Solicitation Film Processors.doc

FA8125-11-Q-0006

Combined Synopsis/Solicitation

(IAW FAR 12.603)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The Oklahoma City-Air Logistics Center (OC-ALC/PKEA) at Tinker Air Force Base Oklahoma, intends to negotiate a firm fixed price contract for the acquisition of services listed below. This solicitation is issued as a request for quotation (RFQ).

Contractor is Required to sign this document and return 1 copy to issuing office. Contractor agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein.

Proposal Submission Information:

Quotations are due by March 17th 2011, 4:00 pm, Tinker AFB OK central standard time (CST). Contact Facsimile proposals will be accepted at (405) 734-1142

EVALUATION OF RESPONSES:

Award will be conducted and evaluated under the provisions of FAR Part 12, Commercial Items, and FAR 13.5, Simplified Acquisition Procedures. The responsible offerors must be registered in the Online Representations and Certifications (ORCA) database (available at: http://orca.bpn.gov/) system per FAR 52.212-3, and submit a completed copy of the Offeror Representations and Certifications – Commercial Items with their quote. Offerors must also be registered in the Central Contractor Registration database (available at: www.ccr.gov) per FAR 52.212-1. Lack of registration in CCR will qualify contractor as ineligible for award. All responsible sources may submit a quotation in response to this solicitation, which shall be considered. This solicitation is being issued as a Request for Quotation (RFQ), for a firm fixed type contract. The Oklahoma City-Air Logistics Center (OC-ALC/PKEA) at Tinker Air Force Base Oklahoma intends to award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government (best value).

Number of Contracts to be Awarded

The Government intends to select one contractor; however, the Government reserves the right to award no contract at all, depending on the quality of the proposals/quotes and prices submitted and the availability of funds.

Rejection of Unrealistic Offers

The Government may reject any proposal/quote that is evaluated to be unrealistic in terms of program commitments, including contract terms and conditions, or unrealistically high or low in cost/price when compared to Government estimates, such that the proposal is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the program.

CLASSIFICATION DATA

THIS ACQUISITION IS:

SOLE SOURCE

X

SET ASIDE 100% FOR SB

X

SEE ITEM DESC

FOB DESTINATION

FOB ORGIN

DPAS RATING:

METHOD OF SOLICITATION:

REQUEST FOR QUOTE

the following individual for information regarding this solicitation:

NOTE: Emailed proposals are preferred

Betty Hood

Contracting Specialist

Betty.hood@tinker.af.mil

Phone: (405)-734-5072

Section SF 1449 - CONTINUATION SHEET

INSURANCE INFORMATION

NOTES: INSURANCE INFORMATION

The following insurance amounts are required by FAR Clause 52.228-5-Insurance Work On A Government Installation that is incorporation in full text in this solicitation.

(a) Workers’ compensation and employer’s liability. Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers. (See 28.305(c) for treatment of contracts subject to the Defense Base Act.)

(b) General liability.

(1) The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

(2) Property damage liability insurance shall be required only in special circumstances as determined by the agency.

(c) Automobile liability. The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

PM on Film Processor for PMXG

FFP

Preventive Maintenance (PM) for the 76 MXW/PMXG's government owned Fuji Radiographic Film Processor and its components.

Period of Performance: 07 January 2011 - 06 January 2012

Point of Contact for Inspection and Acceptance:

Primary: Jacquelyn Obanye/76 MXW/OBWK/(405)736-2279

Alternate: Paula Lehrman/76 MXW/OBWK/(405)736-7693

Pricing is as follows:

Please provide a Firm Fixed Price for services covering one year.

This requirement is for twelve (12) monthly PM's.

(Equipment is listed in the Appendix A1 of the PWS)

THIS IS A FIRM FIXED PRICE (FFP) LINE ITEM

***CONTRACTOR TO ATTACH PROPOSAL***

Contractor is CCR Registered:

Registration is valid until:

THE CONTRACTOR SHALL SUBMIT INVOICES IN ARREARS OF SERVICES PERFORMED THROUGH WIDE AREA WORKFLOW (WAWF).

