FA700023Q0074 Combo Solicitation.pdf

Combined Synopsis/Solicitation

IAW FAR 12.603

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quotation (RFQ) in accordance with FAR part 12 & part 13 under solicitation number FA700023Q0074. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-05, effective 08 August 2023.

The associated North American Industry Classification System (NAICS) is 335999, the Product Service Code (PSC) is 5975. All responsible small business sources may submit a quote, which if received timely, will be considered by the 10th Contracting Squadron, USAF Academy (USAFA).

The Government bears no legal liability for the costs associated with preparing a quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote. The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock.

Before submitting a quote, please read the instructions in the addenda to FAR 52.212-1 listed below. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein.

I. DESCRIPTION OF REQUIREMENTS

Line item Description Quantity Unit of Issue 0001 Sealed IP67 bolt on security payload with custom mount and included roll cage for Vision 60. 3x IR camera long range - detection max range 150-200m.1x thermal short range industrial grade - detection max range 50m. 1x LiDAR. 1x Nvidia Xavier.

1 EA

0002 A lightweight, fast and modular arm that tightly integrates into the Vision 60 Q-UGV.

1 EA

0003 CBRN hub designed to integrate with: (1) JCAD 3.3:

rugged and reliable chemical-warfare agent identifier, (2) Honeywell MultiRae Pro:

multi-threat monitor for radiation and chemical detection,

(3) RGU-100: radiation detection and (4) Silvus StreamCaster SC4200EP radio.

1 EA

0004 2 Silvus Streamcaster 4240s with licensing, IP68 covers, antennas, batteries, chargers, cabling, Wifi conversion dongle, and assembly/mount.

1 EA

0005 1250 Wh wireless charging battery and 350W wireless charging tranciever coil docking station

1 EA

Delivery: F.O.B Destination. Quotes must include shipping and handling charges with the unit price (i.e., single line item price without shipping listed as a separate cost).

II. SOLICITATION INSTRUCTIONS

1. In all instances throughout this solicitation, to include the applicable provisions and clauses, any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "purchase order".

2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial (Mar 2023), and the addenda listed below applies to this acquisition.

ADDENDA TO FAR 52.212-1:

a. Submission of offers. FAR 52.212-1(b) is amended to include the following:

(1) Submit signed and dated quotes via e-mail or fax to:

10th Contracting Squadron 10 CONS/PKC, Attn: Kiera Thorpe/Gary Monson 8110 Industrial Drive, Suite 200 USAF Academy, CO 80840-2315.

Email address is Kiera.Thorpe@us.af.mil and Gary.Monson@us.af.mil

Phone number is 719-333-4493 and 719-440-6135

(2) Quotes must be submitted by 30 August 2023 at 1200 Mountain Daylight Time.

b. Late submissions. FAR 52.212-1(f) is amended as follows:

(1) Offerors are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before award is made and the contracting officer determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

c. Formal communications. Requests for clarification and information concerning the solicitation must be provided in writing no later than 5 days prior to closing. Answers will be compiled and posted electronically to the System for Award Management website: https://www.sam.gov.

Questions may be emailed to the point of contact listed above in section II, paragraph 2a. All correspondence should reference the solicitation number.

d. Quotation preparation instructions:

mailto:Kiera.Thorpe@us.af.mil

(1) General Instructions. The offeror shall submit their quote on company letterhead to include the following: solicitation number; contact name, address, e-mail, and telephone number of the offeror; unit price and extended price; discount terms (e.g. ‘Net 30’); delivery terms;

delivery schedule/lead time, CAGE code, UEI number, size of business; and warranty information. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote.

(2) Specific Instructions. Quotes shall consist of three parts, as identified below.

(a) PRICE QUOTATION. Submit the price quote in accordance with the line item structure listed in this solicitation. Price quotes must be firm-fixed price. Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item). Include the total price (i.e., sum of all extended amounts) in the price quote. Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price quote.

(b) DESCRIPTIVE LITERATURE. In order for products to be considered by the Government, they must meet the salient physical, functional, or performance characteristics specified in this solicitation. Clearly identify brand name and model number. Include products’ descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the product meets the Government’s requirements.

(c) CONTRACT DOCUMENTATION.

(i) Quoters must include a completed copy of the provision at FAR 52.212-3, Offerors Representations and Certifications (Aug 2018), Alt I (Oct 2014) with their quote or a statement that their Representation and Certification was completed in the System of Award Management (SAM) (https://www.sam.gov).

Quoters may request an electronic copy of these provisions by contacting Kiera Thorpe at Kiera.Thorpe@us.af.mil or Gary Monson at Gary.Monson@us.af.mil.

(ii) Quotes must include a completed copy of the following provisions that require fill-in text (identified in section III of this solicitation): DFARS 252.225-7000, Buy American--Balance of Payments Program Certificate--Basic (Nov 2014)

(iii) If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

3. The provision at FAR 52.212-2, Evaluation—Commercial Items (Nov 2021), and the addenda listed below applies to this acquisition. The evaluation factors to be included in paragraph (a) of this provision are Price, Technical Information, and Past Performance.

ADDENDA TO FAR 52.212-2:

BASIS FOR OFFER. This is a competitive acquisition in accordance with FAR part 12 and part 13.

The Government will submit an offer in the form of a purchase order to the quoter that represents the best value to the Government. Quotes will be evaluated as described below.

(1) Solicitation Requirements. All quotes submitted will be reviewed for completeness to determine if they contain all information requested in the addenda to FAR 52.212-1. Quotes that are mailto:Kiera.Thorpe@us.af.mil mailto:Gary.Monson@us.af.mil incomplete or missing information may be considered non-responsive and excluded from the evaluation.

(2) Price Evaluation. The total evaluated price will be determined by adding together the extended amounts quoted for each line item. The extended amounts will be confirmed by multiplying each line item quantity by the quoted unit price. If there is a conflict between the quoted unit prices and extended amounts, the unit price shall be used to determine the total evaluated price. Any discounts identified in the quote will be included in the evaluation of the total evaluated price.

No advantage will accrue to a vendor who submits a quote for an unreasonably low price. The lowest price quote may not necessarily be selected. Failure to propose for any line item may cause the vendor’s quote to be considered non-responsive and excluded from the evaluation. The price evaluation will document the reasonableness of the quoted price.

(3) Technical Evaluation. The Contracting Officer will review the descriptive literature to determine if quotes meet the salient characteristics identified in this solicitation. The technical information will be evaluated on a pass/fail basis.

(4) Past Performance Evaluation. The past performance evaluation will be based on the contracting officer’s knowledge of and previous experience with the supplies being acquired and in accordance with DFARS 252.213-7000, Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations (Sep 2019). A quoter will not be evaluated favorably or unfavorably if they do not have a record of past performance in SPRS under the PSC of the items being purchased.

(5) Best Value Decision. The contracting officer shall evaluate quotes considering technical information, price, and past performance information. The contracting officer will submit an offer to the quoter whose quote represents the best value to the Government.

4. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Items (Dec 2022), and the addenda listed below applies to this acquisition.

III. ADDITIONAL TERMS AND CONDITIONS.

The contracting officer has determined the following terms and conditions to be necessary for this acquisition. The full text of each clause and provision can be viewed at https://www.acquisition.gov/ (FAR) and https://www.acquisition.gov/dfars (DFARS).

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition; the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following clauses are hereby listed below.

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

52.204-19, Incorporation by Reference of Representations and Certifications

52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by

Kaspersky Lab and Other Covered Entities

52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or

Equipment

52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance

Services or Equipment

52.204-26, Covered Telecommunications Equipment or Services-Representation

52.204-27, Prohibition on a ByteDance Covered Application

52.219-6, Notice of Total Small Business Set-Aside

52.219-28, Post Award Small Business Program Representation

52.222-3, Convict Labor

52.222-19, Child Labor-Cooperation with Authorities and Remedies

52.222-21, Prohibition of Segregated Facilities

52.222-26, Equal Opportunity

52.222-50, Combating Trafficking in Persons

52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving

52.223-20, Aerosols

52.225-13, Restrictions on Certain Foreign Purchases

52.232-33, Payment by Electronic Funds Transfer-System for Award Management

52.232-39, Unenforceability of Unauthorized Obligations

52.232-40, Providing Accelerated Payments to Small Business Subcontractors

52.233-2, Service of Protest

52.233-3, Protest after Award

52.333-4, Applicable Law for Breach of Contract Claim

52.242-5, Payments to Small Business Subcontractors

52.243-1, Changes-Fixed Price

52.222-41, Service Contract Labor Standards

52.222-42, Statement of Equivalent Rates for Federal Hires

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or

Services-Representation.

52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation.

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Service or Equipment.

252.232-7006 Wide Area WorkFlow Payment Instructions.

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

252.203-7005 Representation Relating to Compensation of Former DoD Officials.

252.204-7003 Control of Government Personnel Work Product

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls.

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support.

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or

Services.

252.225-7055 Representation Regarding Business Operations with the Maduro Regime.

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.

252.225-7048 Export Controlled Items

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

252.232-7010 Levies on Contract Payments.

252.232-7017 Accelerating Payments to Small Business Subcontractors-Prohibition on Fees and

Consideration.

252.244-7000 Subcontracts for Commercial Items.

52.204-13 System for Award Management Maintenance.

52.204-16 Commercial and Government Entity Code Reporting.

52.204-18 Commercial and Government Entity Code Maintenance.

52.204-7 System for Award Management.

52.204-22 Alternative Line Item Proposal

52.223-5 Pollution Prevention and Right-to-Know Information.

52.222-25 Prohibition on Contracting With Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

IV. ATTACHMENTS TO THIS SOLICITATION

1. Buy American – Balance of Payments Program Certificate, 1 page