2a._PWS_-_Version_1_dated_18_August_2016.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Replace Aircrew Alerting System (AAS)

Tinker Air Force Base (TAFB)

Version 1 18 August 2016

1. DESCRIPTION OF SERVICES:

The work shall consist of furnishing all plant, labor, equipment, instruments, materials, transportation, and incidentals required to remove a non-operational public address system and install an Aircrew Alerting System (AAS) on Tinker Air Force Base (TAFB), Oklahoma.

The system shall be located in Buildings 820, 989, and 1066 and shall provide for both audible/visual notifications 24 hours/day, 7 days/week at fixed locations within the buildings.

These audible and visual devices will serve as the primary means of alerting aircrew members in the event of air crew activation. These buildings are located in a restricted area on TAFB.

2. BASIC SERVICES:

2.1. Upon completion of the service, the AAS shall be a fully operating and functional system that is complete, finished, and ready for use by the Government and meets all of the following PWS requirements.

2.2. The contractor shall ensure the AAS provides sufficient indoor and outdoor audible alert tone (no less than (80 decibals (dB) and no more than 109dB) and a visual alert (70K peak candle power) to ensure alert crews in B989 are immediately aware of system activation.

2.3. The AAS shall consist of: 1 each primary central control system, 14 each horns, 15 each strobes, 14 each speakers (See PWS Attachment 1 Map 1 for locations in B989); 2 each remote activation points (See PWS Attachment 2 Map 2 for location in B1066, Room 125 and PWS Attachment 3 Map 3 for location in B820); necessary communication links; and ancillary equipment in all three buildings to operate the AAS.

2.4. The primary and remote AAS stations will have the options to select Alert, Test, and Cancel.

2.5. The AAS will be capable of interfacing with existing telephone systems on TAFB.

2.6. The contractor will conduct an operational demonstration of all system components/ functions to test and verify the system is fully operational at conclusion of the work.

3. Special Requirements

3.1. The High Power Speaker Arrays (HPSA) supporting structure mounted on B989 shall be designed by a registered professional structural engineer to resist all environmental loads.

3.2. Battery Backup Power. Each of the three activation sites shall be equipped with backup batteries to supply power for a minimum of 72 hours of electrical supervision following the loss of normal charging power, followed by a total of 60 minutes of full load operation at the end of the supervisory period. Batteries shall be sized to operate between ambient temperatures of - 18 degrees Celsius © (0 degrees Fahrenheit (F)) to +49 degrees C (+120 degrees F).

3.3. Temperature Rating. Speakers shall be able to operate between temperatures of -40 degrees Celsius (C) (-40 degrees Fahrenheit (F)) to +60 degrees C (+140 degrees F).

Enclosures shall protect the HPSA control unit from external temperatures ranging from -40 degrees C (-40 degrees F) to +80 degrees C (+175 degrees F).

3.4. Surge Suppression. All external conductors (conductors passing outside of the HPSA equipment cabinet) shall be provided with surge suppression tested to Underwriters Laboratories, Inc. (UL) standards as specified by United Facilities Criteria (UFC) 3-520-01 “Interior Electrical Systems” (http://www.wbdg.org/ccb/DOD/UFC/ufc_3_520_01.pdf).

3.5. Warranty: The contractor shall warranty the AAS In Accordance With (IAW) commercial standards but no less than one (1) year.

3.6. Operations and Maintenance (O&M) Support: The contractor shall include a proposal for O&M for the AAS for a three (3) year period. This requirement may or may not be ordered by the Government.

3.7. Training: The contractor will provide one-time on-site training on the operation, control, maintenance, and troubleshooting of the AAS for no more than twelve Government employees. This will be conducted after equipment has been installed and fully operational.

3.8. Housekeeping Requirements: Contractor shall comply with OSHA Standard 29 CFR

1910.141 requirements. A d d i t i o n a l l y , t hroughout the course of the work, the contractor shall ensure daily (to the maximum extent practicable) and upon completion of work that the area is free of debris/waste.

4. SERVICE SUMMARY

Performance Objective PWS

Para Performance Threshold

The Contractor shall confirm locations of AAS equipment

2.3 The documentation report/drawing shall be

due No Later Than (NLT) five (5) business days prior to beginning the work to the Government designated representative.

The Contractor shall provide verification of system operational test with a Government representative present.

2.6 The documentation report shall be due NLT

five (5) business days after completion to the Government designated representative.

