PWS.pdf

APPENDIX A

DEPARTMENT OF THE AIR

FORCE AIR FORCE

SUSTAINMENT CENTER

TINKER AIR FORCE BASE, OKLAHOMA 73145

Performance Work Statement

(PWS)

TYPE OF WORK: Repair of KC135 Data Transfer Unit (DTU) and Common Computing Module

(CCM) PURCHASE REQUEST: FD2030-16-0-0314 DATE:

20150820

PREPARED BY: Rodney Belair 422 SCMS/GUMC/ DSN 852-5264

Brian Sprigler 422 SCMS/GUMC/ DSN 884-7458 i

FD2030-16-0-0314

Table of Contents

PREFACE SHEET ................................................................................................................................. iv

REV ISION SHEET .................................................................................................................................. v

1 DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1 PURPOSE

1.2 PRE-AWA RD SURV EY REQUIREMENTS

1.3 INITIAL PRODUCTION EVALUATION ( IPE) REQUIREMENTS

1.4 QUALITY PROGRA M A ND INSPECTION SYSTEM REQUIREMENTS

1.5 Government Industry Data Exchange Program (GIDEP)

1.6 OBSOLESCENCE STATEMENT

1.7 CONDEMNA TION CANDIDATES

1.8 SUPPORT EQUIPMENT (SE), INCLUDING SPECIAL TOOLS (ST) AND SPECIAL TEST

EQUIPMENT (STE)

1.9 Partnering Agreements

1.10 PRECIOUS METALS RECOV ERY PROGRA M

1.11 NUCLEA R HARDNESS REQUIREMENT-Not applicable

1.12 CONFIGURA TION MA NA GEMENT

1.13 PA RTS CONTROL PROGRA M

1.14 COUNTERFEIT PREV ENTION PLA N (CPP)

1.15 OZONE DEPLETING SUBSTA NCES (ODS)

1.16 LEA D (Pb) FREE ELECTRONICS

1.17 TECHNICAL ORDER MA INTENA NCE

1.18 CONTRA CTOR IDENTIFICA TION

1.19 WORK REQUIREMENTS

1.20 SPECIFIC WORK REQUIREMENTS

1.21 SPECIAL REQUIREMENTS

1.22 SAFETY A ND HEALTH REQUIREMENTS

1.23 SHIPPING DOCUMENTA TION

1.24 SURGE/MICA P/CRITICAL ITEMS

1.25 MISSION ESSENTIA L SERV ICES

1.26 DELIV ERY SCHEDULE

ii

1.27 INFORMATION REQUESTS

1.28 REPORTING REQUIREMENTS

2 SERVICE SUMMARY

2.1 SERVICE SUMMA RY

3 GOVERNM ENT PROPERTY

3.1 GOVERNMENT FURNISHED MATERIAL, EQUIPMENT, AND PROPERTY

3.2 DISPOSITION OF GOVERNMENT PROPERTY

3.3 REPORTING LOSS OF GOVERNMENT PROPERTY

3.4 DISCREPA NCIES INCIDENT TO SHIPMENT

ATTACHMENT A

ATTACHMENT B

ATTACHMENT C

ATTACHMENT D…………………………………………………………………………………………...32

ATTACHMENT E…………………………………………………………………………………………...33

iii

PREFACE SHEET

END ITEM RECEIVED AS END ITEM TO BE DELIVERED AS

END

ITEM NO

NATIONAL STOCK

NO(S)

PART NO(S) NATIONAL STOCK

NO(S)

PARTS NO(S)

0001 7025-01-525-6110 822-1867-001 7025-01-525-6110 822-1867-001

0002 6610-01-501-3600 822-1605-701 6610-01-501-3600 822-1605-701

0003 6610-01-607-8246 822-1605-702 6610-01-607-8246 822-1605-702 iv

REVISION SHEET

When a revision is received, it should be inserted into this PWS. The superseded pages should be retained as a record.

Note: The portion of the text of this specif ication affected by the current revision is indicated by a black underscore for f igures, words, or phrases within a given paragraph, and by a black vertical line in the outer margin w here the change constitutes a whole paragraph.

After the revised pages have been inserted into the PWS, the revised title page should be inserted in front of the existing title page. This revision page is placed under the basic title page.

DATES OF ISSUE FOR ORIGINAL AND CHANGED PAGES ARE: ORIGINAL ---------

-20150817 v

1 DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1 PURPOSE

1.1.1 The purpose of the Performance Work Statement (PWS) is to define the repair requirements for the items specif ied on the preface page of this PWS. The contractor is responsible for having the repair capabilities to include appropriate technical data, repair documents, and license agreements, required to accomplish this repair. The contractor is responsible for the scheduled delivery of a quality product. The contractor may enter into a partnership for repair with the Air Logistics Complexes w ithin the AFSC on NSNs associated with this contract. The Partnership Agreement (PA) shall utilize Rockw ell PA AFSC-Rockw ell-

14-001 and Attachment D of this PWS. If partnering is utilized, a Direct Sales Partnering Agreement

(DSPA) shall be established to facilitate repairs with the AFSC’s ALC maintenance organization designated for the w ork to be accomplished.

