Motch Grinder Wheel Assy PWS 9-10-10.doc

PERFORMANCE WORK STATEMENT

FOR

MOTCH GRINDER WHEEL ASSEMBLY

TINKER AFB OK 73145

PREPARED BY:

76 MXW/OBWK

Revised 10 Sept 2010

PERFORMANCE WORK STATEMENT

FOR

Motch Grinder Wheel Assembly

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION.

1.1. The contractor shall provide all labor, tools, equipment, parts, supplies, materials; transportation and other incidentals necessary to tear down, evaluate, and rebuild of the vertical grinder spindle motor at contractor’s site. The contractor shall be responsible for insuring all services and materials provided under this contract are in accordance with the terms and conditions outlined herein and conform to the manufacturer’s equipment specifications and the Performance Work Statement (PWS).

1.2. Parts, Materials and Repair. The contractor shall provide and use only new parts and material from the Original Equipment Manufacturer (OEM) or equivilant, in performance of this Performance Work Statement (PWS) unless authorized by the Contracting Officer (CO) who will seek guidance from the Quality Assurance Evaluator (QAE)/Quality Assurance Personell (QAP).

The contractor shall complete the AC Electric Motor Repair Form to ensure OEM standard requirements are met.

The contractor shall replace all bearings listed.

Replace the Bearings Part Numbers:

1 each NN302OK 1 each 3214A (5214A) 1 each TORR YCRS-16 1 each FX85 7CE1DUL 1 each 234718 The contractor shall replace all parts listed.

Replace the Part Numbers:

1 each Balluff proximity sensor BES 516-325-BO-C-03 (Setco 16150.65MLCY.13187, Setco 6125.36MLCY) 1 each INPRO# 1908-A-M0028-0 2.625” x 3.625” 1 each INPRO # 1000-A-02893-0 3.875” x 4.875”

1 each Setco 6125.36MLCY SEAL KIT

1 each Balluff BKS-S 19-1-05 Prox. sensor cable (Setco 6125.36MLCY)

5 each Balluff C04 BEH-00-VY-050M Prox. sensor cable (Setco 6125.36 MLCY)

1 each OTT Powerdraw Bar System including rotary union (Setco 6125.36 MLCY)

1 each Setco 6125.36 MLCY – Front Prox. sensor bracket

6 each Balluff Prox. sensor

The contractor shall perform repair as follows:

Rear Support Housing: g-p-g rear ID bearing journal 125mm to specs

Shaft CAT50:g-p-g front ID taper to specs

Seal and O-ring allowance

Front Housing: g-p-g front ID bearing journal 150mm + 5/-2µm

Repair damage from rotor removal Rewind stator to like new condition

Only the contracting officer can authorize additional repair actions not listed. The QAE/QAP will coordinate any additional repair actions with the SME and the CO to obtain approval to proceed. The contractor shall ensure that all additional repair actions have documented CO approval before initiating any repair or ordering parts.

1.3 Technical Support. The contractor shall provide telephone support for warranty item(s).

Upon discovery of a warranted item’s(s) malfunction, the government QAE/QAP will request assistance by placing a telephone call to the designated contractor support POC and providing a brief description of the malfunction.

The contractor shall respond to the QAE/QAP request for assistance within 24 hours after notification of a malfunction via telephone or email communications.

The government Point of Contract (POC), if after 24 hours of troubleshooting over the telephone cannot resolve the problem; shall notify the QAE/QAP and the CO to determine a course of action.

1.4. Warranty.

The contractor shall warranty for a period of not less than one (1) full year all parts or items repaired under this contract.

The warranty period begins when the repaired part is re-installed.

On-site Warranty Evaluation.

The contractor shall provide at on-site warranty evaluations Tinker AFB, OK, if required for items that were repaired at the contractor’s facility.

1.5. Return Shipment. The contractor, upon shipment of repaired equipment, shall notify the QAE/QAP and the CO, the date the item was shipped and other shipment identification information. The contractor shall return equipment five (5) weeks after receiving order.

The contractor shall package equipment to prevent damage during shipment to the government. All shipments shall be sent the most expedient and traceable method.

