6610-00-492-1508_PWS.docx

DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER

TINKER AIR FORCE BASE, OKLAHOMA 73145

Performance Work Statement (PWS)

TYPE OF WORK: Repair of T-38 Altitude Computer

PURCHASE REQUEST: FD2030-16-01858

REVISION: 00 DATE: 24 March 16

PREPARED BY:

Lawrence Holt

422 SCMS/GUMC

TINKER AFB, OK. 73145-3031

DSN 884-5272

Table of Contents

PREFACE SHEET

REVISION SHEET

Note: The portion of the text of this specification affected by the current revision is indicated by a black underscore for figures, words, or phrases within a given paragraph, and by a black vertical line in the outer margin where the change constitutes a whole paragraph.

After the revised pages have been inserted into the PWS, the revised title page should be inserted in front of the existing title page. This revision page is placed under the basic title page.

DATES OF ISSUE FOR ORIGINAL AND CHANGED PAGES ARE:

ORIGINAL ----------March 9, 2016

APPENDIX A

i

FD2030-16-01858

DESCRIPTION OF SERVICES/GENERAL INFORMATION

PURPOSE

The purpose of the Performance Work Statement (PWS) is to define the repair requirements for the items specified on the Preface Sheet of this PWS. The contractor is responsible for having the repair capabilities to include appropriate technical data, repair documents, and license agreements, required to accomplish this repair. The contractor is responsible for the scheduled delivery of a quality product.

PRE-AWARD SURVEY REQUIREMENTS

A Pre-Award Survey (PAS) shall be required, but may be waived by the Government at the time of award.

At the time of the PAS the prospective contractor shall meet the following technical requirements (additionally, there are many other business capabilities that may be evaluated) in accordance with contract requirements. Failure to do so shall result in PAS disapproval and disapproval of the prospective contractor for this procurement action.

Provide data to include contractor facility capabilities, all subcontractor facility capabilities (if subcontracting is proposed), and an explanation of how contractor and subcontractor facilities will fulfill the Government’s requirements.

Prior to PAS, the prospective contractor shall provide a list of all special tooling and support equipment (ST/SE) required and comply with the requirements detailed in paragraph 1.7.

Prior to PAS, the prospective contractor shall provide a test plan for each end item to be produced. The test plan shall include all testing required by the applicable Acceptance Test Procedure and will detail how the testing will be accomplished utilizing the prospective contractor’s SE.

The prospective contractor shall provide the above in the form of a word processing document or spreadsheet, formatted to Microsoft Office Programs via fax or email.

INITIAL PRODUCTION EVALUATION (IPE) REQUIREMENTS

IPE shall be required for all new sources of repair, but may be waived by the Government at the time of award.

The IPE will be conducted on three units of each line item. The condition of the items at IPE will be as follows: one each open and ready to be disassembled to follow the entire repair procedure, one each fully disassembled, cleaned, and ready for assembly and testing, one each assembled and ready for functional testing. The Contractor shall furnish a written notice to the Procuring Contract Officer (PCO) through the Administrative Contract Officer (ACO) within fifteen (15) calendar days after the required quantity of end items are available for the IPE.

The PCO will notify the Contactor of the projected dates that the Government IPE Evaluation Team will arrive at the Contactor’s facilities to conduct the IPE. The Contractor shall permit entrance into its facilities to the Government’s IPE Evaluation Team members. This includes access to Contractor telephones and other communication devices that will allow the Government IPE Evaluation Team members to consult with appropriate Government personnel in the accomplishment of the IPE evaluation.

Under no circumstances shall the Contractor accomplish repair on any other quantity of items on order or through any Induction-at-Risk / Early Induction contractual provisions, other than the three IPE units that will be evaluated by the Government IPE Team members prior to the accomplishment of the IPE. Only after the approval of the IPE by the cognizant Engineer and / or Equipment Specialist (the Government IPE Evaluation Team Leader) shall the Contractor proceed with repair on the remaining items on order or items under Induction-at-Risk / Early Induction provisions. The Government’s delivery schedule will be held in abeyance until approval of the IPE by the Government IPE Evaluation Team Leader.