1.2 PRE-AWARD SURVEY REQUIREMENTS

1.2.1 A Pre-Award Survey (PAS) will be required, but may be w aived by the Government at the time of aw ard.

1.2.2 At the time of the PAS the prospective contractor shall meet the follow ing technical requirements in accordance with contract requirements. Failure to do so shall result in PAS disapproval and disapproval of the prospective contractor for this procurement action.

1.2.3 Contactor shall provide data to include contractor facility capabilities, all subcontractor facility capabilities (if subcontracting is proposed), and an explanation of how contractor and subcontractor facilities will fulf ill the Government’s requirements.

1.2.4 Prior to PAS, the prospective contractor shall provide a list of all special tooling and support equipment (ST/SE) required and comply w ith the requirements detailed in paragraph 1.7.

1.2.5 Prior to PAS, the prospective contractor shall provide a test plan for each end item to be produced.

The test plan shall include all testing required by the applicable Acceptance Test Procedure and w ill detail how the testing will be accomplished utilizing the prospective contractor’s SE.

1.2.6 If the Contractor intends to substitute SE, a list of the proposed substitute SE shall be provided to the

PCO w ith the proposal. If a Pre-Award Survey (PAS) is required, at the time of the PAS conference, the

Contractor shall demonstrate to the PAS team that suitable substitute SE can be acquired and meets the standards stipulated in the technical data or OEM repair procedures by the following actions:

a. Displaying draw ings, schematics, or specifications which illustrate that the prospective Contractor understands the exact nature of the work to be performed and the SE required performing the tasks.

b. Explaining the capabilities of substitute SE to ensure that it is adequate to perform the specif ied testing requirements.

c. Defining how substitute SE w ill be designed, built, and calibrated w ithout assistance from the

Government, by an internal engineering capability, or the services of a recognized outside engineering agency as approved by the cognizant engineering activity.

1.3 INITIAL PRODUCTION EVALUATION (IPE) REQUIREMENTS

1.3.1 IPE w ill be required for all new sources of repair, but may be w aived by the Government at the time of aw ard.

1.3.2 The IPE w ill be conducted on three units of each line item. The condition of the items at IPE w ill be as follow s: one each open and ready to be disassembled to follow the entire repair procedure, one each fully disassembled, cleaned, and ready for assembly and testing, one each assembled and ready for functional testing. The Contractor shall furnish a written notice to the Procuring Contract Officer (PCO) through the

Administrative Contract Officer (ACO) within f ifteen (15) calendar days after the required quantity of end items are available for the IPE.

1.3.3 The PCO w ill notify the Contactor of the projected dates that the Government IPE Evaluation Team w ill arrive at the Contactor’s facilities to conduct the IPE. The Contractor shall permit entrance into its facilities to the Government’s IPE Evaluation Team members. This includes access to Contractor telephones and other communication devices that will allow the Government IPE Evaluation Team members to consult w ith appropriate Government personnel in the accomplishment of the IPE evaluation.

1.3.4 Under no circumstances shall the Contractor accomplish repair on any other quantity of items on order or through any Induction-at-Risk / Early Induction contractual provisions, other than the three IPE units that w ill be evaluated by the Government IPE Team members prior to the accomplishment of the IPE.

Contractor shall proceed with repair on the remaining items on order or items under Induction-at-Risk /

Early Induction provisions only after PCO approval of the IPE based on cognizant Engineer and / or

Equipment Specialist (the Government IPE Evaluation Team Leader) evaluation of the IPE. The

Government’s delivery schedule will be held in abeyance until approval by the PCO.

1.4 QUALITY PROGRAM AND INSPECTION SYSTEM REQUIREMENTS

1.4.1 The Contractor shall establish, document and maintain a quality system that adheres to the requirements of International Standard Organization (ISO) 9001.2000/ANSI/ASQC Q92, Quality Systems Model for

Quality Assurance in Design/Development, Production, Installation and Servicing and supplement requirements imposed by this contract, as a means of ensuring that the end item conforms to specif ied requirements. The Contractor shall develop and implement procedures to properly maintain measuring and test equipment in accordance with ANSI/NCSL 2340-1. The quality system shall include a clear and complete set of w ork documents for all maintenance required by this contract. The quality program shall be designed to promptly detect and correct conditions adverse to quality. The Contractor shall provide documentation of the quality plan w ithin f ive (5) working days of Government requests. The quality system w ill be in accordance with contract requirements. Each end-item identif ied as serviceable shall be delivered to the

Government defect free.