SEE CLAUSE TAFB 100-15.

FOB: Destination

NSN: J067-11-BH-SVCS

PURCHASE REQUEST NUMBER: F3YCEB0197AQ04

NET AMT

RM on Film Processor for PMXG

T&M

Remedial Maintenance(RM) for 76 MXW/PMXG's Fuji Radiographic Film Processors and their components.

Period of Performance: 07 January 2011 - 06 January 2012

Point of Contact for Inspection and Acceptance:

Primary: Jacquelyn Obanye/76 MXW/OBWK/(405)736-2279

Alternate: Paula Lehrman/76 MXW/OBWK/(405)736-7693

Pricing breakdown:

Labor Rate/per hr.

All travel costs shall be directly reimbursable to the contractor in accordance with FAR 31.205-46 and the Joint Travel Regulations (JTR). All travel costs shall be supported by proof of payment (i.e. paid invoices, cancelled checks, etc.)

***Travel receipts shall be submitted with the invoice***

***Parts to be reimbursed at cost***

***All reimbursable costs will be in accordance with TAFB Clause 500-6***

Total not to exceed (NTE) price:

Contractor is CCR Registered:

Registration is valid until:

THE CONTRACTOR SHALL SUBMIT INVOICES IN ARREARS OF SERVICES PERFORMED THROUGH WIDE AREA WORKFLOW (WAWF).

SEE CLAUSE TAFB 100-15.

FOB: Destination

NSN: J067-11-BH-SVCS

PURCHASE REQUEST NUMBER: F3YCEB0197AQ04

SIGNAL CODE: A

TOT ESTIMATED PRICE

CEILING PRICE

PM for Kodak Film Processors

Preventive Maintenance (PM) on 76 MXW/AMXG two (2) Kodak Film Processors and their components.

Period of Performance: 07 January 2011 - 06 January 2012

Point of Contact for Inspection and Acceptance:

Primary: Jacquelyn Obanye/76 MXW/OBWK/(405)736-2279

Alternate: Paula Lehrman/76 MXW/OBWK/(405)736-7693

Pricing is as follows:

Please provide a Firm Fixed Price for services covering one year.

This requirement is for twelve (12) monthly PM's.

(Equipment is listed in the Appendix A2 of the PWS)

THIS IS A FIRM FIXED PRICE (FFP) LINE ITEM

***CONTRACTOR TO ATTACH PROPOSAL***

Contractor is CCR Registered:

Registration is valid until:

THE CONTRACTOR SHALL SUBMIT INVOICES IN ARREARS OF SERVICES PERFORMED THROUGH WIDE AREA WORKFLOW (WAWF).

SEE CLAUSE TAFB 100-15.

FOB: Destination

NSN: J067-11-BH-SVCS

PURCHASE REQUEST NUMBER: F3YCEB0197AQ05

NET AMT

RM on Film Processor for AMXG

Remedial Maintenance(RM) on 76 MXW/AMXG two (2) Kodak Film Processors and their components.

Period of Performance: 07 January 2011 - 06 January 2012

Point of Contact for Inspection and Acceptance:

Primary: Jacquelyn Obanye/76 MXW/OBWK/(405)736-2279

Alternate: Paula Lehrman/76 MXW/OBWK/(405)736-7693

Pricing breakdown:

Labor Rate/per hr.

All travel costs shall be directly reimbursable to the contractor in accordance with FAR 31.205-46 and the Joint Travel Regulations (JTR). All travel costs shall be supported by proof of payment (i.e. paid invoices, cancelled checks, etc.)

***Travel receipts shall be submitted with the invoice***

***Parts to be reimbursed at cost***

***All reimbursable costs will be in accordance with TAFB Clause 500-6***

Total not to exceed (NTE) price:

Contractor is CCR Registered:

Registration is valid until:

THE CONTRACTOR SHALL SUBMIT INVOICES IN ARREARS OF SERVICES PERFORMED THROUGH WIDE AREA WORKFLOW (WAWF).

