Solicitation_Final.docx

FA568218Q5024

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Guardian Angel Preservation of the Force and Family Program Strength and Conditioning Specialist (CSCS) Base + 4 Years

1. DESCRIPTION OF SUPPORT REQUIREMENT

The 57th Rescue Squadron (57 RQS) has highlighted the need for increased focus on preserving the current Rescue Operator (CRO/PJ) combat capability. 57 RQS has identified the need for one Certified Strength and Conditioning Specialist (CSCS) a key specialties to improve readiness and rehabilitation. The mission of this support specialist is to:

· Reduce injury rates and rapidly return injured personnel to optimal physical performance standards as defined by AFI 10-3502v1 and v2, CMR, and contractor’s expertise of optimal performance threshold.

· Enhance and maintain optimal physical performance and readiness of Rescue Operators.

The Preservation of the Force and Family (POTFF) program will focus on the whole operator concept; not only to assist Guardian Angel (GA) operators in accomplishing their military missions in the short term, but to emphasize the maintenance of peak performance over the long term in order to lengthen the service life of the ‘human weapon system’. This long-term perspective means the POTFF program must include rehabilitative services that insure rapid recovery from injuries and to provide focused physical and mental conditioning facilitating a rapid return to duty. The mission is accomplished by increasing the physical capacity of the Rescue Operator, decrease the rate of injuries and accelerate return to duty times.

The CSCS will work with individual operators to optimize physical performance while collecting, analyzing, and resolving physical readiness level concerns. This requirement calls for support at Aviano Air Base, Italy.

1. TASK PURPOSE AND OVERALL OBJECTIVE. The overall purpose is to provide strength and conditioning to accomplish the aforementioned mission and associated tasks as required herein for Guardian Angel operators at Aviano Air Base, Italy.

1. DELIVERABLES.

1. The contractor will perform the deliverable task requirements identified in section 4.1.

1. The contractor shall provide clear, concise, and traceable analyses and required documentation to perform Human Performance analysis and ensure these activities are performed and documented per current commercial best practices. Reports will include detailed performance and rehabilitation results. Staff level briefings of findings and recommendations will convey operational readiness implications. Reports shall include, but are not limited to the data requirements outlined in section 4.2. Recommended alternatives or solutions in the form of reports that include summaries, recommendation justification, and briefings on a quarterly basis.

1. The contactor must possess and maintain education, experience, and certification in section 4.3.

4.0 SPECIFIC TASK REQUIREMENTS: STRENGTH & CONDITIONING SPECIALIST

4.1 The contractor is to establish and administer effective strength and conditioning protocols to maximize the physical performance of individual Rescue Operators. These protocols will ensure tactical conditioning by monitoring and resolving performance trends while addressing individual needs. The contractor will provide routine fitness reports to the appointed commander/representative and maintain a professional relationship with the operators’ medical support staff to resolve problem areas outside their scope. The specific tasks to be performed are:

4.1.1 Coordinate individualized exercise programs with the organization to ensure a safe and expeditious return to training of individuals recovering from injury.

4.1.2 Design and implement physical training programs to ensure proper functional movement fitness routines for each individual Rescue Operator to increase energy system development, strength training, and power development

4.1.3 Design and monitor physical training programs for personnel who are on temporary duty or deployed.

4.1.4 Perform routine (once a month) pre and post evaluations that will determine arm/leg/abdomen/hip girth measurements and functional movement screening that will determine Rescue Operators ability to move efficiently.

4.1.5 Perform routine (once a quarter) performance testing that includes the following minimum:

· Energy System Development/VO2 max testing, Vertical Jump, Grip Strength, 90 Degree Static back extension test

· Rescue Operator Fitness Test

· Rescue Operator functional movement max performance Fitness Assessments

4.1.6 Provide instruction and guidance to individuals on physical conditioning and injury prevention.

4.1.7 Collaborate with registered dietician to provide routine (once a month) nutrition education and evaluation for each individual Rescue Operator to increase performance and transform body compositions.