1.4.2 The Contractor shall assist the DCMA investigation of all Deficiency Reports (DRs) submitted against reportedly defective items repaired by the Contractor to determine the root cause for deficiencies reported by the customer. The Contractor shall ensure each DR is processed in accordance with (IAW) T.O. 00-

35D-54, USAF Deficiency Reporting and Investigating System, w ithin 30 calendar days after receipt.

When the Contractor receives a DR or quality deficiency report (QDR), the Contractor shall ensure DRs include: Analysis of data to determine extent and cause of deficiencies; analysis of trends in processes or performance of work to prevent recurrence; and introduction of required improvement, corrections, and monitoring of the effectiveness of corrective action taken. Timely correction and reporting of defects found and corrective action to prevent repeated discrepancies shall be an integral part of the contractor’s procedures. Corrective action will extend to the performance of all subcontractors. When defective trends begin to develop or w hen the specif ic cause(s) of defects that render a product unserviceable cannot be identif ied and corrected without an evaluation of an exhibit, such exhibit(s) shall be requested by the Contractor for purposes of investigation. The contractor shall conduct these investigations when suff icient funds and orders exist as a part of the item’s normal repair process. The contractor shall notify the Government w hen it receives a QDR on an item w here no orders or funding exists.

1.4.3 The Contractor shall report any Government Furnished Material (GFM), for the w ork accomplished as outlined in this PWS that is damaged, malfunctioning, or otherwise unsuitable for use to the

Administrative Contracting Officer (ACO) using a Report of Shipping (Item) and WebSDR. Reports shall be accomplished in accordance with the current issue of T.O. 00-35D- 54.

1.4.4 The Contractor shall support quality audits as required by the ACO. These audits could require that one or more end items be removed from the production line and subjected to any combination of inspection, testing, disassembly, or assembly, to determine that the standards of performance and technical conformance meet the requirements of this PWS. Upon completion of the quality audit, the Contractor shall incorporate into the repair process such corrective action(s) as are necessary to eliminate the cause(s) of any defects as directed by the ACO.

1.4.5 The Contractor shall support quality assurance reviews to be conducted at the site of repair at the request of the Government throughout the contract period.

1.4.6 The Contractor shall support a quality acceptance review by the DCMA representative at the site of repair for each end item generated under the terms of this contract.

1.4.7 Requests for deviation/waiver shall be submitted to the Procuring Contracting Officer (PCO) through the

ACO. Work shall not be initiated on assemblies/components affected by deviation/w aiver pending approval/disapproval. Requests shall include the consideration to be provided if the government accepts the deviation and, w here applicable, the following: contract number; NSN and P/N of end item and low est part/assembly affected, a complete description of the contract requirement affected and the nature of the deviation, effect on cost/price and delivery schedule, description of deviation/waiver, number of units (and serial numbers as applicable) to be delivered in this configuration, any impacts to logistics support element, justif ication for deviation/waiver, and information on remedial or corrective actions to prevent recurrence.

1.5 Government Industry Data Exchange Program (GIDEP)

1.5.1 The Contractor shall participate in the GIDEP practices described below in accordance with the DOD-w ide practice outlined in Topic 26A of the Defense Acquisition Deskbook (DAD). The contractor shall review

GIDEP ALERTs/ Problem Advisories, and other GIDEP Failure Experiences Reports (FER) for potential

Impact to hardw are both in repair and delivered items. The contractor shall notify the PCO, via Telecom or

Electronic communication w ith two (2) w o r k i n g days of discovery, if a FER w ill negatively impact system performance. For FERs that identify parts or materials that are noncompliant to hardw are specif ication or drawings but do not affect performance requirements of production items, the contractor shall dispose of the through its internal quality assurance processes. The contractor shall review GIDEP

Diminishing Manufacturing Sources and Material Shortages (DMSMS) notices for applicability to the operational hardware being delivered. The contractor shall identify GIDEP related failures and/or material acquisition problems at each Program Management Review (PMR) and Technical Interchange Meeting

(TIM). The contractor shall support GIDEP urgent Data Request (UDR) efforts and, when applicable, take advantage of the Calibration Procedures, Metrology Documents, and Technical Manuals available at no cost to GIDEP participants to reduce the overall contract cost.

1.6 OBSOLESCENCE STATEMENT

1.6.1 The contractor is responsible for identifying sources for required components prior to commencing w ork under this contract. Upon receipt of the contract or subsequent delivery order, the contractor shall promptly identify any required components that are no longer available. The contractor shall notify the contracting officer in w riting within thirty (30) calendar days after receipt of this contract or subsequent delivery order if there is no reasonable available substitute for such component and contractor is therefore unable to perform the contract or delivery order. The notif ication shall include supporting documentation show ing the contractor has made a r e a s o n a b l e effort to obtain the parts and is unable to do so. Upon receipt of the notif ication and confirmation that the component is unavailable, the contract or delivery order shall be terminated at no cost to the Government. The Government may consider an equitable adjustment in the specif ication, delivery time/or price rather than terminating the contract or delivery order.

