Attach_01_PWS_ISWM.pdf

PERFORMANCE WORK STATEMENT

FOR

AIR FORCE RESERVE COMMAND

Minneapolis St. Paul Integrated Solid Waste Management (ISWM)

Date: 20 March 2024

TABLE OF CONTENTS

Table of Contents

1.0. DESCRIPTION OF SERVICES

1.1. SCOPE

1.2. ORGANIZATION

1.3. PLACE OF PERFORMANCE

1.4. COLLECTION REQUIREMENTS

1.4.1. Municipal Solid Waste

1.4.2. Reserved (Food Waste)

1.4.3. Mixed Recyclables

1.4.4. Document Destruction

1.4.5. Wood Recycling

1.4.6. Scrap Metal Recycling

1.4.7. Compostable Organics

1.4.8. Family Day MSW Dumpster

1.4.9. Reserved (Military Family Housing)

1.4.10. Reserved (Over and Above Requirements)

1.5. INCLEMENT WEATHER SERVICE

1.6. ROUTE PARAMETERS

1.7. POINTS OF COLLECTION

1.8. CUBIC YARD CAPACITY

1.9. GOVERNMENT-APPROVED CONTAINERS

1.10. MAINTAINING CONTAINERS AND COLLECTION AREAS

1.11. RESERVED (WEIGHING OF VEHICLES)

1.12. RECYCLABLE MATERIALS PROCESSING

1.12.1. Materials

1.12.2. Pickup Points

1.12.5. Recycling Receipts

1.13. DISPOSAL

1.13.1. Off-Base Disposal

1.13.2. Disposal of Non-marketable Materials

1.14. EQUIPMENT MAINTENANCE

1.15. REPORTS AND RECORDS

2.0. SERVICES SUMMARY (SS)

2.1. QUALITY CONTROL

2.2. QUALITY ASSURANCE

2.3. PERFORMANCE ASSESSMENT

2.3.1. Periodic Validation

2.3.2. Customer Complaints

2.3.3. Unsatisfactory Performance

2.4. PERIODIC PROGRESS MEETINGS

3.0. GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES

3.1. GOVERNMENT INVENTORY

3.1.2. Government Furnished Property (Material/Equipment)

3.2. Government System(s)

4.0. GENERAL REQUIREMENTS

4.1. POST AWARD MEETING

4.2. HOURS OF OPERATION

4.2.1. Recognized Federal Holidays

4.2.2. Other Base Closures

4.3. CONTRACTOR PERSONNEL

4.3.1. Management

4.3.2. Contractor Identification

4.3.3. Employee Restrictions

4.4. CONTRACTOR WORK SCHEDULE

4.4.1. Schedule Submission and Approval

4.4.2. Schedule Changes

4.5. RESERVED (CONTRACTOR MANPOWER REPORTING.)

4.6. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

4.7. NON-PERSONAL SERVICES

4.8. SECURITY REQUIREMENTS

4.8.1. Base Access

4.8.2. Vehicle Access

4.8.3. Prohibitions

4.8.4. Facility Access Coordination/Escorts

4.8.5. 934th Air Lift Wing Small Arms Range (Bldg. 403) Access

4.8.6. Information Security Program

4.8.6.1. Controlled Unclassified Information

4.8.6.5. Ownership, Control & Influence. The Contractor will comply with paragraphs 2-303C (2) of the National Industrial Security

4.8.8. Physical Security Program

4.8.8.1. Installation Perimeter Access Control

4.8.8.2. Resource Protection and Integrated Defense

4.8.8.3. USAF Restricted Area and Controlled Area Access

4.8.8.4. Reserved, HQ AFRC Facility Access

4.8.8.5. Privacy Act of 1974

4.9. HEALTH & SAFETY PROGRAM

4.10. INCIDENT OR MISHAP PROCEDURES

4.11. FIRE EMERGENCIES

4.12. DEPARTMENT OF LABOR (DoL) INSPECTION OF CONTRACTOR OPERATIONS

4.13. FIRE PROTECTION AND PREVENTION PROGRAM

4.14. ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)

4.16. QUALITY MANAGEMENT SYSTEM (QMS)

4.17. TRAFFICKING IN PERSONS

5.0. APPENDICES

1.0. DESCRIPTION OF SERVICES. This Performance-based Work Statement (PWS) describes the services required for Integrated Solid Waste Management (ISWM), municipal solid waste (MSW) collection and recycling services.

1.1. SCOPE. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform integrated solid waste management at Minneapolis Air Reserve Station (ARS), Minnesota. The contractor shall perform to the standards in the contract as well as all local, state, and federal regulations.

1.2. ORGANIZATION. The Air Force Reserve organization with primary responsibility for this requirement is 934th Civil Engineering (934th CES).

1.3. PLACE OF PERFORMANCE. These services will be performed at various locations throughout Minneapolis St. Paul ARS, MN.