The Contractor shall provide verification of training for all Government employees.

3.7 The certification documentation shall

be submitted to the Government representative five (5) NLT business days after completion.

The contractor shall have established a complete Quality Control Program (QCP) to ensure the requirements of this contract are met.

8.1 The contractor's QCP shall comply with the

minimum quality management systems elements specified in the American National Standards Institute (ANSI), American Standards Organization (ASO), and International Standard Organization (ISO) family of standards.

In the event of an accident/mishap

12.2 The contractor shall adhere to the guidelines

in Part B of Appendix B for notification procedures.

5. GOVERNMENT FURNISHED PROPERTY AND SERVICES

5.1. Government Furnished Property (GFP). GFP is not applicable to the performance of this contract and the Government will not provide any parts. Shared property of the Government is defined as adequate storage space for supplies and equipment through the completion of the work applicable to the performance of this contract.

6. GENERAL INFORMATION:

6.1. SPECIAL QUALIFICATIONS: The contractor shall ensure on-site supervisory personnel are responsive to emergencies, problems (personnel, workmanship, etc.), or to answer questions between the hours of 06:00 a.m. to 3:30 p.m. CST. A 24-hour response is required on all other shifts, weekends, and holidays, unless otherwise specified. These individuals will be identified by the contractor upon award and as needed should personnel changes occur.

6.2. The contractor shall require all motorized vehicle operators to possess and maintain current certifications and state driver’s licenses and comply with base operating regulations (i.e., hands free cell phone usage while driving, no picture taking in restricted areas, no texting while driving, and seat belt law enforced on the base).

7. SECURITY REQUIREMENTS: The Contractor shall be responsible to gain access to Tinker Air Force Base through the contract. Once at the restricted area sites the Contractor shall be escorted at all times. The contractor shall coordinate with the CO and Navy security manager to gain access to the restricted area and Tinker AFB.

8. QUALITY CONTROL:

8.1. The contractor shall have established a complete QCP to ensure the requirements of this contract are provided as specified. The contractor's QCP shall comply with the minimum quality management systems elements specified in the American National Standards Institute (ANSI), American Standards Organization (ASO), and International Standard Organization (ISO) family of standards.

8.2. The Government will verify a successful installation and operation of the system.

Payment shall not be processed to the Contractor until a fully operational system is installed.

9. HOURS OF OPERATION:

9.1. The contractor shall have access to perform services during normal working hours up to Force Protection Condition (FPCON) Charlie. Normal working hours at TAFB are 06:00 a.m.

to 3:30 p.m. CST Monday through Friday.

9.2. Unless otherwise required by the Government, the contractor shall not have access to TAFB Government facilities on the following federal holidays: New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday. If the holiday falls on Saturday, it is observed on Friday.

9.3. All site visits shall be scheduled by the CO. Schedules may have to be modified in the case of incidents, emergencies, natural hazards, furloughs, or similar circumstances.

10. GOVERNMENT OBSERVATION:

10.1. Government personnel may from time to time, with CO coordination, observe contractor operations. However, these shall not interfere with contractor performance nor shall these personnel make any changes to the contract and/or work.

10.2. The Contractor may not be allowed to have food, drink, cell phones, jewelry, or camera devices in the restricted work area.

11. ENVIRONMENTAL:

11.1. Environmental Controls: The contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas on TAFB. This has the potential to expose workers to hazardous materials, which may include, but are not limited to, hexavalent chrome, cadmium, beryllium, and lead. While the contractor will not perform duties in a marked and signed regulated area (where exposures are expected to exceed the permissible exposure limits set by 29 CFR 1910.1001, there may be contact hazards with these materials during cleanup of dust, metal shavings, etc. The contractor shall ensure prior to starting work that proper protective measures and training is provided to contractor employees.

11.2. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the CO pursuant to notice requirements.

11.3. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 “Designation, Reportable Quantities, and Notification”, including hazardous materials into the environment, the contractor shall immediately call 911. If the call is made from an TAFB phone it will go directly to TAFB dispatch. If using a cell phone it will go off base and contractor shall ask the 911 dispatcher to be transferred to TAFB. The liability for the spill or release of such substances rests solely with the contractor.

11.4. Material Storage and Use. The contractor shall follow manufacturer’s guidelines and industry standards for control of humidity, temperature, cleanliness, and materials handling to include the handling of hazardous materials such as the internal unit that contains both oil and refrigerant.

