FA5682-17-Q-0005_Amendment_0003_Combo.pdf

13 Mar 17

The issuing agency’s address is as follows:

31st Contracting Squadron/LGCC

Via Pordenone 89/b, Bldg 600, Area “E”

Aviano Air Base

33081 Aviano (PN) Italy

SUBJECT: Combined Synopsis/Solicitation for Tent Rental

Offerors must be registered and active in System for Award Management (SAM) (see https://www.sam.gov) to be eligible for award. Please respond via email if information/guidance is needed.

The proposed solicitation number for this solicitation is FA5682-17-Q-0005. Foreign participation is permitted.

i. This is a combined synopsis/solicitation (combo) for commercial items prepared in accordance with the format in Subpart 12.6 and FAR 5.202(a)(12), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested.

ii. Solicitation number FA5682-17-Q-0005 is issued as a request for quotation (RFQ).

iii. This solicitation document and the incorporated provisions and clauses are those in effect through

Federal Acquisition Circular (FAC) 2005-95 dated 19 Jan 17, Defense Federal Acquisition

Regulation Supplement (DFARS) DPN 20161222 effective 22 Dec 16, and Air Force Acquisition

Circular (AFAC) effective 27 Jan 17.

iv. The following NAICS code applies to this solicitation: 532299 – All Other Consumer Goods Rental

CLIN # Item Description Quantity Unit of Issue Unit Price Total Price

0001 TWO (2) White Framed Tents with entry and exit, and front/back access from 12 April 2017 – 18 May

2017, with the following specifications:

(a) 20’ X 40’ White Structure (or nearest metric equivalent). Tent canvas must have retractable front, back, and side flaps for full visibility of surrounding area.

(b) Turf, black flooring – flooring is required so tables & chairs can be set-up in the tents. Flooring must prevent soaking of rain and/or any climate weather conditions during the exercise period.

(c) Light Fixtures – light fixtures will be required for proper lighting in the tents 24 Hrs. Lights can be fixed in 4 corners OR adjustable to display along the ceiling structure. Lights with adjustable stands will be acceptable as well.

(d) (2) Heaters – Large Box – 1 Heater per tent.

Heaters will be used during nightly operations.

2 Each https://www.sam.gov/

(e) Refueling for Heaters will be required as necessary. Additional fuel must be made available for customer use, and contractor will be required to replenish the heaters when required. A schedule can be determined once daily usage rate is established.

(f) 4 Generator 68 KWS – two rotating generators per tent. The governments intent is to operate power generation equipment in a “day on/day off” mode, meaning that only one (1) generator at a time will be operational for a 24-hour period to allow for maintenance and re-fuel of the “off generator”. The

“off generator” would serve as the emergency back-up should the “on generator” fail. Generators must have an integrated automatic power transfer module to automatically start the off-duty generator should the on duty generator fail unexpectedly.

(g) Erect, install and/or replace all equipment within a 24 hour period or less.

(h) Perform required periodic maintenance on all equipment to include replacement of perishable or consumable products (e.g. filters, oil, lubricants, etc.)

(i) Respond within twelve (12) hours to repair and/or replace equipment that has been damaged or becomes non-operational.

(j) Respond within twenty-four (24) hours to discontinue operations and secure equipment to a required status to minimize damage from hurricane or tropical storm events; complete disestablishment is not required but only to that extent sufficient to prevent damage to equipment and/or its components due to excessive wind, rain, or flooding.

0002 ONE (1) Enclosed White Tent with Entry and Exit

Front/Back access from 2 May 2017 – 4 May 2017, with the following specifications:

(a) 25’ X 50’ White Structure (or nearest metric equivalent). Tent canvas must have retractable front, back, and side flaps for full visibility of surrounding area. The tent shall be installed on 2 May and removed on 4 May 2017.

(b) Turf, Black Flooring – Flooring is required so tables & chairs can be set-up in the tents. Flooring must prevent soaking of rain and/or any climate weather conditions during the exercise period.