QUALITY PROGRAM AND INSPECTION SYSTEM REQUIREMENTS

The Contractor shall establish, document and maintain a quality system that adheres to the requirements of International Standard Organization (ISO) 9001.2000/ANSI/ASQC Q92, Quality Systems Model for Quality Assurance in Design/Development, Production, Installation and Servicing and supplement requirements imposed by this contract, as a means of ensuring that the end item conforms to specified requirements. The Contractor shall develop and implement procedures to properly maintain measuring and test equipment in accordance with ANSI/NCSL 2340-1. The quality system shall include a clear and complete set of work documents for all maintenance required by this contract. The quality program shall be designed to promptly detect and correct conditions adverse to quality. The Contractor shall provide documentation of the quality plan within five (5) working days of Government requests. The quality system will be in accordance with contract requirements. Each end-item identified as serviceable shall be delivered to the Government defect free.

The Contractor shall assist the Defense Contract Management Agency (DCMA) investigation of all Deficiency Reports (DRs) submitted against reportedly defective items repaired by the Contractor to determine the root cause for deficiencies reported by the customer. The Contractor shall ensure each DR is processed in accordance with (IAW) T.O. 00-35D-54, USAF Deficiency Reporting and Investigating System, in a timely manner to meet the suspense dates assigned by the action point agency. When the Contractor receives a DR or quality deficiency report (QDR), the Contractor shall ensure DRs include: Analysis of data to determine extent and cause of deficiencies; analysis of trends in processes or performance of work to prevent recurrence; and introduction of required improvement, corrections, and monitoring of the effectiveness of corrective action taken. Timely correction and reporting of defects found and corrective action to prevent repeated discrepancies shall be an integral part of the contractor’s procedures. Corrective action will extend to the performance of all subcontractors. When defective trends begin to develop or when the specific cause(s) of defects that render a product unserviceable cannot be identified and corrected without an evaluation of an exhibit, such exhibit(s) shall be requested by the Contractor for purposes of investigation. The contractor as a part of the item’s normal repair process shall conduct these investigations if sufficient funds and orders exist. The contractor shall notify the Government when it receives a QDR on an item where no orders or funding exists.

The Contractor shall report any Government Furnished Material (GFM), for the work accomplished as outlined in this PWS that is damaged, malfunctioning, or otherwise unsuitable for use to the Administrative Contracting Officer (ACO) using a Report of Shipping (Item) and WebSDR. Reports shall be accomplished in accordance with the current issue of T.O. 00-35D-54.

The Contractor shall support quality audits as required by the ACO. These audits could require that one or more end items be removed from the production line and subjected to any combination of inspection, testing, disassembly, or assembly, to determine that the standards of performance and technical conformance meet the requirements of this PWS. Upon completion of the quality audit, the Contractor shall incorporate into the repair process such corrective action(s) as are necessary to eliminate the cause(s) of any defects as directed by the ACO.

The Contractor shall support quality assurance reviews to be conducted at the site of repair at the request of the Government throughout the contract period.

The Contractor shall support a quality acceptance review by the DCMA representative at the site of repair for each end item generated under the terms of this contract.

Requests for deviation/waiver shall be submitted to the Procuring Contracting Officer (PCO) through the ACO. Work shall not be initiated on assemblies/components affected by deviation/waiver pending approval/disapproval. Requests shall include the consideration to be provided if the government accepts the deviation and, where applicable, the following: contract number; NSN and P/N of end item and lowest part/assembly affected, a complete description of the contract requirement affected and the nature of the deviation, effect on cost/price and delivery schedule, description of deviation/waiver, number of units (and serial numbers as applicable) to be delivered in this configuration, any impacts to logistics support element, justification for deviation/waiver, and information on remedial or corrective actions to prevent recurrence.