SEE CLAUSE TAFB 100-15.

FOB: Destination

PM on Film Processor for PMXG

Preventive Maintenance (PM) for the 76 MXW/PMXG's government owned Fuji Radiographic Film Processor and its components.

Period of Performance: 07 January 2012 - 06 January 2013

Point of Contact for Inspection and Acceptance:

Primary: Jacquelyn Obanye/76 MXW/OBWK/(405)736-2279

Alternate: Paula Lehrman/76 MXW/OBWK/(405)736-7693

Pricing is as follows:

Please provide a Firm Fixed Price for services covering one year.

This requirement is for twelve (12) monthly PM's.

(Equipment is listed in the Appendix A1 of the PWS)

THIS IS A FIRM FIXED PRICE (FFP) LINE ITEM

***CONTRACTOR TO ATTACH PROPOSAL***

Contractor is CCR Registered:

Registration is valid until:

THE CONTRACTOR SHALL SUBMIT INVOICES IN ARREARS OF SERVICES PERFORMED THROUGH WIDE AREA WORKFLOW (WAWF).

SEE CLAUSE TAFB 100-15.

FOB: Destination

NET AMT

RM on Film Processor for PMXG

Remedial Maintenance(RM) for 76 MXW/PMXG's Fuji Radiographic Film Processors and their components.

Period of Performance: 07 January 2012 - 06 January 2013

Point of Contact for Inspection and Acceptance:

Primary: Jacquelyn Obanye/76 MXW/OBWK/(405)736-2279

Alternate: Paula Lehrman/76 MXW/OBWK/(405)736-7693

Pricing breakdown:

Labor Rate/per hr.

All travel costs shall be directly reimbursable to the contractor in accordance with FAR 31.205-46 and the Joint Travel Regulations (JTR). All travel costs shall be supported by proof of payment (i.e. paid invoices, cancelled checks, etc.)

***Travel receipts shall be submitted with the invoice***

***Parts to be reimbursed at cost***

***All reimbursable costs will be in accordance with TAFB Clause 500-6***

Total not to exceed (NTE) price:

Contractor is CCR Registered:

Registration is valid until:

THE CONTRACTOR SHALL SUBMIT INVOICES IN ARREARS OF SERVICES PERFORMED THROUGH WIDE AREA WORKFLOW (WAWF).

SEE CLAUSE TAFB 100-15.

FOB: Destination

PM for Kodak Film Processors

Preventive Maintenance (PM) on 76 MXW/AMXG two (2) Kodak Film Processors and their components.

Period of Performance: 07 January 2012 - 06 January 2013

Point of Contact for Inspection and Acceptance:

Primary: Jacquelyn Obanye/76 MXW/OBWK/(405)736-2279

Alternate: Paula Lehrman/76 MXW/OBWK/(405)736-7693

Pricing is as follows:

Please provide a Firm Fixed Price for services covering one year.

This requirement is for twelve (12) monthly PM's.

(Equipment is listed in the Appendix A2 of the PWS)

THIS IS A FIRM FIXED PRICE (FFP) LINE ITEM

***CONTRACTOR TO ATTACH PROPOSAL***

Contractor is CCR Registered:

Registration is valid until:

THE CONTRACTOR SHALL SUBMIT INVOICES IN ARREARS OF SERVICES PERFORMED THROUGH WIDE AREA WORKFLOW (WAWF).

SEE CLAUSE TAFB 100-15.

FOB: Destination

NET AMT

RM on Film Processor for AMXG

Remedial Maintenance(RM) on 76 MXW/AMXG two (2) Kodak Film Processors and their components.

Period of Performance: 07 January 2012 - 06 January 2013

Point of Contact for Inspection and Acceptance:

Primary: Jacquelyn Obanye/76 MXW/OBWK/(405)736-2279

Alternate: Paula Lehrman/76 MXW/OBWK/(405)736-7693

Pricing breakdown:

Labor Rate/per hr.

