limited_sources_J_and_A_STK_Final_Redacted.pdf

Limited Sources Justification and Approval (J&A)

FOR OFFICIAL USE ONLY

March 2018 FOR OFFICIAL USE ONLY Page 1 of 6

Contracting Activity: AFDW/PKS

Purchase Request / Local ID Number:

Program / Project (and PE, if applicable): System Tool Kit (STK) License Maintenance

Program Type (PEO or Other Contracting):

Authority: Multiple Award Schedule Program (FAR 8.405-6)

Estimated Contract Cost (including options):

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Description of Limitation:

These licenses were previously purchased under contract The conclusion drawn at that time was that STK was the best software solution to support This contract is to renew the licenses for support. A search on ESI and NETCENTS revealed this software nor its licenses were available on either mandatory source. GSA or open market from AGI are the only ways to procure these licenses. AGI does not have resellers.

COORDINATION (AFFARS 5306.304(a) )

Date

24 Jan 2019

Project Lead / Program Mgr / Requiring Activity

Signature

APPROVAL (AFFARS 5306.304(a) )

Date

16 Jan 2019

Contracting Officer

Theresa L. Terry

AFDW/PKS 240-612-6202

Signature

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( See guidance at the end of this document for completing the following sections. )

I. Contracting Activity.

Air Force District of Washington (AFDW/PKS) 1500 W. Perimeter Drive Suite 2750 JB Andrews, MD 20762

II. Nature and/or description of the action being processed.

Update and License maintenance for existing Systems Tool Kit (STK) software licenses

III. Description of supplies/services required to meet agency needs.

This requirement is for updates and license maintenance for existing STK software licenses. requires software to accomplish engineering, engagement, and mission-level surveillance and reconnaissance analysis to support campaign-level force structure assessments. STK software is fully integrated into current operations and maintain thousands of vital models. STK software is a proprietary product of Analytical Graphics, Inc.

STK software performs complex analysis of land, sea, air and space assets, and shares results in one integrated solution. It includes the analytical power of 3-D visualization, while solving more complex design or operational problems. STK is a general algebraic modeling language required to build and execute transportation models.

This software is necessary and critical to analysis mission and is the only solution capable of satisfying the Government's requirements for this acquisition.

IV. Identification of the justification/rationale for limiting sources and demonstration of the contractor's unique qualifications to provide the required supply/service.

FAR 8.405-6 (a)(1)(i)(B): "Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized".

STK software is fully integrated into current operations and maintains thousands of vital models. STK software is a proprietary product of Analytical Graphics, Inc. STK software performs complex analysis of land, sea, air and space assets, and shares results in one integrated solution. It includes the analytical power of 3-D visualization, while solving more complex design or operational problems. STK is a general algebraic modeling language required to build and execute transportation models. Analytical Graphics, Inc. has provided software upgrades, maintenance, troubleshooting, and updates for any new versions released during the past and will continue upon award of contract. Analytical Graphics, Inc. is the sole source provider for this software and accomplishes all of the updates for it; there are no other vendors authorized as resellers. This is a maintenance and license renewal which only Analytical Graphics, Inc. can provide.

Market research was conducted by performing keyword searches for the analytical solutions required by to perform their analyses. No other software could be found that includes all of the analytical solution requirements necessary to accomplish mission. There was no other software found that would be capable of or can be modified to perform the functions STK software provides. STK software is only available through Analytical Graphics, Inc. (AGI).

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V. Determination by the ordering activity Contracting Officer that the order represents the best value consistent with

FAR 8.404(d).

The vendor, AGI has provided a quote for the same amount/cost as the previous year for this support.

Review of AGI's GSA IT 70 Schedule shows the pricing is discounted to the Government at a minimum of from their GSA pricing for each of the line items for this buy. AGI has also proposed a discount to the Government if an award is finalized by 2/2/2019. Based on the awarded GSA rates and the historical pricing of the STK Licenses Maintenance the pricing has been deemed to be fair and reasonable for this award

VI. Description of the market research conducted and the results, or explain why market research was not conducted.

Market research was conducted by performing keyword searches for the analytical solutions required by SAF/SP to perform their analyses. No other software could be found that includes all of the analytical solution requirements necessary to accomplish mission. There was no other software found that would be capable of or can be modified to perform the functions STK software provides. STK software is only available through Analytical Graphics, Inc. Also, the mandatory sources for software/licenses (ESI and NETCENTS-2) revealed no available sources.

VII. Other facts supporting the justification.

N/A

VIII. Actions the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services.

will continue to perform market research to determine if any other products in the market contain the required satellite analytic tools needed for future acquisitions. The organization will search for a company's ability to perform support and services at the classified levels required. In the future, will look for a newer solution as technology progresses.

IX. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

X. Certification by the technical/requirements personnel.

As evidenced by my signature above, I certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.

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GUIDANCE

I. Contracting Activity.

Fully identify the contracting activity responsible for the proposed contracting action. Include the name/phone number of the Contracting Officer. Specifically identify as a “Limited Sources” Justification. Identify purchase request number, if applicable.

II. Nature and/or description of the action being processed.

State whether the action is a new order or by modification to an existing order. Identify the GSA schedule number, the Blanket Purchase Agreement (BPA) number, the order number for the current action, and the Contactor(s). Indicate the Period of Performance (PoP). Also identify the type of the order/line items on the order (e.g. Firm Fixed Price, Labor Hour, etc).

