FA700019QA022_Parachutes_and_Parachute_Accesories.pdf

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ) in accordance with FAR Part 12, FAR 13.303, and FAR 13.5 under solicitation number FA700019QA022. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-01, effective 22 Jan 2019.

The associated North American Industry Classification System (NAICS) is 314999, with a small business size standard of 500 employees. It is anticipated that a Blanket Purchase Agreement (BPA) will be established with more than one vendor. This acquisition is a 100% small business set-aside. All responsible small business sources may submit a quote, which if received timely, will be considered by the 10th Contracting Squadron, United States Air Force Academy

(USAFA).

The Government bears no legal liability for the costs associated with preparing a quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote. The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock.

Before submitting a quote, please read the instructions in the addenda to FAR 52.212-1 listed below. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein.

I. DESCRIPTION OF REQUIREMENTS

USAFA requires the parachute and parachute accesory items identified in Attachment 1, the BPA Price List. The parachute and parachute accessory items are restricted to Brand Name products. The estimated annual quantities vary based on the product type, and range from as low as two (2) to as high as fifty (50). Any BPA’s established will be for a five-year period. The item description of each item is included within Attachment #1 to this solicitation.

It is USAFA’s preference/intent to acquire only domestic end products per the Buy American Act (41 USC Chapter 83), except as provided in FAR 25.103. Foreign offers will be evaluated per DFARS 225.502 when comparing domestic and foreign offers. This requirement is for commercial off-the-shelf items; therefore the manufacturing country of origin will determine if the quoted product is foreign or domestic. The Buy American – Balance of Payments Program Certificate (DFARS 252.225-7000) must be completed and submitted with the quote; this provision is included in attachment #2 of this solicitation.

Delivery. Delivery terms are FOB Destination. All items ordered will be delivered to the follwing address:

306 FTG – F4B611

9206 Airfield Drive, Suite 1 306th Flight Training Group USAF Academy, CO 80840

Inspection/Acceptance: The Government will inspect and accept supplies at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies.

II. SOLICITATION INSTRUCTIONS

1. In all instances throughout this solicitation, to include the applicable provisions and clauses, any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as “blanket purchase agreeement".

2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items (Oct 2018), and the addenda listed below applies to this acquisition.

ADDENDA TO FAR 52.212-1:

a. Submission of offers. FAR 52.212-1(b) is amended to include the following:

(1) Submit signed and dated quotes via e-mail to:

Nicholas Jenkins at nicholas.jenkins.9@us.af.mil, phone (719) 333-3961 and Shaun Bright at shaun.bright@us.af.mil, phone (719) 333-8930

(2) Quotes must be submitted by 9 April 2019, 4:00 p.m. Mountain Daylight Time.

b. Late submissions. FAR 52.212-1(f) is amended as follows:

(1) Offerors are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before award is made and the contracting officer determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

c. Formal communications. Requests for clarification and information concerning the solicitation must be provided in writing no later than five (5) days prior to closing. Answers will be compiled and posted electronically to the Federal Business Opportunities website:

https://www.fbo.gov. Questions may be emailed to the point of contact listed above in section II, paragraph 2a. All correspondence should reference the solicitation number.

d. Quotation preparation instructions:

(1) General Instructions. The quoter shall include with their quoted price list the following: contact name, address, e-mail, and telephone number; unit price; delivery terms;

delivery schedule/lead time; and CAGE code, DUNS number, size of business. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote.

(2) Specific Instructions. Quotes shall consist of three (3) parts, as identified below.

(a) PRICE QUOTATION. Submit the price quote in accordance with the price list structure attached to this solicitation (Attachment #1). Price quotes must be firm-fixed price. Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price quote. These items will be purchased via oral request using either the Government Purchase Card (GPC) for requests at or below $25,000.00, or using a DD Form 1155 for requests between $25,000.00 and $250,000.00. Prices should include any applicable merchant or administrative processing fees for credit card payments.