1.4. COLLECTION REQUIREMENTS. Estimated workload factors listed in Appendix A, Tables A1 through A3 and collection locations shown in Appendix B. Appendix A provides the list of materials or services required under this contract to include Municipal Solid Waste, Mixed Recyclables, Document Destruction, Wood Recycling, Scrap Metal, Compostable Organics, MSW-Family Day Event. Appendix B has maps showing the locations for the materials or services listed in Appendix A. Contractor shall establish initial collection schedules upon contract award. They are to be submitted to the Contracting Officer (CO) at least five (5) business days upon receipt of contract award for review and approval. The contractor may propose adjustments to the schedule at any time, but no changes are allowed to the schedule without CO coordination. When the contractor completes service at each location there shall be no litter, waste, or recyclable material on the ground within a 10-foot radius of the container and ensure the lids on the Container/dumpster is in the closed position.

1.4.1. Municipal Solid Waste. Provide containers/dumpsters for collection of MSW at locations provided in Appendix B, maps. Empty MSW dumpsters according to the service frequencies and minimum required container/dumpster capacities for prescribed locations provided at Appendix A, Table A2. When the contractor completes service at each location there shall be no litter, waste, or recyclable material on the ground within a 10-foot radius of the container and ensure the lids on the Container/dumpster is in the closed position. The contractor shall establish initial collection schedules upon contract award. They are to be submitted to the Contracting Officer (CO) at least five (5) business days upon receipt of contract award for review and approval. The contractor may propose adjustments to the schedule at any time, but no changes are allowed to the schedule without CO coordination.

1.4.2. Reserved (Food Waste)

1.4.3. Mixed Recyclables. Provide containers/dumpsters for collection of mixed recyclables at locations specified in Appendix B, maps. “Mixed Recyclables” shall include, at minimum, glass/plastic/metal food and beverage containers, cardboard, baled cardboard (at the BX), boxboard, office paper, newsprint, and mail/magazines/catalogs. See Appendix A, Table A1, for estimated workload data. Contractor shall sort recyclable material types for resale.

1.4.4. Document Destruction. Provide labeled, lockable, secure containers at specified buildings at locations specified provided in Appendix B, maps, for collection of paper documents controlled for Privacy Act (PA) compliance and Controlled Unclassified Information (CUI) material. See Appendix A, Table A1, for estimated workload data. Empty document containers according to the service frequency and minimum required container capacities for prescribed locations provided at Appendix A, Table A3. Perform quarterly shredding of collected documents on site. Service will include moving secure containers from building interior locations to shredding equipment/vehicle, and then returning empty containers back to the point of use inside each building. Destroy documents by mechanical shredding such that shredded documents are not readable and are beyond reconstruction. Shredded paper shall be recycled after completion of on-site shredding.

1.4.5. Wood Recycling. Provide containers for collection of wood pallets and similar wood scrap at locations specified by 934th CES. Empty wood recycling containers according to the service frequencies and minimum required container capacities for prescribed locations provided at Appendix A, Table A2. See Appendix A, Table A1, for estimated workload data.

1.4.6. Scrap Metal Recycling. Pick up and transport two (2) Government-owned 10-yard roll-off dumpsters containing ferrous frag feed scrap metal to a local scrap metal recycling facility, off- load contents for recycling, and return same empty roll-offs to the specified location designated by 934th CES. In addition, pick up and transport one (1) Government-owned 10-yard roll-off dumpster containing aluminum breakage scrap metal to a local scrap metal recycling facility, off-load contents for recycling, and return same empty roll-off to the specified location.

All three roll-offs are stored inside a facility and are accessed through 16-foot-high garage doors.

See Appendix A, Table A1, for estimated workload data. See Appendix A, Table A2 for the service frequencies of the Government-owned scrap metal roll-off containers.

1.4.7. Compostable Organics. Provide a total of three (3) 20-cubic yard roll-off containers at locations specified by 934th CES. The containers are for the collection of leaves, brush, shrub trimming/pruning waste, and similar compostable organics, one in the Spring and two in the fall.

The contractor shall deliver and place containers at locations designated by the Government within one week of notification from the CO or designated government functional Point of Contact (POC) and shall remove individual containers within one week of notification for removal by the CO or POC. The contractor shall transport collected organics to a local/regional compost facility and off-load for composting. See Appendix A, Table A1, for estimated workload data.

1.4.8. Family Day MSW Dumpster. Provide one (1) 4-cubic yard MSW dumpster for temporary use during annual “Family Day” event. The contractor shall deliver and place the dumpster at a location designated by the Government, on a date specified by the CO or POC at least one week in advance of the event. Contractor shall remove the dumpster within three business days following the event end date specified by the CO or POC. See Appendix A, Table A1, for estimated workload data.

1.4.9. Reserved (Military Family Housing)

1.4.10. Reserved (Over and Above Requirements)

1.5. INCLEMENT WEATHER SERVICE. The contractor shall collect MSW and recyclable material during periods of inclement weather. In cases of severe weather, the CO may authorize exceptions. When exceptions are granted, all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time.

1.6. ROUTE PARAMETERS. The contractor shall propose collection routes to the base through the Air Force Reserve Visitor Control Center for CO for acceptance. Collection for all requirements in accordance with the terms and conditions of the contract and this PWS shall be made between the hours of hours of 0630 and 1430, during weekdays, excluding federal holidays. Collection outside these hours shall require prior coordination of the CO or COR.

