lowing service summary requirements are accomplished:

SS Performance Objective

PWS

Para.

Performance Thresh-old

1 Only the Explosion Proof Manlifts require an (ACI). The contractor shall obtain an ACI from the OEM; the ACI is to ensure the Explosion Proof Manlifts maintain their explosion proof capacity and status and that each is within tol-erance limits, all explosion parts are intact and operate properly. The contractor shall notify the COR at least five (5) work days prior to each scheduled ACI visit.

1.3.1. 100% Compliance

2 The contractor shall perform an ASI on each lift listed in Appendix A in accordance with (IAW) manufacturer’s specifications and this Perfor-mance Work Statement (PWS). The contractor shall notify the COR at least five (5) work days prior to each scheduled ASI visit.

1.3.2. 100% Compliance

3 After completion of each ASI, the contractor shall certify each lift for one year, not to exceed 365 days from last inspection. The contractor shall place a dated sticker on the lift to indicate it is safe to use. If a lift fails inspection, the con-tractor shall provide a repair request within one

(1) work day to the COR for approval of the re-quired repairs. The repair request shall contain the following information: OC#, serial number, reason for failure and correction action required to pass the ASI.

1.3.2.1. 100% Compliance

4 The objective of PM is to protect the equipment capability and investment by removing causes of failure, performing routine maintenance and making adjustment to compensate for normal wear before failure occurs. The Contractor shall perform all PM’s in accordance with the original equipment manufacturer (OEM) specifi-cations. The Contractor shall provide a copy of the PM schedule to the Contracting Officer Representative (COR) within ten (10) calendar days after contract award.

1.3.3. 100% Compliance

5 The contractor shall perform a PM every ninety days on each lift listed in Appendix A. The con-tractor shall provide a copy of each completed OEM’s PM checklist to the COR with the Week-ly PM Status Report.

1.3.3.2. 100% Compliance

6 RM is defined as unscheduled work require-ments which are not otherwise defined in this PWS which includes diagnosis of equipment to isolate the source of a malfunction. The con-tractor shall expedite RM to minimize down-times and to restore equipment within three (3) work days to operating condition except for special order parts or multiple work orders be-ing placed at one time after receipt of CO au-thorized repair.

1.3.4. 100% Compliance

7 The contractor shall provide and use only new parts and material in performance of this PWS unless authorized by the CO. All manlifts listed in Appendix A manufactured by MMLE requires specials parts and materials provided by the OEM only. The OEM may authorize the use of other supply sources in the event the repair does not involve the Explosion Proof capabili-ties.

1.4. 100% Compliance

8 The contractor shall replace batteries as need-

ed. The number of batteries per manlift will de-pend on the type, and model that varies from one (1) to eight (8) batteries a manlift. Only un-serviceable batteries shall be replaced.

1.5. 100% Compliance

9 The contractor shall submit to the contracting officer representative (COR), ten (10) calendar days after contract award date all material safe-ty data sheets (MSDSs) or safety data sheets (SDSs) for each type of battery to be used in performance of this PWS. Contractor shall comply with the effective dates for SDS re-quirements in accordance with the Occupation-al Safety and Health Administrations (OSHA) Hazardous Communication Standard, Title 29, Code of Federal Regulation (CFR) Part

1910.1200. The COR will forward all

MSDS/SDS submittals to 72 ABW/CEIE, Natu-ral Infrastructure Management (Environmental Compliance) for approval. The contractor shall not transport any batteries on Tinker AFB be-fore written approval is provided by 72 ABW/CEIE. Contractor shall maintain copies of

1.5.1. 100% Compliance manufacturer MSDSs/SDSs for all batteries and MSDSs/SDSs shall be readily accessible at all times by contractor personnel as well as gov-ernment employees. The contractor shall recy-cle or dispose of the batteries removed from the equipment serviced by the terms of this con-tract. The contractor shall provide a certificate of recycling or a letter from the company stating the method of disposal for the batteries. A copy of the certificate or letter shall be provided to and approved by Tinker AFB’s Hazardous Waste Program Manager, 72 ABW/CEIE, ten

(10) calendar days after contract award date.

The COR will place a copy of the certificate or letter in the contract file. The contractor shall report the quantity of batteries, in pounds, sent for recycling or disposal on a monthly basis by providing an email or a copy of the actual certif-icate of recycling or disposal to the COR no lat-er than the third (3rd) day of the month follow-ing the last business day of the month. The COR will forward the information to the Haz-ardous Waste Program Manager, 72

ABW/CEIE.

10 The contractor shall provide a PM Status Re-port and RM Report to the COR via email weekly by close of business (COB) every Thursday of each week. The Status Report shall be cumulative from contract award to the report submission date, the status report shall be in Excel compatible format, see attach report listed in Appendix B. The first two lines of each report have been filled-in as an example.

1.6. 100% Compliance

11 The contractor shall provide a RM Status Re-port to the COR via email by COB on Thursday of each week. The RM Status Report shall contain data and include the following da-ta: the OC#, Wing Group, Serial Number, Re-ported Problem, Reported By Whom (Contrac-tor or COR), Received Notification Date, Evalu-ation Date, Problem found, Avoidable Damage (Yes or No), Repair Quote Submitted Date, Re-pair Quote Approved Date, Estimated Comple-tion Date, Status/Comments, and Repair Com-pleted Date.

1.6.2. 100% Compliance

12 The Contractor shall provide written response addressing the root cause, corrective action

1.7.1. 100% Compliance and preventive action(s). The Contractor will be given two (2) work days to answer a submit-ted Corrective Action Report (CAR) or Custom-er Complaint.

13 The Contractor shall provide the name of the Contract Manager (CM) and any alternate(s) who shall act for the Contractor when the man-ager is absent and they shall be designated in writing to the COR within five (5) work days af-ter contract award. The Contractor shall pro-vide telephone numbers and email addresses of the CM and alternate(s) where these persons may be contacted at any time. The CM or al-ternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at Tinker AFB. The CM or alter-nate shall be available to meet on the installa-tion with Government personnel designated by the CO to discuss problem areas.