1.7 CONDEMNATION CANDIDATES

1.7.1 The Contractor shall repair all items unless the ACO provides direction in w riting that a particular item is excluded from these requirements. The Contractor shall report end items that have been determined to be Beyond Economical Repair (BER) in w hich the repair cost will exceed 75% of the latest cost amount.

The Contractor shall report condemnation candidates to the PCO through the ACO w ithin thirty (30) calendar days of discovery. The Contractor shall not condemn reparable or recoverable items w ithout prior approval of the PCO through the ACO. The Contractor shall ensure non-repairable items are disposed of IAW the Contractor’s Government- approved property procedures.

1.7.2 The Government reserves the right to accept or reject the BER assessment by the Contractor.

1.7.3 The disposition of condemned items w ill be determined on a case-by-case basis by the ACO.

1.8 SUPPORT EQUIPMENT (SE), INCLUDING SPECIAL TOOLS (ST) AND

SPECIAL TEST EQUIPMENT (STE)

1.8.1 The SE required to accomplish the scope of w ork to be completed on end-items under this contract is listed in the TOs or original equipment manufacturers (OEM) repair procedures listed in Attachment B of this PWS. If the equipment specif ied in the TO or OEM repair procedures is not designated as

Government furnished in this contract, the Contractor shall be responsible for furnishing identical or substitute SE from commercial sources.

1.8.2 The equipment shall be in possession of the contractor prior to the Initial Production Evaluation (IPE) team visit w hen an IPE is required.

1.8.3 Support Equipment Calibration Requirements. The Contractor shall ensure documentation certifying the accuracy of all calibrated SE is made available to the ACO prior to w ork performed. The Contractor shall ensure SE calibration is maintained throughout the performance of this contract. Upon request, the

Contractor shall show calibration data to the ACO for each SE item as follow s:

a. SE part number and serial number

b. Date calibrated

c. Calibration due date

d. Calibration source

e. Calibration procedure used

f. Is and w as data

g. Facsimile of the current stamped calibration sticker affixed to SE item

h. Verif ication of full performance compliance IAW this PWS for SE items not requiring calibration

i. Traceability to the National Institute of Standards and Technology

1.9 Partnering Agreements

1.9.1 The Contractor shall comply w ith the most recent version of the Partnership and Implementation

Agreements, working with ALC’s to best suit the needs to support production requirements. The

Contracting Officer will not consider the cash advances required by the terms of the PA/IA to be

“Advanced Payments” under FAR Part 32.4.

1.9.2 The Contractor shall not be held responsible for delays or non-performance, directly or indirectly related to w orkload priorities based on military necessities (e.g. furloughs, other workload surges, etc.) under the IA related to the Contractor’s performance.

1.9.3 The Contractor shall demonstrate such ALC’s fault (quantum and entitlement) as required to support any other delays not described above regarding an equitable adjustment request.

1.9.4 The Government shall assume responsibility for any lost or damaged GFP or Contractor acquired property delivered to the designated ALC under the PA/IA, in w hich is lost, damaged, or destroyed by the ALC.

1.9.5 The Contractor shall not be held liable for w ork performed by the ALC’s as long as ALC’s has updated tech data upon receipt of a sales order package.

1.9.6 The contractor shall work with Depot maintenance personnel to create an implementation program to establish organic repair capability no later than the third excised option year of this contract effort. If the implementation of the partnership is delayed or is not feasible due to unforeseen circumstances

(funding short fall, contract effort delays, etc.) then additional time equal to any delays encountered is allow ed. It is highly encouraged to pursue the partnership.

1.10 PRECIOUS METALS RECOVERY PROGRAM

1.10.1 The Precious Metals Recovery Program is not applicable to this contract. The handling and control of precious metals shall be IAW AFI23-101, AIR FORCE MATERIEL MANAGEMENT.

1.11 NUCLEAR HARDNESS REQUIREMENT-Not applicable

1.12 CONFIGURATION MANAGEMENT

1.12.1 Engineering Change Proposal (ECP): The contractor shall submit to the Procuring Contracting Officer

(PCO) w ho shall inform the appropriate government entity of any change notice, design change notice, engineering order, engineering change order, engineering change notice, specification change notice or that w ould affect the configuration of the item. Any changes made w ithout written approval from the contracting agency shall require removal at the contractor’s expense. The contractor shall request government approval of all ECP changes, including substitute parts changes, through Notice of Revision

(NOR) w ithin f ive (5) working days of receipt of the Delivery Order. ECPs submitted shall be technically accurate, complete, clearly written, and systematically account for the proposed configuration changes.