1.7. POINTS OF COLLECTION. Collection stations for MSW, PA/CUI paper, and recyclable materials are listed in Appendix A, Tables A2 and A3, and are shown in Appendix B. The contractor shall position containers for customer ease in depositing MSW and recyclables. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.

1.8. CUBIC YARD CAPACITY. Proposed capacity of containers is indicated in Appendix A, Tables A2 and A3. The contractor is encouraged and may propose changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MSW and recycling removal and submit proposed changes to the CO for approval. No changes shall be made until the proposed change is coordinated with the CO or COR and incorporated via modification to the contract.

1.9. GOVERNMENT-APPROVED CONTAINERS. Collection of MSW and recyclable materials in all areas shall be in contractor- provided, CO-accepted containers, except for the Government-owned roll-off dumpsters for scrap metal; and cardboard bales at the AAFES BX loading dock. All contractor-provided containers for MSW, mixed recyclables, wood recycling and PA/CUI paper will be labeled or stenciled to identify its collection purpose. The contractor shall maintain such labels or stencils to be legible and intact or replace labels and stenciling as needed.

1.10. MAINTAINING CONTAINERS AND COLLECTION AREAS. The contractor shall return all MSW and mixed recycling containers to their original location after servicing.

Containers shall be in an upright position with the lids securely in place (closed). The contractor is responsible for cleaning up any materials, spills, or debris, etc., on the ground within ten feet of the container when servicing a location. The contractor shall collect debris placed at collection stations; for example, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that most debris will be placed in containers. The contractor shall notify the CO and/ or POC of locations where debris is frequently placed outside of containers so the CO and/or POC may notify facility managers and, if necessary, determine the need for adjustments to container size or pickup frequency. The contractor shall be responsible for keeping collection areas free of solid waste and debris.

1.11. RESERVED (WEIGHING OF VEHICLES)

1.12. RECYCLABLE MATERIALS PROCESSING. The base operates a recycling program to reduce the volume of non-hazardous solid waste generated. The contractor shall prepare paper cardboard, and scrap metal in a manner conducive to market sale. All recyclable materials shall be collected, stored, shipped, and disposed of in accordance with federal, state, and base environmental regulations. In lieu of providing a check to the government for the resale of recyclables, the contractor will apply the amount as a credit to tipping fees each month. The contractor is required to provide copies of checks received with end of month report submissions, for the government to track sales trends. Contractor shall provide a detailed accounting of the recyclable commodities (type/weight) collected and shipped/picked up.

Contractor shall also provide a detailed accounting (type/weight) of final diversion/disposal method and the location of final diversion/disposal for all recyclable commodities. The contractor shall be aware of the DoD and USAF waste diversion goals and notify the base solid waste manager of potential diversion opportunities in the local area.

1.12.1. Materials. The following items shall be recycled: scrap metal, office paper, and corrugated cardboard. Contractor may recycle materials not listed above with prior coordination of the CO or COR. All recyclable items shall be stored, shipped, and disposed of in accordance with federal and local environmental regulations.

1.12.2. Pickup Points. Contractor shall provide recycling containers/dumpsters at the locations specified in Appendix B, Table A3. Containers shall be emptied as specified in this PWS.

1.12.3. Reserved

1.12.4. Reserved

1.12.5. Recycling Receipts. The contractor shall provide a summary of sale proceeds by type of commodity, along with original sales receipts for recyclable materials and the proceeds to the COR no later than the tenth calendar day of the month following the sale month. The sales receipts shall contain the weight, type and price of the commodity recycled. The contractor shall also submit an invoice of costs associated with the collection, processing, transporting and sale of recyclable commodities for reimbursement and provide receipts verifying actual charges.

1.13. DISPOSAL.

1.13.1. Off-Base Disposal. The contractor shall transport and dispose of all MSW at an Energy Recovery Center (ERC) waste-to-energy. The contractor shall submit the proposed ERC within five (5) days of contract for review and approval. The contractor shall transport recyclable commodities and compostable organics to an off-base material recovery facility. The contractor is responsible for disposal and recycling being in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any permit or acceptance fees (to include tipping fees) associated with the use of off- base disposal/recycling locations.

1.13.2. Disposal of Non-marketable Materials. The term “non-marketable materials” for purposes in this contract will only mean; recyclable materials rejected by a purchaser for any reason. Recyclable materials deemed non-cost effective by the contractor will not be considered as non-marketable material. Disposal of non-marketable materials from the contractor’s processing of recyclable materials at an off-base facility will be the responsibility of the contractor. Any tipping fees and/or hauling expenses associated with disposal of these contaminated wastes will be the responsibility of the contractor and at no expense to the Government. Contractor shall inform the CO or COR what material was rejected and reason for rejection.

1.14. EQUIPMENT MAINTENANCE. The contractor shall maintain all contractor provided and government provided containers ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. The contractor shall perform all cleaning, painting, repair, and other maintenance tasks off-base. Additionally, the contactor is responsible for any and all damage to government owned property while in their possession.

Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests.

Contractor vehicles and equipment shall be in good working order and will not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor will be required to remove the leaking vehicle/equipment from the base until it has been repaired and will be responsible for all cleanup activities because of the faulty vehicle. Per 40 CFR 243.202-1, collection equipment to be operated in interstate commerce will meet Motor Carrier Safety Standards (49 CFR Parts 390 through 396) and Noise Emission Standards for Motor Carriers Engaged in Interstate Commerce (40 CFR Part 202). Collection equipment must also meet the Mobile Refuse Collection and Compaction Equipment-Safety Requirements, 1992, American National Standards Institute, ANSI Z245.1-1992; and Stationary Compactors-Safety Requirements, 1997, American National Standards Institute, ANSI Z245.2- 1997.

1.15. REPORTS AND RECORDS. The contractor shall provide a monthly waste disposal/diversion report to the CO detailing actual total tonnage of solid waste (MSW, mixed recyclables, PA/CUI paper, wood, scrap metal, compostable organics) collected, landfill tipping fees and weight tickets. Format for these monthly reports shall be coordinated with the CO or COR. The monthly reports will include copies of all weight tickets, receipts, or equivalent documentation, identifying quantities of materials removed from the 934th Air Wing and delivered to contractor’s facilities or third-party disposal facilities, recycling facilities, or composting facilities. The monthly reports will be submitted by the 15th of each month for the preceding month.

2.0. SERVICES SUMMARY (SS). The contractor service requirements are summarized into performance objectives that relate directly to the requirements of the PWS. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. The SS will be used in evaluating Contractor performance. If any of the services do not conform to the contract requirements, the Government may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and reduce the contract price to reflect the reduced value of the services performed.

The SS and the Contractor’s Quality Control Plan as described in paragraph 2.1. provide information on contract requirements, the expected level of Contractor performance and the expected method of Government surveillance and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in this contract, Contract Terms and Conditions - Commercial Products and Commercial Services, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each task shall be allowed in an effort to identify normal phase-in problems.

Performance Objectives PWS Para Performance Threshold

SS-1: Perform MSW pick up and removal in accordance with established requirements.

1.4.1. No more than two (2) Customer

Complaints monthly.

SS-2: Perform mixed recyclables pickup and removal in accordance with established requirements.

1.4.3. No more than two (2) Customer

Complaints monthly.

SS-3: Perform PA/CUI document destruction in accordance with established requirements.

1.4.4. No more than one (1) Customer Complaint

quarterly.

SS-4: Perform wood recycling pick up and removal in accordance with established requirements.

1.4.5. No more than one (1) Customer Complaint

monthly.

SS-5: Perform scrap metal recycling pick up and removal in accordance with established requirements.

1.4.6. No more than one (1) Customer Complaint

monthly.

SS-6: provide compostable organic service containers in accordance with notifications by the CO or COR.

1.4.7. No more than one (1) Customer Complaints

yearly.

SS-7: Deliver and remove Family Day MSW dumpster in accordance with established requirements.

1.4.8. Zero (0) Deficiencies permitted.

SS-8: Maintain containers in workable condition, with legible, intact labeling/stenciling.

1.4. No more than one (1) Customer Complaint

monthly.

SS-9: Maintain equipment in good workable condition. Vehicles used for hauling and

1.4. No more than one (1) Customer Complaint

monthly.

2.1. QUALITY CONTROL. The contractor shall develop and maintain a quality program to ensure integrated solid waste management is performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in the table above, SS.

2.2. QUALITY ASSURANCE. The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. The contractor shall provide work schedules to the CO in accordance with paragraph 4.4 of this PWS. The POC shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether performance meets the standards contained in this PWS. The POC will use the Contractor’s work schedule or modified version thereof, to record validation results.

Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the CO will issue a Contract Discrepancy Report (CDR) DD Form 2772 to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2.3. PERFORMANCE ASSESSMENT.

2.3.1. Periodic Validation. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic validation will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual, or annually) and may be adjusted, based on quality trends. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall reperform the service after notification by the CO or COR.

2.3.2. Customer Complaints. The COR will receive and investigate complaints. The COR shall be responsible for initially validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the Contractor. Validated customer complaints shall be re-performed after notification by the CO or COR.

2.3.3. Unsatisfactory Performance. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the CO. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in collecting free of odor, dirt, debris, and pests;

vehicles not dropping waste or leaking fluids.

1.10.

and 1.14

SS-10: Submit monthly waste disposal-diversion report by 15th of each month.

1.15. Zero (0) Deficiencies permitted. Any report not

received by the 15th of each month is a deficiency.

SHARON

Are we solely relying on customer complaint to ensure ktr is complying or will there be pweriodic COR inspections?

any one month period shall result in a warning or letter of concern from the CO. Failing to meet the performance threshold as outlined in the SS performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.4. PERIODIC PROGRESS MEETINGS. The CO, COR, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance.