4.1.8 Refer all personnel under his/her purview with an apparent new or undiagnosed medical condition to a medical provider for evaluation and treatment.

4.1.10 Understand how strength and conditioning impacts mission accomplishment

4.1.11 Understand operator scheduling issues and be familiar with training and deployment cycles

4.1.12 Participate in periodic meetings to review and evaluate physical training programs and identify opportunity for improvement.

4.1.13 Perform administrative duties such as maintaining records of workload

4.1.14 Assist with physical conditioning/rehabilitation supply inventories. Provide input to organization regarding supply needs and optimal equipment.

4.1.15 Ensure equipment and facilities are properly organized and utilized, and are in safe working condition.

4.1.16 Perform work on site during normal duty day and support occasional surge operations. The contractor is not required to work on federal holidays. Federal holidays listing found at http://www.usa.gov/citizens/holidays.shtml.

4.1.17 Advise the Government on layout of the human performance facility

4.1.18 Assist in developing facility standard operating procedures, guidelines, and exercise protocols including the safe use of strength and conditioning equipment.

4.3 PERSONNEL AND MINIMUM SKILL REQUIREMENTS.

4.3.3 Certification.

4.3.3.1 The contractor must have and maintain current certification by the National Strength and Conditioning Association (NSCA) as a certified strength and Conditioning Specialist (CSCS), or be a licensed Athletic Trainer. Maintenance of this certification shall be an enduring commitment of the requirement and be the contractor’s responsibility.

4.3.3.2 The contractor must have a current certification in basic Cardiopulmonary Resuscitation (CPR) to include Automated External Defibrillator (AED) training.

4.3.3.3 The contractor shall be physically proficient to demonstrate all prescribed exercises and techniques.

4.3.3.4 The contractor may be asked to attend certain training(s) to better understand SOP performance and injuries - contractor should be able to hike over rough terrain, function in austere environments, and able to lift and manipulate loads and plates up to 25 kilograms.

4.4 DELIVERY SUMMARY The following Service summary (SS) items outline key requirements/deliverables in performance of this task order. Overall performance assessments will be provided to the Contracting Officer (CO) by the Quality Assurance Representative (QAR) who is assigned by the Contracting Officer. The government will perform customer surveys to the Rescue Operators as part of the government’s performance evaluation; all reported non-conformances will be validated by the QAR. Meeting or not meeting the below thresholds will be the basis of that performance evaluation.

Services Summary (Table 1)

5.0 FURNISHED PROPERTY/SPACE.

5.1 Government Property. The Government anticipates on-site support for this contract at Aviano Air Base. The Government will provide all equipment and materials, and access to necessary networks and systems required to support the activities required under this contract. The Government will issue the contractor with the necessary equipment to perform their duties. The Government will provide furnished multi-use office spaces (workstations, office automation equipment, telephones, and furniture) and supplies at Government facilities.

6.0. TRAVEL

6.1 The Contractor shall be required to travel in support of providing services in other than primary location, and in order to attend conferences and training seminars to maintain knowledge and proficiency of current and best commercial practices, as requested. On average, contract personnel travel 3 weeks annually. The costs for requested additional training and certification will be paid for by the supported RQS. All trips will be in accordance with regulatory requirements and actual travel shall be coordinated and pre-approved by the Government QAR in writing. Trips scheduled are subject to change. All travel expenses must be allowable IAW the Joint Federal Travel Regulations.

6.1.1 If the use of government quarters is requested the contractor must complete the Letter of Identification – Official Travel of Government Contractors, in its entirety and forward to the QAR for approval process.

6.1.2 Local travel to attend meetings within the local city or base of assignment commuting vicinity shall be considered a cost of doing business and shall not be separately reimbursed.