1 Each

(c) Light Fixtures – Light fixtures will be required for proper lighting in the tents 24 Hrs. Lights can be fixed in 4 corners OR adjustable to display along the ceiling structure. Lights with adjustable stands are acceptable as well.

(d) 1 Generator 68 KWS – Power will be required to operate a computer rack system that is plugged into an APS smart UPS Battery backup that draws about

160 W and a standard Flat Screen LED TV that draws 265 W. Minimum primary cable distance of

50-75 feet to feed into distribution panel. Generator must be quiet.

(e) Erect, install and/or replace all equipment within a 24 hour period or less.

(f) Perform required periodic maintenance on all equipment to include replacement of perishable or consumable products (e.g. filters, oil, lubricants, etc.)

(g) Respond within two (2) hours to repair and/or replace equipment that has been damaged or becomes non-operational.

(h) Respond within twenty-four (24) hours to discontinue operations and secure equipment to a required status to minimize damage from hurricane or tropical storm events; complete disestablishment is not required but only to that extent sufficient to prevent damage to equipment and/or its components due to excessive wind, rain, or flooding.

TOTAL COST:

Delivery Address Delivery Terms

& Schedule

Through

Consolidation Point?

31ST SFS/S4L Unit 6130

APO AE 09604

ATTN: MSgt McSweeney

314-632-8664

PoP 12-Apr-17 -

18 May 2017

No

v. The procedures to be used in awarding the contract are request for written quotation. The anticipated award date is 16 Mar 17.

vi. This solicitation will be using FAR 13.5 Simplified Procedures for Certain Commercial Items

This solicitation and resultant contract contains provisions and clauses that may be included by reference.

You may view provisions or clauses incorporated by reference at this website: http://farsite.hill.af.mil

The following clauses/provisions are incorporated by reference:

FAR

52.204-7 System for Award Management

52.204-13 System for Award Management Maintenance

52.204-16 Commercial and Government Entity Code Reporting

52.204-18 Commercial and Government Entity Code Maintenance

52.209-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-10 Prohibition on Contraction With Inverted Domestic Corporations

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

52.215-5 Facsimile Proposals

52.222-19 Child Labor – Cooperation with Authorities and Remedies

52.222-21 Prohibition of Segregated Facilities

52.222-26 Equal Opportunity

52.222-50 Combating Trafficking in Persons

52.223-18 Encouraging Contract Policies to Ban Text Messaging While Driving

52.225-13 Restrictions on Certain Foreign Purchases

52.222-22 Previous Contracts and Compliance Reports

52.222-25 Affirmative Action Compliance

52.225-25 Prohibition on Contracting with Entities Engaging in Sanctioned Activities Relating to Iran-

Representation and Certification

52.232-33 Payment by Electronic Funds Transfer – System for Award Management

52.232-39 Unenforceability of Unauthorized Obligations

52.233-3 Protest After Award

52.233-4 Applicable Law for Breach of Contract Claim

52.246-16 Responsibility for Supplies

52.247-34 F.O.B. Destination

52.249-2 Termination for Convenience of the Government (Fixed-Price)

52.252-1 Solicitation Provisions Incorporated by Reference

52.252-2 Clauses Incorporated by Reference

52.252-4 Alterations in Contract

52.252-5 Authorized Deviations in Provisions

52.252-6 Authorized Deviations in Clauses

52.253-1 Computer Generated Forms

DFARS

252.204-7004 Alternate A, System for Award Management

252.225-7012 Preference for Certain Domestic Commodities

252.225-7041 Correspondence in English http://farsite.hill.af.mil/

252.225-7042 Authorization to Perform

252.229-7000 Invoices Exclusive of Taxes or Duties

252.229-7001 Tax Relief Insert: Name of tax and rate (percentage)

252.232.7003 Electronic Submission of Payment Requests

252.232-7006 Wide Area Workflow Payment Instructions

252.232-7008 Assignment of Claims (Overseas)