The following issues should be discussed; opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and valid customer complaints against each performance objective observed and steps taken by the Contractor to prevent occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

Contracting will put the minutes in writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor and a copy placed in the official contract file. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.

3.0. GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES. GFP is defined as property in the possession of or acquired by the Government and subsequently furnished to the Contractor for performance of a contract. If the equipment is located on a government site or installation, used within the location, or remains accountable to the Government, it is not considered GFP. Contractor will track, secure and account for all GFP/GFM IAW clauses contained within the contract. The property shall be listed as an attachment. The fillable form is located at http://dodprocurementtoolbox.com/site/detail/id/26.

3.1. GOVERNMENT INVENTORY.

3.1.2. Government Furnished Property (Material/Equipment). The contractor shall maintain records evidencing receipt, accountability, preventative maintenance, and disposal as defined within the government property clauses.

Three (3) 10-yard Roll-off Dumpsters Located at Bldg. 733 Serial 98124

Collects Ferrous frag feed scrap metal

Serial 98125

Collects Ferrous frag feed scrap metal

Serial 98126

Collects Aluminum breakage scrap metal

3.2. Government System(s). Access to Government systems will not be required to perform tasks under the contract.

4.0. GENERAL REQUIREMENTS

4.1. POST AWARD MEETING. The Contractor shall attend a post award meeting convened and hosted by the 934th AW Contracting office. The post award conference will be held within ten (10) business days after date of contract award. The location of the post award conference will be identified with remote accessibility The 934th associated stakeholders, contracting and COR will participate with contractor representatives. The meeting will provide an orientation and overview of the contract scope, terms, and conditions. The meeting will detail the roles and responsibilities of the 934th team members, QASP, performance evaluations, and contract closeout.

4.2. HOURS OF OPERATION. Services in all base areas shall be performed between the hours of 0630 and 1430, during weekdays, excluding federal holidays. Collection outside these hours shall require prior coordination and approval of the CO.

4.2.1. Recognized Federal Holidays. The Contractor may find it necessary to deviate from the normal base hours of operation, to ensure timely completion of work under this PWS at no additional cost to the government. The contractor shall notify the COR(s) if he/she desires to perform services other than the hours and days stated in this PWS. The following federal holidays will be observed by the contractor except where Service Contract Act specifies differently.

New Year’s Day, January 1 or the Friday preceding or Monday following.

Martin Luther King’s Birthday, 3rd Monday in January.

President’s Day, 3rd Monday in February.

Memorial Day, Last Monday in May.

Juneteenth Day, June 19, or the Friday preceding or Monday following.

Independence Day, July 4, or the Friday preceding or Monday following.

Labor Day, First Monday in September.

Columbus Day, 2nd Monday in October.

Veterans Day, November 11 or the Friday preceding or Monday following.

Thanksgiving Day, 4th Thursday in November.

Christmas Day, December 25, or the Friday preceding or Monday following.

4.2.2. Other Base Closures. Work scheduled but not accomplished because of base closure due to exercises, real-world events, or severe weather closures, will be accomplished as soon as possible after base reopening.

4.3. CONTRACTOR PERSONNEL.

4.3.1. Management. The Contractor shall provide a full-time contract manager on site who shall be responsible for the performance of the work. The name of this person, and an alternate(s), who will act for the Contractor when the manager is absent, shall be designated in writing to the CO. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be always available during the performance of services at MSP ARS with Government personnel designated by the CO to discuss problem areas. The contract manager and alternate or alternates shall be able to read, write, speak, and understand English. The positions shall at no time be vacant.

4.3.2. Contractor Identification. The Contractor shall provide Contractor personnel with uniforms, nametags, and any other specialty clothing (gloves, rubber gloves, aprons, etc.). The Contractor personnel shall always wear contractor-provided identification while in government facilities to distinguish themselves from Government employees. Contractor personnel shall always identify themselves as Contractor support to avoid potential misrepresentation as Government personnel or to avoid situations arising where sensitive topics might be better discussed solely amongst government personnel. Electronic mail signature blocks shall identify their company affiliation. Where practicable, Contractor personnel occupying collocated space with their Government program customer shall identify their workspace with their name and company affiliation.

4.3.3. Employee Restrictions. The government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.4. CONTRACTOR WORK SCHEDULE

4.4.1. Schedule Submission and Approval. The Contractor shall submit a schedule for all services described in this PWS and Appendices to the CO for approval at within five (5) business days from contract award. The schedule shall include routes, pickup points, times, and days that pickups will occur. The contractor shall not deviate from the approved schedule without prior approval from the CO.

4.4.2. Schedule Changes. Permanent changes to the schedule must be submitted 10 business days before implementation and receive CO approval before the Government will allow the proposed changes. The schedule must be submitted electronically using a file format compatible with Government software. Occurrence based (non-permanent) schedule changes due to customer requests or base exercises do not require CO approval.

4.5. RESERVED (CONTRACTOR MANPOWER REPORTING.)

4.6. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY.

The services under this contract are not essential for performance during crisis. The CO will determine circumstances which constitute a crisis based on direction from the Threat Working Group and base leadership.

