1_PWS_-_Catholic_RE_Coord.docx

PERFORMACE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

CATHOLIC RELIGIOUS EDUCATION COORDINATOR

TINKER AFB, OK

1.0. DESCRIPTION OF SERVICES/GENERAL INFORMATION.

1.1. Description of Services. This is a non-personal contract to serve as a Catholic Religious Education Coordinator for Tinker Air Force Base (TAFB). The contractor shall serve as a resource person, advisor, and coordinator of Catholic religious education within the TAFB community. The coordinator consults and coordinates with the Chaplain Sponsor and is monitored by the Contract Monitor as appointed by the Contracting Officer. The contractor shall perform the amount of hours necessary to accomplish the required services as stated in this contract.

1.1.1. General Information. This is a highly visible position among the TAFB Chapel Corps programs. Therefore, the highest moral standards and integrity must be maintained at all times. The contractor will be expected to conduct him or herself with due regard to public conventions and morals, and further agrees not to do or commit any act that will be the Air Force Chaplaincy into public hatred, contempt, scorn, or ridicule, or that will reasonably tend to shock, insult, or offend the community or public morals or decency, or to prejudice that Air Force Chaplaincy. The assigned Chaplain Sponsor and/or the Wing Chaplain will make the final decision as to the appropriateness of all elements of the Catholic Religious Education program.

1.2. Education and Experience Requirements.

1.2.1. The contractor shall provide evidence of one year training or experience in Religious Education and program management to include experience in recruiting volunteers and event planning.

1.2.2. The contractor must furnish a resume including verifiable academic, work related references, and two year’s experience working in a religious education position in a Military Chapel setting. The contractor must provide evidence of appropriate professional competence by means of academic certification (a college degree and certification to teach is preferable). Documented evidence of the following is acceptable: two years’ experience coordinating religious education and/or in teaching religious education.

1.2.3. Additional requirements for the contract include:

1.2.3.1. Have an ability to work unsupervised in a fluid and sometimes-stressful environment with staff, parents and children.

1.2.3.2. Must have the ability to communicate effectively both oral and written, efficiently organize, and manage diverse program elements.

1.2.3.3. Maintain professional standards of conduct and public decorum, including, but not limited to, dress and grooming.

1.2.3.4. Possess the ability to constructively work with chapel staff and the public in a pluralistic environment.

1.2.3.5. Have a working knowledge of PC compatible hardware and software (especially Microsoft Word, Microsoft Excel, and PowerPoint). Applicant must adhere to computer security requirements and usage. Applicant must comply with copyright license reporting and copyright license identification procedures.

1.3. GENERAL RESPONSIBILITIES.

1.3.1. The contractor shall comply with all Federal, State, and Local laws and requirements, as well as applicable Air Force Instructions, local Operating Instructions, and policies and directives that apply to this position to include:

1.3.1.1. The contractor shall submit a request for monthly payment using Wide Area Workflow.

1.3.1.2. The contractor shall pay any Social Security payments, Federal or Local Income Taxes, and State Unemployment Insurance premiums for themselves, as well as any individual employed or subcontracted by them to provide services under this contract.

1.3.1.3. The Contractor shall ensure all volunteers and chaperones (must be 18 years of age and older) working with the youth below 18 years of age, receive a background check in accordance with DoDI 1402.5 prior to working unsupervised with the youth. If the volunteers and chaperones have not had a current background check completed, they may work under the supervision of someone with a completed background check.

1.3.1.4. The contractor shall notify the assigned Contracting Officer of any problems or issues that arise during the performance of this contract.

1.3.1.5. The contractor shall adhere to Air Force computer security requirements and usage directives.

1.3.1.6. The contractor shall comply with mandatory training requirements for all contractors and maintain current training records.

1.3.1.7. The contractor shall participate in the preparation for MAJCOM and Wing directed inspections.

1.3.1.8. The contractor shall post and maintain a regular schedule at a designated space for volunteer training and recruitment, checking resource materials, program publicity, planning, requesting funds for purchase and organization of supplies.

1.3.1.9. The contractor shall provide the services stated herein at the times posted or the contractor will coordinate performance by a substitute of equal or higher proficiency. When utilizing a substitute, the contractor shall submit the name and qualifications of the proposed individual to the Contract Monitor for approval at least 5 days to any proposed absence. In the case of emergency, the contractor will notify the Contract Monitor within 24 hours of emergency based absence. The contractor is responsible for all costs associated with providing a substitute.

1.3.1.10. The contractor shall attend the monthly Catholic Community Advisory Council meetings. Must provide a monthly religious education program report at the council meetings and to the assigned Chaplain Sponsor.

1.3.1.11. The contractor shall keep a record of attendance and submit weekly attendance reports to the assigned Chaplain Sponsor.

1.3.1.12. The contractor shall submit names of volunteers in order to coordinate installation records checks (IRCs) and program attendance to the Chapel Installation Records Check Primary Custodian and the assigned Chaplain Sponsor by COB each Tuesday.

1.3.1.13. The contractor shall provide chapel facility and space usage requests annually, NLT June for the upcoming fiscal year, to the assigned Chaplain Sponsor.

1.3.1.14. The contractor shall prepare religious education correspondence, budget requests, bulletin announcements, parental notices, workshops, meeting agendas, and appreciation certificates.

1.3.1.15. The contractor shall monitor the initial registration and maintain a list of primary and substitute teachers, volunteers and arrange for those substitutes as needed.

1.3.1.16. The contractor shall fill out and request supplies in support of Catholic religious education in accordance with established Chapel Tithes & Offerings Fund (CTOF) NLT ten (10) days in advance of when funds are needed or Appropriated Funds (APF) NLT thirty (30) days in advance of when funds are needed. This requires the contractor to be familiar and stay current with the 52 series AFIs and OIs. Upon receipt of supplies, ensure that the cardholder (if purchased by GPC) receives a copy of the invoice and packing slip.

1.3.1.17. The contractor shall make his or her own copies, scans, and faxes with the provided all-in-one copier machine in room 9 of bldg. 5701. In the event this machine does not satisfy the publicity needs for an event, the contractor will submit publicity reproduction needs by the suspense date established by the assigned Chaplain Sponsor.

1.3.1.18. The contractor shall prepare publicity for the Tinker Take-off and Chapel Marquee and provide this information to the assigned Chaplain Sponsor for approval/coordination.

1.3.1.19. The contractor shall be responsible for clean up after programs and return used facility space to its original setup and condition.

1.3.1.20. The contractor shall administer a weekly Religious Education program for Pre-Kindergarten through adult from September through May, sacramental preparation for first communion, and RCIA.

1.3.1.21. In the months when no active Sunday morning RE program is in progress, the contractor will use this time to prepare for the upcoming RE year. This includes, budgeting, submitting funds and facility requests, recruiting/training volunteers, and generating and submitting publicity.

1.3.1.22. The contractor shall work with the Protestant RE Coordinator to select curriculum, procure supplies, recruit/train volunteers, and conduct Vacation Bible School (VBS).

1.3.1.23. The contractor shall be present during RE classes, from at least one-half hour before RE classes begin and remain until all classes are over and ensure the areas used are cleared, returned to a neutral setting and secured.

1.3.1.24. The contractor and his or her volunteers shall observe all local safety requirements and procedures and participate in random anti-terrorism measures (RAMs) as required by Tinker AFB Emergency Management operations when they occur.

1.3.1.25. The contractor shall maintain the Catholic RE office and storage rooms in a clean, orderly, and safe manner and comply with base safety standards as it pertains to office and storage areas.

1.3.1.26. The contractor shall open and secure the chapel and other facilities used for RE activities as needed.

1.3.1.27. The contractor shall communicate with parents/sponsors concerning youth absences or disciplinary problems.

1.3.1.28. The contractor shall maintain dress and appearance of a conservative nature and in good taste at all times.

1.3.1.29. The contractor shall conduct surveys on a semi-annual basis to assess the needs of the religious education program.

1.3.1.30. The contractor shall provide a written after-action report (AAR) of the annual RE program (period covering September thru May) to the assigned Chaplain Sponsor not later than 30 days after completion of the month of May. The contractor shall also provide a written after-action report (AAR) of VBS to the assigned Chaplain Sponsor not later than 30 days after completion of VBS.

1.3.1.31. The contractor shall schedule and receive the Family Advocacy abuse briefing, and ensure all subcontractors, volunteers, and chaperones receive the Family Advocacy abuse briefing prior to working with youth. The contractor shall provide the record of briefing to the assigned Chaplain Sponsor not later than 14 days after being briefed.

1.3.1.32. The contractor shall perform other duties for the Catholic religious education program as deemed appropriate or necessary by the assign Chaplain Sponsor.

1.4. SECURITY REQUIREMENTS.

1.4.1. Criminal Background Investigation. The government will conduct a criminal background check on contractor employees providing services under this contract, using the procedures set forth in the Department of Defense Instruction (DoDI) 1402.5 Criminal History Background Checks on Individuals in Child Care Services. Background checks will be based on fingerprints of individuals obtained by a government law enforcement officer and inquiries conducted through the Federal Bureau of Investigation (FBI) and state criminal history repositories.