6.1.3 The Contractor will fund all travel and expenses for employee proficiency and certification requirements.

6.1.4 The Contractor must be able to deploy to various locations with unit for a maximum of 30 days per year.

7.0 SPECIAL CONSIDERATIONS

7.1 Security

7.1.1 Contractor personnel shall not release or remove system documentation, data, or reports generated by or through use of Government systems.

7.1.2 57 RQS will assist contractor personnel in processing the necessary DoD forms to obtain base or area badges to access Government facilities.

7.1.3 The Contractor shall not divulge any information regarding files, data, processing activities/functions, user ID's, passwords, or any other information that may be gained to anyone who is not authorized to have access to such information. Contractor personnel shall abide by all Government rules, procedures, and standard of conduct. Contractors requiring access to Government Automated Information Systems (AIS) shall have background investigations and security awareness training completed prior to the start of contract performance. When the period of performance is complete and/or a contractor personnel is being replaced, or the contract is being terminated, they will have 5 days to terminate all their network user accounts and to return all access cards and base identification badges.

7.1.4 In accordance with DoD 6025.18-R “Department of Defense Health Information Privacy Regulation,” 24 January 2003, the Contractor meets the definition of Business Associate. Therefore, a Business Associate Agreement is required to comply with both the Health Insurance Portability and Accountability Act (HIPAA) Privacy and Security regulations. This clause serves as that agreement whereby the Contractor agrees to abide by all applicable HIPAA Privacy and Security requirements regarding health information as defined in this clause, and in DoD 6025.18-R and DoD 8580.02-R, as amended. Additional requirements will be addressed when implemented.

7.1.5 Security Manager Appointment. The contractor shall appoint a security manager for the on base Visitor Group. The security manager shall provide employees with training as required by DOD 5200.1-R, Information Security Program Regulation, Chapter 9, AFPD 31-4, Information Security, and AFI 31-401, "Information Security Program Management". The contractor will also provide initial and follow-on training to contractor personnel who work in Air Force controlled/restricted areas. Air Force restricted areas and controlled areas are explained in AFI 31-101, Integrated Defense.

7.1.6 Pass and Identification Items. The contractor shall ensure that all identification items required for contract performance are obtained for employees and any non-government owned vehicles. The contractor shall retrieve all identification media, including vehicle passes from employees who depart.

7.1.7 Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

7.1.8 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on any AFB, TDY or Deployed assigned locations.

7.1.9 For Official Use Only (FOUO). The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policies and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

7.1.10 Reporting Requirements. Contractor personnel shall report to an appropriate authority any information(s) or circumstances/incident(s) of which they are aware that may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees must be briefed by their immediate supervisor upon initial on-base assignment.

7.1.11 Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work day all government facilities, equipment, and materials shall be secured.

7.1.12 Controlled/Restricted Areas. The contractor must implement required local base procedures to enter Air Force controlled/restricted areas when contractor personnel are scheduled to work in those areas.. An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agencies Security Manager before a Restricted Area Badge will be issued. Contractor employees must have a favorably completed National Agency Check, Local Agency Check, and Credit Check (NACLC) investigation before receiving a Restricted Area Badge.

7.1.13 Key Control. The contractor must establish and implement methods of control on all keys issued to the contractor by the Government. They shall not be lost nor misplaced and/or used by unauthorized persons. The contractor shall not duplicate any keys issued by the government.

7.1.13.1 The contractor shall immediately report to the QAR any occurrences of loss or duplication of keys.

7.1.13.2 In the event that keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without any cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost incurred from the monthly payment due to the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due to the contractor.

7.1.13.3 The contractor shall prohibit the use of keys, issued by the government, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

7.1.14 Lock Combinations. The contractor shall control access of all government provided lock combinations to preclude unauthorized entry. The contractor is not authorized to record lock combinations without written approval by the government QAR. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.

7.2 Access to Facilities and Property

9.2.1 Access to government facilities is required since the majority of the work is performed on-site government locations. Ability to acquire a Flight Line Driver’s License is required as well. Training for Flight Line Driver’s License will be given on site.

