FA800322Q0200 Robots Combo.pdf

SOLICITATION # FA8003-22-Q-0210

Ballistic Helmets II

The 771 Enterprise Sourcing Squadron (771 ESS/EGC, 1940 Allbrook Rd, Bldg 1, Room 300, Wright Patterson AFB, OH 45431) at Wright Patterson Air Force Base, Ohio, intends to award a Firm Fixed Price (FFP) contract for MVP Robotics HEKTR Targeting systems supplied to the Air Force Security Forces Center (AFSFC). See Section 2 – entitled Supplies and Price – of the Quote Sheet (Attachment 1) for complete details.

This is a combined synopsis/solicitation for commercial items prepared IAW the format in Federal Acquisition Regulation (FAR) FAR Part 12 and the Simplified Acquisition Procedures (SAP) of FAR 13 as supplemented (Federal Acquisition Circular 2021-05/3-10-2021). This is not a Source Selection; the procedures of FAR 15 do not apply. This solicitation is issued as a Request for Quotation (RFQ).

This acquisition is a 100% Small Business Set-aside NAICS Code 423490; Size standard is 150 employees

PSC is 6920 Large businesses are ineligible for award

The Non-Manufacturing Rule does apply to this acquisition

QUOTE SUBMISSION DIRECTIONS

Email questions to jonathan.davidson.1@us.af.mil Questions are due by 16 September 2022, 5:00 PM Eastern Standard Time.

Answers will provided by 19 September 2022, 12:00 PM (Noon) Eastern Standard Time.

Quotes are due to the point of contact (POC) below by 20 September 2022, 12:00 PM (Noon) Eastern Standard Time

TSgt Jonathan Davidson, (Primary POC) jonathan.davidson.1@us.af.mil

Due to DoD restrictions on the size of email, please ensure that all emails submitted are less than 5MB. If the quote exceeds 5MB, please divide into multiple emails and include in the subject: HEKTR Robots; Volume No.;

Company Name; and the # of # emails. Any electronic submission determined to contain a virus will be deleted and not viewed or accepted for consideration. The contractor must receive positive receipt from the above referenced POCs to consider their electronic submission received by the deadline. If the government does not notify the contractor that their quote or attachments were received then the contractor should not assume that the quote was successfully received.

Quote Submission Requirements

Each volume must be submitted as a separate electronic file. Use letter sized, one sided only with one-inch margins and single-spaced. Number the pages of each volume consecutively. Use 12 point Times New Roman font with normal (uncondensed) spacing.

Quotes must be clear, coherent, and prepared in sufficient detail for effective evaluation. All items will be evaluated to ensure they conform to the requirements set forth in this solicitation. Samples will be required to be submitted along with quotes as part of the evaluation phase.

mailto:jonathan.davidson.1@us.af.mil

PRICING WORKSHEET DETAILS:

Please fill out Attachment 1 Quote Sheet and submit.

Delivery shall take place 90-120 days after contract award.

Failure to follow all of these instructions will render you ineligible for award.

52.212‐2 ‐‐ Evaluation – Commercial Items

ADDENDUM as prescribed in FAR 12.301(c) –

As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends all language therein:

1. The government intends to award this requirement resulting from this solicitation to the responsible Offeror whose quote results in the best value to the government. A contract may be awarded to the Offeror who is deemed responsible IAW FAR 9.1, as supplemented, whose quote conforms to the solicitation requirements (to include all stated terms, conditions, representations, certifications, and all other information required by the solicitation instructions) and is judged, based on the evaluation factors and sub factors.

2. Following receipt of responses to this solicitation, the government will perform a tradeoff process in order to select the Offeror that is best suited to fulfill the requirements of the solicitation. Item specifications that are found to be technically acceptable under Factor 1 (Price). Factor 2 will be evaluated based on submitted Quote Sheet (Attachment 1). will then be evaluated based on Factor 2 (Technical). Any tradeoffs will occur between Factor 1 (Price) and Factor 2 (Technical) and this may result in an award to a higher capability rated, higher priced Offeror.

Failure to meet the technical requirement submission shall result in a quote being determined technically unacceptable, and therefore ineligible for award consideration.

3. Interchanges are fluid interaction(s) between the CO and the Offerors that may address any aspect of the quote and may or may not be documented in real time. The government intends to make award based on the initial quote submissions without conducting interchanges. Therefore, each offer should contain the Offeror’s best terms from a price and technical standpoint.

4. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government. The Government may hold interchanges with one, some, none, or all vendors. If interchanges are held, they may be written or oral questions. The Government will not use the formal source selection procedures described in FAR Part 15 or the procedures in FAR Part 16.5.

5. Evaluation Factors, Sub factors, and Relative Importance:

A detailed and complete analysis of each Offeror’s samples and quote will be performed. The government’s evaluation will be based on the factors and sub factors identified below.

Factor 1: Price

Factor 2: Technical

Relative Importance: In order to be considered for a trade-off decision, the Air Force will first determine whether the proposed HEKTR System is fully acceptable under Factor 2 and then Price shall be considered based on the lowest priced quote that meets technical acceptability.

6. Contracting will notify the successful Offeror that they will receive the award via email.

7. Unsuccessful offerors: Upon the offeror’s its written request received by the agency within 3 days after the date on which that offeror has received notification of contract award in accordance with 15.503(b), shall be debriefed and furnished the basis for the selection decision and contract award. Additionally, debriefings of successful and unsuccessful offerors may be done orally, in writing, or by any other method acceptable to the contracting officer.

52.212‐3 ‐‐ Offeror Representations and Certifications ‐‐ Commercial Items.