All travel costs shall be directly reimbursable to the contractor in accordance with FAR 31.205-46 and the Joint Travel Regulations (JTR). All travel costs shall be supported by proof of payment (i.e. paid invoices, cancelled checks, etc.)

***Travel receipts shall be submitted with the invoice***

***Parts to be reimbursed at cost***

***All reimbursable costs will be in accordance with TAFB Clause 500-6***

Total not to exceed (NTE) price:

Contractor is CCR Registered:

Registration is valid until:

THE CONTRACTOR SHALL SUBMIT INVOICES IN ARREARS OF SERVICES PERFORMED THROUGH WIDE AREA WORKFLOW (WAWF).

SEE CLAUSE TAFB 100-15.

FOB: Destination

PM on Film Processor for PMXG

Preventive Maintenance (PM) for the 76 MXW/PMXG's government owned Fuji Radiographic Film Processor and its components.

Period of Performance: 07 January 2013 - 06 January 2014

Point of Contact for Inspection and Acceptance:

Primary: Jacquelyn Obanye/76 MXW/OBWK/(405)736-2279

Alternate: Paula Lehrman/76 MXW/OBWK/(405)736-7693

Pricing is as follows:

Please provide a Firm Fixed Price for services covering one year.

This requirement is for twelve (12) monthly PM's.

(Equipment is listed in the Appendix A1 of the PWS)

THIS IS A FIRM FIXED PRICE (FFP) LINE ITEM

***CONTRACTOR TO ATTACH PROPOSAL***

Contractor is CCR Registered:

Registration is valid until:

THE CONTRACTOR SHALL SUBMIT INVOICES IN ARREARS OF SERVICES PERFORMED THROUGH WIDE AREA WORKFLOW (WAWF).

SEE CLAUSE TAFB 100-15.

FOB: Destination

NET AMT

RM on Film Processor for PMXG

Remedial Maintenance(RM) for 76 MXW/PMXG's Fuji Radiographic Film Processors and their components.

Period of Performance: 07 January 2013 - 06 January 2014

Point of Contact for Inspection and Acceptance:

Primary: Jacquelyn Obanye/76 MXW/OBWK/(405)736-2279

Alternate: Paula Lehrman/76 MXW/OBWK/(405)736-7693

Pricing breakdown:

Labor Rate/per hr.

All travel costs shall be directly reimbursable to the contractor in accordance with FAR 31.205-46 and the Joint Travel Regulations (JTR). All travel costs shall be supported by proof of payment (i.e. paid invoices, cancelled checks, etc.)

***Travel receipts shall be submitted with the invoice***

***Parts to be reimbursed at cost***

***All reimbursable costs will be in accordance with TAFB Clause 500-6***

Total not to exceed (NTE) price:

Contractor is CCR Registered:

Registration is valid until:

THE CONTRACTOR SHALL SUBMIT INVOICES IN ARREARS OF SERVICES PERFORMED THROUGH WIDE AREA WORKFLOW (WAWF).

SEE CLAUSE TAFB 100-15.

FOB: Destination

PM for Kodak Film Processors

Preventive Maintenance (PM) on 76 MXW/AMXG two (2) Kodak Film Processors and their components.

Period of Performance: 07 January 2013 - 06 January 2014

Point of Contact for Inspection and Acceptance:

Primary: Jacquelyn Obanye/76 MXW/OBWK/(405)736-2279

Alternate: Paula Lehrman/76 MXW/OBWK/(405)736-7693

Pricing is as follows:

Please provide a Firm Fixed Price for services covering one year.

This requirement is for twelve (12) monthly PM's.

(Equipment is listed in the Appendix A2 of the PWS)

THIS IS A FIRM FIXED PRICE (FFP) LINE ITEM

***CONTRACTOR TO ATTACH PROPOSAL***

Contractor is CCR Registered:

Registration is valid until:

THE CONTRACTOR SHALL SUBMIT INVOICES IN ARREARS OF SERVICES PERFORMED THROUGH WIDE AREA WORKFLOW (WAWF).