7.2.2 Visitor Group Security Agreement (VGSA). The contractor shall enter into a long term visitor group security agreement if contract performance is required for more than 90 days. This agreement shall outline how the contractor integrates security requirements for contract operations with the Air Force to ensure effective and economical operation on the installation. The agreement should address:

7.2.2.1 Security support provided by the Air Force to the contractor to include storage containers for classified information/material, use of base destruction facilities, classified reproduction facilities, use of base classified mail services, security badging, base visitor control, investigation of security incidents, base traffic regulations, the use of security forms, and conducting inspections required by DOD 5220.22-R, Industrial Security Regulation, Air Force Policy Directive 31-6, Industrial Security, and Air Force Instruction 31-602, Industrial Security Program, 1 February 1997.

7.2.2.2 On base, the long term visitor group security agreement may take the place of a Standard Practice Procedure (SPP).

7.3 Government Program and Contract Management

7.3.1 Government Program Management

7.3.2 57 RQS will provide a QAR for this contract. However, only the CO has authority to approve contract deliverables.

7.3.3 Government Contract Management

7.3.4 Responsibility for contracting activities rests solely with the CO. No conversation, recommendations, or direction, whether given directly by, or implied by Government personnel, that will affect the scope, schedule, or price of the program covered by this PWS, shall be acted upon by the Contractor unless specifically approved by the CO. The CO is the only Government representative authorized to bind the U.S. Government.

7.4 Contractor Key Personnel

In the event of a key personnel change (i.e. contractor employees located on a Government site), the Contractor shall immediately provide notification to the CO and QAR.

7.5 Inherently Governmental Functions/Personal Services

None of the functions to be performed under this requirement are inherently governmental. Additionally, no Personal Services will be required by the Government nor provided by the Contractor.

8.0 BIO-ENVIRONMENTAL ENGINEERING/HAZMAT REQUIREMENTS

8.1 Environmental, Health, And Safety. The contractor shall ensure all employees receive the necessary environmental, health, and safety training to ensure compliance with all Occupational Safety and Health Acts (OSHA), federal and local laws. The contractor shall protect the health and safety of employees and the community, minimizing the risk of environmental pollution.

8.2 Pollution Prevention. "Pollution Prevention" and "Source Reduction" are defined in the Pollution Prevention Act of 1990, 42 U.S.C. §§ 13101-13109. Contractor's obligation under this section is limited to identifying pollution prevention opportunities and shall not be construed to require the contractor to conduct activities not otherwise required by the program.

8.3 The contractor shall comply with energy saving conservation practices as deemed necessary by the facility manager.

8.4 Ionizing and Non-Ionizing Radiation: Contractors must obtain authorization from BE prior to bringing on site ionizing or non-ionizing sources/equipment onto the installation. Contractors must provide list of items and description of how they will be used to Bioenvironmental Engineering (BE) 31amds.sgpb@us.af.mil at least 10 days prior to the date required to bring them on base.

8.4.1 Non-Ionizing Radiation: Electromagnetic Frequency (EMF) Radiation and LASERS: Contact BE/Installation Laser Safety Officer (31amds.sgpb@us.af.mil) at least 10 days prior to bringing on site. (Example: LASER Classes: 1M, 2M, 3R, 3B, or 4; Transmitting antennas, radars etc.) Reference: AFI 48-139, LASER and Optical Radiation Protection Program, Paragraph 2.21)

8.4.2 Ionizing sources: Contact BE (31amds.sgpb@us.af.mil) at least 10 days prior to bringing on site ionizing sources/equipment. For regulated sources, provide copies of permits or sealed source certifications. (Example: Troxler density gauges, sealed sources in various gauges/devices). Reference: AFI 48 -148, Ionizing Radiation Protection.

