Combined Synopsis-FA8052-11-R-AFMSA02.pdf

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; 8(a) competitive proposals are being requested and a written solicitation will not be issued. Solicitation number FA8052-11-R-AFMSA02 is issued as a request for proposal (RFP), entitled Retina Web Application Scanner License Consulting (4 seats) One

(1) License.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-46.

AFMC 773rd ESS/PK Contracting Office intends to award a 100 percent small business set-aside Firm Fixed Price contract for non-personal services for Surgeon Generals OCIO Information Assurance Division.

The applicable North American Industry Classification System (NAICS) Code is 511210 - Software Publishers with a small business size standard of $25,000,000.00.

The contractor shall provide the following:

CLIN 0001: Retina Web Security Scanner (RWSS) License (one License (4 seats) (Includes 8x5 Phone Support Annual License)) CLIN 0002: ProServe 4 Hours Jumpstart Web based setup/configuration/training

Retina web module is a Security, Testing and Evaluation tool needed to assess web services for Authority to Connect issued under Certification & Accreditation procedures mandated by DoD.

The period of performance is 12-month basic period (1 Oct 2011-30 Sep 2012) and four (4) 12-month option periods. The approximate performance start date is 1 Oct 2011. Delivery and acceptance will be FOB Destination. Six (6) Months Option to extend services will be included, prices will be evaluated based on last option exercised prices.

This requirement will be evaluated in accordance with FAR 15.101-2 -- Lowest Price Technically Acceptable Source Selection Process. Award may be made with or without discussions with the offeror(s). Contract will consist of Contract Line Item Numbers (CLINs) 0001 and CLIN 0002. This contract action will be Firm Fixed Price and the proposal shall conform to the CLINs structure stated above.

This proposed action will be awarded on a competitive basis under the authority of the test program for commercial items (section 4202 of the Clinger-Cohen Act of 1996), FAR 13.501 and 10 USC 2304(g)(1)(B). All responsible small business sources may submit a proposal which shall be considered by the agency. PAPER COPIES OF THIS combined synopsis/solicitation WILL NOT BE MAILED.

All amendments will be posted on the FBO website. All prospective offerors are responsible to visit the web page frequently and obtain the solicitation and any amendments or other information pertaining to this solicitation.

Manufactured by: eEye Digital Security – CAGE Code 67WB6

FAR Provision 52.212-1, Instructions to Offerors – Commercial Items:

Each Offeror is required to submit their proposal as specified in FAR Provision 52.212-1, Instructions to Offerors-Commercial Items & Addendum 1. Offeror(s) shall describe in detail their proposed approach.

Offeror(s) shall use the Government provided requirements documentation to develop their technical approach. Offeror(s) shall specifically explain how their approach will meet key requirements needs.

Offeror(s) shall explain how their approach allows the flexibility to incorporate schedule without a major requirements schedule slip.

Offeror(s) shall identify the technical risks inherent in their specific approach. Offeror(s) shall provide a risk rating of high, moderate, or low; provide the rationale for each rating; and discuss the plan to mitigate each risk as it relates to meeting the established Governments requirements. Any exceptions to the solicitation's terms and conditions must be fully explained and justified.

Failure to provide any required information may result in an offer being determined non-responsive.

Addendum 1 to FAR 52.212-1, Instructions to Offerors – Commercial Items (Jun 2008):

Submission of Offers.

(a) General Instructions:

(i) Interested parties capable of providing the specified services must submit a written offer via email to:

Ms. Alice P. Sanders, alice.sanders.2@us.af.mil.

(ii) Do not send as an executable or .exe file. Email size shall not exceed five megabytes. Documents may be compressed (zipped) using WinZip 8.1 or later version. Any corrupted file or media containing a virus could result in the offer not being considered for award.

(iii) Software Compatibility. Use a word processing and spreadsheet program compatible with Microsoft ® Word 2007 ® and Microsoft ® Excel 2007 ®. PDF is Adobe ® Portable Document Format.

(iv) Solicitation Questions. Any questions relating to the solicitation shall be submitted to the Contracting Officer noted in paragraph i above by 3:00 PM CST Friday 19 Aug 2011

. Any questions received after this date may or may not be answered due to time constraints of the solicitation. Questions shall be submitted in writing regarding the Government requirements by mail, courier, email or fax.

(b) Submit offer as follows:

DOCUMENT CONTENTS FILE FORMAT - The minimum font size for the proposal pages are (12) pitch. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the Offeror(s) name and address.

Volume I, Technical Capability Proposal PDF or .doc Volume II, Pricing PDF or .doc and .xls

Volume I: Technical Capability (Do not exceed 4 pages).

Factor 1

. Technical Capability

Technical Capability Proposals will be given a rating of Acceptable or Unacceptable.

Determination Definition

Acceptable

ALL of the minimum acceptable criteria are clearly met by the proposal. The offeror’s proposal meets the performance and technical capability requirements defined in the attached requirements documentation.

Unacceptable

Not all of the minimum acceptable criteria are met by the proposal. An unacceptable proposal contains one or more deficiencies. The proposal fails to meet specified minimum performance and technical capability requirements

A technically acceptable proposal shall have a sound technical approach meeting all (a) Government requirements per attachments 1 and 2; (b) Demonstrates technologies used in the approach are viable, procurable and producible; (c) Proposal has an approach which allows flexibility to incorporate new technologies without a major revamp of the requirement; (d) Has a sound risk mitigation approach for all identified technical risks; and (e) Provides an effective approach to manage and minimize schedule and personnel disruptions.

a. Proposal must address how the contractor will ensure availability during business hours.

Contractor shall also address scheduled preventive maintenance and software upgrades.

Sub-Factor 1: Customer support IAW the Governments requirement

b. Proposal must address how the contractor will provide 24/7 days a week customer technical support for mission-critical issues during business and after hours support.

c. Proposal must address how the contractor will provide training to IA personnel.

Volume II: Price: (Do not exceed 2 pages)

Factor 2

. Price:

In accordance with FAR 15.403-1(b) and FAR 15.403-3 (a), information other than pricing data may be required to support price reasonableness or realism in the absence of competition. Information shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the Contracting Officer determines there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the Offeror shall be required to submit pricing data. All CLINs within the Attachment 1 will be evaluated for determination of reasonableness and affordability. The Government will rank all technically acceptable offers by price. Failure to provide prices as stated above may result in the rejection of the proposal. All pricing information shall be addressed ONLY in Volume II, Pricing. All dollar amounts provided in response to these instructions shall be rounded to the nearest whole dollar.

FAR Provision 52.212-2 Evaluation - Commercial Items:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation and attached requirements document utilizing Lowest Price Technical Acceptable (LPTA) Source Selection technique. Evaluation may be made with or without discussions with the offeror(s). The Government technical evaluation team will evaluate the technical proposals on an acceptable/unacceptable basis, assigning ratings of Acceptable or Unacceptable.

(b) This is a competitive LPTA source selection in which competing offeror’s past peformance history will be evaluated on a basis equal to price considerations.

a. Step 1 – Evaluate all proposals for technical acceptability

b. Step 2 – Evaluate price reasonableness of all technically “acceptable” or “reasonably susceptible of being made acceptable” proposals, then rank by total evaluated price

(c) Only those offers determined to be technically acceptable, either initially or as a result of discussions, will be considered for an award. The offers shall be evaluated against the following three (3) factors:

Factor 1. Technical Capability Factor 2. Price

Technical Capability, Price and Past Performance are considered equal.

(1) Evaluation Factors will include:

(a) Factor 1 – Technical Capability

i. Subfactor 1 – Program Management

ii. Subfactor 2 – Staffing Approach/Capability

(b) Factor 2 – Price

Factor 1. Technical Capability

Technical Capability Proposals will be given a rating of Acceptable or Unacceptable.

Determination Definition

Acceptable

ALL of the minimum acceptable criteria are clearly met by the proposal. The offeror’s proposal meets the performance and technical capability requirements

Unacceptable

Not all of the minimum acceptable criteria are met by the proposal. An unacceptable proposal contains one or more deficiencies. The proposal fails to meet specified minimum performance and technical capability requirements

A technically acceptable proposal shall have a sound technical approach meeting all (a) Government requirements per attached PWS and 2; (b) Demonstrates technologies used in the approach are viable, procurable and producible; (c) Proposal has an approach which allows flexibility to incorporate new technologies without a major revamp of the requirement; (d) Has a sound risk mitigation approach for all identified technical risks; and (e) Provides an effective approach to manage and minimize schedule and personnel disruptions.

a. Proposal must address how the contractor will ensure availability during business hours.

Sub-Factors 1 and 2: Customer support IAW the Governments requirement

b. Proposal must address how the contractor will provide technical support.

c. Proposal must address how the contractor will provide training to Government IT personnel

Factor 2. Price

The price evaluation will document the reasonableness and affordability of the proposed total price based upon a comparison of the Offeror’s price to the Independent Government Estimate. When two or more technically acceptable offers are received (competition) and the lowest price is selected, the price of the lowest Offeror can be concluded to be fair and reasonable. A price which appears very low will be verified to assure the offeror understands what is being asked for and has made no errors. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

In accordance with FAR 15.403-1(b) and FAR 15.403-3 (a), information other than pricing data may be required to support price reasonableness or realism in the absence of competition. Information shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the Offeror shall be required to submit informal pricing data.

A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Period of Acceptance of Offers. The Offeror agrees to hold the prices in its offer firm for 60 days from the date specified for receipt of offers.

The applicable FAR provisions are 52.212-1, Instructions to Offerors – Commercial; 52.212-2, Evaluation - Commercial Items; 52.212-3 - Offeror Representations and Certifications -- Commercial Items (Feb 2009); 52.212-4 - Contract Terms and Conditions -- Commercial Items (Mar 2009); 52.212-5

- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (May 2009); and DFARS provision 252.232-7003 - Electronic Submission of Payment Requests and Receiving Reports (Mar 2008) Technical Capability & Cost/Price proposals volumes are due NLT 3:00 PM (CST) on Tuesday, 23 Aug

Any proposals received after designated closing date and time will not be considered for award.

Also include in proposal that a Wide Area Work Flow (WAWF) account has been initiated or already established (DoD has mandated the use of WAWF).

The offeror must be registered and current on the Central Contractor Registration website (www.ccr.gov), no exemptions. All invoices shall be submitted using Wide Area Work Flow (WAWF).

To get more information about how to register for WAWF contractors can go to the following web site and download the Contract Pay Information:

http://www.dfas.mil/contractorpay/ContractPayInformation.pdf.

http://www.dfas.mil/contractorpay/ContractPayInformation.pdf