Attachment_2_Sports_Officials_PWS.pdf

Attachment 2 6 February 2015

Sports Officials Performance Work Statement (PWS)

1.1. Description of Services. The contractor shall provide non-personal services to include all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform the Sports Officials Services as defined in this PWS, except as specified in paragraph 3.1 Government-Furnishes Property and Services, at Sembach AB, Ramstein AB, Vogelweh AS, Kapaun AS, and Landstuhl, Germany. The contractor shall perform the contracted services to standards identified in this PWS. The estimated quantities of games are listed in Appendix 1.

1.2. Sports Officials Services.

1.2.1. Adult Sports -- Contractor shall furnish sports officials for the following adult sports: Basketball, Volleyball, Softball, Flag Football, and Soccer.

1.2.2. Youth Sports -- Contract shall furnish sports officials for the following youth sports: Soccer, Flag Football, Baseball/Softball, Basketball, and Volleyball.

1.3. Enforce Rules and By-Laws. Sports Officials are direct representatives of the Sports Program and, as such, are authorized and required to enforce all pertinent rules and by-laws established, with no deviations, for each sport they are officiating, along with the current official association rules established for each particular sport, to include:

1.3.1. BASKETBALL: Adult sports are governed by the National Collegiate Athletic Association Basketball Rule Book (current edition). Youth sports are governed by the National Federation High School Basketball Rule Book (current edition).

1.3.2. SOCCER: Adult and Youth sports are governed by the International Federation of Association Football (FIFA) Soccer Rule Book (current edition).

1.3.3. BASEBALL: Youth sports is governed by the Little League Baseball Rule Book (current edition).

1.3.4. SOFTBALL: Adult sports are governed by the Amateur Softball Association of America Rule Book (current edition). Youth sports are governed by the Little League Softball Rule Book (current edition).

1.3.5. VOLLEYBALL: Adult sports are governed by the United States Volleyball Association Rule Book (current edition). Youth sports are governed by the High School Volleyball Rule Book (current edition).

1.3.6. FLAG FOOTBALL: Adult sports are governed by the National Collegiate Athletic Association Football Rule Book (current edition). Youth sports are governed by the National Intramural Recreational Sports Association (NIRSA) Flag Football Rule Book (current edition).

1.4. Prohibited Participation by Sports Officials. Officials shall not participate as players, coaches, or team managers in the sport in which the official is officiating. In addition, the sports official must not be closely related to any participants of the sport. If so, the official must make this known as soon as possible; the second official will be designated as head official for that particular game.

1.5. Pre-Season Meeting. The contractor shall meet with the athletic director for each sports program at least 30 days prior to the start of the scheduled sport to review the specific rules and by-laws governing that particular sport. The Contracting Officer Representative (COR) will provide the sports schedule to the contractor at the time of award of the contract and as changes occur.

1.6. Control of Game. The contractor shall take full authority and responsibility for the proper conduct and control of the game. The contractor will take the proper position on the playing area for making calls, and eject game participants and spectators which display poor sportsmanship as determined by the sports official.

1.7. Scheduling Officials for Games. The contractor shall confirm the date, time, and location of each game with the COR at least 2 calendar days prior to the game. The contractor shall be responsible for scheduling of sports officials for the games they are required to work to ensure the game starts on time.

1.8. Validating Calls. A sports official may consult with another sports official at any time or when requested to do so by a team manager. However, the final decision will rest with the sports officials whose executive authority it is to make the decision.

1.9. Pre-Game Meeting. The sports officials shall be at the proper location for the scheduled game 15 minutes before game time and ready to officiate (including scorekeepers).

1.10. Wear Proper Uniforms. The sports officials shall wear the proper uniforms and have proper equipment in their possession at each game (including scorekeepers). The contractor is responsible for providing uniforms.

1.11. Cancellation of Games. The sports official(s) has/have the authority to cancel any game because of gross misconduct or teams being late for a game. This determination will be made at the discretion of the sports official(s).