SEE CLAUSE TAFB 100-15.

FOB: Destination

NET AMT

RM for Kodak Film Processors

Remedial Maintenance(RM) for 76 MXW/PMXG's Fuji Radiographic Film Processors and their components.

Period of Performance: 07 January 2013 - 06 January 2014

Point of Contact for Inspection and Acceptance:

Primary: Jacquelyn Obanye/76 MXW/OBWK/(405)736-2279

Alternate: Paula Lehrman/76 MXW/OBWK/(405)736-7693

Pricing breakdown:

Labor Rate/per hr.

All travel costs shall be directly reimbursable to the contractor in accordance with FAR 31.205-46 and the Joint Travel Regulations (JTR). All travel costs shall be supported by proof of payment (i.e. paid invoices, cancelled checks, etc.)

***Travel receipts shall be submitted with the invoice***

***Parts to be reimbursed at cost***

***All reimbursable costs will be in accordance with TAFB Clause 500-6***

Total not to exceed (NTE) price:

Contractor is CCR Registered:

Registration is valid until:

THE CONTRACTOR SHALL SUBMIT INVOICES IN ARREARS OF SERVICES PERFORMED THROUGH WIDE AREA WORKFLOW (WAWF).

SEE CLAUSE TAFB 100-15.

FOB: Destination

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

06-JAN-2012

JACQUELYN OBANYE

76 MXW/OBWK

3001 STAFF DR STE S69

TINKER AFB OK 73145

405-736-5485

F3YCEB

06-JAN-2012

F3YCEB

06-JAN-2012

F3YCEB

06-JAN-2012

F3YCEB

06-JAN-2013

F3YCEB

06-JAN-2013

F3YCEB

06-JAN-2013

F3YCEB

06-JAN-2013

F3YCEB

06-JAN-2014

F3YCEB

06-JAN-2014

F3YCEB

06-JAN-2014

F3YCEB

06-JAN-2014

F3YCEB

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.204-7 CENTRAL CONTRACTOR REGISTRATION (APR 2008)

(a) Definitions. As used in this clause--

Central Contractor Registration (CCR) database means the primary Government repository for Contractor information required for the conduct of business with the Government.

Data Universal Numbering System (DUNS) number means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

Data Universal Numbering System +4 (DUNS+4) number means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same parent concern.

Registered in the CCR database means that--

(1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the CCR database; and

(2) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS), and has marked the record ``Active''. The Contractor will be required to provide consent for TIN validation to the Government as a part of the CCR registration process.

(b)(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address exactly as stated in the offer. The DUNS number will be used by the Contracting Officer to verify that the offeror is registered in the CCR database.

(c) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) An offeror may obtain a DUNS number--

(i) Via the Internet at http://fedgov.dnb.com/webform or if the offeror does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The offeror should indicate that it is an offeror for a U.S. Government contract when contacting the local Dun and Bradstreet office.

(2) The offeror should be prepared to provide the following information:

(i) Company legal business.

(ii) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(iii) Company Physical Street Address, City, State, and Zip Code.

(iv) Company Mailing Address, City, State and Zip Code (if separate from physical).

(v) Company Telephone Number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) The Contractor is responsible for the accuracy and completeness of the data within the CCR database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the CCR database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the CCR database to ensure it is current, accurate and complete. Updating information in the CCR does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(g)(1)(i) If a Contractor has legally changed its business name, “doing business as” name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in Subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day's written notification of its intention to (A) change the name in the CCR database; (B) comply with the requirements of Subpart 42.12 of the FAR; and (C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (g)(1)(i) of this clause, or fails to perform the agreement at paragraph (g)(1)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the CCR information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the CCR record to reflect an assignee for the purpose of assignment of claims (see FAR Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the CCR database. Information provided to the Contractor's CCR record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of payment” paragraph of the EFT clause of this contract.