Government Industry Data Exchange Program (GIDEP) The contractor shall submit all appropriate data requirements to the Government Industry Data Exchange Program (GIDEP) as it is generated. The contractor shall screen each Alert or Safe received from GIDEP to determine if the device or process for which the Alert is issued, is used in the manufacture of the unit and take appropriate action. Contractor shall adhere to the policies and directives of GIDEP.

OBSOLESCENCE STATEMENT

The parties recognize there is a risk that some components required for performance of this contract may not be available due to supplier's ceasing business or no longer being willing to produce the component due to commercial obsolescence. The contractor is responsible for identifying sources for required components prior to commencing work under this contract. Upon receipt of the contract or subsequent delivery order, the contractor shall promptly identify any required components that are no longer available. Within thirty (30) calendar days after receipt of this contract or subsequent delivery order, the contractor shall notify the contracting officer in writing if it is unable to perform the contract or delivery order due to unavailability of required components, and that there is no reasonable available substitute for such component. The notification shall include supporting documentation showing the contractor has made a reasonable effort to obtain the parts and is unable to do so. Upon receipt of the notification and confirmation that the component is unavailable, the contract or delivery order shall be terminated at no cost to the Government. At its sole discretion, the Government may consider an equitable adjustment in the specification, delivery time/or price rather than terminating the contract or delivery order.

CONDEMNATION CANDIDATES

The Contractor shall repair all items unless the ACO provides direction in writing that a particular item is excluded from these requirements. The Contractor shall report end items that have been determined to be Beyond Economical Repair (BER) in which the repair cost will exceed 75% of the stock listed price. The Contractor shall report condemnation candidates to the PCO through the ACO within thirty (30) calendar days of discovery. The Contractor shall not condemn reparable or recoverable items without prior approval of the PCO through the ACO. The Contractor shall ensure non-repairable items are disposed of IAW the Contractor’s Government-approved property procedures.

The Government reserves the right to accept or reject the BER assessment by the Contractor.

The disposition of condemned items will be determined on a case-by-case basis by the ACO.

SUPPORT EQUIPMENT (SE), INCLUDING SPECIAL TOOLS (ST) AND SPECIAL TEST EQUIPMENT (STE) The SE required to accomplish the scope of work to be completed on end-items under this contract is listed in the Technical Orders (TOs) or original equipment manufacturers (OEM) repair procedures listed in Attach. B of this PWS. If the equipment specified in the TO or OEM repair procedures is not designated as Government furnished in this contract, the Contractor is responsible for furnishing identical or substitute SE from commercial sources.

If the Contractor intends to substitute SE, a list of the proposed substitute SE shall be provided to the PCO with the proposal. If a Pre-Award Survey (PAS) is required, at the time of the PAS conference, the Contractor shall demonstrate to the PAS team that suitable substitute SE can be acquired and meets the standards stipulated in the technical data or OEM repair procedures by the following actions:

a. Displaying drawings, schematics, or specifications which illustrate that the prospective Contractor understands the exact nature of the work to be performed and the SE required performing the tasks.

b. Explaining the capabilities of substitute SE to ensure that it is adequate to perform the specified testing requirements.

c. Defining how substitute SE will be designed, built, and calibrated without assistance from the Government, by an internal engineering capability, or the services of a recognized outside engineering agency as approved by the cognizant engineering activity.

The equipment shall be in possession of the contractor prior to the Initial Production Evaluation (IPE) team visit if an IPE is required.

The Contractor shall show documentation certifying the accuracy of all calibrated SE to the ACO prior to work performed as outlined in the PWS.

Support Equipment Calibration Requirements. The Contractor shall ensure documentation certifying the accuracy of all calibrated SE is made available to the ACO prior to work performed. The Contractor shall ensure SE calibration is maintained throughout performance of this contract. Upon request, the Contractor shall show calibration data to the ACO for each SE item as follows:

a. SE part number and serial number

b. Date calibrated

c. Calibration due date

d. Calibration source

e. Calibration procedure used

f. Is and was data

g. Facsimile of the current stamped calibration sticker affixed to SE item

h. Verification of full performance compliance IAW this PWS for SE items that received a limited calibration or not requiring calibration

i. Traceability to the National Institute of Standards and Technology

PRECIOUS METALS RECOVERY PROGRAM

The Precious Metals Recovery Program is not applicable to this PWS. The handling and control of precious metals shall be IAW AFI23-101, AIR FORCE MATERIEL MANAGEMENT.