252.233-7001 Choice of Law (Overseas)

252.243-7001 Price of Contract Modifications

AFFARS

5352.223-9000 Elimination of Use of Class 1 Ozone Depleting Substances

5352.223-9001 Health and Safety on Government Installations

5352.225-9004 Submission of Offers in Other Than United States Currency

The following clauses/provisions are incorporated by full text:

252.229-7003 TAX EXEMPTIONS (ITALY) (MAR 2012)

(a) As the Contractor represented in its offer, the contract price, including the prices in subcontracts awarded under this contract, does not include taxes from which the United States Government is exempt.

(b) The United States Government is exempt from payment of Imposta Valore Aggiunto (IVA) tax in accordance with Article 72 of the IVA implementing decree on all supplies and services sold to

United States Military Commands in Italy.

(1) The Contractor shall include the following information on invoices submitted to the United States

Government:

(i) The contract number.

(ii) The IVA tax exemption claimed pursuant to Article 72 of Decree Law 633, dated October 26, 1972.

(iii) The following fiscal code(s): 91000190933

(2)(i) Upon receipt of the invoice, the paying office will include the following certification on one copy of the invoice:

“I certify that this invoice is true and correct and reflects expenditures made in Italy for the Common

Defense by the

United States Government pursuant to international agreements. The amount to be paid does not include the IVA tax, because this transaction is not subject to the tax in accordance with Article 72 of Decree Law 633, dated

October 26, 1972.” An authorized United States Government official will sign the copy of the invoice containing this certification.

(ii) The paying office will return the certified copy together with payment to the Contractor. The payment will not include the amount of the IVA tax.

(iii) The Contractor shall retain the certified copy to substantiate non-payment of the IVA tax.

(3) The Contractor may address questions regarding the IVA tax to the Ministry of Finance, IVA Office, Rome (06)

520741.

(c) In addition to the IVA tax, purchases by the United States Forces in Italy are exempt from the following taxes:

(1) Imposta di Fabbricazione (Production Tax for Petroleum Products).

(2) Imposta di Consumo (Consumption Tax for Electrical Power).

(3) Dazi Doganali (Customs Duties).

(4) Tassa di Sbarco e d'Imbarco sulle Merci Transportate per Via Aerea e per Via Maritima (Port Fees).

(5) Tassa de Circolazione sui Veicoli (Vehicle Circulation Tax).

(6) Imposta di Registro (Registration Tax).

(7) Imposta di Bollo (Stamp Tax).

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based

Training

Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic

Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Combo

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in

WAWF, as specified by the contracting officer.

See Schedule

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC FA5682

Issue By DoDAAC FA5682

Admin DoDAAC FA5682

Inspect By DoDAAC F1F3H3

Ship To Code F1F3H3

Service Acceptor (DoDAAC) F1F3H3

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS

Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send

Additional Email Notifications” field of WAWF once a document is submitted in the system.

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

* The full text of the FAR, DFARS and AFFARS can be accessed on the Internet at http://www.farsite.hill.af.mil/ and http://farsite.hill.af.mil/VFDFARA.HTM

vii. The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.

viii. Quotations are due in this office by 1300 hrs Central European Time (CET) on 15 March 2017.

Quotations may be hand delivered (no receipt released), e-mailed or faxed. It is important that you cite the RFQ number in your correspondence. Any offer must be exclusive of taxes. Our payment terms are net 30 days from the acceptance of the service rendered and/or submission of related invoice.

Submit offers and any questions to: margaret.kroening@us.af.mil

Fax: 0430-308557

Telephone number: +0039 0434 30 43 07

Additionally, you may also contact: william.adams.18@us.af.mil

Fax: 0430-308557

Telephone number: +0039 0434 30 01 00

AVAILABILITY OF FUNDS IAW FAR 52.232-18

Funds are NOT presently available for this acquisition.

No contract award will be made until appropriated funds are made available.

http://www.farsite.hill.af.mil/