PWS_-_Olympus_NDI_Borescope_RM_11-06-13.docx

PERFORMANCE WORK STATEMENT (PWS)

For

Olympus Non-Destructive Inspection (NDI) Equipment and Borescopes Annual Remedial Maintenance

06 November 2013

1. SECTION I – DESCRIPTION OF SERVICES/GENERAL INFORMATION.

1.1. Scope

1.1.1. The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, inspection manuals, Personal Protective Equipment (PPE) and clothing including reflective clothing (belt, vest, etc.), hearing and eye protection including prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any incidentals necessary for Remedial Maintenance (RM) of the Olympus Non-Destructive Inspection (NDI) Equipment and Borescopes located at the Oklahoma City Air Logistics Complex (OC-ALC). The equipment is listed in Appendix B-1 (AMXG) and B-2 (PMXG).

1.2. Requested Services

1.2.1. Remedial Maintenance (RM)

1.2.1.1. RM is defined as unscheduled work requirements that are not otherwise defined in this Performance Work Statement (PWS) which include the evaluation, troubleshooting, and diagnosis of equipment to isolate the source of a malfunction.

1.3. Equipment Evaluations

1.3.1. After receipt and evaluation of the equipment, the Contractor shall prepare a written Estimate Repair Report. The written Estimate Repair Report shall be provided to the COR by fax or email no later than eight (8) working hours after the completion of the inspection. As a minimum, the information cited on the Estimated Repair Report shall include the following: Contract #, CLIN #, equipment ID#, date of evaluation and a description of findings and recommendations, required part(s) and part(s) number, cost of part(s), number of parts needed and estimated labor hours required to complete the repair. Any recommendations cited shall consider the priority of the requested service, the available source for obtaining new part(s), the availability of the new part(s), the shipping and delivery schedules for part(s) and other factors that may be peculiar to the specific repair requirement.

1.4. Authorizations

1.4.1. Changes to Requirements

1.4.1.1. The Contracting Officer (CO) is the only person authorized to approve changes in any of the requirements under this PWS and any provisions contained elsewhere in this contract. In the event the Contractor implements any such change at the direction of any person other than the CO, the change will be considered to have been made without authority.

1.4.2. Repair Actions

1.4.2.1. The CO is the only one who can authorize repair actions. The Contracting Officer Representative (COR) will coordinate any repair actions with the Subject Matter Expert (SME) and the CO to obtain approval to proceed. The Contractor shall ensure that all repair actions have documented CO approval prior to initiating any repair or ordering parts.

1.6. Shipping and Return of Equipment

1.6.1. Shipping.

1.6.1.1. The Government will ship the equipment to the Contractor site, Freight-on-Board (FOB) Destination.

1.6.2. Return of Equipment.

1.6.2.1. The Contractor shall return the repaired equipment to the Government within the timeframe identified on the Estimated Repair Report.

1.6.2.2. The Contractor shall package and ship equipment to the Government FOB Tinker AFB, OK.

1.6.2.3. The Contractor shall provide to the COR the date the equipment was shipped out, shipment identification information, to include the contract number, on the paperwork with a FOB Destination. The ship to address is listed below.

1.7. Service Report

1.7.1. The Contractor shall provide a written service report with the equipment when the equipment is shipped back to the Government. The service report shall contain the following information as a minimum: Contract #, CLIN #, Name of Company, Requested Service Date, Description of services provided, Additional Services Recommended (if any), Legible Name and Signature of the Technician performing the services, Signature of on-site Government Technical POC, Start and Completion Dates, Complete Breakdown of Labor Cost (hours and rate), Materials and Parts used and details of any other charges.

1.8. Parts and Materials

1.8.1. The Contractor shall provide and use only new parts and material in performance of this PWS unless authorized by the CO.

1.9. Quality Assurance

1.9.1. In accordance with (IAW) the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The COR will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms or conditions of this contract will be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or COR.

1.11. Remedial Maintenance Documentation

1.11.1. The Contractor shall document the completion of each RM action IAW OC-ALC Operating Instruction (OI) 21-203, Chapters 1 and 2.

1.12. Continuation of Essential Service during Crisis

1.12.1. This requirement has been determined not to be essential and does not require continued support during a crisis as defined in the Defense Federal Acquisition Regulation Supplement (DFARS) 252.237-7023.

1.13. Contractor Personnel

1.13.1. The Contractor shall provide the name of the Contract Manager (CM) and any alternate(s) who shall act for the Contractor when the manager is absent and they shall be designated in writing to the CO and the COR within five (5) working days after contract award. The Contractor shall provide the telephone numbers and email addresses of the CM and alternate(s) where these persons may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at OC-ALC. The CM or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak and understand English fluently.