III. Description of the supplies/services required to meet agency needs.

Specifically describe the supplies and/or services to be acquired including the price and quantity of each item in the order and state the total estimated value of the order. For services, state whether the services are performance-based and, if not, provide rationale for not being performance based. Also state the delivery/performance schedule/period for the items under the order.

IV. Identification of the justification/rationale for limiting sources and demonstration of the contractor's unique qualifications to provide the required supply/service.

This section is normally the most detailed part of the justification. To assist you in preparing this justification, an introductory sentence and the four circumstances of FAR 8.405-6 that justify restricting the number of schedule holders are provided below. Select the appropriate cite, then provide, in narrative form, a detailed explanation supporting the specific circumstance cited for limiting the number of schedule holders.

(Introductory sentence) FAR 8.405-6 requires an ordering activity to justify its actions when restricting consideration of schedule contractors to fewer than required in FAR 8.405-1 or 8.405-2.

After selecting the appropriate cite, next select one of the four sentences below and provide a detailed explanation supporting the specific circumstance cited.

FAR 8.405-6(a)(1)(i)(B), “Only one source is capable of responding due to the unique or specialized nature of the work”. (Provide a detailed justification with supporting documentation, as evidence of the “unique or highly specialized” nature of the procurement.

The user/customer typically provides this supporting information. Recommend attaching supporting documentation to the back of the document. General statements are not acceptable.)

FAR 8.405-6(a)(1)(i)(C), “The new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures.” The original order was not issued under sole source or limited source procedures. (Provide details on the previously competed order and explain how this order is a logical follow-on to that order. Explain fully the connection between the previous work/order and the current one.

The user/customer typically provides this supporting information. General statements are not acceptable.)

FAR 8.405-6(a)(1)(i)(A), “An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays.” (Provide a detailed justification with supporting documentation that explains the exact urgency of the requirement and the schedule impact if time were to be taken to follow FSS ordering procedures. The user/customer typically provides this supporting information. Recommend attaching supporting documentation to the back of the document. General statements of urgency are not acceptable.)

FAR 8.405-6(b)(1), “The item is peculiar to one manufacturer. A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer.” (Brand name specifications should not be used unless the particular brand name, product or feature is essential to the Government's requirements. Therefore, explain why the particular brand item is essential to the Government's requirements, and why other companies' similar items, or products lacking the particular feature, do not meet, or

March 2018 FOR OFFICIAL USE ONLY Page 5 of 6 cannot meet, or cannot be modified to meet, the agency's need. The user/customer typically provides this supporting information.

General statements are not acceptable.)

V. Determination by the ordering activity Contracting Officer that the order represents the best value consistent with

FAR 8.404(d).

This section needs to be tailored based upon whether the order is for supplies/services not requiring a statement of work (FAR 8.405-1) or if the order is for services requiring a statement of work (FAR 8.405-2).

For FAR 8.405-1 orders the best value determination needs to be based upon the supply or service offered under MAS contracts by surveying at least three schedule contractors through the GSA Advantage! on-line shopping service, or by reviewing the catalogs or price lists of at least three schedule contractors. The ordering Contracting Officer's review of the Contractor's price list(s) and any price reductions sought is also required. (Contracting Officer should seek additional price discounts/concessions based on the specific order requirements on all orders over the micro-purchase threshold.) In addition to price, when determining best value, the ordering activity may consider, among other factors, past performance, special features of the supply or service required for effective program performance, trade-in considerations, probable life of the item selected as compared with that of a comparable item, warranty considerations, maintenance availability, environmental and energy efficiency considerations, and delivery terms.

When an order contains brand name specifications, the Contracting Officer shall post the Request for Quote (RFQ) along with the basis of the justification as required by FAR 8.405-6(b)(3).

For FAR 8.405-2 orders for services requiring a statement of work, FAR 8.405-2(d) requires that an evaluation be performed based on the criteria provided to the schedule contractors. Therefore, the justification must address how the FAR 8.404(d) requirement for an evaluation of the proposed level of effort and mix of labor will be conducted and include a statement that the Contracting Officer will perform a price reasonableness determination as part of the best value determination.

VI. Description of the market research conducted and the results, or explain why market research was not conducted.

Discuss market research that was conducted among schedule holders and the market research results that led to the conclusion to go sole source or to limit the number of schedule holders to be solicited. The narrative in this section should provide a high level of confidence that the requirements of 8.405-1 and 8.405-2 could not be met. If no market research was conducted, state so and provide the rationale.

VII. Other facts supporting the justification.

When FAR 8.405-6(a)(1)(i)(C) is cited for an follow-on acquisition as the basis for the justification, include an estimate of the cost that would be duplicated and the basis and derivation of the estimate, or provide details on why a delay to solicit additional schedule holders would be unacceptable.

Provide any other facts supporting the Limited Sources Justification.

VIII. Actions the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services.

Describe all efforts to be taken to remove or overcome any barriers that preclude the agency from meeting the requirements of FAR 8.405-1and FAR 8.405-2 before any subsequent acquisition for the supplies or services is made. If no actions are planned, so state and provide reasons.

IX. Certification by the Contracting Officer.

The contracting officer's signature on the signature page evidences that he/she has determined this document to be both accurate and complete to the best of his/her knowledge and belief.

X. Certification by the technical/requirements personnel

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As evidenced by their signatures on the signature page, the technical/requirements personnel have certified that any supporting data contained herein which is their responsibility is both accurate and complete.