FA568218Q0010_-_Amendment_0001.docx

FA568218Q0010

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

VENDOR QUESTION AND ANSWERS

Operational Psychologist Vendor Questions

Question: With Aviano Air Base being owned by Italy and a NATO base what are the agreements in place with regard to

1. Taxes? What is the % paid to Italy by an ex pat doing this work in Italy but still a citizen of the US?

Answer: Being a contract employee for the United States, members are required to pay only United States taxes. Local overseas taxes do not apply.

1. Work Visa- What is the process and the turnaround time? Are there any agreements established to expedite the process?

Answer: Any VISA and/or passport questions must be referred to local servicing Embassies

Question: The relocation cost is noted to be a one-time CLIN. Is it to be assumed that once the contract is complete the cost burden to return home falls on the contractor or should that CLIN include a return cost as well? We are assuming that each person will stay for the 5 year term of the contract, which is certainly ideal but not the best plan. If a situation arises where an employee goes home to the US what understanding or agreement is in place to retool with another resource (from the Govt perspective)? These positions are not easy to fill.

Answer: There is a one-time relocation and one-time return CLIN built in the contract. This is the funding to bring an individual to Italy and then their return home after the contract is completed. If a contractor needs to be replaced during the 5-years of the contract, that cost will be on the contractor, not the Government.

Question: I have been thru 2 Govt Shutdown in my 7 years and had the burden of carrying months of payroll to keep highly skilled resources engaged and paid to continue to do this work. I lost over 25k in money to honor my payroll commitments to my people and was never made whole by the Govt. When the next shutdown occurs what happens to an overseas contract such as this? The State Dep website notes a 3 month advance in salary allowance. Has this scenario been considered?

Answer: Since this is a contract, not a General Schedule employee, these positions are not included in a government shut-down. Once the contract is awarded per annual year, the government has made a financial commitment to pay for that contract even during CRA and Government Shutdowns.

Question: Are the Overseas travel allowances included in the CLIN? To be honest I don't understand them yet?

Answer: See FAR 31 for allowable travel costs for contractors. There is a CLIN built in to the solicitation pre-priced at $5,000.00 for miscellaneous TDY travel related expenses.

Question: Is there a housing liaison to be in contact with? My research has shown limited on base options for service members let alone anyone else.

Answer: Since there is no base housing on Aviano for service members or contractors, everyone lives on the local economy. Contractors will be able to work with the Aviano Base Housing Office to help them secure a place of residence.

Question: While on deployment what is the Hazard pay differential?

Answer: Since this is for a contractor, not a military service member, they will not receive hazard pay.

Question: When is the expected start date or phase in period?

Answer: Completely dependent upon the length of the VISA process, we would like these positions to have a start date of 1 December 2018.

Question: There are three positions with three separate contracts?

Answer:Yes, each position will be on its’ own contract for a total of three contracts.

Question: The defense act supports Insurance for Contracts like this. Does the Government understand that all applicable taxes and regulations in the States reside overseas as well? A full insurance package will include Workers comp, Health insurance, Liability, Travel and risk, Terrorism, and Hazard Insurance during deployment. Is the Govt aware of this?

Answer: The Government is aware of insurance and taxation matters; however, these matters will be the responsibility of the contractor.

Question: How is health Care executed? Where are the services and are they on base or elsewhere?

Answer: Only emergency medical and dental services will be available on base through a space available system. All other medical needs will need to be provided by the contractor and the local economy.

Question: Communications. Should an international calling plan for coms between the members/command and the resources be included in the cost CLIN?

Answer: No. This expense will need to be provided by the contractor.

Question: You have a response date of 17Aug. Given the questions and the relationship between these questions and an accurate bid submission...will you consider an extension period?

Answer: Due to number and nature of questions asked, the Government is extending the due date of offers to 27 August at 16:00 Local Italian Time.

Question: When do you intend to award and start?

Answer: Award: 1 Oct. Anticipated Start: 1 Dec.

Question: What is the Data tool/system of record currently in place and who supports the training?

Answer: All training will be assisted by our unit Flight Doctor.

Question: Tax Empt. What does this actually mean?

