FA700019QA011_Combined_Synopsis_Solicitation_Fish.pdf

FA700019QA011 Hatchery Fish Stocking

Combined Synopsis/Solicitation

IAW FAR 12.603

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes only the solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quotation (RFQ) for Hatchery Fish Stocking at the US Air Force Academy (USAFA) and Farish in accordance with FAR part 12 & part 13 under solicitation number FA700019QA011. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-01, effective 20 Dec 2018.

This acquisition is unclassified. This procurement is a 100% small business set-aside. The North American Industry Classification System (NAICS) code is 112511 Finfish Farming and Fish Hatcheries, the Product Service Code (PSC) is 8905, and the small business size standard is $0.75 million. All responsible sources may submit a quote, which if received timely, will be considered by the 10th Contracting Squadron, 10 CONS/PKA, USAF Academy (USAFA).

The Government bears no legal liability for the costs associated with preparing a quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote. The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock.

Please read and comply with all requirements for submitting a quote under the solicitation instructions and the addenda to FAR 52.212-1. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the offeror’s responsibility to ensure their quote meets all the requirements identified herein.

It is USAFA’s preference/intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR 25.103. Foreign offers will be evaluated per DFARS 225.502 when comparing domestic and foreign offers. This requirement is for commercial off-the-shelf items; therefore the manufacturing country of origin will determine if the quoted product is foreign or domestic.

I. DESCRIPTION OF REQUIREMENTS

1. Line Item 0001, 1001, 2001, and 3001: Provide six (6) deliveries each of 1450 pounds (totaling 8,700 pounds) of whirling disease negative, 9-11 inch rainbow trout to be divided among the five (5) fishing lakes on USAFA.

Deliveries will occur between April and October. Delivery is FOB destination, in accordance with the attached Statement of Work.

PRICING:

Provide a price quote per delivery for each CLIN, the Extended Item price, and the total price for all CLINs in accordance with the following table:

Line Item Description Qty Unit of

Issue Unit Price Extended Price

0001 Provide delivery of 1,450 pounds of whirling disease negative, 9-11 inch rainbow trout to be divided among five fishing lakes on USAFA. FY19

6 Each

Option

Provide delivery of 1,450 pounds of whirling disease negative, 9-11 inch

6 Each rainbow trout to be divided among five fishing lakes on USAFA. FY20

Option

Provide delivery of 1,450 pounds of whirling disease negative, 9-11 inch rainbow trout to be divided among five fishing lakes on USAFA. FY21

6 Each

Option

Provide delivery of 1,450 pounds of whirling disease negative, 9-11 inch rainbow trout to be divided among five fishing lakes on USAFA. FY22

6 Each

Total:

DELIVERY SCHEDULE:

This is a one year base and three one year option periods. Delivery is to be made annually, approximately every four weeks from April through October. Set delivery dates are not being established in order to allow flexibility in working around frozen lakes, low water conditions, etc. The contractor will coordinate with USAFA Natural Resources for each delivery.

2. Line Item 0002, 1002, 2002 and 3002: Provide five (5) deliveries each of 1000 pounds (totaling 5000 pounds) of whirling disease negative, 9-11 inch rainbow trout to be divided between the three (3) fishing lakes at Farish.

Deliveries will occur between April and September. Delivery is FOB destination, in accordance with the attached Statement of Work.

PRICING:

Provide a price quote per delivery for each CLIN, the Extended Item price, and the total price for all CLINs in accordance with the following table:

Line Item Description Qty Unit of

Issue Unit Price Extended Price

0002 Provide delivery of 1,000 pounds of whirling disease negative, 9-11 inch rainbow trout to be divided among three fishing lakes at Farish. FY19

5 Each

Option

Provide delivery of 1,000 pounds of whirling disease negative, 9-11 inch rainbow trout to be divided among three fishing lakes at Farish. FY20

5 Each

Option

Provide delivery of 1,000 pounds of whirling disease negative, 9-11 inch rainbow trout to be divided among three fishing lakes at Farish. FY21

5 Each

Option

Provide delivery of 1,000 pounds of whirling disease negative, 9-11 inch rainbow trout to be divided among three fishing lakes at Farish. FY22

5 Each

Total:

DELIVERY SCHEDULE:

This is a one year base and three one year option periods. Delivery is to be made annually, approximately every four weeks from April through October. Set delivery dates are not being established in order to allow flexibility in working around frozen lakes, low water conditions, etc. The contractor will coordinate with USAFA Natural Resources for each delivery.

INSPECTION/ACCEPTANCE: The Government will inspect and accept supplies at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies.

II. SOLICITATION INSTRUCTIONS

1. In all instances throughout this solicitation, to include the applicable provisions and clauses, any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "purchase order".

2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial (Oct 2018), and the addenda listed below applies to this acquisition.

ADDENDUM TO FAR 52.212-1:

a. Submission of offers. FAR 52.212-1(b) is amended to include the following:

(1) Submit signed and dated quotes via e-mail or fax to:

Alex Kephart Email address: alex.kephart@us.af.mil Phone number: (719) 333-4143 Fax number is (719) 333-6608

Note: If sending a quote by fax, please call and notify the above POC prior to its arrival.

(2) Quotes must be submitted by 11 Mar 2019, 2:00 p.m. Mountain Standard Time.

b. Late submissions. FAR 52.212-1(f) is amended as follows:

(1) Offerors are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before award is made and the contracting officer determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

c. Formal communications. Requests for clarification and information concerning the solicitation must be provided in writing no later than 10 days prior to closing. Answers will be compiled and posted electronically to the Federal Business Opportunities website: https://www.fbo.gov. Questions may be emailed to the point of contact listed above in section II, paragraph 2a. All correspondence should reference the solicitation number.

d. Quotation preparation instructions:

(1) General Instructions. The offeror shall submit their quote on company letterhead to include the following: solicitation number, contact name, address, e-mail, and telephone number of the offeror, CAGE code, DUNS number, size of business, and warranty information. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote.

(2) Specific Instructions. Quotes shall consist of three parts, as identified below.

(a) PART I - PRICE QUOTATION. Submit the price quote in accordance with the line item structure listed in this solicitation. Price quotes must be firm-fixed price. Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item). Include the total price (i.e., sum of all extended amounts) in the price quote. Include delivery terms and schedule, any discounts, and payment terms (e.g., Net

30) with the price quote.

(b) PART II - TECHNICAL/DESCRIPTIVE LITERATURE. In order for products to be considered by the Government, they must meet the salient physical, functional, and performance characteristics specified in this solicitation, Attachment 2 – Statement of Work. Include products’ descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the product meets the Government’s requirements. Contractor shall ensure that information provided clearly demonstrates their ability to provide and meet the hatchery fish stocking requirements outlined in the Attachment 2 – Statement of Work.

(c) PART III - CONTRACT DOCUMENTATION.

(i) Quoters are required to be registered in the System of Award Management (SAM)

(https://www.sam.gov) at the time the quotation is submitted in order to comply with the annual representations and certifications requirements. Quoters that are not registered in SAM at the time the quotation is submitted will not be considered.

(ii) Either complete Representation or Certification in the System of Award Management (SAM) at https://www.sam.gov or the necessary fill-ins and certification in the provision at FAR 52.212-3 (Nov 2017), Alt I (Oct 2014). Quoters are highly encouraged to complete all representations and certifications electronically online at:

https://www.sam.gov. If not completed online, 52.212-3 Alt I (included within this solicitation) shall be completed in hard copy and submitted with your quote.

(iii) Provide a written statement that the offeror's quote incorporates all amendments to the solicitation (if applicable).

(End of Addendum)

3. The provision at FAR 52.212-2, Evaluation—Commercial Items (Oct 2018), and the addenda listed below applies to this acquisition. The evaluation factors to be included in paragraph (a) of this provision are Price, Technical, and Past Performance (see attachment 1 for the full text of this provision).

ADDENDUM TO FAR 52.212-2:

BASIS FOR OFFER. This is a competitive acquisition in accordance with FAR part 12 and part 13. The Government will submit an offer in the form of a purchase order to the quoter that represents the best value to the Government. Quotes will be evaluated as described below.

(1) Solicitation Requirements. All quotes submitted will be reviewed for completeness to determine if they contain all information requested in the addenda to FAR 52.212-1. Quotes that are incomplete or missing information may be considered unacceptable and excluded from the evaluation.

(2) Price Evaluation. The total evaluated price will be determined by adding together the extended amounts quoted for each line item. The extended amounts will be confirmed by multiplying each line item quantity by the quoted unit price. If there is a conflict between the quoted unit prices and extended amounts, the unit price shall be used to determine the total evaluated price. Any discounts identified in the quote will be included in the evaluation of the total evaluated price. No advantage will accrue to a vendor who submits a quote for an unreasonably low price. If a quote is determined to be unreasonably low, it may excluded from further consideration for award. Failure to propose for any line item may cause the vendor’s quote to be considered unacceptable and excluded from the evaluation. The price evaluation will document the reasonableness of the quoted price.

(3) Technical Evaluation. Starting with the lowest total evaluated priced quote, the evaluation team will review the descriptive literature to determine if the quoted product meets the salient characteristics identified in this solicitation and Attachment 2 – Statement of Work. The quoter must provide sufficient information to allow the Government to clearly discern that the contractor has the ability to provide and meet the hatchery fish stocking requirements outlined in the Attachment 2 – Statement of Work. The technical information will be evaluated on a pass/fail basis.

(4) Past Performance Evaluation. The past performance evaluation will be based on the contracting officer’s knowledge of and previous experience with the supplies being acquired and in accordance with DFARS 252.213-7000, Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations (Mar 2018). A quoter will not be evaluated favorably or unfavorably if they do not have a record of past performance in SPRS under the PSC of the items being purchased.

(5) Best Value Decision. Award will be made to the quote with the lowest evaluated price that meets or exceeds the salient characteristics, outlined in the solicitation Attachment 2 – Statement of Work, on a pass/fail basis. The quoter must have a favorable or no record of a rating in the Supplier Performance Risk System (SPRS). If the lowest price quote passes technically and the quoter has either a favorable or a no record of a rating in SPRS, that quote represents the best value for the Government, and the evaluation process shall stop at this point. An offer will be made to that quoter without further consideration of any other quotes. The evaluation process will continue in this manner until a vendor’s quote passes the technical evaluation and has a favorable or no record of a rating in SPRS. If no quotes are considered technically acceptable or all quoters have an unfavorable past performance rating, the Government reserves the right to cancel this solicitation.

4. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Items (Oct 2018), and the addenda listed below applies to this acquisition.

ADDENDUM TO FAR 52.212-4:

Text in paragraph (c) is deleted and replaced with the following:

(d) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer (for a complete list of changes that may be made unilaterally, see FAR 43.103(b)).

III. ADDITIONAL PROVISIONS AND CLAUSES.

The contracting officer has determined the provisions and clauses listed in attachment 1 to be necessary for this acquisition. The full text of each provision and clause can be viewed at http://farsite.hill.af.mil/vmfara.htm (FAR), http://farsite.hill.af.mil/vmdfara.htm (DFARS), and http://farsite.hill.af.mil/vmaffara.htm (AFFARS).

IV. ATTACHMENTS TO THIS SOLICITATION

1. PROVISIONS AND CLAUSES

2. STATEMENT OF WORK, dated 4 February 2019