Section J Atch 7 - Vendor Instructions for WAWF

RFP FA5685-10-R-0002

ATTACHMENT 7 - WIDE AREA WORK FLOW VENDOR INSTRUCTIONS

Wide Area Work Flow Receipt and Acceptance (WAWF-RA) Vendor Instructions Installation and Registration Checklist

Completion of all instructions contained in this checklist must be accomplished prior to activation of the firm and user accounts

1. Check Central Contractor Registration System (CCR) (www.ccr.gov) to see if your company is registered.

· If you are registered in CCR, please go to Step 4 below.

· For help with registration in CCR, contact the CCR Help desk, 888-227-2423 or e-mail CCR@dlis.dla.mil or see the CCR Handbook at http://www.ccr.gov/handbook.cfm.

2. Register with Central Contractor Registry (CCR).

· All vendors desiring to quote on goods or services in support of the Department of Defense (DoD) must be registered in the CCR at https://www.bpn.gov/

· Ensure that all mandatory fields are completed in your new CCR account (i.e., Telephone/Fax number, Data Universal Numbering System (DUNS) and/or Commercial and Government Entity (CAGE) codes, North American Industry Code Systems (NAICS) codes, etc).

· Note: All contractors are required to update their CCR registration annually. Failure to do so will result in suspension of the account, which will prevent or delay awarding DoD contracts and payments to your firm.

3. Establish an Electronic Business Point of Contact (EB POC).

· The next step is to ensure that you have identified an EB POC for your company. You are required to establish both a primary and alternate EB POC for each CAGE/DUNS code assigned to the firm.

· To see if an EB POC is listed for your company, go to https://www.bpn.gov/ and click on “Search CCR.” Where prompted, enter the DUNS or CAGE or Company Name and click “Submit Query.” If you are presented with a list of DUNS numbers, you will need to pick the specific location and click on the DUNS.

· Scroll to the bottom of the Inquiry Results page. There you can see if anyone is listed as the EB POC. If no one is listed, your company has not identified an EB POC yet. If you see that there is no one listed as your company’s EB POC, you need to click on “Update or Renew Registrations Using TPIN” to add it.

· Each vendor organization may establish up to two EB POC’s (primary and alternate) for each CAGE/DUNS combination.

· The EB POC will be responsible for authorizing access to employee(s) of the vendor’s organization to view and/or modify data submitted on behalf of the vendor.

· Update NAICS codes developed by the Census Bureau, which replaced the Standard Industrial Classification (SIC) codes. Until NAICS codes are updated, update will not be complete. For more info on NAICS codes, visit: http://www.census.gov/epcd/www/naics.html

4. Establish a group in WAWF-RA associated with your cage code(s). This can be done by calling DISA-Ogden Customer Support at 1-800-392-1798 or by e-mailing cscassig@ogden.disa.mil

5. Determine if your organization will designate a Group Administrator (GAM). (Proceed to paragraph 6 if you are not going to designate a GAM).

· In medium to large sized companies, there may be need to establish more than one GAM.

· A GAM determines who has access to the WAWF-RA vendor account.

· The initial GAM shall be the person designated as the EB POC. To appoint additional GAM’s, each vendor must submit an official appointment letter signed by the EB POC.

· The appointment letter should be faxaed to the WAWF-RA Customer Support Center.

· The Group Administrator’s Manual is available for reviewing to all WAWF-RA registered users.

· The GAM Manual can be found in the Software Users Manual link within the WAWF-RA application.

6. Establish an organizational e-mail address

· All records created in WAWF-RA are stored in a virtual file folder and as status is updated or changes, the system generates an e-mail notification to applicable individuals identified in the firm’s organizational e-mail account.

· The GAM or EB POC shall provide the organizational e-mail to the WAWF-RA Customer Support Center.

· Ensure that your firm’s organizational e-mail address is operational and can receive e-mail from WAWF-RA prior to registering your e-mail address with the WAWF-RA Customer Support Center.

· Note: If you do not set up an organizational e-mail address, the personal e-mail address of the first person who self-registers from your firm (CAGE/DUNS code), will be designated as the organizational e-mail address for your firm.

7. Set up PCs to access WAWF-RA

· Set up the PCs of your organization’s users to access WAWF-RA.

· Select the “Setting Up Your Machine” link on the WAWF-RA home page. For more information: https://wawf.eb.mil/Instr.html.

8. Have all users self-register on the WAWF-RA website

· Every user for your firm must self-register on the WAWF-RA website by completing the on-line registration form.

· Select the “Self Register” link on the WAWF-RA home page https://wawf.eb.mil/ and follow the instructions.

· Users may access WAWF-RA with either a User ID/Password combination or a PKI certificate. Users who want to use a PKI certificate must obtain it before self-registering.

· PKI Certificates may be obtained from one of the approved Interim External Certificate Authorities: Operation Research Consultants Inc. http://eca.orc.com, Digital Signature Trust Co. http://www.digsigtrust.com/home.html, or Verisign: http://www.verisign.com. The web sites provide the instructions needed to acquire a PKI Certificate.

· If further assistance is needed, contact the WAWF-RA Customer Service Center located down at the botton of this page.

· Note: Registrations will not be activated until the WAWF-RA Customer Support Center receives an e-mail from the EB POC/GAM as registered in the CCR database.

9. Follow-Up (If necessary).

· If your (GAM or user) account hasn’t been activated within two business days of self-registering contact the WAWF-RA Customer Service Center:

CONUS Only: 1-866-618-5988

COMMERCIAL: 1-801-605-7095

FAX Commercial: 801-605-7453, DSN: 388-7543

E-Mail: cscassig@ogden.disa.mil Note: Reference “WAWF” in e-mail Subject line