The NOR is forwarded to the custodian of each specif ication, drawing, associated list, or other applicable document(s) so they can make the required documentation changes.

1.12.2 Configuration Change: Changes to the configuration shall be made only w hen approved by the

Cognizant Engineer. Examples of such changes are ECPs generated as the result of diminishing sources, reliability and maintainability, safety, and preferred spares. Records shall be maintained w hich readily and systematically account for configuration changes from the baseline configuration.

1.12.3 Obsolete Parts: Contractor shall notify the PCO of obsolete part conditions within f ive (5) working days of identif ication and make recommendations including last-time buy opportunities and any redesign that may ensue. Requests for funding and all related issues w ill be directed through the PCO. Replacement parts shall be recommended to minimize impact.

1.13 PARTS CONTROL PROGRAM

1.13.1 The Contractor shall establish, document, and maintain an internal parts control program (PCP) for the w ork associated with this PWS.

1.13.2 The Contractor shall establish the Program Parts Selection List (PPSL) for an end-item or system from the applicable documents in the follow ing order of precedence:

a. Illustrated Parts Breakdow n (IPB) TO

b. OEM Parts List.

c. Current configuration of the end item or system.

1.13.3 Approval from the PCO is required for the Contractor to use any parts not contained in the PPSL. The

Contractor shall maintain configuration of items w orked under the scope of this contract as identif ied in the applicable end-item or system IPB TO or OEM Parts List if there is no IPB TO. The Contractor shall notify the PCO via e-mail of any configuration discrepancies noted between the applicable IPB and OEM Parts

List, the engineering draw ings, and the current configuration of the end-item. The Contractor shall obtain w ritten authorization from the cognizant engineering activity via the PCO for deviations from the IPB or

OEM Parts List prior to implementation.

1.13.4 The PPSL shall serve as the current baseline for an end item or system.

1.13.5 Contractor furnished material or parts used for replacement shall equal or exceed the quality of the original material or parts. The material or parts shall be entirely suitable for repair of the end item for its intended purposes, and shall be completely interchangeable w ithout alterations of either the subassemblies or the end item. The contractor shall only use replacement parts purchased directly from the end-item OEM or purchased from DLA. In the event that parts are not available from either of these tw o sources for a pending repair operation, the contractor shall receive written authorization from the cognizant engineering activity via the PCO for any deviations from the aforementioned sources. In the instance that surplus components are available, the cognizant engineering activity reserves the right to approve or disapprove the material. Written authorization for its usage shall be obtained from the cognizant engineering activity via the PCO.

1.13.6 The contractor shall maintain records for the life of the contract to allow traceability of the sourcing of replacement parts for each end item repaired. These records shall be furnished for inspection upon

Government request.

1.14 COUNTERFEIT PREVENTION PLAN (CPP).

1.14.1 Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specif ied contract items. DI-MISC- 81832 is applicable to Parts, Material and

Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD.

The requirements established by DI-MISC- 81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE

5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and

Disposition shall also apply.

1.14.2 At a minimum, the CPP shall address:

1.14.2.1 Applicability: The Contractor shall identify all Business locations and programs to w hich the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

1.14.2.2 Definitions: The Contractor shall utilize definitions per AS5553 to ensure consistency. Any contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553, paragraph

3, 3.1, 3.2, 3.3, appendix H)

1.14.2.3 Parts Availability and Use of Parts Brokers: The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers

(OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

1.14.2.4 Procurement Policies: The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of

Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, which shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specif ic roles and responsibility for each.

(Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

1.14.2.4.1 Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and w hat risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for f lagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented w ithin the CPP that shall facilitate determining w hether 100% testing of parts procured from after-market sources is more cost effective than qualif ication or requalif ication of a manufacturer.

(Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

1.14.2.5 Detection and Avoidance Responsibilities: The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike

Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311;

10 U.S.C. 2302 note). The Contractor shall f low down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16

March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

1.14.2.6 Testing and Verification: The Contractor shall establish and accomplish testing and verif ication processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identif ied as having high risk for counterfeit potential.

These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts.

The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing.

Submittal of Certif icates of Compliance indicating the parts are not counterfeit shall be acceptable for verif ication of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

1.14.2.7 Configuration Identification and Traceability: The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government w hen control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specif ic systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the

DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notif ication to the government. (Ref.

AS5553, paragraph 4.1.6, appendix F)

1.14.2.8 Counterfeit Notification and Reporting: The Contractor shall report in w riting to the Procuring Activity w ithin thirty (30) calendar days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notif ication of the Air Force Office of Special

Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC

Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI.