(b) DESCRIPTIVE LITERATURE. In order for products to be considered by the

Government, they must meet the salient physical, functional, or performance characteristics specified in this solicitation. Clearly identify brand name and model number. Include products’ descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the product meets the Government’s requirements.

(c) CONTRACT DOCUMENTATION.

(i) Quoters are required to be registered in the System of Award Management

(SAM) https://www.sam.gov) at the time the quotation is submitted in order to comply with the annual representations and certifications requirements. Quoters that are not registered in SAM at the time the quotation is submitted will not be considered.

(ii) Quotes must include a completed copy of the following provisions that require fill-in text (identified in Attachment #2 of this solicitation):

DFARS 252.225-7000, Buy American--Balance of Payments Program Certificate--Basic (Nov 2014)

• FAR 52.212-3 (“The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u)) of this provision”).

Note: If the representations and certifications currently posted electronically in SAM are accurate, complete, and applicable to this solicitation, the vendor should include a statement as such with their quote.

(iii) If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

3. The provision at FAR 52.212-2, Evaluation—Commercial Items (Oct 2014), and the addenda listed below applies to this acquisition. The evaluation factors to be included in paragraph (a) of this provision are Price and Past Performance.

ADDENDA TO FAR 52.212-2:

BASIS FOR OFFER. This is a competitive acquisition in accordance with FAR Part 12, FAR 13.303 and FAR 13.5. The Government may submit offers to establish a Blanket Purchase Agreement (BPA) with vendors that can supply at least 70% of the items identified in the solicitation. The Government will establish no more than three (3) BPA’s with vendors for administrative efficiency. The Government reserves the right to issue no BPA’s at all.

Quotes will be evaluated as described below.

(i) Solicitation Requirements. All quotes submitted will be reviewed for completeness to determine if they contain all information requested in the addenda to FAR 52.212-1. Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation. Quotes for alternative items not listed on the price list will not be considered.

(ii) Price Evaluation. The price evaluation will document the reasonableness of the quoted price. Any discounts identified in the quote will be included in the evaluation of the price. Failure to submit quotes for at least 70% of the items identified in the solicitation may cause the vendor’s quote to be considered non-responsive and excluded from the evaluation.

(iii) Past Performance Evaluation. The past performance evaluation will be based on the contracting officer’s knowledge of and previous experience with the supplies being acquired and in accordance with DFARS 252.213-7000, Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations (Mar 2018). A quoter will not be evaluated favorably or unfavorably if they do not have a record of past performance in SPRS under the PSC of the items being purchased.

(iv) Best Value Decision. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) price;

(ii) past performance (see DFARS 252.213-7000)

Past performance is approximately equal to price.

4. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Items (Oct 2018), and the addenda listed below applies to this acquisition.

ADDENDA TO FAR 52.212-4:

Text in paragraph (c) is deleted and replaced with the following:

(c) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer (for a complete list of changes that may be made unilaterally, see FAR 43.103(b)).

III. TERMS AND CONDITIONS

(1) Description of Agreement. The supplier shall furnish the supplies described in the attached price list if and when requested by the Contracting Officer (or the authorized representative(s) of the Contracting Officer) during the effective period: 1 May 2019 through 30 April 2024 and within an aggregate amount not to exceed: $250,000.00 per call and $1,600,000.00 maximum over the effective period of the agreement. Requests for supplies or services valued at $25,000.00 or below will be placed orally with the payment method of the Government Purchase Card. Requests for supplies or services valued at $25,000.00 to $250,000.00 will be made by issuing a DD Form 1155. This Blanket Purchase Agreement (BPA) is considered complete and no additional calls are authorized when its stated time period expires.

(i) Supplies or services to be furnished: Parachutes and parachute accessories, as identified on the attached price list.

