Updated_T-53_Aircraft_Training_Model_Combo.pdf

Combined Synopsis/Solicitation

IAW FAR 12.603

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only the solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quotation (RFQ) in accordance with FAR Part 12 and subpart 13.5 under solicitation number FA700019QA074. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-05, effective 13 Aug 2019.

The associated North American Industry Classification System (NAICS) is 541512 – Computer Systems Design Services, and the Product Service Code (PSC) is 7030 – Automated Data Processing (ADP) Software. The size standard as defined by the U.S. Small Business Administration (SBA) is $27.5 million. This acquisition will be solicited through full and open competition and is also a Brand Name Only requirement. All responses MUST clearly demonstrate the ability to provide a product within the Prepar3D (P3D) environment as indicated in the attached Brand Name Justification and Approval (J&A) document (Attachment #1). All responsible vendors may submit a quote, which if received timely, will be considered by the 10th Contracting Squadron, USAF Academy (USAFA).

The Government bears no legal liability for the costs associated with preparing a quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote. The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock.

Before submitting a quote, please read the instructions in the addendum to FAR 52.212-1, which is included below. It is the Quoter’s responsibility to ensure their quote meets all the requirements identified herein.

I. DESCRIPTION OF REQUIREMENTS

The United States Air Force Academy (USAFA) has a requirement for the development of a virtual reality aircraft training model for the T-53A Cirrus SR20 aircraft. The Statement of Objectives (Attachment #2) outlines the specifications of the training model; quotes must demonstrate the capability to operate within the Prepar3D (P3D) environment.

The contract line item (CLIN) structure shall each have distinctive and separate deliverables, as suggested below. The Government recognizes that the line items established in this solicitation may not conform to the Quoter’s commercial practices. Therefore, the quoter is invited to propose alternative line items for which quotes are requested in this solicitation to ensure that the resulting contract is economically and administratively advantageous to the Government and the Quoter, per the provision at FAR 52.204-22, Alternative Line Item Proposal.

Line item 0001: Preliminary Design Review - Software. (Quantity – 1 each)

• Provide a detailed report that outlines the preliminary design of the software.

Government acceptance will include feedback/inputs on the preliminary design.

Line item 0002: Critical Design Review - Software. (Quantity – 1 each)

• Provide a detailed report that outlines the final design of the software and include a prototype build of the software. Government acceptance will include feedback/inputs on the final design.

Line item 0003: Preliminary Design Review - Hardware. (Quantity – 1 each)

• Provide a detailed report that outlines the preliminary design of the hardware.

Government acceptance will include feedback/inputs on the preliminary design.

Line item 0004: Critical Design Review - Hardware. (Quantity – 1 each)

• Provide a detailed report that outlines the final design of the hardware. Government acceptance will include feedback/inputs on the final design.

Line item 0005: Final Delivery of T-53A Cirrus SR20 Aircraft Model. (Quantity – 1 each)

• Final testing and acceptance of completed hardware and integrated software within the P3D environment.

Delivery: Delivery must be F.O.B Destination to U.S. Air Force Academy, CO 80840.

Inspection/Acceptance: The Government will inspect and accept supplies at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies/deliverables on each CLIN.

II. SOLICITATION INSTRUCTIONS

1. In all instances throughout this solicitation, to include the applicable provisions and clauses, any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "purchase order".

2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial (Oct 2018), and the addendum listed below applies to this acquisition.

ADDENDA TO FAR 52.212-1:

a. Submission of quotes. FAR 52.212-1(b) is amended to include the following:

(1) Submit signed and dated quotes via e-mail:

10th Contracting Squadron 10 CONS/PKB, Attn: Ryan Jeffers 8110 Industrial Drive, Suite 200 USAF Academy, CO 80840-2315.

Email address is ryan.jeffers.1@us.af.mil Phone number is (719) 333-8087

(2) Quotes must be submitted by 18 Sep 2019, 4:00 p.m. Mountain Daylight Time.

b. Late submissions. FAR 52.212-1(f) is amended as follows:

(1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before award is made and the contracting officer determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

c. Formal communications. Requests for clarification and information concerning the solicitation must be provided in writing no later than 5 days prior to the closing date, 4:00 p.m. Mountain Daylight Time. Answers will be compiled and posted electronically to the Federal Business Opportunities website: https://www.fbo.gov. Questions may be emailed to the point of contact listed above in section II, paragraph 2a. All correspondence should reference the solicitation number.

d. Quotation preparation instructions:

(1) General Instructions. The quoter shall submit their quote on company letterhead to include the following: solicitation number, contact name, address, e-mail, and telephone number of the quoter, CAGE code, DUNS number, size of business, payment terms and warranty information. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote.

(2) Specific Instructions. Quotes shall consist of three parts, as identified below.

(a) PRICE QUOTATION. Submit the price quote in accordance with the line item structure listed in this solicitation. Price quotes must be firm-fixed price. Price quotes must include unit prices and extended amounts using whole numbers for each line item (i.e., multiply the unit price and quantity for each line item). Include the total price (i.e., sum of all extended amounts) in the price quote. Include delivery terms and schedule, any discounts, and payment terms with the price quote. The Item Unique Identification applies to this acqusition.

(b) TECHNICAL INFORMATION. Quoters must provide a technical approach that fully demonstrates their capabilities to satisfy the requirements outlined in the Statement of Objectives. This is a Brand Name Only requirement for the development of a virtual reality aircraft training model for the T-53A Cirrus SR20 within the Prepar3D environment. Quotations must demonstrate the vendor’s capability to provide a solution in this environment. Quotations must include a proposed project schedule for the completion of each CLIN.

(c) CONTRACT DOCUMENTATION.

(i) Quoters are required to be registered in the System of Award Management (SAM) (https://www.sam.gov) at the time the quotation is submitted in order to comply with the annual representations and certifications requirements and FAR

4.1102. Quoters that are not registered in SAM at the time the quotation is submitted will not be considered.

(ii) Quotes must include a completed copy of the following provisions that require fill-in text listed by reference in attachment #3 of this solicitation:

• FAR 52.212-3, Offeror Representations and Certifications – Commercial Items (Oct 2018). The Quoter shall complete paragraphs (c) through (u) of this provision (as applicable) if information listed in the electronic representations and certification in the System for Award Management (SAM) is not current or accurate at the time of submitting the quote. A full-text copy of this provision can be obtained by e-mailing the point of contact listed under the addendum to FAR 52.212-1, “submission of quotes”. If the electronic representations and certification in SAM is current and accurate, the quoter will include a statement to this fact with their price quote.

• DFARS 252-225-7020, Trade Agreements Certificate (Nov 2014)

(iii) If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

3. The provision at FAR 52.212-2, Evaluation—Commercial Items (Oct 2014), and the addenda listed below applies to this acquisition. The evaluation factors to be included in paragraph (a) of this provision are, Price and Technical Information.

ADDENDUM TO FAR 52.212-2:

BASIS FOR OFFER. This is a competitive acquisition in accordance with FAR part 12 and subpart

13.5 in which the Government will submit an offer in the form of a purchase order to the responsible, technically acceptable offeror with the lowest evaluated price whose quote meets all solicitation requirements. Tradeoffs will not be made and no additional credit will be given for exceeding acceptability. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

Initially the government will review all quotes to determine if each timely received quote meets the requirements of the RFQ. Failure to meet the requirements may, at the Government’s sole discretion, result in the quote being determined unacceptable, being ineligible for award and eliminated at this point from the competition and further consideration. The Government may choose to waive or correct any discrepancies in quotes via informal methods (i.e. e-mails, phone calls, etc.).

(1) Price Evaluation. Next, the government, will rank all quotes that have adhered to the solicitation requirements by price (from lowest to highest total evaluated price). The total evaluated price will be determined by adding together the extended amounts quoted for each line item. The extended amounts will be confirmed by multiplying each line item quantity by the quoted unit price. If there is a conflict between the quoted unit prices and extended amounts, the unit price shall be used to determine the total evaluated price. Any discounts identified in the quote will be included in the evaluation of the total evaluated price. Failure to propose for any line item may cause the vendor’s quote to be excluded from the evaluation. The price evaluation will document the reasonableness of the quoted price IAW FAR 13.106-3(a)(1).

(2) Technical Evaluation Information. The lowest priced quote will then be evaluated for technical acceptability to determine if the proposed solution satisfies the requirements outlined in the Statement of Objectives. The technical information must provide a reasonable timeline for implementation of the project. A reasonable timeline is defined as project completion within 180 days or less from contract award date. The technical information will be evaluated on an acceptable/unacceptable basis, as described below. If the lowest price quote is deemed acceptable, past performance will be reviewed and no other quotes will be evaluated at this time.

If lowest priced quote is deemed unacceptable, the next lowest priced quote will be evaluated.

This process will continue until a technically acceptable quoter has been identified. If there are no technically acceptable quotes, the Government may re-define the requirement.

Technical Acceptable/ Unacceptable Rating Description

Acceptable Quoter’s technical approach provides a sound and reasonable solution within the Prepar3D (P3D) environment addressing the performance objectives outlined in the Statement of Objectives and the proposed timeline is reasonable. A reasonable timeline is defined as project completion within 220 days or less from contract award date.

Unacceptable Quoter’s technical approach does not provide a sound and reasonable solution within the Prepar3D (P3D) environment addressing the performance objectives outlined in the Statement of Objectives and the proposed timeline is not reasonable.

(3) Past Performance. Past performance will be reviewed upon the selection of apparent awardee utilizing information obtained from sources available to the Government, to include, but not limited to: the Past Performance Information Retrieval System (www.PPIRS.gov) and the System for Award Management (www.SAM.gov) to ensure Quoter is not debarred, suspended or otherwise ineligible to receive an award and has no derogatory information in PPIRS, SAM or http://www.sam.gov/ other Government Source. If there is any debarred, suspended or other negative past performance information found to which the quoter has previously had the opportunity to respond, the quoter will be deemed ineligible for award and will be removed from further consideration. In this instance the process will then continue in order with the next lowest price.

4. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Items (Oct 2018), and the addenda listed below applies to this acquisition.

ADDENDUM TO FAR 52.212-4(c):

Text in paragraph (c) is deleted and replaced with the following:

(c) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer (for a complete list of changes that may be made unilaterally, see FAR 43.103(b)).

III. ADDITIONAL PROVISIONS AND CLAUSES.

The contracting officer has determined the provisions and clauses listed in attachment #3 to be necessary for this acquisition. The full text of each provision and clause can be viewed at https://acquistion.gov/browse/index/far (FAR), and https://acquisition.gov/content/supplemental-regulations (DFARS/AFFARS).

IV. ATTACHMENTS TO THIS SOLICITATION

1. BRAND NAME JUSTIFICATION AND APPROVAL (J&A)

2. STATEMENT OF OBJECTIVES (SOO)

3. PROVISIONS AND CLAUSES