Additionally, the Contractor shall w ithin the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, w hich will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

1.14.2.9 Counterfeit Prevention Training: The Contractor shall provide appropriate training and shall require all personnel w orking procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other

Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

1.14.2.10 The contractor’s Counterfeit Parts Program shall be in accordance with SAE AS5553, AS6174 and/or

DFARS 252.246-7007.

1.15 OZONE DEPLETING SUBSTANCES (ODS)

1.15.1 This PWS is not explicitly requiring the use of a Class 1 ozone depleting substance (ODS) in the performance of the contract. The contractor is authorized to use a suitable substitute for any

Class 1 ODS w hich may be required by the specif ications or Technical Data of this PWS. The contractor shall identify the substitute by w ritten notif ication to the PCO w ithin 10 business days.

1.16 LEAD (Pb) FREE ELECTRONICS

1.16.1 The use of lead (Pb) free solder and/or components/assemblies in the repair of the subject items is considered a potential safety risk and is therefore prohibited. The contractor shall provide case-by-case notif ications to the cognizant engineering activity via the PCO if lead (Pb) free solder and/or components/assemblies must be considered, and will assist the cognizant engineering activity in assessing the risk associated with the use of such materials. The contractor shall obtain approval from the PCO before proceeding.

1.16.2 When approved lead (Pb) free solder and/or components/assemblies are used in the repair of the subject items, the contractor shall ensure the affected items are marked in accordance with IPC

J-STD-609, "Marking, Symbols and Labels of Leaded and Lead-Free Terminal Finish Materials Used in

Electronic Assembly.”

1.17 TECHNICAL ORDER MAINTENANCE

1.17.1 The Contractor shall maintain all TOs and other technical directives applicable to the w ork requirements in an updated and current status according to T.O. 00-5-1, Technical Order System, and TO 00-5-3, Technical Order Life Cycle Management. The Contractor shall consider the impact of a TO change on costs, schedules, and any other pertinent factors. A written evaluation, along w ith specific backup data for those changes which impact the Contractor’s performance, shall be provided to the PCO w ithin ten (10) calendar days after receipt of updated TO and directives. The Contractor shall not incorporate these technical order changes until approved by the PCO.

1.18 CONTRACTOR IDENTIFICATION

1.18.1 Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identif ication for meetings w ith Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal w ritten correspondence.

1.19 WORK REQUIREMENTS

1.19.1 The w ork performed under this contract is to repair the items specif ied on the preface page of t h i s

PWS. The w ork encompasses the disassembly, cleaning, inspection, maintenance, re- assembly, testing, and f inishing actions required to return the item to a serviceable condition. The contractor shall accomplish repair in a tiered process with standard and bent pin repairs. The w o r k shall be accomplished IAW documents as specified in Attachment B. Additional TOs, directives and other publications listed in Attachment B w ill be used as guidance to support the repair stipulated in this PWS.

1.19.2 When a particular repair is constrained for lack of repair materials that are not, and shall not be immediately available, the Contractor may request authorization to cannibalize subassemblies or parts betw een failed inducted assets in order to expedite repairs. Cannibalization requests shall be sent to the

PCO for approval, subject to the review and subsequent approval or disapproval of the equipment specialist. Such cannibalization actions should only be considered upon exhaustion of all other sources of repair materials. The Contractor shall not initiate any cannibalization action unless such action shall satisfy all repair material requirements for the item in question. The Contractor shall not remove any piece parts from serviceable units. The Contractor shall replace, at the Contractor’s expense, all cannibalized subassemblies with repaired or new subassemblies and replace all cannibalized parts with new parts. The

Contractor shall ensure the contract delivery schedule is not negatively affected by the removal of any subassemblies or parts from any inducted end item. The Contractor shall not condemn cannibalized end items or subassemblies. The contractor shall maintain configuration control of these items at all times.

Exchanges should not cause damage to government property, loss of warranty, or cause the Government to incur any additional costs.

1.19.3 NSNs and Part Numbers are subject to change as the baseline changes at the system level. Such configuration changes may drive Contract Line Item Number (CLIN) additions and/or deletions, as mutually agreed in w riting between the government and contractor. Form, f it, function and interface (F3I) capabilities shall not be changed, modif ied, or altered except when approved by Government

Configuration Control Board (CCB) and an Engineering Change Proposal (ECP) has been submitted by the contractor and approved by the Government. In addition, it typically describes how the proposed change w ill be implemented along w ith providing estimated schedules and associated costs

1.20 SPECIFIC WORK REQUIREMENTS

1.20.1 Receipt and Handling: The Contractor shall perform a receiving visual inspection upon receipt for any shipping or packaging. Items received which are damaged, misidentif ied, misdirected, or incomplete shall be reported to the Procuring Contracting Officer (PCO) for disposition instructions.