12. SAFETY PROGRAM

12.1. The contractor shall implement a safety program that ensures protection of Government and contractor personnel and property. (See Appendix B).

12.1.2. As part of the Safety Program the contractor shall establish a safety plan IAW Appendix B of this PWS that shall be made available to the Government upon request.

12.2. In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. A written copy of the mishap/incident notification shall be sent NLT three calendar days to the CO.

12.3. Occupational Noise Exposure: IAW Federal regulations Title 29, CFR Parts 1910.95 and 1926.52, it is necessary to control the occupational noise exposure to personnel from the HPSA. Sound levels at any location where personnel may be located, including directly underneath the HPSA, shall not exceed 120 decibels adjusted (dBA) when measured on the A-scale of a standard sound level meter at slow response. Contractor installed AAS shall not exceed 85 dBA at the location of the individual HPSA equipment cabinet for those HPSAs designated by the DOD installation to be furnished with a local microphone.

13. MANPOWER REPORTING:

13.1. The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract. The contractor shall completely fill in all required data fields using the following web address:

https://afcmra.hqda.pentagon.mil/Login.aspx

13.1.1. Reporting inputs will be for the labor executed during the period of performance during each Government Fiscal Year (FY), which runs October 1 through September 30.

While inputs may be reported any time during the FY, all data shall be reported NLT October 31 of each calendar year, beginning with 2013. Contractors shall direct questions to the help desk at help desk at: https://afcmra.hqda.pentagon.mil/Login.aspx

13.1.2. Uses and Safeguarding of Information: Information is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

14. FOREIGN OBJECT DAMAGE (FOD) AND TOOL CONTROL:

14.1. The contractor shall follow the applicable guidance in chapters/paragraphs/sections of AFI 21-101 “Aircraft and Equipment Maintenance Management” and HQ AFMC, TAFB, supplements to the AFI 21-101 concerning base tool (chapter 10 section B), and FOD control policies (chapter 14, and sub paragraphs designated as 41), daily (website: http://www.e-publishing.af.mil/index.asp). Cloth rags are considered tools and will follow the same regulations and procedures as tools. All AFI’s and guidelines referenced in this PWS will be provided to the contractor electronically upon request. Contact 72 ABW/CEY POC(s):

christopher.millsap@us.af.mil or john.ellringer@us.af.mil.

14.2. Contractors performing functions in industrial areas shall have a method for controlling and accounting for all tools used. All contractors shall inventory tools at the beginning and end of each shift and task to check for any lost or missing tools. If tools, and/or equipment are lost, the contractor will report the loss to the Government representative NLT two hours after discovery. If tools are lost or not accounted for, then the contractor shall implement the lost tool procedures IAW the AFMC supplement to AFI 21-101, C hapter 10, Section B.

APPENDIX A

ACRONYMS AND ABBREVIATIONS

Acronym/Abbreviations Definition AFED Air Force Engineering Data AFTD Air Force Technical Data ANSI American National Standards Institute ASO American Standards Organization ATP Automated Test Procedures AFI Air Force Instruction AFB Air Force Base AFMC Air Force Material Command AMSO Acquisition Management Support Office AMSS Acquisition Management Support Specialist CAC Common Access Card CAR Corrective Action Report CFR Code of Federal Regulation CO Contract Officer COR Contracting Officer Representative CQCP Contractor Quality Control Plan DoD Department of Defense DFAR Defense Federal Acquisition Regulation ECM Engineering Change Memorandum FAR Federal Acquisition Regulation FPCON Force Protection Condition GR Government Representative GTPOC Government Technical Points of Contact HAFB Hill Air Force Base IAW In Accordance With NELAP National Environmental Laboratory Accreditation

Program OEM Original Equipment Manufacturer OSHA Occupational Safety and Health Act PARA Paragraph PE Performance Evaluation PPE Personal Protective Equipment PWS Performance-Based Work Statement QCP Quality Control Plan QASP Quality Assurance Surveillance Plan OEM Original Equipment Manufacture QAS Quality Assurance Specialists QVI Quality Verification Inspections OJT On The Job Training SS Service Summary TO Technical Order

APPENDIX B

SAFETY, FIRE PROTECTION AND HEALTH SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

TAFB

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

NOTE: The contractor will implement a safety program plan that ensures protection of Government personnel and property. The program shall include, but not be limited to, the following:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and will be used during the performance of the work described in the contract. The Safety Plan may be requested by the Government at any time.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for CO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