4.6.1. Reserved (Designation of Services as Mission-Essential.)

4.6.2. Reserved (Mission-Essential Contractor Services Plan.)

4.7. NON-PERSONAL SERVICES. The Government will neither supervise contractor personnel nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor personnel. It shall be the responsibility of the Contractor to manage its personnel and to guard against any actions that are of the nature of personal services or give the perception of personal services. The Contractor shall notify the CO immediately if any task requires action by the Contractor personnel that constitutes or are perceived to constitute personal services. These services shall not be used to perform work of a policy/decision making or management nature, i.e., inherently governmental functions. All decisions relative to the Integrated Solid Waste Management (ISWM) program supported by the Contractor shall be the sole responsibility of the Government.

4.8. SECURITY REQUIREMENTS. Installation entry is a privilege granted by the Installation Commander. A change to force protection conditions or threats could change entry requirements without prior notification. The installation commander may deny/revoke access based upon information that indicates an individual may present a threat to the good order, discipline, and morale of the installation. Contractor employees are authorized entry to the installation for the purpose of work under this contract only and are not authorized to other facilities or areas without prior government authorization. Contractor employees shall always comply with security requirements while on the installation. Contractors shall obtain required access credentials required to perform contract services on the installation. Contractors are responsible for accountability of credentials as well as compliance with all installation policies regarding entry to the installation, traffic enforcement, contingency operations compliance, and photography prohibitions. Due to safety/security requirements, Contractor personnel shall be required to fluently speak, comprehend, read, and write English.

4.8.1. Base Access. In accordance with DoDM 5200.08V3_DAFMAN 31-101V3, personnel that do not possess a credential authorized to facilitate access and have a validated need for one-time, intermittent, or recurring unescorted access to an installation require identity proofing and vetting to determine fitness and eligibility for access. The contractor shall submit a written request on company letterhead to the CO. The contracting officer will endorse the request and forward it to the 934 AW Visitor Control Center for processing. Names on these requests will be vetted using authoritative government databases for potential derogatory fitness information. The request will include the following:

• Contract number,

• Contract start and stop dates,

• Full legal name (Last, First, Middle) of employees/subcontractor employees performing work on base.

• Driver’s license number and state of issue

• Country of citizenship

An individual’s identity is established either by presenting one “acceptable credential” or by presenting an acceptable combination of “source identity documents.” (DoDM 5200.08V3_DAFMAN 31-101V3, paragraph 3.1). Acceptable credentials and source identity documents must:

• Be original and current (unexpired).

• Not contain the markings “Not Valid for Federal Purposes,” “Not For Use as Federal

Identification,” “Federal Limits May Apply,” or any other similar phrase.

• In the case of a driver’s license or non-driver’s identification card issued by a State, territory, possession, or the District of Columbia, be compliant with the REAL ID Act of 2005. Individuals who do not possess a driver’s license or identification card compliant with the REAL ID Act and do not possess an acceptable alternate identification credential will be denied access. Any costs incurred for delays will be the responsibility of the contractor.

Once an individual has undergone successful identity proofing their fitness for installation access will be determined, that is, whether an individual poses an unreasonable threat if granted access.

Individuals who have been favorably adjudicated will be issued a temporary access credential.

Access credentials shall be in the personal custody of the individual to whom it was issued at all times. These credentials are considered government property and will be returned to the 934 AW Visitor Control Center when the contract is completed or when a contractor employee no longer requires access to the installation (e.g., quits or the contract is terminated). Security Forces will be immediately notified when a contractor refuses to return an issued access credential.

Individuals who have been denied access based on an unfavorable adjudication may submit an appeal, in writing, within 10 business days of notification if they believe access is justified.

Contractors are not authorized escort authority. (DoDM 5200.08V3_DAFMAN 31-101V3, paragraph 6.3(d)). Contractors who also have a military related status (i.e., reservists, retiree or dependent) are not authorized to use a DoD issued ID for that status while performing duties as a contractor (DoDI 1000.13, paragraph 2(f)). A temporary access credentials will be issued to dual status contractors while conducting contractor duties.

4.8.2. Vehicle Access. Driving a vehicle on military installations is a privilege granted by the installation commander (AFI 31-218, Chapter 2). All company registered vehicles will enter the Minneapolis-St. Paul Air Reserve Station through the Commercial Vehicle Inspection Gate.

Vehicles are subject to search prior to gaining base entry. The Contractor should plan and allow for delays because of security procedures. All vehicle operators on the MSP ARS must be able to provide the following at the request of Security Forces:

• Valid state driver’s license (original, current (unexpired) and valid).

• Valid vehicle registration (current and displayed).

• Proof of current insurance (electronic versions are acceptable).

4.8.3. Prohibitions. DoD Components are authorized to inspect the vehicle, parcels, and belongings of an individual seeking installation access (DoDM 5200.08V3_DAFMAN 31- 101V3, paragraph 3.6). Dangerous weapons, destructive devices and contraband are prohibited on the installation. State issued permits to conceal/carry are not recognized on federal property (Internal Security Act of 1950 (50 U.S.C. 797, Sec.21)). Cannabis, related products, cannabinoid products, and paraphernalia considered legal in the State of Minnesota are illegal under federal law and are not allowed on the Minneapolis-St. Paul ARS.

4.8.4. Facility Access Coordination/Escorts. When work under this contract requires entry to controlled or restricted areas (e.g., for servicing containers that collect PA/CUI documents), the facility manager/user/occupant will be responsible for providing access and escorts for contractor personnel to provide the service. The Contractor shall be responsible for scheduling access/escorts by contacting the facility manager/requester at the Entry Control Point of the restricted/controlled area. Contractor employees will be always under direct surveillance of their escort while in restricted/controlled areas.

4.8.5. 934th Air Lift Wing Small Arms Range (Bldg. 403) Access. This facility geographically separated from the Minneapolis-St. Paul Air Reserve Station and is not in regular daily use. The contractor shall be provided a key to access a locked gate during periods of inactivity. When unlocked by a contractor, the gate will be resecured by the contractor before departing the area.

The contractor will not duplicate any keys issued by the government. The contractor will immediately report any occurrences of lost or damaged keys to the CO.

4.8.6. Information Security Program. The Contractor shall be integrated into the sponsoring Government activity’s Information Protection Program (IPP) which participates in the host Servicing Security Activity’s IPP.

4.8.6.1. Controlled Unclassified Information. The Contractor shall mark, handle and safeguard Controlled Unclassified Information in accordance with the DoD Manual 5200.1-M, Volume 4, DoD Information Security Program: Controlled Unclassified Information (CUI), and the DD254, DoD Contract Security Classification, if applicable.

4.8.6.2. Reserved (DD Form 254.)

4.8.6.3. Reserved (Visitor Group Security Agreement (VGSA)

4.8.6.4. Reserved (Facility Clearance).

4.8.6.5. Ownership, Control & Influence. The Contractor will comply with paragraphs 2-303C

(2) of the National Industrial Security.

4.8.7. Reserved (Personnel Security Program).

4.8.7.1. Reserved, Background Investigation Requirements.

4.8.7.2. Reserved, Contractor Notification.

4.8.8. Physical Security Program.

4.8.8.1. Installation Perimeter Access Control. The requirements for installation perimeter access are detailed in Department Air Force Federal Acquisition Regulation Supplement (DAFFARS), of the basic contract. Contractors merely requiring unescorted access to the installation to perform services, that don’t require access to classified information or network access, will be vetted IAW. The Contractor is only allowed to visit the areas of the installation specified in base access documentation.

4.8.8.2. Resource Protection and Integrated Defense. The Contractor shall safeguard all government property in accordance with AFI 31-101, Integrated Defense, and any forms provided for Contractor use. The Contractor shall immediately report all thefts, vandalism, or destruction of property and equipment (Government or Contractor owned) to the Contracting Officer Representative (COR) of this contract.

4.8.8.3. USAF Restricted Area and Controlled Area Access. The requirements for USAF Restricted Area and Controlled Area access are detailed in AFI 31-101, Integrated Defense, and governed at each installation by the Integrated Defense Plan, if required.

4.8.8.4. Reserved, HQ AFRC Facility Access.

4.8.8.5. Privacy Act of 1974. The Contractor personnel shall have access to Privacy Act information that requires adherence with the Privacy Act of 1974, Title 5 of the U.S. Code, Section 552a, AFI 33-332, Air Force Privacy Act Program, and other applicable agency rules and regulations. The Contractor personnel shall follow agency procedures to identify and safeguard reports and data accordingly. The Contractor shall ensure that Contractor personnel assigned to this requirement are briefed annually on properly identifying and handling Privacy Act data and reports.

4.8.9. Reserved (NETWORK SECURITY)

4.8.9.1. Reserved (Overview).

4.8.9.2. Reserved (Information Technology (IT) Level and Investigation Required).

4.8.9.3. Reserved (Foreign National Network Access)

4.9. HEALTH & SAFETY PROGRAM. The Contractor is responsible for the safety and health of their personnel and protection of the public on Government work sites (DODI 6055.1, Paragraph E5.1). The Contractor shall maintain a health and safety program that meets OSHA standards. If the CO notifies the Contractor of a potential OSHA violation, the Contractor is obligated to comply with the applicable OSHA regulations.

4.10. INCIDENT OR MISHAP PROCEDURES. The Contractor shall immediately call 911.

The Contractor shall within one (1) hour notify the CO, CE COR and Safety Office of all mishaps or incidents for damage to government property. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three (3) calendar days to the CO (with copy to CE COR) who will forward to AFRC/SEG. For information not available at the time of initial notification, the Contractor shall provide the remaining information not later than twenty (20) calendar days after the mishap, unless extended by the CO. Mishap notifications shall contain, as a minimum, the following information:

(A) Contract, contract number, name, and title of person(s) reporting

(B) Date, time, and exact location of accident/incident

(C) Brief narrative of accident/incident (events leading up to the accident/incident)

(D) Cause of accident/incident (if known)

(E) Estimated cost of accident/incident (material + labor to repair/replace)

(F) Nomenclature of equipment and personnel involved in the accident/incident

(G) Corrective actions (taken or proposed)

(H) Other pertinent information

The Contractor shall, in the event of an accidental incident/mishap, take reasonable action to establish control of the incident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the incident/mishap investigative authority.

4.11. FIRE EMERGENCIES. The Contractor personnel shall dial 911 to report fire related emergencies.

4.12. DEPARTMENT OF LABOR (DoL) INSPECTION OF CONTRACTOR

OPERATIONS. The Contractor is subject to DoL inspections and enforcement by OSHA health and safety officials while performing work on a government installation. The OSHA health and safety officials may access workplaces on Government installations at any time, scheduled or unscheduled, during regular work hours. The OSHA health and safety officials must meet security requirements to enter restricted or classified areas. The Contractor shall notify the CO and CE COR upon notification of a visit.

4.13. FIRE PROTECTION AND PREVENTION PROGRAM. All Contractor personnel performing work on properties under jurisdiction of Minneapolis-St. Paul ARS MN shall be responsible for fire safety and compliance with all applicable OSHA, State, Air Force, AFMC, and base regulations and directives. The Contractor personnel shall attend a contractor's briefing on fire safety prior to any work. The Contractor shall ensure that all Contractor personnel and sub-contractors under their control are briefed on fire prevention practices.

4.14. ENVIRONMENTAL MANAGEMENT SYSTEM (EMS). Environmental Management System (EMS): Contractor/subcontractor personnel who perform work on any Government facility shall comply with the EMS requirements established by the facility. Contractor and subcontractor personnel may be required to complete EMS training prior to beginning work.

4.16. QUALITY MANAGEMENT SYSTEM (QMS). The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required.

4.17. TRAFFICKING IN PERSONS. The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

5.0. APPENDICES

A. Estimated Workload Data

B. Maps and/or Site Plans

C. References

APPENDIX A

TABLE A1 – ESTIMATED WORKLOAD DATA

PARA.

REF.

MATERIAL OR SERVICE

ANNUAL

ESTIMATED

QUANTITY

1.5.2 Municipal Solid Waste 191 Tons

1.5.4 Mixed Recyclables

(Glass/Plastic/Metal/Cardboard/Paper) 85 Tons

1.5.4 Cardboard Bales (AAFES BX) 120 Bales

1.5.5 Document Destruction 504 Cubic Feet

1.5.6 Wood Recycling 384 Cubic Yards

1.5.7 Scrap Metal (ferrous frag feed) 120

34,300

Cubic Yards Pounds

1.5.7 Scrap Metal (aluminum breakage) 10

2,300

Cubic Yards Pounds

1.5.8 Compostable Organics 110 Cubic Yards

1.5.9 MSW – Family Day event 4 Cubic Yards

TABLE A2 - TASKS & ESTIMATED FREQUENCIES – MSW, RECYCLING, ROLL-OFFS

COLLECTION

STATION

LOCATION SIZE (CUBIC

YARDS)

WASTE TYPE

SERVICE

FREQUENCY

C-1 Bldg. 906 2 CY Municipal Solid Waste 1 x week N-1 Bldg. 755 8 CY (cube style) Municipal Solid Waste 1 x week N-2 Bldg. 777/778 6 CY Municipal Solid Waste 1 x week N-3 Bldg. 707/750 2 each @ 8 CY Municipal Solid Waste 1 x week N-4 Bldg. 733 6 CY Municipal Solid Waste 1 x week N-5 Bldg. 744 8 CY Municipal Solid Waste 1 x week N-6 Bldg. 745 4 CY Municipal Solid Waste 1 x week N-7 Bldg. 840 8 CY Municipal Solid Waste 1 x week N-8 Bldg. 821 8 CY Municipal Solid Waste 1 x week N-9 Bldg. 709/761 8 CY Municipal Solid Waste 1 x week

N-10 Bldg. 805 8 CY Municipal Solid Waste 1 x week N-11 Bldg. 807 8 CY Municipal Solid Waste 1 x week N-12 Bldg. 710 6 CY Municipal Solid Waste 1 x week D-1 Bldg. 606 4 CY Municipal Solid Waste 1 x week B-1 Bldg. 400 6 CY Municipal Solid Waste 2 x month C-1 Bldg. 906 2 CY Mixed Recyclables 2 x month N-1 Bldg. 755 8 CY Mixed Recyclables 2 x month

N-1b Bldg. 755 - dock N/A Cardboard Bales 2 x month N-2 Bldg. 777/778 6 CY Mixed Recyclables 2 x month N-3 Bldg. 707/750 6 CY Mixed Recyclables 2 x month N-4 Bldg. 733 6 CY Mixed Recyclables 2 x month N-5 Bldg. 744 8 CY Mixed Recyclables 2 x month N-6 Bldg. 745 2 CY Mixed Recyclables 2 x month N-7 Bldg. 840 6 CY Mixed Recyclables 2 x month N-8 Bldg. 821 6 CY Mixed Recyclables 2 x month N-9 Bldg.