1.20.2 Disassembly: The Contractor shall disassemble the items to the extent necessary to accomplish the required inspection, test, repair or replacement of the items.

1.20.3 Inspection: The Contractor shall inspect each item for serviceability/reparable condition. Contractor’s inspection and repair documents shall reflect all inspections/repair steps required for each specific part.

1.20.4 Basic repair requirements: Repairs made under this w ork specification include any repair to one or more circuit card/s or a major hardw are/chassis repair, sealing or unsealing or any repair deemed necessary to return the asset to a fully functional state. The Contractor shall provide the necessary labor, materials, parts, facilities and equipment required to analyze, troubleshoot, repair, and test assets, assemblies and/or parts that are maintained or repaired under this contract. These services also include alignment, adjustment, calibration, testing, movement, storage and reporting status related services to the repair and return of items to the users. Work performed under this w ork specification includes all actions necessary to ensure that the repair activity returns the serviceable end item w ith the same form, f it, function, and testability to the

Government, including updating to the latest hardware/software configuration approved and funded by the government. The extent of repair required to assure a serviceable end item eff iciently serves its intended purpose shall be determined by the inspection, test, bench check, and required disassembly.

Repaired items shall pass all OEM specif ications, validated by the Special Test Equipment f inal acceptance test. Category of Repair Descriptions are shown in Attachment D of this PWS. Any component parts that do not meet specif ied inspection requirements, or if there is any doubt as to its serviceability or longevity shall be replaced at the contractor’s expense. This includes any part requiring replacement due to catastrophic failure, fatigue failure, or normal deterioration.

1.20.5 If the TO does not address the repair of a recoverable part, this part shall be replaced with a new or repaired by approved contractor’s developed procedures. In case of utilizing a developed repair for salvaging a part, contractor may propose their repair procedure along with substantiating documents for evaluation and possible approval. This request for evaluation must be submitted to the cognizant engineer off ice through the PCO for approval. The Government w ill not be responsible for any costs associated w ith development of any repair procedures unless it has been negotiated and approved by the PCO.

1.20.6 DTU Bent Pin Repair: Repairs made under this w ork specification include the removal and replacement of any damaged pins and/or receptacles on the Data Transfer Unit (DTU) part number 822-1157-001. If it is determined by the Contractor that additional unrelated repairs are required in order to return the asset to a fully functional state, then the Contractor shall only use the Basic Repair Requirement outlined in paragraph

1.20.4 of this PWS. The Contractor shall provide the necessary labor, materials, parts, facilities and equipment required to analyze, troubleshoot, repair, and test assets, assemblies and/or parts that are maintained or repaired under this contract. These services also include alignment, adjustment, calibration, testing, movement, storage and reporting status related services to the repair and return of items to the users. Work performed under this w ork specification includes all actions necessary to ensure that the repair activity returns the serviceable end item w ith the same form, f it, function, and testability to the

Government, including updating to the latest hardware/software configuration approved and funded by the government. Repaired items shall pass all OEM specif ications, validated by the Special Test Equipment f inal acceptance test

1.20.7 Over and Above: Contractor shall perform Over and Above work only if it is :

a. Within the general scope of the contract;

b. Not covered by the line item(s) for the basic w ork under the contract; and

c. Necessary in order to satisfactorily complete the contract of this PWS.

1.20.8 The contractor shall complete a supply discrepancy report using webSDR for missing parts w ithin two

(2) calendar days after the asset is removed from the shipping container, and shall be reported to the

PCO through the ACO. The contractor shall obtain approval from the PCO prior to performing over and above w ork or work outside of scope.

1.20.9 Item Unique Identification (IUID) of Government Property: Contractor shall ensure all assets subject to marking are recorded in the DoD IUID Registry.

1.20.9.1 End Item Identification and Marking: The contractor shall ensure each repaired end item is permanently and legibly marked w ith the end item part number, serial number, and contractor's identif ication. This identif ication shall include the contractor's CAGE and the date of repair. The identif ication shall be permanently aff ixed to the end item IAW Technical Order 00-25-260, A s s e t

Marking and Tracking item Unique Identif ication (IUID) Marking Procedures.

1.20.9.2 IUID Marking Plan: The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130, DoD Standard Practice Identif ication Marking of US

Military Property. The plan must be approved by the ordering agency’s system Engineer prior to implementation.

1.20.9.3 IUID Marking Activity and Verification Report: The Contractor shall provide an IUID Marking Activity and Verif ication Report. A key attribute for the report is the Verif ication column which indicates pass/fail for each item’s Data Matrix Symbol Quality.

1.20.10 Quality Acceptance and Processing:

1.20.10.1 Quality acceptance of each end item shall be performed prior to packaging and transportation. Quality acceptance shall be performed by DCMA at the repair site. Quality acceptance documentation for each end-item shall be maintained by the Contractor as part of the item document package until the contract is completed.