Ship To: 76 MXW/MXDVABCE

Attn: Gary Webb/ 405-736-4193 3001 Staff Drive, Ste U71 Tinker AFB, OK 73145-3044

EMAIL: Gary.D.Webb@tinker.af;mil

1.6. Service / Shipping Report. The contractor, upon completion of shipping shall include a type written service report with the deliverable, a repaired motor. The contractor shall email the report to the QAE/QAP and CO within 1 business day after shipment. The contractor, upon shipment of repaired equipment, shall notify the QAE/QAP and the CO, the date the item was shipped and other shipment identification tracking information.

The Service / Shipping report shall contain the following minimum information: Name of company, service date, description of service performed, list of parts replaced and repair actions performed, additional service needed (if any), legible name and signature of technician performing the services, completion date of services, shipping company, date shipped, and all shipping identification provided by shipping company.

1.7. Security Requirements/Identification Badges.

The contractor shall provide the name(s) of all contractor personnel requiring entry authorization to Tinker AFB, OK, for performance of services associated with this requirement.

The contractor and/or his/her personnel shall have a valid driver’s license and car insurance verification.

The following information is necessary to coordinate entry to the base.

Company Name

Technician Full Name

Cell phone number or pager (optional)

Estimated date and time of arrival Length of visit

1.8. Visitors Pass. The contractor shall make contact with the QAE/QAP Seven (7) days prior to arriving at TAFB to make arrangements for a Visitors Pass(s). The QAE/QAP will assign the contractor a Sponsor within the organization. The contractor and the sponsor will arrange to meet at BLDG 590 / Eaker Gate. The Contractor shall provide two forms of identification (one of which must be a picture ID) to Security Forces. Security Forces will provide the contractor the AF Form 75 (Visitors Pass) that will be valid for 30 days. If an addition 30 days is required the same process will occur.

1.9. Foreign National(s). The contractor shall notify the QAE before sending a Foreign National representative to perform services. Special rules apply for foreign national(s) visiting a US Government facility.

1.10. Applicable Federal, State and Local Laws.The contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations and requirements regarding environmental protection and occupational safety and health. The contractor shall in the event the laws or regulations change during the terms of this contract, is required to comply as such laws come into effect.

1.11. Safety.The contractor shall also comply with all safety practices attached Appendix C, provided by the Safety Office.

1.12. Housekeeping, Foreign Object Damage (FOD), and Dropped Object Prevention (DOP). The contractor shall keep the work areas clean and neat in accordance with Industry Standards, Occupational, Safety and Health Administration (OSHA), fire and safety standards and this PWS. Foreign Object Damage (FOD) and Dropped Object Prevention (DOP): Contractor personnel who, in performance of their assigned duties on this contract, work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers and the contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps and in aircraft hangers and maintenance areas are required to receive FOD and DOP training and to comply with Air Force Instruction (AFI) 21-101, Air Force Materiel Command (AFCM) Sup1, Chapter 14, paragraph 14.41 and Tinker AFBI 21-449 (in its entirety).

The contractor and personnel can request a copy of the FOD Training and Prevention DVD at email OC-ALC/FOD/DOP@tinker.af.mil.

Certificate for Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) Certificate. The contractor and personnel shall acknowledge the Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) training by viewing the DVD and providing a contractor devised certificate to the (QAE/QAP) for each employee within ten (10) days of contract award.

The certificate(s) shall have the title of the training, name of the person who received the training and the date. The contractor shall also ensure that all new employee(s) view the FOD/DOP Training DVD and provide a contractor devised certificate of training to the QAE/QAP prior to starting work in the 76 MXW shops. Annually, the contractor and personnel shall be required to review the FOD/DOP Training DVD and provide an updated contractor devised certificate of training to the QAE/QAP.

1.13. Tool Control and Accountability. While performing contract services in or around Maintenance Production Shops including Ramp areas, the contractor shall comply with AFI 21-101_ AFMC Sup 1, 21-101, Chapter 10 (all paragraphs). The contractor or contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. Contractor personnel shall immediately notify the QAE/QAP of any tools that are missing or lost from the work area or container (i.e. tool or job box, or tool bag). The QAE/QAP will report to appropriate government personnel of any missing contractor’s tool(s) not located within one hour after notification of lost or missing tools.