1.13.1.1. The Contractor and all their employees shall be required to identify themselves as Contractor personnel by introducing themselves or by being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. The Contractor and their employees shall identify themselves as Contractor employees in telephone conversations and also in formal and informal written correspondence.

1.14. Listing of Contractor Employees

1.14.1. The Contractor shall provide an initial listing of Contractor employees’ names and position titles to the COR within five (5) working days after contract award. The Contractor shall also provide an updated listing of personnel to the COR when employees affecting the work of this contract, status changes or position changes within five (5) working days.

1.14.2. The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security and/or general well-being or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States (US) Government if the employment of the person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force (AF), either military or civilian, unless such person seeks and receives approval according to the Department of Defense (DoD) 5500.7-R Joint Ethics Regulation (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the AF if such employment would be contrary to the policies contained in AF Instruction (AFI) 64-106, AF Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty CORs who are providing surveillance on any contracts/subcontracts awarded to the Contractor. All contract personnel, depending on particular condition, occasion or place or job assignment shall require professional, suitable attire. All Contractor personnel shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management and control of Contractor personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and OC-ALC regulations concerning conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.15. Environmental Protection & Safety

1.15.1. The Contractor shall be knowledgeable of and comply with all applicable Federal, State and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

1.16. Forms, Technical Orders (TO), AFI, AF Material Command Instruction (AFMCI) and Publications

1.16.1. The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via internet at www.e-publishing.af.mil. In the event a form or publication is not available online, the COR will provide the form, instruction or publication to the Contractor upon written request (e-mail is acceptable) by the Contractor. In the event, laws, regulations, TO’s, AFI’s, AFMCI’s change during the term of this contract, the Contractor is required to comply as such changes come into effect. Contractors delivering or handling official USAF records shall comply with the applicable records management regulations, AFI 33-322, all of Chapter 3.

1.17. Foreign National(s)

1.17.1. The Contractor shall notify the COR before sending a Foreign National representative to perform services. Special rules apply for foreign national(s) visiting a US Government facility.

1.18 Contractor Manpower Reporting (CMR)

1.18.1. The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the AF via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

1.18.2. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk.

1.18.3 *Reporting Period

1.18.3.1. Contractors are required to input data by 31 October of each year.

1.18.4. Uses and Safeguarding of Information

1.18.4.1. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

1.18.5. User Manuals

1.18.5.1. Data for AF service requirements must be input at the AF CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

SECTION 2

Performance Assessment

The Contractor shall be aware that in the absence of any contract requirement from the Service Summary (SS) does not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The Contractor shall ensure the following SS requirements are accomplished:

SECTION III

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Government Furnished Property (GFP) is applicable to the performance of this contract IAW FAR Parts 45 and 52.245 plus supplements.

3.1.2. Government Furnished Property (GFP) Repair/Maintenance Off-Base.

3.1.2.1. GFP, at no cost, is applicable to the performance of this contract because the cumulative acquisition cost of the items that may require repair/maintenance off-base exceeds the Simplified Acquisition Threshold (SAT) of $150,000. The Contractor shall ensure all GFP is secured at the close of each work-day. The Government retains title to all GFP, until the Government properly disposes of the GFP as authorized by law or regulation. This GFP shall not be used for the performance of any other contract. The applicable Government Property clauses will be cited in the solicitation/contract award document in accordance with FAR 45.107(d). The GFP is identified in Appendix B-1 (AMXG) and Appendix B-2 (PMXG).

3.1.2.2. Shipment to Contractor or Pick up by Contractor. See PWS Paragraph 1.7.1.1.

3.1.2.3. Return Shipment or Delivery to Government. See PWS Paragraphs 1.7.2.1., 1.7.2.2. and 1.7.2.3.

3.1.2.4. Loss of Government Property. In accordance with the Government Property contract clauses.

3.1.2.5. GFP Identification Labels. When applicable, the Contractor shall clearly label (without damaging) GFP to distinguish it from Contractor Furnished Property IAW with the contract terms and conditions and this PWS.

3.1.2.6. Plant Clearance (Disposition) Instructions. Disposition of GFP will be IAW the Government Property clause, other contractual requirements, and/or the direction from the Government Contracting Officer. Disposition instructions may include Defense Logistics Agency (DLA) Disposition Services [formerly Defense Reutilization Marketing Office (DRMO)] for disposal. Plant Clearance Automated Reutilization Screening System (PCARRS) shall not be required for disposal of Government Property.

3.2. Shared Property of the Government is not applicable to the performance of this contract.

3.3. Government Furnished Services (GFS) is NOT applicable during the performance of this contract. The Government will furnish the following services at OC-ALC:

3.4. Intangible Government Property is NOT applicable to the performance of this contract.

3.5. Contractor Acquired Property (CAP). Similar Requirement of Time and Materials.