Game time is forfeit time.

1.12. Postponement of Games. The sports official shall have the authority to postpone any game due to inclement weather. Outdoor games shall be temporarily postponed due to lightning that is within approximately 5 miles. If lightning remains in the area, the sports official may postpone the game(s) to another day, if needed.

1.13. Reporting Injuries. The sports official shall be responsible for reporting injuries. Any injury sustained by a player or sports official shall be brought to the attention of the Fitness Center Director or his/her staff before 0800 the next duty day.

1.14. Contractor Notification of Postponement. The COR will notify the contractor when a rainout or postponed game occurs not later than 2 hours before game time. In case of postponements less than the 2-hour period, the contractor will be paid only for the first scheduled game of the day when the notification was given.

1.15. Holidays and Weekends. Sports officials shall be required to work weekends and German/U.S. holidays as required by the games schedule, or make-up games/tournament games. Time schedule will be determined prior to games.

1.16. Consumption of Alcohol/Tobacco Use. No sports official shall be allowed to work a game if it is determined by the COR that he/she has been consuming alcoholic beverages. At no time will an official consume alcoholic beverages in, on, or around the playing area. The contractor shall adhere to the “no smoking policy” during games, intermission, half-times, or between games.

1.17. Scores. Score books/score sheets shall be turned in to the athletic/youth center, before 1000 the next duty day.

1.18. Game Coverage. The contractor shall ensure full coverage in accordance with Appendix 1 for all games. Should a sports official or scorekeeper/timekeeper fail to report, the remaining sports officials and scorekeeper/timekeeper (if appropriate) will proceed with the game until another sports official or scorekeeper/timekeeper can fill the empty slot.

Late officials shall be present for a minimum of half of the sporting event in order for it to be considered full coverage, and to get paid. The contractor will be paid at the rates listed in Exhibits A through E. Sports officials and scorekeepers/timekeepers shall sign the score sheets at each game to verify coverage. It is the contractor’s responsibility to ensure a minimum of one coach per sports contest signs the score sheet as well as all officials and scorekeepers to verify coverage requirements of the PWS were met. The sports officials are required to keep the games on track to ensure the games start on time.

1.19. Equipment Pick-Up. Sports officials shall pick up all necessary equipment to conduct the game prior to game time and return it immediately following the game.

1.20. Ejection of Players. Incidents leading to player or coach ejection, protest of the game, or any other problems shall be reported by the official to the Fitness Center Director or Youth Sports Director before 0800 the following duty day.

1.21. Outdoor Sports. Sports officials for outdoor sports shall have the sole responsibility for making sure outdoor lights are turned on when needed and off prior to leaving the playing fields.

1.22. By-laws and Rules. By-laws and rules for Ramstein AB will be provided to the contractor by the government 4 weeks prior to the start of the particular sports season.

1.23. Personnel.

1.23.1. Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of work. The name of this person, and an alternate (or alternates) shall act for the contractor when the manager is absent.

The personnel shall be designated in writing to the contracting officer no later than 5 workdays after contract award.

1.23.1.1. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.23.1.2. The contractor manager and alternate shall possess an English Language Proficiency Level 1 as follows:

a) Speaking--Able to satisfy minimum courtesy requirements and maintain very simple face-to-face conversations on familiar topics.

b) Reading--Sufficient comprehension to read very simple connected written material.

1.23.2. Contractor Employees: The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the contracting officer as a potential threat to the health, safety, security, general well-being of operational mission of the installation and its population.

1.23.3. Quality Assurance: The government will evaluate the contractor’s performance under this contract. Government personnel will record all surveillance observations. The contractor shall attend meetings approximately once a month to discuss performance. The COR will coordinate location, date/time with the contractor.

1.23.4. Security Requirements: The contractor shall obtain the following pass and identification items: Base/Vehicle passes. IAW AFFARS 5352.242-9000 Contractor Access to Air Force Installations.

