FA568224Q0088 RFQ.pdf

Department of the Air Force

31st Fighter Wing (USAFE)

Combined Synopsis/Solicitation

Requirement Title: 31 CES Side by Sides

Solicitation Number: FA568224Q0088

Solicitation Issue Date: Sep 4, 2024

Response Deadline: Sep 10, 2024 no later than 3 pm CET

Point(s) of Contact: Andrew Westbrook / andrew.westbrook@us.af.mil

Damien Charley / damien.charley@us.af.mil

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a Request For Quotation (RFQ) using Simplified Acquisition Procedures (FAR Part 13).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 2024-05 22-May-2024 Defense Federal Acquisition Regulation Public Notice 22-May-2024

Air Force Federal Acquisition Circular 30-May-2024

4. The North American Industry Size Classification System (NAICS) code associated with this requirement is

336999.

Description: The United States Air Force (USAF) anticipates awarding a single Firm Fixed Priced (FFP) Purchase Order for 12

Kubota RTV-X1100CWL-HS or EQUAL capable of meeting this solicitation's specifications. Additionally, the Government requires direct delivery to AVIANO AIR BASE, ITALY. All quotes must adhere to this solicitation in its entirety to include attachments/ amendments as applicable.

Notice to Offeror (IAW DAFFARS MP5332.7(a)): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination: Aviano, AB, Italy, 33081 (exact installation location will be provided at award)

Line

Item

Description Quantity Unit Unit Price Extended

Price

0001 KUBOTA RTV-X1100CWL-HS or Equal 12 each

0002 Delivery 1 each

Total

General Information

Requirement Information mailto:andrew.westbrook@us.af.mil mailto:damien.charley@us.af.mil

Combined Synopsis/Solicitation

Company Name:

Name and Title of Representative:

Phone / Email:

Delivery Time:

Cage Code:

By the submission of this quote, the Vendor acknowledges the solicitation and all of its amendments as well as takes no objections to the

Solicitation's Provisions and Clauses.

52.212-1 and any addendum's applies to this acquisition.

Clarification of language used. This solicitation is a Request for Quote (RFQ). If appearing in this solicitation, the terms "RFP" shall mean "RFQ", the words "proposal" or "offer" shall mean "quote", the word "offeror" shall mean "quoter", and the word "contract" shall mean "purchase order."

Submitting your quote. Submit quotations to the office specified in this solicitation and before the exact time specified in this solicitation.

You may submit more than one quote and are encouraged to do so if an alternative satisfying the requirements of the solicitation exists and may be of interest to the Government. If you do, we will evaluate each quote separately.

Submission deadline. We must receive your quote by email at andrew.westbrook@us.af.mil and damien.charley@us.af.mil by the deadline specified above. We will not consider any quote that we receive after the deadline, unless we receive it before issuance of the purchase order and considering it will not delay our purchase. If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received by the contracting office by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

Content of Quote: Submitted quotes must include a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary. A general statement of compliance or restatement of the requirement specifications is insufficient. Vendor is responsible for ensuring the quote provided addresses each specification listed in this solicitation. Descriptive literature information such as illustrations, drawings, or a clear reference, such as website information must be made readily available to the Contracting Officer. The Contracting Officer is NOT responsible for locating or obtaining any information not identified in the quote and literature. The Government intends to make an award without discussion; to this end, if a quote does not clearly demonstrate technical compliance and/or does not comply with every requirement contained within this solicitation, the quote will not be considered for award.

NOTE: The quoter shall provide the applicable express warranties as a separate document that shall be included in the final contract by addendum.

Determination of contractor responsibility. Before issuance of a purchase order, the Contracting Officer will determine the prospective contractor is responsible and has the capacity to satisfy the Government requirement. To this end, the Contracting Officer may request additional documentation or information from any or all prospective contractors, to include: references to current or former customers who will attest to the quality of your product or service, evidence of adequate financial resources to perform in accordance with the purchase order or the ability to obtain them, evidence of the contractor's ability to comply with the delivery or performance schedule, information regarding the contractor's organization, experience, or any other documentation and information that might be necessary to determine the contractor's capacity for work.

Issuance of Purchase Order. The Government intends to issue a single Firm Fixed Price Purchase Order to the vendor that provides the most advantageous quote to the Government. The Contracting Officer may reject any or all quotes. The Contracting Officer will make an award to the vendor whose quote represents the best overall value to the Government in accordance with the Evaluation Criteria specified

Instructions to Quoters

Vendor Information in the Addendum to FAR 52.212-2, Evaluation - Commercial Products and Commercial Services, below.

The Government reserves the right to cancel this RFQ at any time prior to or after receipt of quotes. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a quoter for any costs.

52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021) is hereby incorporated by reference.

Addendum to FAR 52.212-2.

IAW FAR 12.301(c)(2) and the procedures stated in FAR 13.106-2, the Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforms to the solicitation and is most advantageous to the Government, price and other factors considered.

Evaluation Procedures: This will be a Lowest Price Technically Acceptable (LPTA) evaluation. Award may only be made to a responder who is deemed responsible in accordance with FAR 9.1, whose quote conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required under the Addendum to FAR 52.212-1, Instruction to

Offerors, of this solicitation), based on the evaluation factors/subfactors, and to represent the lowest price technically acceptable quote.

The following factors shall be used in a comparative evaluation:

1) Price: At a minimum the CLINs structure outlined in the solicitation shall be completed. The proposed price shall be submitted in U.S.

Dollars and inclusive of supply, shipping and delivery, installation, setup, and training. The Unit Price must be rounded to the second decimal.

2) Technical Compliance. Quotes will be evaluated based upon how well they adhere to this solicitation's specifications via submitted technical documentation and will be rated on an Acceptable/Not Acceptable basis. If no technical documentation is provided the proposal will be deemed unacceptable and/or unresponsive.

- TECHNICAL RATINGS -

Acceptable: Quote clearly meets the minimum requirements of solicitation

Not Acceptable: Quote does NOT clearly meet the minimum requirements of the solicitation

Only quotes deemed “Responsive” shall be evaluated. All responsive quotes received will be first evaluated by Technical Acceptability and then for Price. The technical evaluation team will evaluate quotes on an Acceptable/Not Acceptable basis. After evaluation, the lowest priced technically acceptable quote will be selected for award.

The Contracting Officer further reserves the right to conduct price realism to determine whether quotes are so low/high they reflect a lack of technical understanding by the quoter. If deemed necessary, the Contracting Officer shall reject any quote that is deemed unrealistically low/high.

The Government intends to evaluate quotes and award a contract without discussions with vendors. Vendors should not expect requests for clarification or additional information from the Government. Award will be based on the initial evaluation of quotes received in response to the solicitation. Therefore, quoters are cautioned that their initial quotes should contain their best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions with vendors if later determined by the Contracting

Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; and may waive informalities and minor irregularities in quotes received.

Attachment 1 - Clauses and Provisions

Attachment 2 - Instructions to Offerors

Evaluation Criteria

Attachments