NUCLEAR HARDNESS REQUIREMENT

Overall nuclear hardness of the system/subsystem shall not be reduced due to the repair procedures. Any nuclear hardness waivers/deviations shall require approval from the Survivability/Vulnerability (SV) Engineer through the PCO. The Contractor shall notify the PCO if the work degrades the nuclear hardness of the item within one business day of determination. The Contractor shall not continue maintenance actions until Government approval is obtained from the PCO.

CONFIGURATION MANAGEMENT

Engineering Change Proposal (ECP): The contractor shall submit to the PCO, who shall inform the appropriate government entity of any change notice, design change notice, engineering order, engineering change order, engineering change notice, specification change notice or that would affect the configuration of the item. Any changes made without written approval from the contracting agency shall require removal at the contractor’s expense. The contractor shall request government approval of all ECP changes, including substitute parts changes, through Notice of Revision (NOR) within five (5) working days of receipt of the Delivery Order. ECPs submitted shall be technically accurate, complete, clearly written, and systematically account for the proposed configuration changes. The NOR is forwarded to the custodian of each specification, drawing, associated list, or other applicable document(s) so they can make the required documentation changes.

Configuration Change: Changes to the configuration shall be made only when approved by Government. Examples of such changes are ECPs generated as the result of diminishing sources, reliability and maintainability, safety, and preferred spares. Records shall be maintained which readily and systematically account for configuration changes from the baseline configuration.

Obsolete Parts: Contractor shall notify the Government of obsolete part conditions within five (5) working days of identification and make recommendations including last-time buy opportunities and any redesign that may ensue. Requests for funding and all related issues will be directed through the PCO. Replacement parts shall be recommended to minimize impact.

PARTS CONTROL PROGRAM

The Contractor shall establish, document, and maintain an internal parts control program (PCP) for the work associated with this PWS.

The Contractor shall establish the Program Parts Selection List (PPSL) for an end-item or system from the applicable documents in the following order of precedence:

a. Illustrated Parts Breakdown (IPB) TO

b. OEM Parts List.

c. Current configuration of the end item or system.

Approval from the PCO is required for the Contractor to use any parts not contained in the PPSL. The Contractor shall maintain configuration of items worked under the scope of this contract as identified in the applicable end-item or system IPB TO or OEM Parts List if there is no IPB TO. The Contractor shall notify the PCO via e-mail of any configuration discrepancies noted between the applicable IPB or OEM Parts List, the engineering drawings, and the current configuration of the end-item. The Contractor shall obtain written authorization from the cognizant engineering activity via the PCO for deviations from the IPB or OEM Parts List prior to implementation.

The PPSL shall serve as the current baseline for an end item or system.

Contractor furnished material or parts used for replacement shall equal or exceed the quality of the original material or parts. The material or parts shall be entirely suitable for repair of the end item for its intended purposes, and shall be completely interchangeable without alterations of either the subassemblies or the end item. The contractor shall only use replacement parts purchased directly from the end-item OEM or purchased from DLA. In the event that parts are not available from either of these two sources for a pending repair operation, the contractor shall receive written authorization from the cognizant engineering activity via the PCO for any deviations from the aforementioned sources. In the instance that surplus components are available, the cognizant engineering activity reserves the right to approve or disapprove the material. Written authorization for its usage shall be obtained from the cognizant engineering activity via the PCO.

The contractor shall keep records to allow traceability of the sourcing of replacement parts for each end item repaired and shall be furnished for inspection upon Government request.

COUNTERFEIT PREVENTION PLAN (CPP).

Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply.

At a minimum, the CPP shall address:

Applicability: The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

Definitions: The Contractor shall utilize definitions per AS5553 to ensure consistency. Any contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H) Parts Availability and Use of Parts Brokers: The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A) Procurement Policies: The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, which shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D) Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D) Detection and Avoidance Responsibilities: The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E) Testing and Verification: The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E) Configuration Identification and Traceability: The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government. (Ref. AS5553, paragraph 4.1.6, appendix F) Counterfeit Notification and Reporting: The Contractor shall report in writing to the Procuring Activity within thirty (30) calendar days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G) Counterfeit Prevention Training: The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel

OZONE DEPLETING SUBSTANCES (ODS)

This PWS is not explicitly requiring the use of a Class 1 ozone depleting substance (ODS) in the performance of the contract. The contractor is authorized to use a suitable substitute for any Class 1 ODS which may be required by the specifications or Technical Data of this PWS. The contractor shall immediately identify the substitute by written notification to the PCO.

LEAD (Pb) FREE ELECTRONICS The use of lead (Pb) free solder and/or components/assemblies in the repair of the subject items is considered a potential safety risk and is therefore discouraged. The contractor shall provide case-by-case notifications to the cognizant engineering activity via the PCO if lead (Pb) free solder and/or components/assemblies must be considered, and will assist the cognizant engineering activity in assessing the risk associated with the use of such materials. The contractor shall obtain approval from the PCO before proceeding.

When approved lead (Pb) free solder and/or components/assemblies are used in the repair of the subject items, the contractor shall ensure the affected items are marked in accordance with IPC J-STD-609, "Marking, Symbols and Labels of Leaded and Lead-Free Terminal Finish Materials Used in Electronic Assembly.”

TECHNICAL ORDER MAINTENANCE

The Contractor shall maintain all TOs and other technical directives applicable to the work requirements in an updated and current status according to T.O. 00-5-1, Technical Order System, and TO 00-5-3, Technical Order Life Cycle Management. The Contractor shall consider the impact of a TO change on costs, schedules, and any other pertinent factors. A written evaluation, along with specific backup data for those changes which impact the Contractor’s performance, shall be provided to the PCO within ten (10) calendar days after receipt of updated TO and directives. The Contractor shall not incorporate these technical order changes until approved by the PCO.

CONTRACTOR IDENTIFICATION

Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

GENERAL WORK REQUIREMENTS

The work performed under this contract is to repair the items specified on the Preface Sheet of this PWS. The work encompasses the disassembly, cleaning, inspection, maintenance, re-assembly, testing, and finishing actions required to return the item to a serviceable condition. The contractor shall accomplish repair in a tiered process with standard repair. The work shall be accomplished IAW documents as specified in Attachment B. In the event that a situation develops where the instructions conflict with the pertinent manual, this PWS shall take precedence. Additional TOs, directives and other publications listed in Attachment B will be used as guidance to support the repair stipulated in this PWS.

When a particular repair is constrained for lack of repair materials that are not, and shall not be immediately available, the Contractor may request authorization to cannibalize subassemblies or parts between failed inducted assets in order to expedite repairs. Cannibalization requests shall be subject to the review and subsequent approval or disapproval of the cognizant engineering activity. Such cannibalization actions should only be considered upon exhaustion of all other sources of repair materials. The Contractor shall not initiate any cannibalization action unless such action shall satisfy all repair material requirements for the item in question. The Contractor shall not remove any piece parts from serviceable units. The Contractor shall replace, at the Contractor’s expense, all cannibalized subassemblies with repaired or new subassemblies and replace all cannibalized parts with new parts. The Contractor shall ensure the contract delivery schedule is not negatively affected by the removal of any subassemblies or parts from any inducted end item. The Contractor shall not condemn cannibalized end items or subassemblies. The contractor shall maintain configuration control of these items at all times. Exchanges should not cause damage to government property, loss of warranty, or cause the Government to incur any additional costs.