1.23.5. Employee Training: Only personnel that are properly trained in sports officiating shall be allowed to perform work under this contract. The contractor shall maintain records of each individual’s training.

2.1. Services Summary

Performance Objective PWS Paragraph Performance Threshold Method of Surveillance Enforce Rules and Bylaws 1.3. 100% Compliance Required Periodic Surveillance

Conduct Official Duties 1.18. 100% Compliance Required Periodic Surveillance Games Start On Time 1.7. and 1.1.18. 95% Compliance Required Periodic Surveillance Employee Training 1.23.5. 100% Compliance Required Periodic Surveillance

2.2. The contractor shall have a Quality Control Plan which, as a minimum, shall include the items listed in the Services Summary above. This shall be provided to the contracting officer NLT 5 days after award.

3.1. Government Furnished Equipment/Services.

3.2. The government will provide the following for all games: nylon mesh ball bags, balls, computer score console, score-books, 45-second shot clock, flip cards, line markers, and score sheet. NOTE: The appropriate equipment and supplies will be provided for each sport. Sufficient quantities will be made available.

3.3. The following services will be provided by the government:

3.3.1. Restrooms and water fountains.

3.3.2. Security and Fire Protection. Contact the security police and/or fire protection in case of emergency. The phone number for the security police is 06371-47-2050. The phone number for fire protection is 06371-44141.

4.1. Other Requirements.

4.2. Conformance with Environmental Management Systems. The Contractor shall perform work under this contract consistent with the relevant environmental policy and objectives identified in the installation environmental management system (EMS) applicable for your contract. The Contractor shall perform work in a manner that conserves water, energy and other resources to the maximum extent feasible and ensure minimum production of waste as possible, giving preference to recycling and reutilization opportunities. Furthermore, the Contractor shall give preference to less toxic materials whenever available and still reliable for their work. In the event an environmental nonconformance or noncompliance of host nation and USAF environmental laws and regulations associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the environmental management system on base and how these requirements affect their work performed under this contract. All on-site contractor personnel shall receive the installation EMS awareness level information.

4.3. Conformance with Environmental Requirements. The contractor shall perform all work in accordance with applicable German and US Air Force environmental laws, regulations and operating standards, including but not limited to the Final Governing Standards (FGS) for Germany. The contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this contract.

The FGS for Germany and other important environmental laws & requirements applicable for all contractors working on base can be found at the EMS SharePoint Website:

https://ice.usafe.af.mil/sites/EMS/Legal%20%20Other%20Requirements/Forms/AllItems.aspx

4.4. Contractor Manpower Reporting Application (CMRA).

4.4.1. The Contractor shall report all Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

4.4.2. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September.

4.4.3. While inputs may be reported any time during the FY, all data shall be reported no later than 31October of each calendar year. Contractors may direct questions to the CMRA help desk.

4.4.4. Reporting Period: Contractors are required to input data by 31 October of each year.

4.4.5. Uses and Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

4.4.6. User Manuals. Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and Contractors are available at the Army CMRA link at http://www.ecmra.mil.

4.4.7. Performance of Services during Military Exercises or Operations. Work stoppages may occur during the execution of this scope of work due to military exercise or operations. If an unplanned exercise or operation occurs, Government COR personnel or the Contracting Officer will attempt to give the Contractor 24 hours’ notice. This requirement has been determined to be non-essential for performance during crisis according to DODI 3020.37.

5.1. Appendices

5.1.1. Appendix 1: Estimated Number of Games/Officials/Score Keepers Adult Sports

Adult Sports Estimated Games Officials Score Keepers/Timers Basketball 180 2 2 Volleyball 53 2 1

Softball 275 2 1 Flag Football 200 3

Soccer 52 3

5.1.2. Appendix 2: Estimated Number of Games/Officials/Score Keepers Youth Sports

Youth Sports Estimated Games Officials Score Keepers/Timers Soccer 180 1

Flag Football 95 3 Baseball/Softball 295 2

Basketball 250 21 2 Volleyball 50 1