Answer: The tax exemption clause for Italy, 252.229-7003, is required for all U.S. Government contracts performed in the country of Italy IAW DFARS 229.402-70(c)(1). This clause states the any contract awarded as a result of an offer does not include taxes that the U.S. Government is exempt. The U.S. Government is exempt from Imposta Valore Agguinto (IVA) tax.

Question: Travel. Item 7.1 in travel line 4 and 5 contradicts 7.1.3. As found in the ops psych. Who pays for what and when?

Answer: Any training requested by the 57 RQS that is not associated with the normal credentials and proficiency of the position will be paid for by the 57 RQS. Training for proficiency and credentials of the position will be the responsibility of the contractor.

Question: Page 7 5.1.11 What/Where is the local MTF and are you familiar with the credentialing process?

Answer: The unit has a MTF on site where the contractor will be working daily.

Question: Data. What is the Gov't def of data? What is the system of record for data collection, analysis, etc etc etc? The Govt cannot own code and data. It can be licensed to but unless the system of record currently in place is the actual system of record then no code or data can be owned by the Gov't. Does the Govt expect the Contractor to arrive with Data platforms for these modalities of Human Resiliency and Performance?

Answer: The system used to track and record data is AHLTA (Armed Forces Health Longitudinal Technology Application). This system is DOD specific and has contracted personnel that train as needed to those that will use it.

Question: In section 4.2.5 of each these solicitations, the following statement is listed:

"All information, reports, and products are the property of the government."

This section is in direct conflict with - Intellectual Property Law, DFARS 252.227-7013 Rights in Technical Data--Noncommercial Items, and 252.227-7014 Rights in Noncommercial Computer Software and Noncommercial Computer Software Documentation.

Answer: Per the language found in both clauses, the Government has unlimited rights to items in DFARS clauses 252.227-7013(b)(1) and 252.227-7014(b)(1). All documentation prepared by the contractor for the Government will be prepared on software owned by the Government.

Question: How many operators are in the unit?

Answer: There are currently 40 operators at the unit.

Question: How does one go about obtaining the DUNS & Cage Code "for Italy"? Are not these numbers the same DUNS & Cage Code numbers we use here in the States?

Answer: U.S. based companies do not require DUNS or CAGE codes for Italy. If you have an existing DUNS and CAGE number with SAM registration that was issued in the United States then you are eligible for award. If you currently do not posess any of this, you must obtain a DUNS, CAGE, and SAM registration from the United States to be eligible for award.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 17-Aug-2018 04:00 PM to 27-Aug-2018 04:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The cost constraint EST has been added.

CLIN 0003

CLIN 1002

CLIN 2002

CLIN 3002

CLIN 4002

CLIN 4003 is added as follows:

FFP

Relocation of personnel from Aviano, Italy upon completion of the contract.

FOB: Destination

SIGNAL CODE: A

NET AMT

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

POP 28-SEP-2018 TO

27-SEP-2019

LILIANA.EVANS

UNIT 6117

APO AE 09604 6117

632-8647

F1F157

To:

POP 01-OCT-2018 TO

30-SEP-2019

LILIANA.EVANS

UNIT 6117

APO AE 09604 6117

632-8647

F1F157

The following Delivery Schedule item for CLIN 0002 has been changed from:

POP 28-SEP-2018 TO

LILIANA.EVANS

UNIT 6117

APO AE 09604 6117

632-8647

F1F157

POP 01-OCT-2018 TO

LILIANA.EVANS

UNIT 6117

APO AE 09604 6117

632-8647

F1F157

The following Delivery Schedule item for CLIN 0003 has been changed from:

POP 28-SEP-2018 TO

LILIANA.EVANS

UNIT 6117

APO AE 09604 6117

632-8647

F1F157

POP 01-OCT-2018 TO

LILIANA.EVANS

UNIT 6117

APO AE 09604 6117

632-8647

F1F157

The following Delivery Schedule item for CLIN 1001 has been changed from:

POP 28-SEP-2019 TO

27-SEP-2020

LILIANA.EVANS

UNIT 6117

APO AE 09604 6117

632-8647

F1F157

POP 01-OCT-2019 TO

30-SEP-2020

LILIANA.EVANS

UNIT 6117

APO AE 09604 6117

632-8647

F1F157

The following Delivery Schedule item for CLIN 1002 has been changed from:

POP 28-SEP-2019 TO

27-SEP-2020

LILIANA.EVANS

UNIT 6117

APO AE 09604 6117

632-8647

F1F157

POP 01-OCT-2019 TO

30-SEP-2020

LILIANA.EVANS

UNIT 6117

APO AE 09604 6117

632-8647

F1F157

The following Delivery Schedule item for CLIN 2001 has been changed from:

POP 28-SEP-2020 TO

27-SEP-2021

LILIANA.EVANS

UNIT 6117

APO AE 09604 6117

632-8647

F1F157

POP 01-OCT-2020 TO

30-SEP-2021

LILIANA.EVANS

UNIT 6117

APO AE 09604 6117

632-8647

F1F157

The following Delivery Schedule item for CLIN 2002 has been changed from:

POP 28-SEP-2020 TO

27-SEP-2021

LILIANA.EVANS

UNIT 6117

APO AE 09604 6117

632-8647

F1F157

POP 01-OCT-2020 TO

30-SEP-2021

LILIANA.EVANS

UNIT 6117

APO AE 09604 6117

632-8647

F1F157

The following Delivery Schedule item for CLIN 3001 has been changed from:

POP 28-SEP-2021 TO

27-SEP-2022

LILIANA.EVANS

UNIT 6117

APO AE 09604 6117

632-8647

F1F157

POP 01-OCT-2021 TO

30-SEP-2022

LILIANA.EVANS

UNIT 6117

APO AE 09604 6117

632-8647

F1F157

The following Delivery Schedule item for CLIN 3002 has been changed from:

POP 28-SEP-2021 TO

27-SEP-2022

LILIANA.EVANS

UNIT 6117

APO AE 09604 6117

632-8647

F1F157

POP 01-OCT-2021 TO

30-SEP-2022

LILIANA.EVANS

UNIT 6117

APO AE 09604 6117

632-8647

F1F157

The following Delivery Schedule item for CLIN 4001 has been changed from:

POP 28-SEP-2022 TO

27-SEP-2023

LILIANA.EVANS

UNIT 6117

APO AE 09604 6117

632-8647

F1F157

POP 01-OCT-2022 TO

30-SEP-2023

LILIANA.EVANS

UNIT 6117

APO AE 09604 6117

632-8647

F1F157

The following Delivery Schedule item for CLIN 4002 has been changed from:

POP 28-SEP-2022 TO

27-SEP-2023

LILIANA.EVANS

UNIT 6117

APO AE 09604 6117

632-8647

F1F157

POP 01-OCT-2022 TO

LILIANA.EVANS

UNIT 6117

APO AE 09604 6117

632-8647

F1F157

The following Delivery Schedule for CLIN 4003 has been added:

POP 01-OCT-2022 TO

LILIANA.EVANS

UNIT 6117

APO AE 09604 6117

632-8647

F1F157

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 4003:

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Guardian Angel Preservation of the Force and Family Program Operational Psychologist (OP) Base +4 Years Final Version 3 August 2018

1. DESCRIPTION OF SUPPORT REQUIREMENT

The 57th Rescue Squadron (57 RQS) has highlighted the need for increased focus on preserving the current Rescue Operator (CRO/PJ) combat capability. 57 RQS identified the need for one Operational Psychologist (OP) as a key specialty to improve readiness and rehabilitation. The mission of this support specialist is to:

· Provide expert behavioral sciences consultation to Guardian Angel operators in support of a broad range of organizational, operational, and investigative requirements within the POTFF parameters; including human factors, analysis, research, training, deployment readiness and reintegration as well as personnel support activities.

· Enhance and maintain optimal mental performance and readiness of Rescue Operators.

The Preservation of the Force and Family (POTFF) Program will focus on the whole operator concept; not only to assist Guardian Angel (GA) operators in accomplishing their military missions in the short term, but to emphasize the maintenance of peak performance over the long term in order to lengthen the service life of the ‘human weapon system.’ This long-term perspective means the POTFF program must include rehabilitative services that insure rapid recovery from injuries and to provide focused mental conditioning facilitating a rapid return to duty.

The mission is accomplished by increasing the mental capacity of the Rescue Operator, decrease the rate of injuries and accelerate return to duty times. The OP will work with individual operators to optimize mental performance while collecting, analyzing, and resolving mental readiness level concerns. This requirement calls for support at Aviano Air Base, Italy.

1. TASK PURPOSE AND OVERALL OBJECTIVE. The overall purpose is to provide expert behavioral sciences consultation to Guardian Angel operations in support of a broad range of operational and investigative requirements within the POTFF program. The contract services must, at a minimum, deliver the services identified below while operating from within the organization and use available facilities so personnel will have convenient access to the specialist.

1. DELIVERABLES.

1. The contractor shall perform the deliverable task requirements identified in section 4.1.

1. The contractor shall provide clear, concise, and traceable analyses and required documentation to perform Human Performance analysis and ensure these activities are performed and documented per current commercial best practices. Reports shall include detailed performance and rehabilitation results. Staff level briefings of findings and recommendations shall convey operational readiness implications. Reports shall include, but are not limited to the data requirements outlined in section 4.2. Recommended alternatives or solutions in the form of reports that include summaries, recommendation justification, and briefings on a monthly basis.

1. The contactor shall possess and maintain education, experience, and certification in section 4.3.

4.0 SPECIFIC TASK REQUIREMENTS: OPERATIONAL PSYCHOLOGIST

4.1 The contractor is to serve as the subject matter expert in all elements of the evaluation and management of physical and behavioral science injuries, injury prevention, and performance enhancement of Guardian Angel (GA) Operators. The contractor is responsible to support the attainment and sustainment of peak human performance through the strengthening, evaluation and mental prevention of uninjured Operators, as well as the aggressive treatment and rehabilitation of injured Operators to facilitate a rapid return to duty. Collaborates with unit leadership and medical staff to ensure the highest level of Operator and unit physical and mental readiness through injury prevention, fitness and educational human performance optimization strategies within the Preservation of the Force and Family (POTFF) program parameters.

0.

5.1.1 Develop, plan, and initiate resiliency programs for preventing and treating behavioral health issues to support all aspects of the Guardian Angel (GA) and Special Tactic (ST) operators.

4.1.2 Conduct, administer, and interpret a full spectrum of psychological assessment tools and consult with command personnel.

4.1.3 Manage relevant process improvement, program validation, and related research.

4.1.4 Participate in periodic meetings to review the care provided to GA. Identify opportunities for improvement in behavior health and care strategies.

4.1.5 Develop and manage appropriate personnel selection records and filing systems.

4.1.6 Manage referrals and disposition of referrals for behavioral healthcare.

4.1.7 Provide professional development and awareness education to leadership and GA operators as requested.

4.1.8 Function as the liaison between GA operators and base/community helping professionals/agencies.

4.1.9 Support the assessment of personnel and provide feedback to unit leadership on suitability of personnel to serve within certain positions as required.

4.1.10 Provide technical expertise, consultation, and direct support in the areas of operational support, human performance enhancement, and the provision of clinical services to unit members.

4.1.11 Maintain credentialing requirements in good standing at a local Medical Treatment Facility (MTF).

4.1.12 Assist with the preparation of short and long-term fiscal plans.

4.1.13 Conduct baseline and post-event neuropsychological screening and collect/analyze data and monitor trends in psychological health as directed.

4.1.14 Develop and promulgate training opportunities for the POTFF staff to enhance career development, potential for advancement and to further professional expertise.

4.1.15 Ensure safe and effective operation of equipment used for patient care and contribute to a safe working environment

4.1.16 Attend annual required training in accordance with guiding instructions. Commands will allow for attendance at necessary conferences or courses to complete continuing education units required to maintain certification that will be paid for by the 57th Rescue Squadron.

4.1.17 Document care/therapy performed in the operator’s Electronic Health Record via the Armed Forces Health Longitudinal Technology Application (AHLTA)

4.2 Additionally, the contractor shall collect, analyze, resolve, disseminate, and archive information resulting from products created under this support. The contractor is also required to understand the highly complex DoD culture, policies and processes, as follows:

5.0 SPECIFIC TASK REQUIREMENTS: OPERATIONAL PSYCHOLOGIST

5.1 The contractor is to establish and serve as the subject matter expert in all elements of the evaluation and management of physical and behavioral science injuries, injury prevention, and performance enhancement of Guardian Angel (GA) Operators. The contractor is responsible to support the attainment and sustainment of peak human performance through the strengthening, evaluation and mental prevention of uninjured Operators, as well as the aggressive treatment and rehabilitation of injured Operators to facilitate a rapid return to duty. Collaborates with unit leadership and medical staff to ensure the highest level of Operator and unit physical and mental readiness through injury prevention, fitness and educational human performance optimizations strategies within the Preservation of the Force and Family (POTFF) program parameters.

0.

5.1.1 Develop, plan, and initiate resiliency programs for preventing and treating behavioral health issues to support all aspects of the Guardian Angel (GA) and Special Tactic (ST) operators.

5.1.2 Conduct, administer, and interpret a full spectrum of psychological assessment tools and consult with command personnel.

5.1.3 Manage relevant process improvement, program validation, and related research.

5.1.4 Participate in periodic meetings to review the care provided to GA. Identify opportunities for improvement in behavior health and care strategies.

5.1.5 Develop and manage appropriate personnel selection records and filing systems.

5.1.6 Manage referrals and disposition of referrals for behavioral healthcare.

5.1.7 Provide professional development and awareness education to leadership and GA operators as requested.

5.1.8 Function as the liaison between GA operators and base/community helping professionals/agencies.

5.1.9 Support the assessment of personnel and provide feedback to unit leadership on suitability of personnel to serve within certain positions as required.

5.1.10 Provide technical expertise, consultation, and direct support in the areas of operational support, human performance enhancement, and the provision of clinical services to unit members.

5.1.11 Maintain credentialing requirements in good standing at a local MTF.

5.1.12 Assist with the preparation of short and long-term fiscal plans.

5.1.13 Conduct baseline and post-event neuropsychological screening and collect/analyze data and monitor trends in psychological health as directed.

5.1.14 Develop and promulgate training opportunities for the POTFF staff to enhance career development, potential for advancement and to further professional expertise.

5.1.15 Ensure safe and effective operation of equipment used for patient care and contribute to a safe working environment

5.1.16 Attend annual required training in accordance with guiding instructions. Commands will allow for attendance at necessary conferences or courses to complete continuing education units required to maintain certification that will be paid for by the contractor

5.1.17 Document care in the operator’s Electronic Health Record via the Armed Forces Health Longitudinal Technology Application (AHLTA)

5.2 Additionally, the contractor shall collect, analyze, resolve, disseminate, and archive information resulting from products created under this support and requires the contractor to understand the highly complex DoD culture, policies and processes, as follows:

5.3 PERSONNEL AND MINIMUM SKILL REQUIREMENTS.

5.4 DELIVERY SUMMARY

5.4.1. The following Service Summary (SS) items outline key requirements/deliverables in performance of this contract. Overall performance assessments will be provided to the Contracting Officer (CO) by the 57th RQS representative who is assigned by the Contracting Officer. The government will perform customer surveys to the Rescue Operators as part of the government’s performance evaluation; all reported non-conformances will be validated by the 57th RQS. Meeting or not meeting the below thresholds will be the basis of that performance evaluation.

Services Summary (Table 1)

Deliverables (Table 2)

6.0 FURNISHED PROPERTY/SPACE.

6.1 Government Property. The Government anticipates on-site support for this contract at Aviano Air Base. The Government will provide all equipment and materials, and access to necessary networks and systems required to support the activities required under this contract. The Government will issue the contractor with the necessary equipment to perform their duties. The Government will provide furnished multi-use office spaces (workstations, office automation equipment, telephones, and furniture) and supplies at Government facilities.

7.0. TRAVEL

7.1 The Contractor shall be required to travel in support of providing services in other than primary location, and in order to attend conferences and training seminars to maintain knowledge and proficiency of current and best commercial practices, as requested. On average, contract personnel travel 3 weeks annually. The costs for requested additional training and certification will be paid for by the supported RQS. All trips will be in accordance with regulatory requirements and actual travel shall be coordinated and pre-approved by the 57th RQS in writing. Trips scheduled are subject to change. All travel expenses must be allowable IAW the Joint Federal Travel Regulations.

7.1.1 If the use of government quarters is requested the contractor must complete the Letter of Identification – Official Travel of Government Contractors, in its entirety and forward to the 57th RQS for approval process.

7.1.2 Local travel to attend meetings within the local city or base of assignment commuting vicinity shall be considered a cost of doing business and shall not be separately reimbursed.

7.1.3 The Contractor will fund all travel and expenses for employee proficiency and certification requirements.

7.1.4 The Contractor must be able to deploy to various locations with unit for a maximum of 30 days per year.

8.0 SPECIAL CONSIDERATIONS

8.1 Security

8.1.1 Contractor personnel shall not release or remove system documentation, data, or reports generated by or through use of Government systems.

8.1.2 57 RQS will assist contractor personnel in processing the necessary DoD forms to obtain base or area badges to access Government facilities.

8.1.3 The Contractor shall not divulge any information regarding files, data, processing activities/functions, user ID's, passwords, or any other information that may be gained to anyone who is not authorized to have access to such information. Contractor personnel shall abide by all Government rules, procedures, and standard of conduct. Contractors requiring access to Government Automated Information Systems (AIS) shall have background investigations and security awareness training completed prior to the start of contract performance. When the period of performance is complete, contractor personnel are replaced, or the contract is terminated, the contractor will have 5 days to terminate all of their network user accounts and to return all access cards and base identification badges to the Government.

8.1.4 In accordance with DoD 6025.18-R “Department of Defense Health Information Privacy Regulation,” 24 January 2003, the Contractor meets the definition of Business Associate. Therefore, a Business Associate Agreement is required to comply with both the Health Insurance Portability and Accountability Act (HIPAA) Privacy and Security regulations. This clause serves as that agreement whereby the Contractor agrees to abide by all applicable HIPAA Privacy and Security requirements regarding health information as defined in this clause, and in DoD 6025.18-R and DoD 8580.02-R, as amended. Additional requirements will be addressed when implemented.

8.1.5 Security Manager Appointment. The contractor shall appoint a security manager for the on base Visitor Group. The security manager shall provide employees with training as required by DOD 5200.1-R, Information Security Program Regulation, Chapter 9, AFPD 31-4, Information Security, and AFI 31-401, "Information Security Program Management." The contractor will also provide initial and follow-on training to contractor personnel who work in Air Force controlled/restricted areas. Air Force restricted areas and controlled areas are explained in AFI 31-101, Integrated Defense.

8.1.6 Pass and Identification Items. The contractor shall ensure that all identification items required for contract performance are obtained for employees and any non-government owned vehicles. The contractor shall retrieve all identification media, including vehicle passes from employees who depart.

8.1.7 Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

8.1.8 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on any AFB, TDY or Deployed assigned locations.

8.1.9 For Official Use Only (FOUO). The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policies and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

8.1.10 Reporting Requirements. Contractor personnel shall report to an appropriate authority any information(s) or circumstances/incident(s) of which they are aware that may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees must be briefed by their immediate supervisor upon initial on-base assignment.

8.1.11 Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work day all government facilities, equipment, and materials shall be secured.

8.1.12 Controlled/Restricted Areas. The contractor must implement required local base procedures to enter Air Force controlled/restricted areas when contractor personnel are scheduled to work in those areas.. An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agencies Security Manager before a Restricted Area Badge will be issued. Contractor employees must have a favorably completed National Agency Check, Local Agency Check, and Credit Check (NACLC) investigation before receiving a Restricted Area Badge.

8.1.13 Key Control. The contractor must establish and implement methods of control on all keys issued to the contractor by the Government. They shall not be lost nor misplaced and/or used by unauthorized persons. The contractor shall not duplicate any keys issued by the government.

8.1.13.1 The contractor shall immediately report to the 57th RQS any occurrences of loss or duplication of keys.

8.1.13.2 In the event that keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without any cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost incurred from the monthly payment due to the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due to the contractor.

8.1.13.3 The contractor shall prohibit the use of keys, issued by the government, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

8.1.14 Lock Combinations. The contractor shall control access of all government provided lock combinations to preclude unauthorized entry. The contractor is not authorized to record lock combinations without written approval by the government 57th RQS . Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.

8.2 Access to Facilities and Property

8.2.1 The contractor will be required to obtain a Secret Security Clearance. Access to government facilities is required since the majority of the work is performed on-site government locations. The contractor Ability to acquire a Flight Line Driver’s License is required as well. Training for Flight Line Driver’s License will be given on site.

8.2.2 Visitor Group Security Agreement (VGSA). The contractor shall enter into a long term visitor group security agreement if contract performance is required for more than 90 days. This agreement shall outline how the contractor integrates security requirements for contract operations with the Air Force to ensure effective and economical operation on the installation. The agreement should address:

8.2.2.1 Security support provided by the Air Force to the contractor to include storage containers for classified information/material, use of base destruction facilities, classified reproduction facilities, use of base classified mail services, security badging, base visitor control, investigation of security incidents, base traffic regulations, the use of security forms, and conducting inspections required by DOD 5220.22-R, Industrial Security Regulation, Air Force Policy Directive 31-6, Industrial Security, and Air Force Instruction 31-602, Industrial Security Program, 1 February 1997.

8.2.2.2 On base, the long term visitor group security agreement may take the place of a Standard Practice Procedure (SPP).

8.3 Government Program and Contract Management

8.3.1 Government Program Management

8.3.2 57 RQS will provide a 57th RQS for this contract to perform routine quality assurance. However, only the CO has authority to approve contract deliverables.

8.3.3 Government Contract Management

8.3.4 Responsibility for contracting activities rests solely with the CO. No conversation, recommendations, or direction, whether given directly by, or implied by Government personnel, that will affect the scope, schedule, or price of the program covered by this PWS, shall be acted upon by the Contractor unless specifically approved by the CO. The CO is the only Government representative authorized to bind the U.S. Government.

8.4 Contractor Key Personnel

In the event of a key personnel change (i.e. contractor employees located on a Government site), the Contractor shall immediately provide notification to the CO and 57th RQS.

8.5 Inherently Governmental Functions/Personal Services

None of the functions to be performed under this requirement are inherently governmental. Additionally, no Personal Services will be required by the Government nor provided by the Contractor.

9.0 BIO-ENVIRONMENTAL ENGINEERING/HAZMAT REQUIREMENTS

9.1 Environmental, Health, And Safety. The contractor shall ensure all employees receive the necessary environmental, health, and safety training to ensure compliance with all Occupational Safety and Health Acts (OSHA), federal and local laws. The contractor shall protect the health and safety of employees and the community, minimizing the risk of environmental pollution.

9.2 Pollution Prevention. "Pollution Prevention" and "Source Reduction" are defined in the Pollution Prevention Act of 1990, 42 U.S.C. §§ 13101-13109. Contractor's obligation under this section is limited to identifying pollution prevention opportunities and shall not be construed to require the contractor to conduct activities not otherwise required by the program.

9.3 The contractor shall comply with energy saving conservation practices as deemed necessary by the facility manager.

9.4 Ionizing and Non-Ionizing Radiation: Contractors must obtain authorization from BE prior to bringing on site ionizing or non-ionizing sources/equipment onto the installation. Contractors must provide list of items and description of how they will be used to Bioenvironmental Engineering (BE) 31amds.sgpb@us.af.mil at least 10 days prior to the date required to bring them on base.

9.4.1 Non-Ionizing Radiation: Electromagnetic Frequency (EMF) Radiation and LASERS: Contact BE/Installation Laser Safety Officer (31amds.sgpb@us.af.mil) at least 10 days prior to bringing on site. (Example: LASER Classes: 1M, 2M, 3R, 3B, or 4; Transmitting antennas, radars etc.) Reference: AFI 48-139, LASER and Optical Radiation Protection Program, Paragraph 2.21)

9.4.2 Ionizing sources: Contact BE (31amds.sgpb@us.af.mil) at least 10 days prior to bringing on site ionizing sources/equipment. For regulated sources, provide copies of permits or sealed source certifications. (Example: Troxler density gauges, sealed sources in various gauges/devices). Reference: AFI 48 -148, Ionizing Radiation Protection.

9.5 Hazardous Materials/Chemical Management: Hazardous Materials/Chemical Management: All hazardous material use requires prior authorization before bringing the hazardous material on base. "Hazardous material" includes many materials for which there is a manufacturer SDS, such as cleaning supplies, paints, solvents, sealants, lead acid batteries, fuels, herbicides, etc.

9.5.1 The Contractor shall submit an inventory list of ALL chemical products to be used, along with copies of the Safety Data Sheet (SDS) for each chemical product, for review before bringing any potentially hazardous material onto Aviano Air Base using the attached “HazMat Authorization Request Template”. The Contractor shall submit completed inventories and SDSs to the 1) CO, 2) CE Environmental / for Aviano Air Base (314-632-5532) at least 10 days prior to the date required to bring them on base.

9.5.2 Once approved, the Contractor shall maintain an inventory of all hazardous materials along with corresponding Safety Data Sheets (SDSs). The Contractor shall track and report actual hazardous material usage during the performance of the contract. Hazardous material usage for any contract that is less than one month in duration shall be reported at the end of the contract period. Hazardous material usage for any contract over a month in duration shall be reported no less than monthly. Hazardous material usage shall be reported using the attached “HazMat Monthly Usage Log Template”.

9.5.3 The Contractor shall not leave any excess hazardous materials or empty containers on site following completion of the project. The Contractor is responsible for the removal of all unused hazardous materials and proper disposal of all hazardous waste generated. Reference: AFI-32-7086, Hazardous Materials Management

9.6 Controls of other hazards: Contractors must coordinate with Bioenvironmental Engineering (BE) at 01638528047 or 31amds.sgpb@us.af.mil at least 10 days prior to start of project, regarding all contracts with potential health impact to personnel (Example: Noise above 85 dBA, activities with potential airborne contaminants or particulates). Hazardous work areas/perimeters shall be established to control exposures and limit access to nearby facilities and personnel. Work shall be performed IAW all applicable occupational health and safety regulations.

9.7 Contractors must coordinate with facility managers and receive a safety brief of hazards present within work areas.

9.8 CMRA - Contractor Manpower Reporting Application - Section 2330a of title 10, United States Code (10 USC 2330a), requires the Secretary of Defense to submit to Congress an annual inventory of contracts for services performed during the prior fiscal year for or on behalf of the Department of Defense (DoD) by 31 Oct. Information must be input immediately within each new fiscal year and validated by the CO to meet the 31 Oct deadline. The inventory must include the number of contractor employees using direct labor hours and associated cost data collected from contractors. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data. Contractors for other than Army components can visit https://afcmra.hqda.pentagon.mil/Help/Full_User_Guide.pdf to review user manuals and gain an understanding about the data fields that will be included in the reporting structure that is hosted at http://www.ecmra.mil/ . When filling out the required information please utilize “FFBX70 - USAF IN EUROPE” as the UIC if you cannot locate the UIC for this contract among the provided options. Also, the FSC for this specific contract isQ519

9.9 Applicability: The reporting requirement applies to all contracted services, provided the organization that is receiving or benefiting from the contracted services is a Department of Defense organization, including reimbursable appropriated funding sources from non-DoD executive agencies where the Defense Component requiring activity is executive agent for the function performed. The reporting requirement does not apply to situations where a Defense Component is merely a contracting agent for another executive agency. In general, the only contracted services excluded from reporting are construction and utilities.

10.0 SECURITY CLEARANCE

10.1 The contractor must have a valid Facility Security Clearance granted by the Defense Security Service (http://www.dss.mil). The contractor must comply with DoDD 5220.22, DoD Industrial Security Program, to determine eligibility for access to classified information for work performed under this PWS herein.

10.2 The contractor employee(s) responsible for administering classified Technical Control Facility (TCF) exams and conducting unit Staff Assistant Visit’s (SAVs), shall possess a Secret Clearance in accordance with DoDD 5200.2, DoD Personnel Security Program and AFI 31-501, Personnel Security Program Management.

10.3 All employees working in Personnel Database Management will have a National Agency Check or host nation equivalent. The results of the check shall be provided to the CO. The Government will not accept any employee with a federal conviction (or host nation equivalent) in their background check.

10.4 During performance, report any information or circumstances observed that may pose a threat to the security of DoD personnel, contractors, resources, and defense…