1.20.10.2 Follow ing quality acceptance by the PCO, the Contractor shall notify the Production Management

Specialist (PMS) via email of the completion of repaired end-items. The PMS w ill provide ship-to addresses/instructions to the Contractor via email for each item produced. Within one (1) w orkday of shipment, the Contractor shall provide proof of shipment through delivery of an accepted WAWF

Receiving Report to the PMS. The Receiving Report shall include the carrier and tracking number.

1.20.11 Preservation, Packaging, and Packing:

1.20.11.1 The Contractor shall package the items IAW the Air Force Material Command (AFMC) Form 158

(Packaging Requirements).

1.20.11.2 The Contractor shall ship assets IAW AFMC Form 158, preservation, packaging, and packing requirements stated in the contract. The term “Preservation, Packaging, and Packing” is to mean the entire package; this includes, but is not limited to the assets’ wraps, barriers, cushioning, blocking, bracing, and unit intermediate containers.

1.20.12 Asset Damages: Assets received in other than the contracted packaging requirements (coded data or

Special Packaging Instructions (SPI) draw ings) the contractor shall initiate a Supply Deficiency Report

(SDR) in accordance with AFJMAN 23-215, Reporting of Supply Discrepancies upon receipt of the asset. The PCO may authorize the following exceptions to these requirements when no damage has occurred:

a. Items packaged before the current SPI date.

b. An alternate pack may be used, provided the prime ALC approves and issues a deviation number, w hich would be annotated on the exterior container.

c. The next larger size fast pack, PPP-B-1672, type I or type II may be used for shipments w ith priorities

01-08 w ith approval.

d. The use of the next larger standard pack container for unserviceable items.

1.20.13 Shipping Documentation and Delivery:

1.20.13.1 The Contractor shall insure that the items shipped are marked w ith the appropriate condition code.

1.20.13.2 Shipment of assets under this contract shall be coordinated with the local DCMA transportation office.

The Contractor shall deliver repaired items under this contract to the destination specif ied by the

Production Management Specialist (PMS). The Contractor shall annotate the SRAN specif ied by the

Production Management Specialist (PMS) directly on the WAWF for shipping destination; or, the

Government may direct Amended Shipping Instructions by utilizing Form 1348 from CAV-AF.

1.20.13.3 Items repaired as a result of a quality deficiency shall be shipped at the Contractor’s expense.

1.20.14 Reusable Containers: Contractors shall maximize the use of reusable containers by reclaiming and reusing containers marked as “Reusable Container” for the return of assets to the contract designated activity. When shipping containers are received that meet the requirements of the AFMC Form 158, and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored and protected for reuse. Unserviceable containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158. Cost reimbursements or material replenishment associated with operation shall be negotiated as part of the contract.

1.20.15 Manufacture/Procurement of Containers: Manufacturing or procurement of f iberboard or w ood containers and the costs associated with these functions shall be in accordance with the terms of the contract. Special design containers or f ixtures of metal or plastic construction shall not be manufactured or procured without prior approval of the program manager/item manager. Negotiation shall be conducted through the applicable Administrative Contracting Officer (ACO).

1.20.16 Excess Material: The contractor shall package in accordance with contract terms any Government ow ned material being reclaimed by the Government w hich is in excess to contract fulf illment. Packaging instructions for material not covered in the contract shall be obtained from the Administrative Contracting

Officer (ACO).

1.21 SPECIAL REQUIREMENTS

1.21.1 Reliability and Maintainability (R&M) Requirements: Contractor shall meet R&M requirements.

R&M requirements w ill be met w hen the system/sub-system/component has passed all tests required by applicable TOs, draw ings, specifications and regulations.

1.21.2 Environmental Stress Screening (ESS): The contractor will only be required to perform ESS if expressly required in the individual technical order or OEM instructions.

1.21.3 Electrostatic Discharge (ESD) Control Requirements: All electrical/electronic items containing components in Federal Stock classes 5905, 5955, 5961, 5962, 5963, and 7042 are classif ied as ESD controlled items. (Reference MIL-HDBK-773, Paragraph 5.1). Contractor shall handle, replace, and package items in accordance with MIL-STD-1686C and MIL-HDBK-263B,

1.22 SAFETY AND HEALTH REQUIREMENTS

1.22.1 While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the Contracting

Officer (CO), within eight (8) hours of any damage to government property where the dollar value exceeds

$500,000.00 and w ithin two (2) working days, for any damage to government property less than

$500,000.00 during the execution of the contract.

1.22.2 Mishap notif ications shall contain, as a minimum, the follow ing information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

1.22.3 If requested by the designated CO, the contractor shall immediately secure the…