(h) Offerors and Contractors may obtain information on registration and annual confirmation requirements via the internet at http://www.ccr.gov or by calling 1-888-227-2423, or 269-961-5757.

(End of clause)

CLAUSES INCORPORATED BY FULL TEXT

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment (SEP 2006)

(a) The Government suspends or debars Contractors to protect the Government's interests. The Contractor shall not enter into any subcontract in excess of the $30,000 with a Contractor that is debarred, suspended, or proposed for debarment unless there is a compelling reason to do so.

(b) The Contractor shall require each proposed first-tier subcontractor, whose subcontract will exceed $30,000, to disclose to the Contractor, in writing, whether as of the time of award of the subcontract, the subcontractor, or its principles, is or is not debarred, suspended, or proposed for debarment by the Federal Government.

(c) A corporate officer or a designee of the Contractor shall notify the Contracting Officer, in writing, before entering into a subcontract with a party that is debarred, suspended, or proposed for debarment (see FAR 9.404 for information on the in the Excluded Parties List System). The notice must include the following:

(1) The name of the subcontractor.

(2) The Contractor's knowledge of the reasons for the subcontractor being in the Excluded Parties List System.

(3) The compelling reason(s) for doing business with the subcontractor notwithstanding its inclusion in the Excluded Parties List System.

(4) The systems and procedures the Contractor has established to ensure that it is fully protecting the Government's interests when dealing with such subcontractor in view of the specific basis for the party's debarment, suspension, or proposed debarment.

(End of clause)

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUN 2008)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (http://assist.daps.dla.mil).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (http://assist.daps.dla.mil/wizard);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest price technically acceptable and or best value to the government.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

CLAUSES INCORPORATED BY FULL TEXT

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (AUG 2009) ALTERNATE I (APR 2002)

An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (b) through (i) of this provision.

(a) Definitions. As used in this provision:

"Emerging small business" means a small business concern whose size is no greater than 50 percent of the numerical size standard for the NAICS code designated.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Inverted domestic corporation means a foreign incorporated entity which is treated as an inverted domestic corporation under 6 U.S.C. 395(b), i.e., a corporation that used to be incorporated in the United States, or used to be a partnership in the United States, but now is incorporated in a foreign country, or is a subsidiary whose parent corporation is incorporated in a foreign country, that meets the criteria specified in 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in Federal Supply Classes (FSC) 1000-9999, except—

(1) FSC 5510, Lumber and Related Basic Wood Materials;

(2) Federal Supply Group (FSG) 87, Agricultural Supplies;

(3) FSG 88, Live Animals;

(4) FSG 89, Food and Related Consumables;

(5) FSC 9410, Crude Grades of Plant Materials;

(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) FSC 9610, Ores;

(9) FSC 9620, Minerals, Natural and Synthetic; and

(10) FSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Service-disabled veteran-owned small business concern--

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

"Small business concern" means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

Veteran-owned small business concern means a small business concern--

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

"Women-owned small business concern" means a small business concern--

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; or

(2) Whose management and daily business operations are controlled by one or more women.

"Women-owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

(b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the Online Representations and Certifications Application (ORCA) website.

(2) The offeror has completed the annual representations and certifications electronically via the ORCA website at http://orca.bpn.gov. After reviewing the ORCA database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ----------.

(Offeror to identify the applicable paragraphs at (c) through (n) of this provision that the offeror has completed for the purposes of this solicitation only, if any.)

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on ORCA.]

(c) Offerors must complete the following representations when the resulting contract will be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it ( ) is, ( ) is not a small business concern.

(2) Veteran-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents as part of its offer that it ( ) is, ( ) is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. (Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.) The offeror represents as part of its offer that it ( ) is, ( ) is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents, for general statistical purposes, that it ( ) is, ( ) is not a small disadvantaged business concern as defined in 13 CFR 124.1002.

(5) Women-owned small business…