1.14. Housekeeping/FOD/Tool Control Briefing. The contractor manager shall ensure each employee on the job site is briefed on Housekeeping, FOD and Tool Control prior to starting work in 76 MXW Industrial Areas.

Acknowledgment of “Housekeeping/Tool Control Briefing for the Contractor Employee”: Each contractor’s employee on the job site shall acknowledge receipt of the “Housekeeping/Tool Control Briefing for Contractor’s Employees” by reviewing, signing, dating and returning the MXRIWRS Form 032 to the QAE/QAP prior to start of work in 76 MXW Industrial Areas.

Vehicle operators shall complete all FOD awareness/prevention training and testing requirements before driving any vehicle on the flight line (Reference TINKERAFBI13-202 Entirety).

1.15. Green/Affirmative Procurement Determination. Green/Affirmative Procurement has been determined not to be applicable to this Performance Work Statement.

1.16. Government Acceptance. Upon receipt of the returned serviced equipment, designated Quality Assurance Personnel (QAP) along with subject matter expert ? will accomplish inspection and acceptance of services performed based on requirements of the Performance Work Statement (PWS) and the Quality Assurance Personnel (QAP) Surveillance Checklist. Government Representative and point of contact for this project is Phyllis Copeland 76 MXW/OBWK, 405-734-1811.

1.17. Continuation of Essential DoD Contractor Services During Crisis. This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DoDI 3020.37, E2.1.1 and E2.1.3.

1.18. Contractor Personnel. The Contractor shall provide the name of the Contract Manager (CM) and any alternate(s) who shall act for the Contractor when the manager is not available. The Contract Manager and Alternate shall be designated in writing to the Contracting Officer (CO) within 2 days after contract award. The Contractor shall provide telephone numbers of the Contract Manager and alternate(s) where these persons may be contacted at any time within 1 day after contact award. The Contract Manager or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at Tinker AFB. The Contract Manager or alternate shall be available to meet on the installation with Government personnel designated by the Contacting Officer to discuss problem areas. The Contract shall provide a Contract Manager who can read, write, speak, and understand English fluently.

The contractor shall also provide an updated listing of personnel to the government when employees affecting the work of this contract, statuses change, or position changes within ten (10) work days.

1.19. Privately Owned Motor Vehicles (POV). Contractor personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB OK per AFI 31-204 (in its entirety), Motor Vehicle Traffic supervision. The contractor shall comply with TAFBI 24-301 (in its entirety) for the operation of POVs within B3001.

1.20. Emergency Procedures: Contractor employees shall follow the direction of Government employees in regards to emergency procedures, i.e. fire, tornado, active shooter, bomb threats. It is the responsibility of the contractor to provide guidance and establish procedures for responding to emergency for their employees. It is the contractors' responsibility to account for their employees following an emergency evacuation. Contractor Personnel shall participate with government personnel in all fire and tornado drills and no additional cost to the Government.

Section 2

Performance Assessment The following Service Summary Guides reflect the performance evaluation required by the performance work statement.

2. Surveillance of SS Items. All tasks required under the PWS will be inspected as required at a frequency determined by the CO and/or QAE/QAP.

Service Summary (SS) Table

PARA.

PERFORMANCE THRESHOLD

provide telephone support within 24 hours after notification of a malfunction.

within (1) business day after shipment.

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES.

3.1. Government Furnished Property (GFP). Government Furnished Property (GFP), at no cost, is applicable to the performance of this contract because the cumulative acquisition cost of the items requiring repair/maintenance off-base exceeds the Simplified Acquisition Threshold (SAT) $100,000. The Government will maintain the GFP records for Government reporting requirements. The applicable Government Property clauses will be cited in the solicitation/contract award document in accordance with FAR 45.107(d).

3.2. Shipment to Contractor. The Government will pack and ship the Motch Grinder Wheel Assembly identified in the PWS, para 1.1, for repair to the Contractor’s site at the Government’s expense, Free On Board (FOB) Destination.