NSNs and Part Numbers are subject to change as the baseline changes at the system level. Such configuration changes may drive Contract Line Item Number (CLIN) additions and/or deletions, as mutually agreed in writing between the government and contractor. Form, fit, function and interface (F3I) capabilities shall not be changed, modified, or altered except when approved by Government Configuration Control Board (CCB) and an Engineering Change Proposal (ECP) has been submitted by the contractor and approved by the Government. In addition, it typically describes how the proposed change will be implemented along with providing estimated schedules and associated costs.

SPECIFIC WORK REQUIREMENTS

Receipt and Handling: The Contractor shall perform a receiving visual inspection upon receipt for any shipping or packaging damage. Items received which are damaged, misidentified, misdirected, or incomplete shall be reported to the Procuring Contracting Officer (PCO) for disposition instructions.

Disassembly: The Contractor shall disassemble the items to the extent necessary to accomplish the required inspection, test, repair or replacement of the items.

Inspection: The Contractor shall inspect each item for serviceability/reparable condition. Contractor’s inspection and repair documents shall reflect all inspections/repair steps required for each specific part.

Basic repair requirements: The Contractor shall provide the necessary labor, materials, parts, facilities and equipment required to analyze, troubleshoot, repair, and test assets, assemblies and/or parts that are maintained or repaired under this contract. These services also include alignment, adjustment, calibration, testing, movement, storage and reporting status related services to the repair and return of items to the users. Work performed under this work specification includes all actions necessary to ensure that the repair activity returns the serviceable end item with the same form, fit, function, and testability to the Government, including updating to the latest hardware/software configuration approved and funded by the government. The extent of repair required to assure a serviceable end item efficiently serves its intended purpose shall be determined by the inspection, test, bench check, and required disassembly. Repaired items shall pass all OEM specifications, validated by the Special Test Equipment final acceptance test. Category of Repair Descriptions are shown in Attachment D of this PWS. Any component parts that do not meet specified inspection requirements, or if there is any doubt as to its serviceability or longevity shall be replaced at the contractor’s expense. This includes any part requiring replacement due to catastrophic failure, fatigue failure, or normal deterioration. The contractor is advised to include the cost of replacing a percentage of each recoverable part, as identified above, in their repair cost proposal.

NOTE: If the TO does not address the repair of a recoverable part, this part shall be replaced with a new or repaired by approved contractor’s developed procedures. In case of utilizing a developed repair for salvaging a part, contractor may propose their repair procedure along with substantiating documents for evaluation and possible approval. This request for evaluation must be submitted to the cognizant engineer office through the PCO for approval. The Government will not be responsible for any costs associated with development of any repair procedures unless it has been negotiated and approved by the PCO.

Over and Above: The Contractor shall execute Over and Above at the request of the Contracting Officer in the following areas: surge operations, any required proposals, missing components, and estimates in support of the Over and Above efforts as requested or directed by the Contracting Officer. A failure beyond normal operation could be mishandled units or improper installation or storage. Over and Above may also include un-programmed repair of STE and Support Equipment required for repair of the End Items. Otherwise, over and above will only be considered for work discovered during the course of performing maintenance and repair efforts that is:

a. Within the general scope of the contract;

b. Not covered by the line item(s) for the basic work under the contract; and

c. Necessary in order to satisfactorily complete the contract of this PWS Identification of missing part(s) must be revealed within two (2) calendar days after the asset is removed from the shipping container and reported to the PCO through the ACO in the form of a Supply Discrepancy Report using WebSDR. Prior approval from the PCO shall be obtained prior to performing over and above work or work outside of scope.

End Item Identification and Marking: Ensure each repaired end item is permanently and legibly marked with the end item part number, serial number, and contractor's identification. This identification shall include the contractor's CAGE and the date of repair. The identification shall be permanently affixed to the end item IAW Technical Order 00-25-260; Asset Marking and Tracking item Unique Identification (IUID) Marking Procedures.