8.5 Hazardous Materials/Chemical Management: Hazardous Materials/Chemical Management: All hazardous material use requires prior authorization before bringing the hazardous material on base. "Hazardous material" includes many materials for which there is a manufacturer SDS, such as cleaning supplies, paints, solvents, sealants, lead acid batteries, fuels, herbicides, etc.

8.5.1 The Contractor shall submit an inventory list of ALL chemical products to be used, along with copies of the Safety Data Sheet (SDS) for each chemical product, for review before bringing any potentially hazardous material onto Aviano Air Base using the attached “HazMat Authorization Request Template”. The Contractor shall submit completed inventories and SDSs to the 1) CO, 2) CE Environmental / for Aviano Air Base (314-632-5532) at least 10 days prior to the date required to bring them on base.

8.5.2 Once approved, the Contractor shall maintain an inventory of all hazardous materials along with corresponding Safety Data Sheets (SDSs). The Contractor shall track and report actual hazardous material usage during the performance of the contract. Hazardous material usage for any contract that is less than one month in duration shall be reported at the end of the contract period. Hazardous material usage for any contract over a month in duration shall be reported no less than monthly. Hazardous material usage shall be reported using the attached “HazMat Monthly Usage Log Template”.

8.5.3 The Contractor shall not leave any excess hazardous materials or empty containers on site following completion of the project. The Contractor is responsible for the removal of all unused hazardous materials and proper disposal of all hazardous waste generated. Reference: AFI-32-7086, Hazardous Materials Management

8.6 Controls of other hazards: Contractors must coordinate with Bioenvironmental Engineering (BE) at 01638528047 or 31amds.sgpb@us.af.mil at least 10 days prior to start of project, regarding all contracts with potential health impact to personnel (Example: Noise above 85 dBA, activities with potential airborne contaminants or particulates). Hazardous work areas/perimeters shall be established to control exposures and limit access to nearby facilities and personnel. Work shall be performed IAW all applicable occupational health and safety regulations.

8.7 Contractors must coordinate with facility managers and receive a safety brief of hazards present within work areas.

8.8 CMRA - Contractor Manpower Reporting Application - Section 2330a of title 10, United States Code (10 USC 2330a), requires the Secretary of Defense to submit to Congress an annual inventory of contracts for services performed during the prior fiscal year for or on behalf of the Department of Defense (DoD) by 31 Oct. The inventory must include the number of contractor employees using direct labor hours and associated cost data collected from contractors. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data. Contractors for other than Army components can visit https://afcmra.hqda.pentagon.mil/Help/Full_User_Guide.pdf to review user manuals and gain an understanding about the data fields that will be included in the reporting structure that is hosted at http://www.ecmra.mil/ . When filling out the required information please utilize “FFBX70 - USAF IN EUROPE” as the UIC if you cannot locate the UIC for this contract among the provided options.. Also, the FSC for this specific contract is __________.

8.9 Applicability: The reporting requirement applies to all contracted services, provided the organization that is receiving or benefiting from the contracted services is a Department of Defense organization, including reimbursable appropriated funding sources from non-DoD executive agencies where the Defense Component requiring activity is executive agent for the function performed. The reporting requirement does not apply to situations where a Defense Component is merely a contracting agent for another executive agency. In general, the only contracted services excluded from reporting are construction and utilities.

9.0 INSTALLATION LOGISTICAL SUPPORT

9.1. By agreement with the Italian Government, logistical support privileges for contractor employees can be offered only to eligible U.S. citizens working for U.S.-owned companies exclusively with US Military Services. This support cannot and will not be provided to Italian Nationals or Third Country Nationals who are ordinarily residents of the EU. Logistical support privileges requested under this contracting action must be reviewed and approved on a case-by-case basis and are limited to those privileges that are listed in the Status of Forces Agreement (SOFA). These privilages include:

9.1.1. Commissary (includes rationed items).

9.1.2. AAFES facilities (military exchange, theater, food concessions, shoppette).

9.1.3. Class Six (alcoholic beverages, includes rationed items).

9.1.4. Local government transportation for official government business (as available).

9.1.5. Local Services (morale, welfare, and recreation).

9.1.6. Military banking services, accounting and finance services, credit union.

9.1.7. Military Postal Service.

9.1.8. POV registration.

9.1.9. Purchase of petroleum and oil (POL) products.

9.1.10. DoD Dependent Schools on a tuition paying basis. Minor dependents of U.S. citizens who are full-time defense contractor personnel whose organization has executed contracts or other agreements with the DoD when the applicable contract or agreement authorizes dependent education on a tuition fee basis in the DoD dependents schools shall be enrolled on a space-guaranteed, tuition paying basis.

9.1.11. Emergency medical and dental services on a space available, fully reimbursable basis for medical services provided at Uniformed Service facilities.

9.2. The Contractor Verification System Trusted Agent will be responsible for verifying eligibility of the individual employee for the logistical support detailed in their employer’s contract on the employee’s application for the Common Access Card.

9.3. If at any time it becomes evident that the extension of logistical support privileges impairs the military mission of Aviano Air Base, the 31st Fighter Wing Commander reserves the right to rescind any logistical support privileges approved.

ACCREDITATION PROCEDURES

Annex to "Tri-Component Directive for Italy on Personal Property, Rationed Goods, Motor Vehicles and Drivers’ Licenses, Civilian Component and Technical Representative Status", 20 February 2004

Appendix D

CLAUSE

This contract presumes the utilization of technical representative personnel to be employed by the contractor. United States authorities and Italian authorities are involved in the accreditation of contractor employees who are intended to fill such contract positions. To expedite accreditation, the contractor agrees to promptly complete in accurate detail and return to the Contracting Officer or Contracting Officer’s Representative information on the contract and contract positions for which technical representative accreditation is requested, and the individual information on each employee designated to fill a technical representative position. Positions accredited as technical representatives will be documented by an individual letter of accreditation.

Contractor shall promptly notify the Contracting Officer or Contracting Officer’s Representative if a technical representative employee once accredited as a technical representative is no longer performing duties requiring accreditation.

The contractor shall require all contractor employees accredited as technical representative personnel to apply for missione visas prior to travel to Italy. Contractors may not send personnel that have not received Italian missione visas to fill technical representative positions. The Government shall not be responsible for the costs incurred by the contractor who sends personnel without visas or who are otherwise ineligible for entry and presence in Italy.

DOD SCHOOL TUITION RATES

Strength and Conditioning Coach

FFP

Strength and Conditioning Coach IAW PWS FOB: Destination MFR PART NR: Null

PURCHASE REQUEST NUMBER: F1F1578179AW01

SIGNAL CODE: A

NET AMT

TRAVEL CLIN

TRAVEL CLIN

FOB: Destination MFR PART NR: Null

NET AMT

Relocation

Relocation of personnel to Aviano, Italy.

FOB: Destination MFR PART NR: Null

NET AMT

FFP

Strength and Conditioning Coach IAW PWS.

FOB: Destination

NET AMT

FFP

Travel CLIN

NET AMT

FFP

Strength and Conditioning Coach IAW PWS.

NET AMT

FFP

Travel CLIN

NET AMT

FFP

Strength and Conditioning Coach IAW PWS.

NET AMT

FFP

TRAVEL CLIN

NET AMT

FFP

Strength and Conditioning Coach IAW PWS.

NET AMT

FFP

TRAVEL CLIN

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

27-SEP-2019

LILIANA.EVANS

UNIT 6117

APO AE 09604 6117

632-8647

F1F157

27-SEP-2019

F1F157

27-SEP-2019

F1F157

27-SEP-2020

F1F157

27-SEP-2020

F1F157

27-SEP-2021

F1F157

27-SEP-2021

F1F157

27-SEP-2022

F1F157

27-SEP-2022

F1F157

27-SEP-2023

F1F157

27-SEP-2023

F1F157

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for offers, it was the only offer received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed…