FA8056-17-R-0006_Q_&_A.pdf

FOR OFFICIAL USE ONLY

FA8056-17-R-0006 Draft RFP Q & A

Topic Index

Date

Posted

On FBO

1. Question:

We currently document and track all services provided in our PPE Ledger Tracking System with hardcopy backup production paper work as backup. All data entered in the PPE Ledger

Tracking System may be downloaded into Microsoft Excel format (Ref para. 2.2.5 of RFP).

Is this acceptable?

Answer:

Specifically referencing paragraph 2.2.5 of the PWS, as long as the service record data can be provided to the Government in Excel format, it is acceptable.

2. Question:

What are the acceptable methods to transmit the photos to the Ordering Official (Ref para.

3.4.2.2 of the RFP)?

All photos should be transmitted via e-mail from the Contractor to the Ordering Official. The e-mail size should not exceed 10MB to ensure the Government’s ability to receive the e-mail and its attachments. The Performance Work Statement (PWS) has been updated to reflect this information.

3. Question:

Paragraph 3.4.2.3 of the draft RFP states, “Error! Reference source not found”. Does this indicate missing text?

Yes, this was an embedded cross-reference link and should have read, “Disposition,” automatically directing the reader to paragraph 3.6, Disposition, of the PWS. To avoid any future cross-reference link issues, all embedded links within the PWS have been removed.

4. Question:

The first sentence in Section 7.10 of the RFP states”…Contractor selected carrier:..”

To clarify, the Contractor may select a carrier such as UPS for CONUS shipping (subject to

USPS rate limit) and all OCONUS shipping must be via USPS?

That is correct. Commercial carriers may be used for CONUS shipping provided USPS rates are not exceeded; however, per the PWS, all OCONUS shipping must be accomplished via

USPS.

5. Question:

What expedited shipping options must be available? (Ref. Addendum to FAR 52.212-1, para.

5.3.3.2 and Addendum to FAR 52.212-2, para. 8.2.2.1)

Additional detail regarding expedited shipping has been added to Addendum to FAR 52.212-

1, Addendum to FAR 52.212-2, and the PWS.

Expedited shipping that does not exceed three (3) business days shall be available for CONUS locations. Expedited shipping that does not exceed five (5) business days shall be available for OCONUS locations. For the purposes of OCONUS expedited shipping timelines, Military

Postal Service acceptance will be considered receipt.

6. Question:

Will the Final RFP identify the classes of service employees expected to be employed under the contract and state the wages and fringe benefits payable? (Ref., FAR Clause 52.222-42)

Offerors should consult the Department of Labor’s Online Wage Determinations website

(www.wdol.gov) for a review of applicable Service Contract Act (SCA) wages for the locations where work will be performed. Wage classification 16000 Laundry, Dry-Cleaning, Pressing And Related Occupations is the recommended classification.

7. Question:

Is the intent for FES to include a Wage Determination with the Final RFP? Or not include a

Wage Determination until award(s) have been made and the place(s) of performance are known? (Ref., FAR Clauses 52.222-43 & 52.222-49)

As the location of performance will be unknown to the Government until an Offeror is selected for award, wage determinations for specific Offerors will not be included. However, paragraph (b) of FAR Clause 52.222-49 states that a wage determination shall be requested and incorporated in the resultant contract retroactive to the date of contract award with no adjustment in the contract price. Following the identification of classes of service employees subject to the Service Contract Act, Offerors may request wage determinations, in writing, from the Contracting Officer. Proposed prices should reflect adherence to the minimum wages and benefits as specified in the wage determination to avoid pricing that may be too low. With regard to adjustments to wage determinations in subsequent years, those guidelines can be found in FAR Clause 52.222-43.

8. Question:

How will FES proceed if acceptable offers are not received for all three (3) regions?

Although they will be advertised under a single solicitation, each region represents its own separate contract; therefore, individual awards will not be constrained by a requirement to receive acceptable offers for every region. That being said, based on the current market research, the Government expects to receive more than adequate competition in each of the three (3) identified regions.

9. Question:

Please clarify what is meant by the descriptions of the following CLINs: 0001AA, 0001AB, 0002AJ, 0002AK, 0003AB, 0003AC. Also, CLINS 0008AK and 0008AL (West Region

Only) appear to be missing a complete description, can you provide this?

The CLINs specified above have been adjusted and additional detail has been provided in both the PWS and Pricing attachment.

10. Question:

With respect to DFARS 252.211-7007, Reporting of Government Furnished Property, our understanding is that the Government-owned property is being released for work in process;

therefore per 2(c)(6), reporting per this clause is not required, can you please confirm that this is your interpretation?

The Reporting of Government Furnished Property (GFP) clauses were mistakenly included in the Draft RFP. Per the definition of GFP, the Government does not interpret any FES PPE furnished to the Contractor for service as “Government Furnished Property.” All related clauses will be formally removed from the final solicitation.

11. Question:

DFARS 252.237-7024, Notice of Continuation of Essential Contractor Services, requires the offeror to include this plan in their proposal. Where should it be included and is there a page limitation?

The Notice of Continuation of Essential Contractor Services clauses were mistakenly included in the Draft RFP. Per the definition of essential services, the Government does not interpret FES PPE care and maintenance services to be “Essential Contractor Services.” All related clauses will be formally removed from the final solicitation.

12. Question:

Will potential offerors be excluded if they do not fill out the sources sought?

No, this was a Draft RFP. The Final RFP will specify a strict deadline for proposal submissions.

13. Question:

Is an offeror required to submit proposals for more than one region?

No. Per the RFP, an Offeror may propose on a maximum of two (2) Service Regions under this acquisition. Accordingly, an Offeror may be awarded up to two (2) separate region-based

IDIQs and must be capable of providing FES PPE Services to all bases in the region(s) to which the proposal(s) apply. If the Offeror is proposing on more than one (1) Service Region, completely separate proposals must be submitted in accordance with the instructions provided in the final solicitation.

14. Question:

Would the government be interested in an all-inclusive (cleaning, inspection, and repairs) program vs the a la cart program in the draft RFP. This alleviates the delay in getting approval to repair gear and can lead to a longer life cycle of the garments by removing fiscal decisions on repairs. Additionally, this could allow the government to predict a fixed budget vs the a la carte repairs.

This acquisition is intended as an all-inclusive (cleaning, inspection, and repairs) service with an established price list. The repair and inspection process itself is no different than the way the USAF is currently doing business with the exception that there is one independent service provider on contract vice the current ad hoc methodology of procuring services.