LRS JA Redacted.pdf

Justification and Approval (J&A) for Other Than Full and Open Competition

CONTROLLED UNCLASSIFIED INFORMATION

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I. Agency and Contracting Activity.

United States Air Force Academy (USAFA), 10 CONS/PKB

II. Nature and/or description of the action being approved.

This requirement is for a 6-month extension of services (1 April 2024 to 30 September 2024) of task order FA700019FA068 for LRS Support Services at USAFA in accordance with (IAW) FAR 52.217-8, Option to Extend Services. The 6-month extension is estimated under .

III. Description of supplies/services required to meet agency needs.

The contractor will provide all personnel, equipment, tools, vehicles, supervision and other items and services necessary to perform the base supply functions at the United States Air Force Academy (USAFA) in support of the 10th Logistics Support Squadron and Logistics Material Management Flight (10 LRS/LGRM). The contractor will provide supply services, munitions services, fueling and defueling, Hazardous Material Management Processes (HAZMART), and readiness on the installation. There are six primary mission elements (10th Air Base Wing (10 ABW), Cadet Wing, Dean of Faculty, Directorate of Athletics, USAFA Preparatory School, 306th Flying Training Group) and multiple Colorado front range installations requiring direct logistics support services. The three primary areas of responsibility for this requirement are:

a. Material Management/Cargo: Supply, Equipment, Mobility & Hazardous Material Management, Inbound/ Outbound Shipping, Packing & Crating

b. Fuels: Ground and Aviation

c. Munitions: USAFA, Peterson Space Force Base, Schriever Space Force Base, Cheyenne Mountain Space Force Station, and one Air Force unit at Fort Carson.

IV. Demonstration that the contractor's unique qualifications or the nature of the acquisition requires use of the authority cited above.

Task order FA700019FA068 was awarded as a competitive 8(a) small business set aside on GSA contract 47QRAA19D0046.

This requirement is an extension to the contract authorized by FAR 52.217-8, Option to Extend Services and FAR 6.302-1(a) (III)(b). Fuel trucks for this requirement need a Department of Transportation (DOT) certification that can take up to 60 days for approval. This contract requires routine access to export control material and it can take up to 60 days to obtain approval from the Defense Logistics Agency (DLA). DOT certification and DLA approval must be received prior to services being performed. The services are deemed to be available only from the original source for the continued provision of highly specialized services and award to any other source would result in unacceptable delays in fulfilling the agency's requirements.

Procuring a stand-alone bridge contract for two to six months to avoid lapse in service, would be cost prohibitive for the short time period. FAR 52.217-8 was included with the solicitation; however, the extension was not evaluated at time of contract award.

V. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable, including whether a notice was or will be publicized as required by subpart 5.2 and, if not, which exception under FAR 5.202 applies.

The reacquisition was solicited as a FAR Part 15 total 8(a) small business set aside on sam.gov as FA700023R0013. The requirement was not in scope of GSA with the munitions requirement. Proposals have been received and undergoing the formal source selection process with an anticipated award before 1 June 2024. As this action is a contract extension IAW FAR

Justification and Approval (J&A) for Other Than Full and Open Competition

CONTROLLED UNCLASSIFIED INFORMATION

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Clause 52.217-8, included in the current contract FA700019FA068 terms and conditions, no other sources were solicited for this six-month extension of services.

VI. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

Per FAR 17.207(f), use of FAR Clause 52.217-8, Option to Extend Services, requires Contracting Officers to evaluate the FAR 52.217-8 option price(s) during the initial contract award process or accomplish a post-award J&A to meet FAR part 6 requirements. FAR clause 52.217-8 option prices were not evaluated at the initial award process;

however, the price was determined fair and reasonable based on market research for exercising Option Period 4.

Further, this clause identifies that the Government may require continued performance of any services within the limits and at the rates specified in the contract. Rates may only be adjusted as a result of revisions to the prevailing labor rates, provided by the Secretary of Labor. An equitable adjustment modification was executed on 7 April 2023 and cover Option Period 4 rates which were determined to be fair and reasonable when modification was executed. The labor rates are governed by two collective bargaining agreements.

Other direct costs have been determined to be reasonable based on historical data pricing and personal knowledge of the contracting officer for vehicle maintenance and operations.

This contract option to extend services for up to six months (1 April 2024 to 30 September 2024), as exercised IAW FAR 52.217-8, Option to Extend Services, will continue services under the most recent contract rates that are specified under Option Period 4, as stated in FAR Clauses 52.217-8.

VII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

When option year 4 was exercised a determination to exercise the option was completed on 21 February 2023, concluding that this contract was established with pre-priced option periods, all were determined to be fair and reasonable at the time of initial award evaluation. No significant events have occurred since the award was made that would affect schedule prices significantly. Additionally, a requisition of services may disrupt the Government's need for continuity of operations and may increase costs for the upcoming years of service. The contractor has continued to perform the requirement of this contract in a timely and satisfactory manner throughout this performance period.

Market research was previously conducted in review of the exercise of Option Period 4, which concluded that a new solicitation was unlikely to produce a better value to the Government than exercising that option period. Also, a current effort is underway to procure these services under FA700023R0013 and is currently going through the formal source selection evaluation process. It was identified that procuring a stand-alone bridge contract for two to six months to avoid lapse in service, would not be timely nor cost effective to the Government.

Therefore, to avoid an unacceptable lapse in LRS Support Services, it is determined to be in the best interest of the Government to extend contract FA700019FA068 for a period of two months IAW FAR 52.217-8, Option to Extend Services.

VIII. Any other facts supporting the use of Other Than Full and Open Competition.

The current LRS Support Services task order will expire on 31 March 2024, and the new award contract is currently being solicited and is now anticipated to be awarded in or around 1 June 2024. In accordance with FAR 17.207, the following have also been evaluated in order to extend contract services IAW FAR clause 52.217-8, Option to Extend Services:

1. Funds are available;

2. The requirement covered by the contract extension fulfills an existing need for LRS Support Services at