(1) The contractor shall notify OC-ALC/72ABW (405-734-3301) or the TAFB Security Forces (405-734-3737) after normal duty hours, and the designated CO NLT one hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent NLT three calendar days to the CO. For information not available at the time of initial notification, the contractor shall provide NLT 20 calendar days after the mishap, unless granted an extension by the CO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident;

(c) Brief Narrative of accident/incident (Events leading to accident/incident);

(d) Cause of accident/incident, if known;

(e) Estimated cost of accident/incident (material and labor to repair/replace);

(f) Nomenclature of equipment and personnel involved in accident/incident;

(g) Corrective actions (taken or proposed); and

(h) Other pertinent information

(2) The contractor shall cooperate with any and all Government mishap investigations.

Additionally if requested by Government personnel or the CO the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

(3) The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the Government investigation.

(4) The contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, “Safety and Investigations Reports” Chapters 1 – 5.

C. General Safety Requirements:

NOTE: If the safety plan is modified, the contractor shall submit the proposed modification, in writing, to the CO upon request. The contractor is solely responsible for compliance with all federal, state and local laws, OSHA (Public Law 91-596) Standards 29 CFR 1910 and 1926, as applicable, Air Force Occupational Safety and Health Standards (AFOSH STD), to include AFI 91-203 “Air Force Consolidated Occupational Safety Instruction”, AFI 91-204, AF Pamphlet (PAM) 91-210 “Contract Safety.” Additionally, the contractor is responsible for the safety and health of their employees and all subcontractor employees. All documents required as a result of OSHA 29 CFR 1910 and 1926 regulations, (i.e. certifications, training, respiratory protection program, workplace hazard assessments), shall be made available to the CO or Government representativve upon request.

The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Contractor shall brief all personnel on the hazards involved with operations and applicable precautions to be taken.

Hazard Assessment. IAW 29 CFR 1910.132(d)(2), the contractor shall conduct a certified hazard assessment on all work areas. A follow-on survey shall be conducted by the contractor when the workload or environment conditions change. If respirators are necessary to protect the health of the employee or whenever respirators are required by the contractor, the contractor employer shall establish and implement a written respiratory protection program according to 29 CFR 1910.134.

A “Risk Assessment” will be required prior to any work being accomplished, if munitions will remain in the facility.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: AFOSH STDs are annotated because many of the Air Force Standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The Government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of Government employees or cause damage to Government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs bilingual or non-English speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

Demonstrate a management commitment to employee safety and health Identify applicable rules and regulations Identify the roles and responsibilities of management, supervisors, employees and s afety coordinator Identify work to be performed and location of expected operations Provide a description of safety program, safety monitoring responsibilities, organizational structure, and contact information for on-site personnel

Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures

Identify employee safety and health training requirements and the documentation process

Include emergency response plans and procedures that relate to protection of Government personnel and property

Include hazard reporting procedures and identify individual(s) responsible for the correcting identified hazards

Identify procedures for accident reporting and investigation Identify the process for tracking controlled hazards in contractors work area

The contractor shall ensure that each element identified below is adequately addressed in detail in the safety and health plan:

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the most recently published standards in:

DoD Directive 5525.4 “Enforcement of State Traffic Laws on DoD Installations", Para 3-4;

DODI 6055.4 “DoD Traffic Safety Program”; AFI 91-207, “USAF Traffic Safety Program”;

and AFI 91-207 AFMC SUP1 “The US Air Force Traffic Safety Program.” Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition, AFI 13-213 “Airfield Management” paragraphs 1.3.6 and 4.4.2.1 applies to all contractors, subcontractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on TAFB, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

BENCHMARKS: Contractor shall comply with the most recently published standards as follows:

Element/Requirement Referenced Benchmark

Contract Safety AFPAM 91-210 para. 6

Mishap Notification/Reporting AFI 91-204 para. 4.9

Facility Fire Protection NFPA 13, 70, and 72

NFPA 409/410

AFI 91-203 Chapters 6 and 22

Handling, Storage and use of Flammable/ NFPA 30 and 33 Combustible Liquids AFI 91-203 Chapters 6 and 22

Hazardous Material Management AFI 32-7086 TAFB SUP 1

Personal Protective Equipment AFI 91-203 Chapter 14

Materials Handling Equipment AFI 91-203 Chapter 35

Storage and Materials Handling DoDI 4140.62