1.4.1.2. The Chapel shall provide the contractor the necessary forms required to initiate a background check. All procedures must be accomplished within 10 days of contract award. The contractor and its agents, substitutes, subcontractors, volunteers, and chaperones shall be permitted to work before the completion of the background check, provided the contractor is within sight of a person who has successfully completed a background check.

1.4.1.3. The contractor shall provide all information necessary for a criminal history background check to include an Installation Records Check (AF Form 2583), a State Criminal History Repository check, an FBI check, and a DoD Federal Computer check. Volunteers must undergo an Installation Records Check (IRC). IRCs may only be performed on an individual who is a military member or family member, or who lives or works on a military installation.

1.4.1.4. Contractors have the right to obtain a copy of any background check pertaining to them and to challenge the accuracy and completeness of the information contained in the report. Contractors shall contact the Contract Monitor for a copy of the background check and for procedures to challenge the accuracy and completeness of the information in the report.

1.4.1.5. If a Contractor has previously received a background check, the employee shall provide documentation of the background check to the Contracting Officer or their designee. Documents required for proof of recently received background check include FBI fingerprint check and state criminal history check. If the Contractor cannot provide the documents to the government, a new criminal background will be conducted by the government.

1.4.2. Security Background Investigation Maintenance. The Contractor must maintain a current security background investigation and notify the Contract Monitor with changes in security or background changes to include off-base offenses.

1.4.3. Security Requirements/Identification Badges. The Contractor shall complete a “request for identification credential” (AFMC Form 496) for each sub-contractor of the Contractor requiring access to Tinker AFB. The request shall be submitted to Pass and Registration (Bldg 6611). The government will provide a complete “identification credential (AFMC Form 387), which shall be issued, displayed and surrendered as directed in TAFBI 31-101, Installation Security Program. The Contractor shall ensure that all employees have the proper identification credentials prior to entering TAFB.

1.4.4. Traffic Laws. The Contractor shall comply with all base traffic regulations, and are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of seat belts is mandatory for all vehicle occupants and the use of cell phones while driving is strictly prohibited, except hands-free cell phones, while driving on TAFB.

1.4.5. Random Personnel and Vehicle Searches. Contractors are subject to random personnel and vehicle searches. If Contractors refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

1.4.6. Weapons, Firearms, and Ammunition. Contractors are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately owned vehicle while on TAFB.

1.4.7. Reporting Requirements. Contractors shall report any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractors, resources, and classified or unclassified defense information to an appropriate government authority.

1.4.8. For Official Use Only (FOUO). The Contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and form marking, handling, transmitting, and safeguarding FOUO material. FOUO or FOIA material discovered by the Contractor or employees will not be retained by the Contractor and will be surrendered immediately to any military or DoD employee on the installation.

1.4.9. Physical Security. The Contractor is responsible for safeguarding all government property provided for Contractor use. At the end of each work shift, the Contractor shall secure all government facilities, equipment, and materials.

1.5. INFORMATION ASSURANCE (IA).

1.5.1. All contractors shall successfully complete IA training prior to obtaining access to the network. IA training will be provided through Computer Based Training Sessions (CBTs). All Contractors shall comply with IA policies and revisions. The 72nd Communications Squadron reserves the right to terminate the Contractor’s access to the Tinker network at any time to preserve the integrity of the network.

1.6. QUALITY ASSURANCE.

1.6.1. According to the contract’s inspection clause, the government will evaluate the Contractor’s performance under this contract. The Contract Monitor is a representative of the Contract Officer (CO) and will participate in the administration of this contract. Any matter concerning change to the scope, prices, terms, or the conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of the contract will be subject to review by the CO and the Contract Monitor.

1.6.2. Contractor Response Times. The Contractor shall provide written response addressing the root cause, corrective action and preventative action(s). The Contractor will be given up to 48 hours to answer a submitted Corrective Action Report (CAR), Performance Action Report (PAR) and Customer Complaint.

1.7. KEY CONTROL.

1.7.1. The Contractor shall establish and implement key and cipher lock control procedures to ensure keys, and/or cipher lock combinations issued to the Contractor by the government are properly safeguarded and not used by unauthorized personnel. The Contractor shall not duplicate keys issued by the government.

1.7.2. The Contractor shall immediately report lost keys to the Chapel Facility Manager, or designated representative. The government may replace lost keys or perform re-keying, and the total cost of lost keys, re-keying or lock replacement, shall be deducted from the monthly payment due to the contractor.

1.7.3. The Contractor shall control access to all government provided lock combinations to preclude unauthorized entry. The Contractor is not authorized to record lock combinations without written approval by the government Program Manager. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.

1.8. SAFETY.

1.8.1. The Contractor shall comply with all local, state, and federal laws and safety regulations. Compliance with OSHA and other applicable laws and regulations for the protection of Contractors is exclusively the obligation of the Contractor, and the government will assume no liability or responsibility for the Contractor’s compliance or non-compliance with such responsibilities. The Contractor is responsible for furnishing all contractor employees with all necessary personnel, protective equipment to perform services.

1.8.2. Contractors shall comply with the Occupational Safety and Health Act (OSHA), Tinker AFB Fire Protection Program, Air Force Occupational Safety, and the Fire Prevention and Health Program.

1.8.3. Contractors are advised that the Air Force has placed restrictions on the smoking or chewing of tobacco products in AF facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in our facilities. Contractors and visitors area subject to the same restrictions as government personnel. Smoking is permitted only in designated smoking areas.

1.9. EMERGENCY PROCEDURES.

1.9.1. Contractors shall follow the direction of government employees in regards to emergency procedures, i.e. fire, tornado, active shooter, and bomb threats. It is the responsibility of the contractor to provide guidance and establish procedures for responding to emergencies for their employees. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. Contractor Personnel shall participate with government personnel in all fire and tornado drills at no additional cost to the government.

2.0. SERVICES SUMMARY.

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Utilities. The government will furnish utility services. These utilities include the natural gas, electricity, water, and sewer for the sole purpose of accomplishment of this contract. If the Contractor requires additional utility services, it shall be the Contractor’s responsibility to provide. Contractors shall use care and diligence in efforts to conserve utilities to reduce cost.

3.2. Office Space, Equipment, Supplies, and Materials. The government will provide suitable office space, computer with internet access, and necessary program specific equipment, supplies, and materials. The contractor shall use government furnished property for official use only and safeguard all government/Chapel equipment and supplies provided.

3.3. Funds. The Contractor shall submit funds request forms to the Chapel Account Manager for CTOF or APF for any special supplies needed to perform contract services not later than ten (10) days prior when funds are needed with the exception of reimbursement requests. Reimbursement Requests must only be approved in writing on the form prior to any purchases being made.

3.4. Telephone Services. The government will provide the use of telephones for the transmission of official government information only. The Contractor shall not use government telephones to transact personal business. The government is not responsible for charges for collect calls accepted by Contractor personnel. Telephone calls are subject to the standard monitoring requirements of the government telephone network. The use of government phones by the Contractor constitutes consent to monitoring, in accordance with DoD Directive (DoDD) 4640.6, Communications Security Telephone Monitoring and Recording.

3.5. Electronic Mail Services. The government will provide the use of an electronic mail account for the transmission of official government information only. The Contractor shall not use government electronic mail to transact personal business. Electronic mail is subject to the standard monitoring requirements of the government network. The use of government electronic mail by the Contractor constitutes consent to monitoring.

3.6. Postal. The government will provide on-base mail distribution and United States Postal Service limited to official government business, required under the terms of this PWS.

3.7. Refuse Collection. The government will provide refuse collection services limited to extent provided in the Base Refuse Collection Contract(s). The government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collections. Do not use government dumpsters to dispose construction debris.

3.8. Real Property Maintenance. The government will provide maintenance and repair of real property. The Contractor shall follow Chapel established procedures for identifying and reporting real property repair and maintenance requirements and report requests to the Contract Monitor.

3.9. Fire and Emergency Services. The government will provide general on-base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the TAFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call 734-3981. For routine calls to dispatch call 734-7964.

3.10. Emergency Medical Services. The government will provide 24-hour on-base state certified paramedic level emergency response and patient transport services for Contractor personnel who are injured or become seriously ill while on TAFB. The telephone number for emergencies is 911. Note: Calling 911 from a cell phone may be received by an off-base emergency 911 system, causing a delay in response time by emergency personnel. When possible use a base telephone to receive on-base help.

3.11. Security Police. The government will provide general on-base security police service; 911 is for emergencies, 734-2000 for crime in progress and 734-3737 for non-emergency calls.

4.0. RECORDS, FILES, DOCUMENTS, AND WORK PAPERS.

4.1.1. All records, files, documents, and work papers provided by the government remain government property and shall be maintained and disposed of per Air Force regulations.

4.1.2. The government will provide access to the equipment and adequate workspace around the equipment.

23 June 2015