Item Unique Identification (IUID) of Government Property: The IUID Program requires each qualifying Air Force (AF) asset to be uniquely identified with a permanent marking that can sustain its information throughout the life of the asset. The program addresses two categories of assets—those already in the AF inventory and those currently under contract but not currently in the AF inventory. For assets under contract, IUID requirements are specified in Defense Federal Acquisition Regulation Supplement (DFARS) 252-211.7003, Item Identification and Valuation and Department of Defense (DoD) 4100.39-M, Federal Logistics Information System (FLIS). All assets subject to marking must be recorded in the DoD IUID Registry.

IUID Marking Plan: The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130, DoD Standard Practice Identification Marking of US Military Property. The plan must be approved by the ordering agency’s system Engineer prior to implementation.

IUID Marking Activity and Verification Report: The Contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality.

Quality Acceptance and Processing:

Quality acceptance of each end item shall be performed prior to packaging and transportation. Quality acceptance shall be performed by DCMA at the repair site. Quality acceptance documentation for each end-item shall be maintained by the Contractor as part of the item document package.

Following quality acceptance by the PCO, the Contractor shall notify the Production Management Specialist (PMS) via email of the completion of repaired end-items. The PMS will provide ship-to addresses/instructions to the Contractor via email for each item produced. Within one (1) workday of shipment, the Contractor shall provide proof of shipment through delivery of an accepted WAWF Receiving Report to the PMS. The Receiving Report shall include the carrier and tracking number.

Preservation, Packaging, and Packing:

The Contractor shall package the items IAW the Air Force Material Command (AFMC) Form 158 (Packaging Requirements).

Assets shipped or received shall be IAW the AFMC Form 158, preservation, packaging, and packing requirements stated in the contract. The term “Preservation, Packaging, and Packing” is to mean the entire package; this includes, but is not limited to the assets’ wraps, barriers, cushioning, blocking, bracing, and unit intermediate containers.

Asset Damages: If assets are received in other than the contracted packaging requirements (coded data or Special Packaging Instructions (SPI) drawings) the contractor shall initiate a Supply Deficiency Report (SDR) in accordance with AFJMAN 23-215, Reporting of Supply Discrepancies upon receipt of the asset. The Prime Packaging Specialist at Com (405) 734-6283 may authorize the following exceptions to these requirements. Exceptions when no damage has occurred are as follows:

a. Items packaged before the current SPI date.

b. An alternate pack may be used, provided the prime ALC approves and issues a deviation number, which would be annotated on the exterior container.

c. The next larger size fast pack, PPP-B-1672, type I or type II may be used for shipments with priorities 01-08 with approval.

d. The use of the next larger standard pack container for unserviceable items.

Shipping Documentation and Delivery:

The Contractor shall insure that the items shipped are marked with the appropriate condition code.

Shipment of assets under this contract shall be coordinated with the local DCMA transportation office. The Contractor shall deliver repaired items under this contract to the destination specified by the Production Management Specialist (PMS). The Contractor shall annotate the SRAN specified by the Production Management Specialist (PMS) directly on the WAWF for shipping destination; or, the Government may direct Amended Shipping Instructions by utilizing Form 1348 from CAV-AF.

Items repaired as a result of a quality deficiency shall be shipped at the Contractor’s expense.

Reusable Containers: Contractors shall maximize the use of reusable containers by reclaiming and reusing containers marked as “Reusable Container” for the return of assets to the contract designated activity. When shipping containers are received that meet the requirements of the AFMC Form 158, and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored and protected for reuse. Unserviceable containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158. Cost reimbursements or material replenishment associated with operation shall be negotiated as part of the contract.

Manufacture/Procurement of Containers: Manufacturing or procurement of fiberboard or wood containers and the costs associated with these functions shall be in accordance with the terms of the contract. Special design containers or fixtures of metal or plastic construction shall not be manufactured or procured without prior approval of the program manager/item manager. Negotiation shall be conducted through the applicable Administrative Contracting Officer (ACO).

Excess Material: Government owned material in excess to contract fulfillment and being reclaimed by the government should be packaged in accordance with contract terms. Packaging instructions for material not covered in the contract shall be obtained from the Administrative Contracting Officer (ACO).

SPECIAL REQUIREMENTS

Reliability and Maintainability (R&M) Requirements: R&M requirements will be met when the system/sub-system/component has passed all tests required by applicable TOs, drawings, specifications and regulations.

Environmental Stress Screening (ESS): Will only be required if expressly required in the individual technical order or OEM instructions.

Electrostatic Discharge (ESD) Control Requirements: All electrical/electronic items containing components in Federal Stock classes 5905, 5955, 5961, 5962, 5963, and 7042 are classified as ESD controlled items. (Reference MIL-HDBK-773, Paragraph 5.1). The items shall be handled, replaced, and packaged according to MIL-STD-1686C and MIL-HDBK-263B, SAFETY AND HEALTH REQUIREMENTS

While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the Contracting Officer (CO), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two (2) working days, for any damage to government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information If requested by the designated CO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

SHIPPING DOCUMENTATION

The Contractor shall insure that the appropriate tag is attached to each serviceable end-item generated:

a. Serviceable tag is DD Form 1574/1574-1 (Yellow).

b. Unserviceable (repairable) tag is DD Form 1577-2/1577-3 (Green).

c. Unserviceable (condemned) tag is DD Form 1577/1577-1 (Red).

Shipments under this contract shall be by Commercial Bill of Lading (CBL) by the fastest traceable means.

Items repaired as a result of a quality deficiency shall be shipped at the Contractor’s expense.

SURGE/MICAP/CRITICAL ITEMS

In the event that the Department of Defense (DoD) experiences an unplanned spike or sudden increase in demand, due to major theater warfare or a national emergency (also known as surge), and invokes surge, the Contractor shall be willing to work to meet and sustain this demand for quantity levels above and beyond normal peacetime requirements. This includes Mission Impaired Capability Awaiting Parts (MICAP) requisitions, or those critical items which would result in safety or loss of life hazards. After being notified of the surge, MICAP, or critical item demand in writing, the Contractor may see additional orders and/or will see the priority status elevated on current orders.

Surge, MICAP, and Critical items shall be expedited to the maximum extent possible in order to alleviate the identified need as directed by the Production Management Specialist (PMS) and Procuring Contracting Officer (PCO). The contractor shall respond electronically to the Production Management Specialist (PMS) notification of a critical item within one (1) working day of the request with the estimated delivery date. The Contractor may do one or more of the following to fill the demand:

a. Add additional shifts to increase production within the Contractor and with suppliers.

b. The Contractor shall work with the approved component part manufacturers to expedite production.

For all items identified as SURGE/MICAP/CRITICAL requirements under the subject contract, the government hereby waives the requirement for final paint/touch-up, government witnessed acceptance test procedures (ATP) and final inspections at the Contractor and its suppliers. This waiver shall remain in effect as long as the government has an immediate need for surge requirements. This waiver does not alleviate the contractor from the responsibilities associated with this work.

DoD shall be notified in advance of, and be given the opportunity to negotiate; any expedite charges that might apply at the time of surge. Contractual requirements for production of this contract are addressed in Part I. The schedule and surge requirements shall be on a best-effort basis.

MISSION ESSENTIAL SERVICES

Mission Essential Services are not applicable to this PWS. In the event that Mission Essential Services are determined applicable the contractor shall prepare for the continuation of essential DoD services during crisis IAW DFARS 252.237-7023. In a state of emergency, if the Government deems necessary, the contractor shall provide all services necessary to ensure mission accomplishment. On occasion, services may be required to support an activation, or exercise of contingency plans outside normal duty hours. IAW DFARS 252.237-7023, the contractor shall develop a contingency plan and furnish a copy to the PCO for those tasks identified as essential to provide reasonable assurance of Continuation during crisis conditions.

DELIVERY SCHEDULE

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