TEAMATE_J_and_A_for_AFAA_Contract_FA7014-14-P-1005 _(FBO).pdf

JUSTIFICATION FOR OTHER THAN

FULL AND OPEN COMPETITION

I. CONTRACTING ACTIVITY

1. Agency Name: Air Force Audit Agency (AFAA)

2. Contracting Activity: AFDW/PKEA

3. Purchase Request No. F1AT133337A001

II. NATURE AND/OR DESCRIPTION OF THE ACTION BEING PROCESSED

This is a sole source, firm fixed priced follow-on acquisition to renew 650 TeamMate (Brand-name) audit software licenses.

III. DESCRIPTION OF THE SUPPLIES/SERVICES REQUIRED TO MEET THE

AGENCY’S NEEDS

1. Under the contemplated contract, Wolters Kluwer will renew 650 TeamMate audit software licenses, which includes software patches and telephone technical support for five years (including options), with an estimated contract value of $744,303.00.

2. Period of Performance: Base Year: 1 May 2014 – 30 April 2015, plus four option years.

3. FY 2014 Operations & Maintenance (3400) funds will fully fund this non-severable effort.

IV. STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN

COMPETITION

IAW Title 10 USC 2304(c)(1), as implemented by FAR 6.302-1, only one responsible source and no other supplies or services will satisfy agency requirements.

V. DEMONSTRATION THAT THE CONTRACTOR’S UNIQUE

QUALIFICATIONS OR NATURE OF THE ACQUISITION REQUIRES THE USE OF

THE AUTHORITY CITED ABOVE (APPLICABILITY OF AUTHORITY)

1. The TeamMate Audit Management Suite is proprietary, highly specialized, and uniquely bundled with six key components that meet the AFAA requirement to: (1) allow audit plans to be generated with graphical representations, (2) provide a scheduling tool which can display audits by department or the individual auditor, (3) provide a database tracking utility that facilitates follow-up, trend analysis and readability of previous audit reports, (4) provide a tracking tool to compare budgets versus actual time and expenses, (5) attain a streamlined documentation system for quick reporting worldwide and (6) allow for creation of AFAA-specific templates.

2 On average, AFAA conducts and archives 1,400 audits per year using TeamMate software.

Purchasing new software would require extensive man-hours to transcribe, transfer and proofread 5-years’ worth of data within all AFAA organizations worldwide.

3. Award to any other source would result in substantial duplication of cost ($3,367,500to purchase new licenses for five years vs. $744,303 to renew licenses for five years) to the Government that is not expected to be recovered through competition. Additionally, with TeamMate, no additional expenses will be incurred for software customization, training, or integration.

4. TeamMate partners directly with the Federal Users Group. AFAA is currently using TeamMate Audit Management Suite software licenses previously sole source purchased on Contract FA7014-11-C-0016. If AFAA were to use other Commercial off the Shelf (COTS) audit software, AFAA would lose Federal Users Group support in influencing software development, changes and improvements to the audit software.

5. Accordingly, Wolters Kluwer, the supplier of TeamMate, is the only firm capable of providing the supplies and services described in Section III above without the U.S. Air Force experiencing substantial duplication of cost that could not be expected to be recovered through competition. Therefore, this acquisition will be awarded as a sole source follow-on contract to Wolters Kluwer for TeamMate software licenses.

VI. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE

SOLICITED FROM AS MANY POTENTIAL SOURCES AS DEEMED PRACTICABLE

Market research among other audit software suppliers concluded that no other auditing software could deliver the same attributes provided by TeamMate. TeamMate is proprietary software, and Wolters Kluwer has no authorized resellers. IAW FAR 6.305, Availability of the Justification, this justification will be made publicly available at the Government Point of Entry (GPE) www.fedbizopps.gov.

VII. DETERMINATION BY THE CONTRACTING OFFICER THAT THE

ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND REASONABLE

Commercial catalog pricing for the all-inclusive TeamMate software suite is competitively priced with other COTS audit software packages. During our research, we found that lower priced audit software licenses could be obtained by the Government; however, this resulted in substantial duplication of costs when training, software patches, and telephone technical support were included. Wolters Kluwer’s prices are fair and reasonable in comparison to published prices/Industry providers, historically what was paid, and the Independent Government Estimate

(IGE).

VIII. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED AND THE

RESULTS, OR A STATEMENT OF THE REASONS MARKET RESEARCH WAS NOT

CONDUCTED

http://www.fedbizopps.gov/

Market research was conducted using GSA Advantage and other commercial websites. Wolters Kluwer was found to be the sole distributor of TeamMate software. Discussions with other federal agency contracting personnel from DFAS and GSA, also indicated that Wolters Kluwer was the only company to respond to their audit software solicitations.

IX. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND

OPEN COMPETITION

No other facts support the use of “Other than Full and Open Competition” as Wolters Kluwer Financial Services Inc. is the sole proprietor of TeamMate software.

X. LIST OF SOURCES, IF ANY, THAT EXPRESSED INTEREST IN THE

ACQUISITION

See Section VI above.

XI. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO

REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE MAKING

SUBSEQUENT ACQUISITIONS FOR THE SUPPLIES OR SERVICES REQUIRED

At this time there are no actions to overcome barriers to competition on subsequent acquisitions.

However, market research will be conducted to seek alternative sources or new software options prior to awarding any future requirements.

XII. CONTRACTING OFFICER’S CERTIFICATION

The Contracting Officer’s signature on the Coordination and Approval Document proves that he has determined this document to be both accurate and complete to the best of his knowledge and belief (FAR 6.303-2).

XIII. TECHNICAL/REQUIREMENTS PERSONNEL’S CERTIFICATION

As evidenced by her signature on the Coordination and Approval Document, the technical representative has certified that supporting data contained herein, which is her responsibility, is both accurate and complete (FAR 6.303-2(c)).