(ii) Price Lists: The supplier shall furnish firm-fixed price lists periodically as required by the Contracting Officer that are subject to his/her approval. The Contracting Officer will approve only those items on the price list for which he/she has determined that prices are fair and reasonable. As a minimum, price lists shall contain an effective date and an expiration date, a description of the supplies or services to be furnished, the unit price, and any discounts (excluding prompt payment discounts), minimum order amount, and minimum order quantity. The contractor may submit a revised price list as required but no more than quarterly with the Contracting Officer’s approval.

If an effective date is not reflected on the price list furnished by the supplier, the effective date shall be the date the Contracting Officer approves the price list. If an expiration date is not reflected on the price list furnished by the supplier, the price list shall remain effective after approval by the Contracting Officer until a new price list is approved by the Contracting Officer. In no case will a price list be effective until it is approved by the Contracting Officer. If the price list furnished by the supplier does not reflect a minimum order quantity or minimum order amount, the supplier agrees to furnish items called for by authorized personnel in the quantity called for at the approved unit prices reflected on the price list. For supplies, the price list shall also reflect the manufacturer of the item, manufacturer’s model and/or part number, and the supplier’s part model and/or part number if applicable. If an item is disapproved on the price list for any reason, the Contracting Officer will so indicate by lining through the item, writing or stamping deleted or disapproved across the item or by some other means that clearly indicates that the item has been disapproved.

The supplier shall only accept calls for items contained on the current price list that has been approved by the Contracting Officer. The Government will not be liable for payment of any item, service, etc. invoiced by the vendor that does not appear on the current approved price list. Nor shall the contractor charge prices higher than those on the current approved price list. Additionally, the Government will not agree to pay any fee that is greater than those fees charged to the general public.

The contractor shall warrant that the prices offered to the Government shall be as low as or lower than those charged to the contractor’s most favored customer, for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment. The contractor agrees to make “special offers” available to the Government on the same basis as they may make to their most favored customers.

(2) Extent of Obligation. The Government is obligated only to the extent of authorized purchases actually made under this Blanket Purchase Agreement.

(3) Purchase Limitation. Each individual purchase made under this Blanket Purchase Agreement shall not exceed the single call limit specified in the letter designating personnel authorized to place calls against the Blanket Purchase Agreement without the express verbal or written authorization of the Contracting Officer.

(4) Individuals Authorized to Purchase under this BPA. If individuals other than the Contracting Officer are authorized to place calls against this Blanket Purchase Agreement, the Contracting Officer will provide the supplier with a list of these individuals. The list will identify each individual’s name, organization, telephone number and the monetary limit for each call to be placed.

(5) Delivery Tickets. Delivery tickets or sales slips shall accompany all supplies or services furnished under this Blanket Purchase Agreement and shall contain the following minimum information:

(i) Name of Supplier.

(ii) Blanket Purchase Agreement Number.

(iii) Date of Purchase.

(iv) Purchase or Call Number.

(v) Itemized list of Supplies or Services furnished.

(vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

(vii) Date of delivery or shipment.

(6) Invoices.

(i) An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. These invoices need not be supported by copies of delivery tickets.

For calls in which a DD Form 1155 is issued, an invoice will need to be submitted for payment into Wide Area Workflow (WAWF) per the instructions listed at DFARS clause 252.232-7006.

(7) Cancellation of the Blanket Purchase Agreement. Either party may cancel this Blanket Purchase Agreement, or any part hereof, for its sole convenience, upon thirty (30) days prior written notification.

IV. PROVISIONS AND CLAUSES

The contracting officer has determined the provisions and clauses listed in Attachment #2 to be necessary for this acquisition. The full text of each provision and clause can be viewed at https://acquistion.gov/browse/index/far (FAR), https://acquisition.gov/content/supplemental-regulations (DFARS/AFFARS).

V. ATTACHMENTS

Attachment #1, Price List with Descriptions

Attachment #2 Provisions and Clauses, Buy American Act Certificate

Attachment #3 Brand Name Justification and Approval