The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal (Only complete and return if there are changes to current SAM Registration. If 52.212-3 is not returned the contractor is affirming that the current SAM registration is current, accurate, and complete). If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

52.212-4 -- Contract Terms and Conditions -- Commercial Items

52.212‐5 ‐‐ Contract Terms and Conditions Required to Implement Statues or Executive Orders— Commercial Items

Contract Clauses

The following clauses are incorporated by reference:

52.203-3 Gratuities 1984-04

52.203-12 Limitation on Payments to Influence Certain Federal Transactions 2020-06

52.203-11

Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

2007-09

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

2020-06

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-

2017-01

52.204-3 Taxpayer Identification 1998-10

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper 2011-05

52.204-1 Approval of Contract 1989-12

52.204-7 System for Award Management. 2018-10

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 2020-06

52.204-13 System for Award Management Maintenance 2018-10

52.204-16 Commercial and Government Entity Code Reporting. 2020-08

52.204-18 Commercial and Government Entity Code Maintenance. 2020-08

52.204-19 Incorporated by Reference of Representations and Certifications 2014-12

52.204-22 Alternative Line Item Quote 2017-01

52.209-5 Certification Regarding Responsibility Matters 2020-08

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

2016-02

52.212-1 Instructions to Offerors – Commercial Items 2020-06

52.212-2 Evaluation-Commercial Products and Commercial Services 2021-11

52.212-4 Contract Terms and Conditions-Commercial Items. 2021-11

52.219-1 Small Business Program Representations 2021-09

52.222-22 Previous Contracts and Compliance Reports 1999-02

52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals – Representation

2016-12

52.229-11 Tax on Certain Foreign Procurements – Notice and Representation 2020-06

52.229-12 Tax on Certain Foreign Procurements 2021-02

52.232-18 Availability of Funds 1984-04

52.232-39 Unenforceability of Unauthorized Obligations 2013-06

52.232-40 Providing Accelerated Payments to Small Business Subcontractors 2021-11

52.233-1 Disputes 2014-05

52.233-3 Protest After Award 1996-08

52.242-13 Bankruptcy 1995-07

52.242-17 Government Delay of Work 1984-04

52.247-34 F.O.B Destination 1991-11

252.201-7000 Contracting Officer’s Representative 1991-12

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 2011-09

252.203-7002 Requirement to Inform Employees of Whistleblower Rights 2013-09

252.203-7005 Representation Relating to Compensation of Former DoD Officials 2011-11

252.204-7000 Disclosure of Information 2016-10

252.204-7003 Control of Government Personnel Work Product 1992-04

252.204-7006 Billing Instructions 2005-10

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 2016-05

252.204-7016 Covered Defense Telecommunications Equipment or Services – Representation 2019-12

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services - Representation

2021-05

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

2021-01

252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism

2019-05

252.209-7998 Representation Regarding Conviction of a Felony Criminal Violation under any Federal or State Law

2012-03

252.209-7999 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law

2012-01

252.211-7003 Item Unique Identification and Valuation 2022-03

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors 2018-01

252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials

2014-09

252.223-7008 Prohibition of Hexavalent Chromium 2013-06

252.225-7001 Buy American and Balance of Payments Program 2022-03

252.225-7002 Qualifying Country Sources of Subcontractors 2022-03

252.225-7012 Preference for Certain Domestic Commodities 2022-03

252.225-7021 Trade Agreements 2022-03

252.225-7048 Export-Controlled Items 2013-06

252.225-7052 Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten 2020-10

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns

2019-04

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 2018-12

252.232-7010 Levies on Contract Payments 2006-12

252.232-7017 Accelerating Payments to Small Business Subcontractors – Prohibition on Fees and Consideration

2020-04

252.243-7001 Pricing of Contract Modifications 1991-12

252.243-7002 Requests for Equitable Adjustment 2012-12

252.244-7000 Subcontracts for Commercial Items 2021-01

252.247-7023 Transportation of Supplies by Sea 2019-02

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) 2019-10

5352.223-9001 Health and Safety on Government Installations 2019-10

The following clauses are incorporated by full text:

52.233-2 Service of Protest (Sep 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (Jonathan Davidson, jonathan.davidson.1@us.af.mil) by obtaining written and dated acknowledgment of receipt from Contracting Officer Jennifer Kessler

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

PAYMENT TERMS

Payment terms will, by default, be Net 30, which means the government has 30 days to pay you after you submit your invoice. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in Wide Area Workflow (WAWF) application, which can be found in the government's Procurement Integrated Enterprise Environment (PIEE; https://piee.eb.mil/). Payment will be made after the invoice is signed in WAWF and after the item is received and accepted by the government; do not submit invoices until the item has been delivered/performed.

252.232-7006 Wide Area Workflow Payment Instructions (Dec 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

https://www.acquisition.gov/far/part-33#FAR_33_101 https://piee.eb.mil/

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Invoice and Receiving Report Combo Document

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice and Receiving Report Combo Document

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS-252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS-252.232-7003 https://wawf.eb.mil/ https://wawf.eb.mil/

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700

Issue By DoDAAC FA8003

Admin DoDAAC** FA8003

Inspect By DoDAAC F2MUAB

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC) F2MUAB

Service Acceptor (DoDAAC) F2MUAB

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

N/A

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

5352.201-9101 Ombudsman (Oct 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of quotes, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Air Force Installation Contracting Center, Policy & Acquisition Support Directorate (AFICC/KP)

1940 Allbrook Drive, Building 1

Wright-Patterson AFB OH 45433

Phone: (937) 257-5529

Fax: (937) 656-0919

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

LIST OF ATTACHMENTS

ATT # DESCRIPTION DATE PAGES

1 Quote Sheet N/A 3