3.3. Return Shipment to Government. In Accordance With PWS, para 1.5.

3.4. Loss, Damage, Destruction, or Theft (LDDT). Except for reasonable wear and tear to GFP or for GFP properly consumed in performing this contract, the Contractor shall be liable for Loss, Damage, Destruction or Theft of GFP. Compensation shall be effected by either reduced amounts owed to the Contractor or by direct payment as determined by the Government Contracting Officer. The amount of compensation due the Government by the Contractor shall be the Intrinsic Value of the property, as determined by the Government Contracting Officer, i.e., the amount of compensation due to the Government may range from Scrap Value, Salvage Value, Repair Cost, or Replacement cost, as determined by degree of the LDDT and the continuing need of the Government for that property. Immediate notification (within one workday) of a LDDT incident/accident shall be made to the Government Contracting Officer (CO) and QAP via electronic mail (E-mail). A detailed written report, as determined acceptable by the Government CO, shall be submitted to the Government CO and QAP no later than seven (7) workdays after discovery of the LDDT of GFP.

3.5. Loss, Damage, Destruction, or Theft (LDDT) Reporting. The Contractor shall immediately notify (within one workday) the Government Contracting Officer and QAP of a LDDT incident/accident in writing, electronic mail (E-mail) acceptable. A detailed written report shall be submitted to the Government Contracting Officer and QAP no later than seven (7) workdays after discovery of the LDDT of GFP. Such reports shall, at a minimum, contain the following information:

(1) Date of incident (if known).

(2) The name, commercial description, manufacturer, model number, and National Stock Number (if applicable).

(3) Quantity.

(4) Unique Item Identifier (if available).

(5) Accountable Contract number.

(6) A statement indicating current or future need.

(7) Acquisition cost, or if applicable, estimated scrap proceeds, estimated repair or replacement costs.

(8) All known interests in commingled property of which the Government property is a part.

(9) Cause and corrective action taken or to be taken to prevent recurrence.

(10) A statement that the Government will receive any reimbursement covering the loss, damage, destruction, or theft, in the event the Contractor was or will be reimbursed or compensated.

(11) Copies of all supporting documentation.

(12) Last known location.

(13) A statement that the property did or did not contain sensitive or hazardous material, and if so, that the appropriate agencies were notified.

3.6. GFP Identification Labels. The Contractor shall clearly label (without damaging) Government Furnished Property to distinguish it from Contractor Furnished Property in accordance with the contract terms and conditions and this PWS.

3.7. Government Furnished Services. Government Furnished Services may be applicable during the performance of this contract. The Government will furnish the following services:

3.7.1 Security Forces. The Government will provide general on-base security forces' service. The security forces’ telephone numbers are 911 for emergencies, 734-2000 for crime in progress, and 734-3737 for non-emergency calls.

3.7.2. Fire & Emergency Services. The Government will provide general on-base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the Tinker AFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call 734-3981. For routine calls to dispatch call 734-7964.

3.7.3. Emergency Medical Service. The Government will provide 24 hour on-base state certified paramedic level emergency response and patient transport services for Contractor personnel who are injured or become seriously ill while on Tinker Air Force Base. The telephone number is 911 for emergencies.

Note: Calling 911 from a cell phone will be received by off-base emergency 911 system, causing a delay in response time by emergency personnel. When possible use a base telephone to receive on-base help.

3.7.4. Utilities. The Government will furnish utility services. These utilities include natural gas, electricity, water, and sewer for the sole purpose of accomplishing this contract. If the contractor requires additional utility services, it shall be the contractor’s responsibility to provide. Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.7.5. Refuse Collection. The Government will provide refuse collection services limited to the extent provided in the Base Refuse Collection Contract(s) for the Government provided facilities. The Government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collection. Do not use Government dumpsters to dispose of construction debris.

3.7.6. On-Base Transportation. The Government will provide on-base bus service accessible by Contractor personnel subject to the installation’s established schedules, routes, and policies.

3.7.7. Workspace. The Government will provide access to the equipment and adequate workspace around the equipment.

PAGE